J-9_Wilmington_Facility_Survey_Vol_I_April_2014.pdf

Wilmington

Job Corps Center Wilmington, DE

Facility Planning Report Volume I

Planning Strategy

Final April 2014

Department of Labor/ Office of Job Corps

Wilmington Job Corps Center 2

Wilmington

Job Corps Center Wilmington, DE

Facility Planning Report Volume I

Planning Strategy

Final April 2014

Historic Smoke Stack at Center

Wilmington Job Corps Center 3

VOLUME I - Planning Strategy

• Acronyms and Abbreviations

• Defi nition of Terms

• Executive Summary

• Existing Site Plan

• Center Statistics

• Facility Survey Assessment Results and Recommendations

1.0 Introduction

• Objective and Scope

• Report Contents

2.0 Existing Conditions

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Environmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Completed and Current Projects

• Defi ciency Summary

3.0 Planning Analysis

• Space Utilization Analysis

• Federal Real Property Asset Management

• Mission Dependency Site Plan

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Building Condition Site Plan

• Planning Analysis Results and Conclusions

4.0 Recommendations

• Status of Previous Plan

• Signifi cant Issues

• Proposed Plan

• Funding Not Corrected (FNC) Defi ciencies

• Summary of Proposed Projects

• Proposed Site Plan

• Implementation Plan

• Projects Data Sheet

VOLUME II - Supporting Data

Acronyms and Abbreviations Defi nition of Terms

Executive Summary

1.0 Site Layout and Plans

• Vicinity Map

• Location Map

• Existing Site Plan

2.0 Descriptions

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Environmental Management

• Environmental Management Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 Defi ciencies

Appendices: Correspondence and Reports Appendix A. Center Review Meeting Minutes, Survey Brief and Student Questionnaire Appendix B. Life Safety Defi ciencies and List Appendix C. O&M Defi ciencies List Appendix D. Active Warranty Report Appendix E. FRPC Performance Measures Matrix

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Acronyms and Abbreviations

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ACRONYMS AND ABBREVIATIONS

A Amperage

A/V Audio/Visual ABA Architectural Barriers Act ABAAS Architectural Barriers Act Accessibility Standard ARRA American Recovery and Reinvestment Act of 2009 ACT Advanced Career Training ACM asbestos-containing materials ADT Alphanumeric Display Terminal AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit AMA American Medical Association ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 ASD Active Subslab Depressurization ATS Automatic Transfer Switch BTU/hr British Thermal Unit/hour BTU/GSF/Y British Thermal Unit/Gross Square Foot/Year CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television Cameras CDC Child Development Center CDC Center for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Foot per Minute CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CIS Center Information System CO Carbon Monoxide CO Contracting Officer COTR Contracting Officer’s Technical Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CSOW Center Statement of Work CTP Career Transition Period CTS Career Transition Services

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CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CWA Clean Water Act DDC Direct Digital Control DFAM Division of Facilities and Asset Management DOL Department of Labor EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) EPDM Ethylene Propylene Diene Monomer ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language ESP Evaluation of Student Progress oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FCI Facility Condition Index FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAL Gallon GAL/GSF Gallon/Gross Square Foot GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallon per Hour GPRA Government Performance Results Act GSA General Services Administration GSF Gross Square Foot

HID High Intensity Discharge HP Horsepower HSD High School Diploma HVAC Heating, Ventilation, and Air Conditioning

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IAC Industry Advisory Council IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code ISDN Integrated Service Digital Network IT Information Technology KBTU/GSF/YR Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Ampere JCC Job Corps Center JCDC Job Corps Data Center JCH Job Corps Handbook JTM Job Training Match KCF One Thousand Cubic Feet (Natural Gas/Propane Measure) kWh Kilowatt Hour LAN Local Area Network LED Light Emitting Diode LF Linear Foot (lin. ft.)

MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MDP Main Distribution Panel MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch N/A Not Applicable NEC National Electric Code NEMA National Electrical Manufacturers Association NEP National Employer Partnership NESHAP National Emissions Standards for Hazardous Air Pollutants NFPA National Fire Protection Association NJCAA National Job Corps Alumni Association NMD Not Mission Dependent

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NOA Notice of Acceptance NRHP National Register of Historic Places NSF Net Square Foot OBS On Board Strength OA Outreach and Admissions OIG Office of Inspector General O&M Operations and Maintenance OMS Outcome Measurement System OSHA Occupational Safety and Health Administration PA Public Address PAG Program Assessment Guide PCB Polychlorinated Biphenyl PCDP Personal Career Development Plan pCi PicoCurie PLF Pounds Per Linear Foot PM Preventative Maintenance PM Project Manager PV Photovoltaic PVC Polyvinyl Chloride QMS Quality Measurement System RA Resident Advisor RCRA Resource Conservation and Recovery Act RTU Rooftop-Packaged Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Foot (sq. ft.)

SPCC Spill Prevention, Control and Countermeasure SPD Single Parent Dorm SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency) T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency) TEAP Transitional Employment Assistance Program TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards

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UL Underwriters Laboratories USDA U. S. Department of Agriculture v Volt VCR Video Cassette Recorder VOC Volatile Organic Compound VST Vocational Skills Training w Watt WAN Wide Area Network WBL Work-Based Learning WIA Workforce Investment Act WIB Workforce Investment Board WPO Work Program Officer

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Defi nition of Terms

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DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

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Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

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A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

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Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the

Wilmington Job Corps Center 15 boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): An efficiency rating that depicts the extent to which the Centers operate at full capacity. The measure is calculated by the percent of planned capacity (number of students that center is authorized to serve on any given day) that is utilized on a cumulative basis. The national goal for OBS is 100%.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in

Wilmington Job Corps Center 16 the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

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Executive Summary

Wilmington Job Corps Center 18

EXECUTIVE SUMMARY

This report documents the results, conclusions and recommendations for the facility survey conducted at the Wilmington JCC, Wilmington, Delaware from September 12-13, 2013. The U.S.

Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 2.13 acre Center are noted in Figure ES-1 and Table ES-1, The survey results indicate the site and building generally are in good condition, respectively.

Operation and maintenance of the Center and preventive maintenance practices generally are good.

For the PY 13 reporting year, four regional life safety deficiencies valued at $11,817 were identified.

An additional five life safety O&M deficiencies were identified, the Center has already completed 4 of these deficiencies. Finally, the Center has completed all life safety deficiencies previously funded.

The Center has no previously funded but not corrected deficiencies. The long range plan includes one National and seven Regional projects, respectively, involving $1,102,902. Table ES-2 summarizes the facility assessment and recommendations for projects. Section 4.0 of this report includes the proposed site plan based on these recommendations.

W ilm ington Job C orps C enter

Wilmington Job Corps Center 20

Table ES - 1 Center Statistics Date: 04/01/2014

Leased 2004Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Delmarva Power

Natural

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

38,455

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

No Survey Required (Age Buildings)

Site Access: Yes

1Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

Eva Howell

(302)575-1710Phone No.:

Center Director:

Management and Training CorporatioOperating Contractor:

Lease Expiration:

Contract Strength: Resident Men: Resident Women: Non-residents:

Culinary Arts 30 Office Administration 30 Nurse's Aide 30 Facilities Maint. and Const. 24 Advanced Career Training 6

No. Of Buildings:

123 0 0 123

Real Estate Management

Buildings

Program

JCC# 322 WILMINGTON 9 Vandever Avenue, Wilmington, DE 19802-4219

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 23%

0Building Age Unknown :

(302)575-1713Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 101,481

Energy Audit Done:

12/13/2048

63%

24,223

Buildings with Access to Services: 1

1Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 1

1Buildings in Total Compliance:

# GSF %

38,455 100

Average Building Age: 10

Vocations (120):

Radon Surveys Reqd: 1

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

Wilmington JCC

Verizon

2.13

08/01/2011Start / End Dates: 07/31/2016/

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Vehicular entrance gate to the Center

Center Main Entrance to main Building 1

First Floor Main Corridor

Outdoor seating area and brick chimney with view of neighborhood

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Table ES – 2

Wilmington Job Corps Center ES – 2 PY 13 Facility Survey Assessment Results and Recommendations

Background Site Condition

Located on 2.13 acres in Wilmington, DE The site was activated as JCC in 2004 The Center consists of one building built in 2004 and one structure built in 2006.

The site is leased by DOL and the building is owned by DOL.

The 1798 building is leased by the Center operator and not a DOL asset.

The Center is operated by Management and Training Corporation The Center has 38,455 gross square feet (GSF) in one building and 80 GSF in one structure.

Center has 24,223 NSF (DOL range is 17,600 NSF to 22,850

NSF)

Vocations: 96 soft and 24 hard, total 120 Student Contract Strength is 123 non-residents

Roads and Pavement

GOOD

Power GOOD Natural Gas GOOD Central Plant N/A Water Supply GOOD Sewage GOOD

Student Housing

N/A

Education GOOD Food Service GOOD Recreation N/A Medical/ Dental

GOOD

Administration GOOD Storage Support

GOOD

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective: The objective of the PY13 plan is to provide recreation space and enlarge the amount of storage space while maintaining the existing center building and site assets through maintenance and replacement of building systems.

Proposed National Project

1. Design and Construct new 2,400 GSF

Recreation center ($.0738 million)

Regional Projects

1. Replace the roof over FM&C shop and

Culinary arts ($38,351)

2. Provide a permanent repair at the stairway roof to prevent future leaking ($8,188)

3. Repair leaking roof below second floor terrace ($6,127)

4. Renovate dishwashing room to re-orient the dishwasher ($23,607)

5. Repave and restripe the student parking lot

($17,576)

6. Provide crosswalk and signage from student parking to Center’s pedestrian entrance (City of Wilmington)

7. Design and Construct new 1,200 GSF Warehouse storage ($270,603)

Recently Funded 4 $11,817 0 $0 Prior Funded 0 $0 0 $0 O&M 1 Non CRA

Funded 6 Non CRA

Funded Unfunded 0 $0 17 $492,528

OMB Score Card Metrics Current

Goal Wilm. Recommendations

EO13423 FY

2013 GOAL

KBTU/GSF/YR

79.6 101.5 Implement energy conservation measures

O&M Costs $/

GSF

5.10 6.85 Implement energy conservation measures

% MC 100 100

% MDNC N/A N/A

% NMD N/A N/A

%Utilization

Office 97 100 Housing N/A N/A

Warehouse 96 100

FCI 0.919 .99

%FCI < 0.90 15.2 100

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red

= Beyond 10% of Goal

Compliance Comments Category Status Energy and Water Yes Environment Yes Sustainability Yes Accessibility Yes

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1.0 Introduction

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1.0 INTRODUCTION

A team of Engineering Support Contractor (ESC) architects and engineers conducted a facility survey for Wilmington Job Corps Center, Wilmington, DE from September 12-13, 2013. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term.

National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

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Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

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2.0 Existing Conditions

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2.0 EXISTING CONDITIONS

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided. The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

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Background

Wilmington Job Corps Center is located in Wilmington, Delaware. The Center is operated by Management and Training Corporation (MTC). The center was activated for Job Corps utilization in 2004. The Delaware State Chamber of Commerce was partnered with the U.S. Chamber of Commerce Center for Workforce Preparation to promote the new center in Wilmington, Delaware and gain support and involvement from the Delaware business community. The center has 38,455 gross square feet (GSF) in one building and 80 GSF in one structure. Wilmington Job Corps Center provides academic education, recreation and vocational training for a population of 123 students, all non-residents. The total building area at the center is 24,223 net square feet (NSF), as compared to the DOL suggested space guideline range of 17,600 NSF to 22,850 NSF for a center with this student population.

Ownership

The Wilmington Job Corps Center is constructed on 2.13 acres of land leased by the Department of Labor from the State of Delaware. The lease commenced on December 14, 1999, and it will expire on December 13, 2049. Total rent for this 50-year lease term is $10.00, which was paid at lease inception. Any buildings or structures built by the Government during the term of the lease are owned by the Government and are subject to removal by the Government upon the expiration of the lease. The Government is responsible for all maintenance costs associated with the upkeep of the property and the repair of all buildings and structures.

General Site Conditions

The center is located in the Eastern Standard time zone at

39.5 degrees north latitude and 75.3 degrees west longitude.

It has an average elevation of 50 feet above sea level.

January temperatures in Wilmington range from an average low of 25 degrees Fahrenheit to an average high of 40 degrees Fahrenheit. July temperatures range from an average low of 68 degrees Fahrenheit to an average high of 86 degrees Fahrenheit. Wilmington is considered to be part of the humid subtropical climate zone, with annual precipitation of 43 inches (includes approximately 21.1 inches of snowfall or 2.1 inches of precipitation).

The site is located in an urban setting approximately one mile north of the Wilmington downtown. The site is bordered by Vandever Avenue on the south, East 22nd Street on the north. Residential and light industrial properties surround the center. The Center has one building and one structure on the main site. An 18th century (1798) building located on an adjacent site to the west of the main campus is rented by the Center operator for Career Transition Services (CTS). The two sites are separated by a 10 Foot high brick wall that was formerly a wall to the 19th century factory that sat on the main site. A brick chimney at the east end of

Brick Chimney left over from factory that used to occupy the JCC site

Center's main parking lot

Wilmington Job Corps Center 29 the site is preserved as a remainder of that factory.

The Center’s building composition combines contemporary and traditional architectural elements.

As a result, although massive, the perception of the building volume is diminished. The property also includes a small parcel of land (on the south side of Vandever Avenue) at the corner of Vandever Avenue and Buena Vista Street which is utilized for student parking. The students must cross Vandever Avenue to access the Center without the aid of a cross walk area. The main entrance to the center and parking lot is from Vandever Avenue on the southwest side of the center. Pedestrian circulation is directed through the parking lot by a sidewalk connecting to Vandever Avenue. The loading dock is located in the northwest corner of the site and is accessed off of East 22nd Street.

The site is fully enclosed with decorative metal fencing on three (north, south and east) perimeters of the Center and the brick wall on the west perimeter. The pedestrian and vehicular traffic have separate access gates along the southern perimeter of the site. The campus roadway and parking lots are asphalt and generally in good condition except for the student parking lot which is in deteriorated condition. The sidewalks are concrete and generally in good condition. There is a curved outdoor seating area located south of the brick chimney which has concrete pavers and brick seating. The site is sparsely landscaped.

The greater part of the site is covered with building and paved parking surfaces. The site is mostly flat but slopes up to the loading dock area in the northwest corner of the site. Storm drainage is accomplished by using a combination of surface runoff and underground systems that drains to the city storm system.

The domestic water supply and sanitary systems are provided by the City of Wilmington public works. The city water supply is adequate in volume and water pressure. Fire protection is provided by fire hydrants on the sidewalks north and south of the Center. The Center is supported by a City of Wilmington Fire Department station which is approximately 1.5 miles from the center and has a response time of approximately 5 minutes. The center is supplied with natural gas from Delmarva Power. The natural gas pressure and flow to the center is adequate and the system generally is in good condition.

Electric service is provided by Delmarva Power. The overhead primary utility-owned 13.2 kV lines are routed along the East 22nd Street, entering the campus from the northwest corner to a pad-mounted transformer/meter. These lines supply 120/208V, 3-phase power to the main distribution panel located in the electrical room. Some of the site electricity is generated by six onsite photovoltaic panels. Site lighting is provided by pole and building-mounted fixtures which are controlled by photocells, timers, and switches. Coverage is adequate on the main campus, but the student parking lot does not have lighting. A deficiency was written to resolve this issue.

Otherwise, electrical systems are generally in good condition.

Both local and long distance telephone service is provided by Verizon. The telephone communication and data service main closet (MC) is located in room 116 on the main floor. The long distance service is via Job Corps network over T1 lines which are managed by Job Corps Data Center (JCDC). The telephone switch is Cisco Unity which handles both digital and analog phones.

The system has voice messaging with several features. A closed circuit television (CCTV) system consists of a multi-screen monitor and five exterior and four interior cameras. The monitor is

Outside seating area south of the brick chimney

Wilmington Job Corps Center 30 located in the finance and administration (F/A) director’s office. The fire alarm system is controlled by a Simplex 4010 Fire Alarm Control Panel (FACP). The Wilmington JCC building and adjacent historic smokestack each have a separate lightning protection system (LPS). The FACP maintenance company, Simplex-Grinnell, reports that the JCC building electrical system receives several lightning strikes per year. The LPS seems to be in bad condition. The telephone, security, and fire alarm systems generally are in good condition.

General Building Conditions

The two-story building was built in 2004 and has load bearing masonry structural system. Roof systems vary from predominantly asphalt shingle and metal gable roofs to a flat modified bitumen roofing system on the one-story high bay portion on the north side of the building. The flat roof portion leaks into the spaces below. A roof leak where the asphalt gable and metal gable roof intersect with the window wall for the main stairwell was temporarily repaired but a permanent fix is required. Exterior walls are generally light colored CMU and curved brick veneer or green metal accent walls. The building is fully sprinklered.

The building generally is in good condition and functions well.

A 1798 building on an adjacent site to the west is a stone bearing wall structure with a gabled asphalt shingled roof and cupola bell tower with copper roofing. This building is rented by the Center operator and is not a DOL asset.

Preventive Maintenance

The maintenance at the Center generally is good. The Center uses Benchmate, a computer maintenance management system (CMMS) to schedule track and complete their maintenance tasks.

The in-house maintenance team is knowledgeable of maintenance practices and handles many tasks.

Larger tasks are handled by contract. Inspection and certification documentation, executed by outside contractors, was complete and up to date as of the September 2013 Facility Survey.

Facility Assessment by Function

Student Housing

The Center is a non-resident Center only and therefore does not have any student housing facilities.

Education

Academic and CPP functions are housed in the first floor and the career development services (CSD) is on the second floor. Culinary arts is located adjacent to the food service area on the second floor. Office administration, advance career training (ACT) and nurse’s aide soft vocations are all located on the first floor. The facility

Main Building 1 south elevation

One-story high bay area for facilities management and construction hard vocation

Wilmington Job Corps Center 31 management and construction hard vocation is located in the one-story high bay north section of the building. These vocations have adequate space and function well. Facility maintenance and construction are separated by a large corridor from the central core of the building. Space is adequate and functions satisfactory.

Food Service

The configuration of the seating and capacity of the food preparation area are adequate in size with a dining hall capacity 72 seats. However, the dishwashing room is not functionally arranged requiring the students to transport the dishes across the room in order to load the dishwasher. It has an impressive curved wall with storefront windows facing south. In general, the facility functions well.

Recreation

Currently there is no indoor recreation space on Center. Outdoor recreation facility includes one basketball court only.

Administration

Administration functions are located on both floors in the west end of the first floor and the east end of the second floor. The facility is in good condition and functions well.

Medical/Dental

The medical functions were recently renovated and are now spatially and functionally adequate. The facilities generally are in good condition. The medical facilities include exam room and psychiatric office, TEAP/mental health office, and manager’s office. There are no dental facilities on Center.

Storage/Support

The maintenance/inventory and property storage are located on the first floor. The configuration of these spaces is adequate but they are undersized for a Center with this student population. The loading dock is located in the northwest corner of the two story portion of the building.

Environmental Management

Due to soil contamination of the property, eighteen inches of soil was installed during construction.

A deed restriction is in place that prevents disturbance of soil on the site. Any drilling, digging, excavating, grading, constructing, earth moving, or any other land disturbing activities requires the prior written approval of the Delaware Department of Natural Resources and Environmental Control

(DNREC).

Resource Use/Conservation

Energy and water use and associated trends are summarized below for the Wilmington JCC.

Background: Table 1 has current energy and water usage and cost. The Wilmington JCC electricity, natural gas and water costs are higher than Job Corps averages.

Wilmington Job Corps Center 32

Table 1: Energy and Water Statistics – FY2013 Energy Usage Cost Unit Cost Average Cost in Job Corps Electricity 640,876 kWh $86,240.69 $0.13/kWh $0.099/kWh Natural Gas 16,642 CCF $18,683.74 $1.12/CCF $0.739/CCF Water 296 kgal $9,784.25 $33.05/kgal $5.59/kgal Total $114,708.68

This analysis is based on the latest energy information available. FY2013 data are the latest entire year available for analysis. Note that energy and water data are available through October 2013.

Energy Data Issues: No data issues encountered for this center.

Benchmarking: Table 2 is based on the EO13423 goals of 3% annual energy reduction since the FY2005 baseline and 2% annual water reduction since the FY2007 baseline.

Table 2: Energy and Water Benchmarking Category Year Current Usage Baseline

Usage

FY 2013

Target

Difference from

Target Energy FY2013 101,481 BTU/GSF 104,729

BTU/GSF

79,594

BTU/GSF

27.5%

Water FY2013 7.70 gal/GSF 12.14 gal/GSF 10.69 gal/GSF -28.0 Green – meeting target. Red – not meeting target.

The energy usage reported by the Center does not meet the energy conservation target, while the water usage reported meets the water conservation target. Figure 1 documents the annual energy intensity in BTU/GSF compared to the baseline from FY2005 to FY2013. Energy intensity is the amount of energy used per gross square foot at the Center. Figure 2 indicates the water intensity compared to the annual targets for the years FY2007 to FY2013. Water intensity is the amount of water used per gross square foot at the Center.

Figure 1: Energy Intensity Compared to FY2005 Baseline and Annual Targets.

Wilmington Job Corps Center 33

Figure 2: Annual Water Intensity Compared to FY2007 Baseline and Annual Targets.

Electricity: Figure 3 tracks the monthly electricity usage since FY2010.

Figure 3: Monthly Electricity Usage

Figure 4 shows the average electricity usage per month and potential reductions of 5% and 10% below the average for the years FY2010 to FY2013. The 5% and 10% lines can be used as targets for energy reduction.

Wilmington Job Corps Center 34

Figure 4: Average Electricity Usage And 5% And 10% Below The Average.

Natural Gas: Natural gas is used for heating and domestic water heating at the Wilmington JCC.

Natural gas usage is highly related to heating needs at the Center during the winter months. The monthly usage since FY2010 is shown in Figure 5.

Figure 5: Monthly Natural Gas Usage

Figure 6 shows the average natural gas usage per month and potential reductions of 5% and 10% below the average for the years FY2010 to FY2013. The 5% and 10% lines can be used as targets for energy reduction.

Wilmington Job Corps Center 35

Figure 6: Average Natural Gas Usage And 5% And 10% Below The Average.

Natural gas use covers 40% of the total energy used at the Wilmington JCC and accounts for 16% of the total energy cost.

Water: Water usage at the center has been decreasing steadily since FY2007 based on Center-supplied data. The center is meeting and exceeding its water conservation goals. The monthly usage since FY2010 is shown in Figure 7. This Center does not obtain water bills on a monthly basis.

Figure 7: Monthly Water Usage

Sustainability

In accordance with Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and EO 13514, Federal Leadership in Environmental, Energy, Wilmington Job Corps Center 36 and Economic Performance, the DOL is committed to implementing sustainable programs to ensure its operations and actions are carried out in an environmentally, economically, and fiscally sound manner. The DOL recognizes that in carrying out its mission for the Job Corps program, it must do so responsibly to minimize environmental and energy-related impact. The DOL managers, employees, and contractors shall incorporate sustainability principles into decision-making and day-to-day activities to help protect land, water, air, energy, and natural resources.

As a matter of policy, DOL is committed to:

Complying with all Federal, state, and local energy, environmental, and transportation laws and applicable Presidential Executive Orders;

Considering environmental and energy impacts when making planning, purchasing, operating, and budget decisions;

Reducing greenhouse gas emissions, energy consumption, water consumption, and the amount of waste produced;

Increasing resource conservation, pollution prevention, sustainable acquisition, sustainable building design; electronic stewardship; and reuse and recycling;

Participating in local and regional planning, incorporating the principles of environmental justice, and…