J-9_Philadelphia_Facility_Survey_Vol_I_March_2014.pdf

Philadelphia

Job Corps Center Philadelphia, PA

Facility Planning Report Volume I

Planning Strategy

Final March 2014

Department of Labor/ Office of Job Corps

Philadelphia Job Corps Center 2

Philadelphia

Job Corps Center Philadelphia, PA

Facility Planning Report Volume I

Planning Strategy

Final March 2014

Monument to Quatermaster Corps

Philadelphia Job Corps Center 3

VOLUME I - Planning Strategy

• Acronyms and Abbreviations

• Defi nition of Terms

• Executive Summary

• Existing Site Plan

• Center Statistics

• Facility Survey Assessment Results and Recommendations

1.0 Introduction

• Objective and Scope

• Report Contents

2.0 Existing Conditions

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Environmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Completed and Current Projects

• Defi ciency Summary

3.0 Planning Analysis

• Space Utilization Analysis

• Federal Real Property Asset Management

• Mission Dependency Site Plan

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Building Condition Site Plan

• Planning Analysis Results and Conclusions

4.0 Recommendations

• Status of Previous Plan

• Signifi cant Issues

• Proposed Plan

• Funding Not Corrected (FNC) Defi ciencies

• Summary of Proposed Projects

• Proposed Site Plan

VOLUME II - Supporting Data

Acronyms and Abbreviations Defi nition of Terms

Executive Summary

1.0 Site Layout and Plans

• Vicinity Map

• Location Map

• Existing Site Plan

2.0 Descriptions

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Environmental Management

• Environmental Management Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 Defi ciencies

Appendices: Correspondence and Reports Appendix A. Center Review Meeting Minutes, Survey Brief and Student Questionnaire Appendix B. Life Safety Defi ciencies and List Appendix C. O&M Defi ciencies List Appendix D. Active Warranty Report Appendix E. FRPC Performance Measures Matrix

Philadelphia Job Corps Center 4

Acronyms and Abbreviations

Philadelphia Job Corps Center 5

ACRONYMS AND ABBREVIATIONS

A Amperage

A/V Audio/Visual ABA Architectural Barriers Act ABAAS Architectural Barriers Act Accessibility Standard ARRA American Recovery and Reinvestment Act of 2009 ACT Advanced Career Training ACM asbestos-containing materials ADT Alphanumeric Display Terminal AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit AMA American Medical Association ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 ASD Active Subslab Depressurization ATS Automatic Transfer Switch BTU/hr British Thermal Unit/hour BTU/GSF/Y British Thermal Unit/Gross Square Foot/Year CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television Cameras CDC Child Development Center CDC Center for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Foot per Minute CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CIS Center Information System CO Carbon Monoxide CO Contracting Officer COTR Contracting Officer’s Technical Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CSOW Center Statement of Work CTP Career Transition Period CTS Career Transition Services

Philadelphia Job Corps Center 6

CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CWA Clean Water Act DDC Direct Digital Control DFAM Division of Facilities and Asset Management DOL Department of Labor EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) EPDM Ethylene Propylene Diene Monomer ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language ESP Evaluation of Student Progress oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FCI Facility Condition Index FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAL Gallon GAL/GSF Gallon/Gross Square Foot GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallon per Hour GPRA Government Performance Results Act GSA General Services Administration GSF Gross Square Foot

HID High Intensity Discharge HP Horsepower HSD High School Diploma HVAC Heating, Ventilation, and Air Conditioning

Philadelphia Job Corps Center 7

IAC Industry Advisory Council IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code ISDN Integrated Service Digital Network IT Information Technology KBTU/GSF/YR Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Ampere JCC Job Corps Center JCDC Job Corps Data Center JCH Job Corps Handbook JTM Job Training Match KCF One Thousand Cubic Feet (Natural Gas/Propane Measure) kWh Kilowatt Hour LAN Local Area Network LED Light Emitting Diode LF Linear Foot (lin. ft.)

MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MDP Main Distribution Panel MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch N/A Not Applicable NEC National Electric Code NEMA National Electrical Manufacturers Association NEP National Employer Partnership NESHAP National Emissions Standards for Hazardous Air Pollutants NFPA National Fire Protection Association NJCAA National Job Corps Alumni Association NMD Not Mission Dependent

Philadelphia Job Corps Center 8

NOA Notice of Acceptance NRHP National Register of Historic Places NSF Net Square Foot OBS On Board Strength OA Outreach and Admissions OIG Office of Inspector General O&M Operations and Maintenance OMS Outcome Measurement System OSHA Occupational Safety and Health Administration PA Public Address PAG Program Assessment Guide PCB Polychlorinated Biphenyl PCDP Personal Career Development Plan pCi PicoCurie PLF Pounds Per Linear Foot PM Preventative Maintenance PM Project Manager PV Photovoltaic PVC Polyvinyl Chloride QMS Quality Measurement System RA Resident Advisor RCRA Resource Conservation and Recovery Act RTU Rooftop-Packaged Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Foot (sq. ft.)

SPCC Spill Prevention, Control and Countermeasure SPD Single Parent Dorm SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency) T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency) TEAP Transitional Employment Assistance Program TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards

Philadelphia Job Corps Center 9

UL Underwriters Laboratories USDA U. S. Department of Agriculture v Volt VCR Video Cassette Recorder VOC Volatile Organic Compound VST Vocational Skills Training w Watt WAN Wide Area Network WBL Work-Based Learning WIA Workforce Investment Act WIB Workforce Investment Board WPO Work Program Officer

Philadelphia Job Corps Center 10

Defi nition of Terms

Philadelphia Job Corps Center 11

DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

Philadelphia Job Corps Center 12

Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

Philadelphia Job Corps Center 13

A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

Philadelphia Job Corps Center 14

Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the

Philadelphia Job Corps Center 15 boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): An efficiency rating that depicts the extent to which the Centers operate at full capacity. The measure is calculated by the percent of planned capacity (number of students that center is authorized to serve on any given day) that is utilized on a cumulative basis. The national goal for OBS is 100%.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in

Philadelphia Job Corps Center 16 the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

Philadelphia Job Corps Center 17

Executive Summary

Philadelphia Job Corps Center 18

EXECUTIVE SUMMARY

This report documents the results, conclusions and recommendations for the facility survey completed at Philadelphia Job Corps Life Science Institute, Philadelphia Pennsylvania the week of September 9, 2013. The U.S. Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future conditions of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 1-acre Center are noted in Figure ES-1 and Table ES-1, respectively. The survey results indicate the site and buildings generally are in good condition.

Operation and maintenance of the Center and preventive maintenance practices are generally good.

Most of the maintenance on major building systems is done by the lessor. For the PY 13 reporting year, four (4) regional life safety deficiencies valued for $7,888 were identified. An additional thirteen (13) life safety O&M deficiencies were identified. Fourteen (14) life safety deficiencies were identified that need to be completed by the building lessor. The total number of previously funded but not corrected deficiencies was one for a total $8,309, the lighting work associated with this deficiency has been determined to be functioning correctly and the deficiency is no longer needed. The long range plan includes no National projects. It does include four lessor projects which will be funded and completed by Defense Realty, LLC (lessor) and two Regional projects, involving $14,027. Table ES-2 summarizes the facility assessment and recommendations for projects. Section

4.0 of this report includes the proposed site plan based on these recommendations.

Philadelphia Job Corps Center 19

Philadelphia Job Corps Center 20

Table ES - 1 Center Statistics Date: 03/21/2014

Leased 2008Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

PECO Energy

Natural

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

66,300

Bldgs with Asbestos:

Asbestos Survey Date:

Bldgs with Radon:

02/20/1998

Site Access: Yes

1Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

Earldene Lewis

(215)471-9693Phone No.:

Center Director:

Management and Training CorporatioOperating Contractor:

Lease Expiration:

Contract Strength: Resident Men: Resident Women: Non-residents:

Nursing Assistant 90 ACT (Off-Ctr) 40 Emergency Medical Technicain 30 Culinary Arts 30 Medical Assistant 30 Facilities Maint. and Const. 24

No. Of Buildings:

279 0 0 279

Real Estate Management

Buildings

Program

JCC# 314 PHILADELPHIA 2810 S 20th St, Philadelphia, PA 19145

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 51%

0Building Age Unknown :

(215)747-8552Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 129,143

Energy Audit Done: None

06/30/2028

69%

45,459

Buildings with Access to Services: 1

1Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 1

1Buildings in Total Compliance:

66,300

GSF

Average Building Age: 73

Vocations (244):

Radon Surveys Reqd: 1

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

PHILADELPHIA JCC - NEW CA

Verizon

1.00

12/01/2011Start / End Dates: 11/30/2016/

Philadelphia Job Corps Center 21

Monument to Quartermaster Corps outside main entrance

Main Entrance Gate to Center

View of Neighborhood from the Center's roof

Center non-exit in connecting stairwell

Philadelphia Job Corps Center 22

Table ES – 2

314 Philadelphia Job Corps Center ES – 2 PY 13 Facility Survey Assessment Results and Recommendations

Background Site Condition

Located on 1 acre in Philadelphia, PA The site was activated as JCC in 2008 and is a non-resident Center only.

The Center consists of one building built in 1941 and renovated in 2008.

The Center was originally The Philadelphia Depot, the quartermaster’s center for contracting during World War II.

The site and building are leased By DOL and operated by Management and Training Corporation The center has 66,300 gross square feet (GSF) in one building (east portion of building).

Center has 44,459 NSF (DOL range is 37,800 NSF to 41,800

NSF)

Vocations: 220 soft and 24 hard, total 244 Student Contract Strength is 279 non-residents.

Roads and Pavement

FAIR

Power GOOD Natural Gas GOOD Central Plant GOOD Water Supply GOOD Sewage GOOD

Student Housing

N/A

Education GOOD Food Service GOOD Recreation N/A Medical/ Dental

GOOD

Administration GOOD Storage Support

GOOD

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective: The objective of the PY13 plan is to improve the overall condition and safety of the Center through general maintenance.

Proposed National Project

1. There are no national projects included in the PY 13 plan.

Regional Projects

1. Replace the roof on Main Building 12

(Lessor)

2. Replace the exterior window sill trim

(Lessor)

3. Repair the gypsum board jambs at five windows ($4,110)

4. Replace and re-slope the floor in the dish room ($9,917)

5. Repair wall and railing at the Logistics dock area (Lessor)

6. Repair northeast stair walls and steps

(Lessor)

Recently Funded 4 7,888 0 $0 Prior Funded 0 $0 0 $0 O&M 13 Non CRA

Funded 15 Non CRA

Funded Lessor 14 Non CRA

Funded 17 Non CRA

Funded Unfunded 0 $0 8 $72,967

OMB Score Card Metrics Current

Goal Phila. Recommendations

EO13423 FY

2012 GOAL

KBTU/GSF/YR

110.2 129.1 Implement energy conservation measures

O&M Costs $/

GSF

5.10 8.31 Implement energy conservation measures

% MC 100 100

% MDNC N/A N/A

% NMD N/A N/A

%Utilization

Office 97 100 Housing N/A N/A

Warehouse 96 100

FCI 0.919 0.95

%FCI < 0.90 15.2 100

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red

= Beyond 10% of Goal

Compliance Comments Category Status Energy and Water Yes Environment Yes Sustainability Yes Accessibility Yes

Philadelphia Job Corps Center 23

1.0 Introduction

Philadelphia Job Corps Center 24

1.0 INTRODUCTION

A team of Engineering Support Contractor (ESC) architects and engineers completed a Facility Survey for Philadelphia Job Corps Life Sciences Institute the week of September 9, 2013. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term.

National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

Philadelphia Job Corps Center 25

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

Philadelphia Job Corps Center 26

2.0 Existing Conditions

Philadelphia Job Corps Center 27

2.0 EXISTING CONDITIONS

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided. The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

Philadelphia Job Corps Center 28

Background

Philadelphia Job Corps Life Science Institute is located on one acre of land in Philadelphia, Pennsylvania. The center is operated by Management and Training Corporation. The center was activated for Job Corps utilization in 2008. The original construction was in 1941 as The Philadelphia Depot, the quartermaster’s center for contracting during World War II. The center has 66,300 gross square feet (GSF) in one building. Philadelphia Job Corps Center provides residential living, academic education, recreation, and vocational training for a population of 279 students, none of them residents. The total building area at the center is 44,459 net square feet (NSF) as compared to the DOL suggested space guideline range of 37,800 NSF to 41,800 NSF for a center with this student population.

Ownership

The Philadelphia Job Corps Life Science Institute is leased by the Department of Labor (DOL) from Defense Realty, LLC (Lessor). The Basic Term of the lease commenced on July 1, 2008, and the lease will expire on June 30, 2028, if all renewal options are exercised. Annual rent for this lease is currently $596,700.00 and subject to a three percent increase each year; DOL also pays for a Tenant Improvement Allowance at the rate of $524,038.92 per year until June 30, 2018.

Defense Realty, LLC is responsible for the maintenance and repair of the building, which includes structural repairs or failure of the building, walls, windows, wall doors, brickwork, metalwork and woodwork, roofing, flooring, structural roof deck, downspouts, gutters, elevated roof water tanks, foundations, water storage tanks, water distribution lines, electrical distribution lines and the like, plumbing, building alarm service, heating, ventilation and air conditioning, and alarm soiled gas ventilation system. It is also responsible for curing certain building code violations and for maintaining common areas that could be shared by other tenants. Finally, Defense Realty is responsible for restoration of the Leased Premises if it is partially or totally destroyed. DOL is responsible for all repairs, replacements or maintenance to items not expressly mentioned here as a responsibility of Defense Realty.

General Site Conditions

The Center is located in the Eastern Time zone at 39.5 degrees north latitude and 75.1 degrees west longitude. It has an average elevation of 40 feet above sea level.

January temperatures in Philadelphia, PA range from an average low of 25 degrees Fahrenheit to an average high of 39 degrees Fahrenheit. July temperatures range from an average low of 70 degrees Fahrenheit to an average high of 86 degrees Fahrenheit. Philadelphia is considered to be part of the humid subtropical climate zone, with annual precipitation of 47.7 inches.

The site is located in an urban setting in Philadelphia.

Building 12 is part of the Defense Center Business Campus, a WWII military facility now owned by a private company. This urban site is flat, enclosed by boundary walls and fence and controlled by

Entrance gate to the center

Philadelphia Job Corps Center 29 two gates. The Center occupies half of Building 12. The Center’s portion of the site is one acre and includes courts between building wings, parking, paved areas, a front lawn and a mini park. The surrounding sites include a bus depot, a shopping Center and other businesses.

The main entrance to the Center is South 20th Street at the east side of the Center. Pedestrian circulation is provided by city and campus sidewalks leading to the main entrance. The campus roadway and parking lots are asphalt and sidewalks are concrete and generally in fair condition.

Storm water drains via surface run-off to area drains that lead into the city storm water system. There are two entrances to the site from S 20 Street protected by the motor-operated gates with an intercom at the west entrance.

The domestic water supply and sanitary system are provided by the Public Water Authority of the City of Philadelphia and Publicly Owned Treatment Works, respectively. These systems are adequate, but in unknown condition. Fire protection is provided by street hydrants, and the Center has a booster pump to provide adequate pressure to the sprinkler systems. The Center is supported by a City of Philadelphia Fire Department station which is approximately 2.5 miles from the Center and has a response time of approximately 10 minutes. The Center is supplied with natural gas from Philadelphia Gas Works. The natural gas pressure and flow to the Center is adequate. The Lessor is responsible for the supply and maintenance of the gas and water services.

Electrical power is supplied by PECO Energy. A 13.2 kV underground primary power is connected to a 1200A, 15 kV distribution substation with lightning arrester compartment and bus tie circuit breaker for manual transfer between two alternative grids. The Center uses the power from utility line 2024. The substation, located on grade level west of Wing G, provides for two electrical substations in the building. The secondary electrical systems are Lessor responsibilities. One primary line enters to a 1000 kVA, step down transformer, which feeds a 1200A, 277/480V switchboard HDS in the 480V electrical room. The second primary line enters through the 400A,

13.2 kV switchgear to a 1000 kVA, step down transformer, which feeds two-section 3000A MCB, 120/208V switchboard and a new 3000A MLO switchboard (Penn Panel, PRL 4A, 2/13/2008).

Eight demand meters are located in in the LDS room and four demand meters located in the HDS electrical room. There is a 100 kVA diesel generator set with a 100A automatic transfer switch and medium voltage 2025 line substation that are owned and maintained by the Lessor. The 100 kVA diesel generator is utilized for power backup of a 30 HP sprinkler pump. The electrical system generally is in good condition.

Site lighting is provided by building-mounted and pole-mounted light fixtures. The pole- and building-mounted light fixtures are owned and maintained by the Lessor. There is no walk way lighting and no lighting in the court spaces between buildings. Much of the parking lot and building-mounted lights are not operating. Site lighting generally is in fair condition.

Parking lot and mini park from roof of Building 12

Philadelphia Job Corps Center 30

The fire alarm system inspection is the Lessor's responsibility and conducted once a year. The center control/annunciator fire alarm panel, a Siemens Fire Finder XLG, is located at the first floor Wing H FA closet. The fire alarm is conducted by Siemens Building Telephone lines from the property line to the basement telecommunications headend are the Lessor's responsibility. The phone distribution lines from the telecommunications headend, throughout the Center, belong to the Center. Local telephone service is provided by Verizon and long distance is provided by Job Corps Data Center (JCDC). The Center has VoIP system and is served by three T1 lines provided by Verizon, which enter from the telecommunications headend and connect to the second floor data room. Data connections are made by CAT 5.

The Center security consists of two gates, gate house, security post at the building entrance, and the Center security system. The gates and gate house are owned, managed and manned by the lessor from 5:00 PM to 7:00 AM. The security post is manned from 8:15 AM to 3:25 PM by Center contracted security personnel. The Center security system is owned and maintained by the Center.

The security system consists of security panels, magnetic locks, and an internal security intercom system. There are three security panels with associated motion sensors at the financial department, warehouse and security area. Magnetic sound doors are provided at all first floor wings' building exits and at the west end of floor corridors toward west building stairs. The internal security intercom system consists on a rescue assistance annunciator panel at the main entrance vestibule and call stations at stairway landings.

General Building Conditions

The Center contains one building, built in 1941 with the interior of the building being renovated for the Job Corps Center in 2008. The Job Corps Center occupies half of the main three floors of the building. A basement and a small penthouse contain the mechanical, electrical and plumbing systems for the Center but are controlled by the Lessor. Building interiors generally are in good condition.

However, there are leaks from the roof to the three floors below which have damaged some of the gypsum board window jambs. Additionally, while the mechanical equipment is of good quality, it is not functioning adequately due to ineffective operation and maintenance.

The location of the toilet room vents to the air intake vents of the AHU units appears to contribute to the odor that often permeates through the building. The Lessor has the major responsibility for maintenance on the major structural and mechanical, electrical and plumbing systems.

Preventive Maintenance

The maintenance at the Center generally is fair. The in-house maintenance team is knowledgeable of maintenance practices and handles smaller tasks. Larger tasks are handled by the Building Lessor.

Inspection and certification documentation, executed by outside contractors, was complete and up to date as of the September 2013 Facility Survey. There were very few existing operations and maintenance (O&M) deficiencies, that the Center is responsible for, that were not completed at the time of the September 2013 Facility Survey.

North elevation of Job Corps Building 12

Philadelphia Job Corps Center 31

Facility Assessment by Function

Student Housing

The Center is non-resident only and therefore does not have any student housing facilities.

Education

The Center concentrates primarily on health care and life sciences vocations. Career Preparation Period (CPP) classrooms are located in the southwest quadrant of the second floor. The academic classrooms are located in the northwest and southeast quadrants of the second floor. The nursing assistant soft vocation is located in the northwest quadrant of the third floor. The culinary arts vocation is located on the first floor across from the cafeteria. The facility maintenance hard vocation is located on the first floor in the northeast quadrant of the building. There are collaboration rooms for teachers near the southwest quadrant of the second and third floors. A simulated nurses' station on the third floor reinforces the concept of health care. The library is located on the third floor near the west end of the main corridor. The education spaces function well and generally are in good condition.

Food Service

The cafeteria is located in the rear southwest quadrant of the first floor. The dining hall has seating capacity of 96 students at one time. The food service facility also has a kitchen, preparation area, dish room and dry good storage. There is a loading dock on the south side of the kitchen area. The food service facility generally is in good condition and functions well.

Recreation

The multi-purpose/student lounge is located on the second floor in the northeast quadrant of the building. This space is used during the day as the student lounge but also accommodates community outreach meetings and large student gatherings. There is also an assembly room located in the southwest quadrant of the third floor. The recreation facilities generally are in good condition and functions well.

Administration

Administration functions are located in the southeast quadrants of the first and third floors and generally are in good condition.

Main Entrance (east elevation) of Job Corps Building 12

Philadelphia Job Corps Center 32

Medical/Dental

Medical functions are located in the northeast quadrant of the third floor. Facilities are sufficient and well organized to allow this program to work in synergy with the focus on health care education at this center. The dental service is contracted out. The Medical facilities generally are in good condition.

Storage/Support

Center maintenance functions are located the logistics area on the first floor in the northwest quadrant of the building along with the property warehouse and Center supplies.

Environmental Management

The Philadelphia Center has no environmental issues.

Resource Use/Conservation

Energy and water use and associated trends are summarized below for the Philadelphia JCC.

Background: Table 1 has current energy and water usage and cost. The Philadelphia JCC’s natural gas unit cost is much higher than average for Job Corps.

Table 1: Energy and Water Statistics – FY2013 Energy Usage Cost Unit Cost Average Cost in Job Corps Electricity 1,871,148 kWh $186,299 $0.099/kWh $0.099/kWh Natural Gas 21,123 CCF $39,301 $1.9/CCF $0.74/CCF Water 5,523,291 gal $48,853 $8.8/kgal $5.59/kgal Total $274,453

This analysis is based on the latest energy information available. FY2013 data are the latest entire year available for analysis.

Energy Data Issues: The Philadelphia JCC has entered water data incorrectly into Energy Watchdog. The water data has been corrected recently. The Center appears to be using much more water than expected. The Center should investigate this issue by checking the water meter and checking if other tenants are using water billed to Job Corps.

Philadelphia Job Corps Center 33

Benchmarking: Table 2 is based on the EO13423 goals of 3% annual energy reduction since the FY2003 baseline. FY2009 will be used as the baseline for energy usage and FY2010 used for water baseline since those years were the first that complete data is available.

Table 2: Energy and Water Benchmarking Category Year Current Usage

(BTU/GSF)

Baseline

Usage

FY 2013

Target

(BTU/GSF)

Difference from

Target Energy 2013 129,143 BTU/GSF 125,254

BTU/GSF

110,224

BTU/GSF

17%

Water 2013 83.3 gal/GSF 34.7 gal/GSF 32.6 gal/GSF 155% Green – meeting target. Red – not meeting target.

The energy and water usage reported by the Center has not met their target in 2013. Figure 1 documents the annual energy intensity in BTU/GSF compared to the baseline from 2009 to 2013.

Figure 1: Energy Intensity Compared to FY 2003 Baseline and Annual Targets.

Philadelphia Job Corps Center 34

Figure 2 shows the annual water intensity increases since FY2010.

Figure 2: Annual Water Intensity Compared to FY2010 Baseline and Annual Targets.

Electricity: Electricity Usage at the Center rises during the summer and winter months due to HVAC loads. The FY2013 usage is much higher than previous years. The Center should investigate the increase in electricity usage in FY2013. Figure 3 tracks the monthly electricity usage since 2010.

Figure 3: Monthly Electricity Usage

Figure 4 shows the lowest electricity usage between 2010 and 2013 by month. The Center should use these as targets for electricity usage. If the Center can meet or reduce their electricity usage per month to these numbers, they can move towards making their energy reduction goals.

Philadelphia Job Corps Center 35

Figure 4: Minimum Electricity Usage Between 2010 and 2013 by Month.

Natural Gas: Natural gas is for heating, domestic water heating, clothes drying, and cooking at the Center. As most of the natural gas is used for heating, usage is much higher during the heating season. Natural gas usage is up in 2013 due to the colder winter Pittsburgh had this year. Monthly usage since 2010 is shown in Figure 5.

Figure 5: Monthly Natural Gas Usage

Figure 6 shows the minimum natural gas usage per month between 2010 and 2013. The numbers can be used as goals for energy reduction. As most of the natural gas usage is for heating, the savings can be realized in the heating season.

Philadelphia Job Corps Center 36

Figure 6: Natural Gas Usage Reduction Goals

Sustainability

In accordance with Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and EO 13514, Federal Leadership in Environmental, Energy, and Economic Performance, the DOL is committed to implementing sustainable programs to ensure its operations and actions are carried out in an…