Facility_Planning_Report_for_Waimanalo_(1).pdf

HAWAII

Job Corps Center Waimanalo, HI

Facility Planning Report Volume I

Planning Strategy

Final June 2015

Department of Labor/ Office of Job Corps

HAWAII

Job Corps Center Waimanalo, HI

Facility Planning Report Volume I

Planning Strategy

Final June 2015

View of Pavilion #1 facing south

VOLUME I - PLANNING STRATEGY

Acronyms and Abbreviations Defi nition of Terms Executive Summary Existing Site Plan Center Statistics Facility Survey Assessment Results and Recommendations

1.0 INTRODUCTION

• Objective and Scope

• Report Contents

2.0 EXISTING CONDITIONS

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Environmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Current Projects

• Health and Life Safety Issues

• Defi ciency Summary

3.0 PLANNING ANALYSIS

• Space Utilization Analysis

• Federal Real Property Asset Management

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Planning Analysis Results and Concluusions

4.0 RECOMMENDATIONS

• Status of Previous Plan

• Proposed Plan

• Funded Not Corrected (FNC) Defi ciencies

• Summary of Proposed Plan

• Proposed Site Plan

• Implementation Plan

• Summary List of National Projects

• Project Data Sheets

VOLUME II - SUPPORTING DATA

Acronyms and Abbreviations Defi nition of Terms Executive Summary

1.0 SITE LAYOUT AND PLANS

• Location Map

• Exisiting Site Plan

2.0 DESCRIPTIONS

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Environmental Management Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 DEFICIENCIES

APPENDICES - CORRESPONDENCE AND REPORTS

Appendix A.

• Center Review Meeting Minutes

• Survey Brief

• Student Questionnaire

Appendix B.

• Life Safety Defi ciencies and List

Appendix C.

• O&M Defi ciencies List

Appendix D.

• Active Warranty List

Appendix E.

• FRPC Performance Measures Matrix

Acronyms and Abbreviations

ACRONYMS AND ABBREVIATIONS

A Amperage ABAAS Architectural Barriers Act Accessibility Standard ACM Asbestos-Containing Materials AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 BTU British Thermal Units\ CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television CDC Child Development Center CDC Centers for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Feet per Minute CIS Center Information System CMA Certified Medical Assistant CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CAN Certified Nursing Assistant CO Carbon Monoxide CO Contracting Officer COR Contracting Officer’s Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CTP Career Transition Period CTS Career Transition Services

CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CW Cold Water CWA Clean Water Act DDC Direct Digital Controls DFAM Division of Facilities and Asset Management DOL Department of Labor EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician

EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) EPMD Ethylene Propylene Diene Terpolymer ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallons per Hour GSA General Services Administration GSF Gross Square Feet HID High Intensity Discharge HP Horsepower HSD High School Diploma HTW Hazard and Toxic Waste HVAC Heating, Ventilating, and Air Conditioning HW Hot Water IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code KBTU Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Amps kw Kilowatt JCC Job Corps Center JCDC Job Corps Data Center JCH Job Corps Handbook kWh Kilowatt Hours LAN Local Area Network LED Light Emitting Diode LF Linear Feet MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch NEC National Electric Code NEMA National Electrical Manufacturers Association NEPA National Environmental Protection Act NFPA National Fire Protection Association NMD Not Mission Dependent NSF Net Square Feet OA Outreach and Admissions OBS On Board Strength OCM Office of Contract Management OIG Office of Inspector General O&M Operations and Maintenance OSHA Occupational Safety and Health Administration PA Public Address pCi Picocurie PV Photovoltaic PVC Polyvinyl Chloride RCRA Resource Conservation and Recovery Act RTU Rooftop Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Feet SPCC Spill Prevention, Control and Countermeasure SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency)

T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards UL Underwriters Laboratories USDA U. S. Department of Agriculture V Volt VCR Video Cassette Recorder VST Vocational Skills Training W Watt WAN Wide Area Network WBL Work-Based Learning WIA Workforce Investment Act WIB Workforce Investment Board

Defi nition of Terms

DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): The actual number of students on Center on a day to day basis.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

Executive Summary

View from Center to the west

Outdoor basketball court

Area of flooding located between Buildings 3 and Buildings 2, and 2A

Outdoor exercise area

This report documents the results, conclusions and recommendations for the facility survey completed at Hawaii Job Corps Center in Waimanalo, Hawaii (Island of Oahu) the week of January 16, 2015. The U.S. Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 12 acre Center are noted in Figure ES-1 (Existing Site Plan) and Table ES-1 (Center Statistics), respectively. The survey results indicate the site and buildings generally are in good condition. Operation and maintenance of the Center and preventive maintenance practices generally are good. For the PY14 reporting year, 13 regional life safety deficiencies valued at $162,627 were identified. Three prior funded regional life safety deficiencies valued at $9,849 had not been completed at the time of the January 2015 Facility Survey. An additional 14 life safety O&M deficiencies were identified. The total number of previously funded but not corrected deficiencies is six and totals $66,756. The total number of recently funded deficiencies is five and totals $52,315. The long range plan includes one National and two Regional projects for a total estimated cost of $1,866,996. Table ES-2 (Facility Survey Assessment Results and Recommendations Chart) summarizes the facility assessment and recommendations for projects. Section 4.0 of this report includes the proposed site plan based on these recommendations.

Table ES – 2

EXECUTIVE SUMMARY

Center Statistics Date: 06/17/2015

Leased 1995Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

Publicly Owned Treatment Works

Hawaiian Electric Company

Propane

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

94,001

Bldgs with Asbestos:

Asbestos Survey Date

Bldgs with Radon:

No Survey Required (Age Buildings)

Site Access: Yes

8Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

Publicly Owned Treatment Works

Air Pollution Sources: None

Joann Espinosa

(808)259-6001Phone No.:

Center Director:

Management and Training CorporatOperating Contractor:

Lease Expiration:

Contract Strength: Resident Men: Resident Women: Non-residents:

Security Services 30 Medical Office Support 30 Health Occupations 30 Office Administration 30 Facilities Maint. and Const. 24 Painting 24 Landscaping 24 Auto Repair Tech/Helper 20 Culinary Arts 20 ACT (Off-Ctr) 10

No. Of Buildings:

234 124 86 24

Real Estate Management

Buildings

Program

JCC# 903 HAWAII 41-467 Hihimanu Street, Waimanalo, HI 96795

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 15%

0Building Age Unknown :

(808)259-7907Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 0

Energy Audit Done: Deferred (new center)

08/31/2056

88%

82,408

Buildings with Access to Services: 8

8Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 6

5Buildings in Total Compliance:

# GSF %

94,001 100

Average Building Age: 20

Vocations (242):

Radon Surveys Reqd: 9

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

HAWAII JCC

Hawaiian Telephone - Verizon

12.00

05/01/2012Start / End Dates: 04/30/2017/

Hawaii Job Corps Center PY14 Facility Survey Assessment Results and Recommendations

Background Site Condition

Located on 12 acres in Waimanalo, Oahu, Hawaii All buildings and site are leased from the State of Hawaii, and operated by Management and Training Corporation

(MTC)

Activated as a JCC in 1995.

94,001 gross square feet (GSF) within 9 buildings, 4,551 GSF in 17 structures 82,408 net square feet (NSF), including no vacant space, is within the DOL space guidelines.

Vocational Slots: 242 total, 140 Hard vocations, 102 soft vocations Center contract strength: 234 students, consisting of 124 resident female students, 86 resident male students and 24 non-resident students.

Roads and Pavement

Good

Power Good Natural Gas Good Central Plant Good Water Supply Good Sewage Good

Student Housing

Good

Education Good Food Service Good Recreation Good Medical/ Dental

Good

Administration Good Storage Support

Good

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective The primary objective of the plan is to maintain the Center building and site assets through infrastructure and building system replacement.

National Projects:

National Project 3633: Replace the asphalt roofs and windows on multiple Center buildings: $1,809,959

Regional Projects:

Replace sliding glass doors in connectors, and install operable windows in other openings to prevent water infiltration, (Deficiencies 107077 and 107074):

$54,037

Perform a study on the Center wide fire alarm system to determine condition and required repairs. (Deficiency 107038):

$3,000

Recently Funded 13 $162,627 5 $52,315 Prior Funded 3 $9,849 6 $66,756 O&M 14 Non CRA

Funded 30 Non CRA

Funded Unfunded 0 $0 61 $1,845,285

OMB Score Card Metrics Current

Goal Hawaii Recommendations

EO13423 FY

2014 GOAL

KBTU/GSF/YR

43.32 44.20

O&M Costs $/

GSF

5.10 8.98 Can be attributed to location of the Center

% MC 58 88.59

% MDNC 37 11.41

% NMD 5 0.00

%Utilization

Office 97 100 Housing 98 100

Warehouse 96 100

FCI 0.919 0.94

%FCI < 0.90 15.2 0.30

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red

= Beyond 10% of Goal

Compliance Comments Category Status Energy and Water Energy is with 2% of complying with the Center goal, water complies with the Center goal Environment Complies Sustainability Complies Accessibility Partially Complies

1.0 - Introduction

A team of Engineering Support Contractor (ESC) architects and engineers completed a facility survey for the Hawaii JCC the week of January 16, 2015. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term.

National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

1.0 INTRODUCTION

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

2.0 - Existing Conditions

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided.

The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

2.0 EXISTING CONDITIONS

Background

Hawaii Job Corps Center is located on 12 acres of land in the town of Waimanalo, approximately 15 miles northeast of Honolulu, Hawaii. The Center is leased from the State of Hawaii and operated by the Management and Training Corporation. The Center was originally constructed as a Job Corps Center and activated in 1995. The Center has 94,001 gross square feet (GSF) in nine buildings and 4,551 GSF in 17 structures. Hawaii Job Corps Center provides residential living, academic education, recreation and vocational training for a population of 234 students consisting of 124 resident male, 86 resident female and 24 non-residents. The Center has a Child Development Center (CDC) which accommodates 16 children. The total usable building area at the Center is 82,408 net square feet (NSF), which is within the Department of Labor’s (DOL) suggested space guideline range for a Center with this student population and a Child Development Center (CDC).

Ownership

The Hawaii Job Corps Center is leased by the U.S. Department of Labor from the State of Hawaii.

The lease commenced on September 1, 1991 and if all options are exercised, the lease will expire on August 31, 2056. The Government currently pays an annual rent of $7,400.00 in advance for this lease. Any buildings or structures built by the Government during the term of the lease are owned by the Government and are subject to removal by the Government upon the expiration of the lease. The Government is responsible for the proper maintenance and repair of the premises.

General Site Conditions

The Center is located in the Pacific-Honolulu (Hawaiian) Time Zone at 21 degrees north latitude and 157 degrees west longitude. It has an average elevation of 23 feet above sea level. January temperatures in Waimanalo, Oahu, Hawaii range from an average low of 66 degrees Fahrenheit to an average high of 79 degrees Fahrenheit.

July temperatures range from an average low of 71 degrees Fahrenheit to an average high of 83 degrees Fahrenheit.

Oahu, Hawaii is considered a tropical climate, with annual precipitation of approximately 52 inches.

The site is located in a residential area near the windward shore of Oahu near the town of Waimanalo, Oahu, Hawaii.

It is bounded by a public recreation center to the east, Waimanalo teen center to the west and an elementary school to the north. The site is generally flat but gently slopes from south to north and is within a flood plain watershed fed by run-off from the Koolau mountain range southwest of the site.

The slopes provide good positive drainage. Storm water management is provided by surface drainage and a dry retention basin located in middle of the campus. The retention basin area has been designed as an amphitheater with seating and functions as a site amenity. A wetland located on the northern side of the site (running from the eastern to western edges of the site), approximately 1.4 acres, separates the main part of campus from the outdoor basketball courts and is fenced off from the main part of the campus by a chain link fence. Access to the basketball courts is through gates, along a pedestrian path, on either side of the wetland and controlled by Center staff. The northern perimeter and the northern portions of the east and west perimeters have chain link fence. The southern portions of the east and west perimeters have concrete fences. The southern perimeter does not have a fence. The child care playground is enclosed by vinyl fencing.

Center's quad area

The main access gate to the site is from Hihimanu Street.

A large parking lot and a gatehouse are located at the main entry. A gate along the east property line provides access to the neighboring public recreation Center via a pedestrian bridge. The site is organized into functionally related clusters. The day campus, consisting of childcare, administration, and education, is located on the south and west sides of the campus while the night campus, consisting of dormitories and recreation, is located at the north and east sides. The campus roadways and parking lots are asphalt and run along the perimeter of the site.

Concrete sidewalks interconnect the buildings on the

Center’s interior and through the Center’s quad area with little interaction between vehicular and pedestrian traffic. The roads and sidewalks are generally in good condition and function well. The Center is a beautifully landscaped campus consisting of large lawn areas, which are complimented with large native trees, and abundant flowering plants. There are several Asian style pavilions on the site that add to the aesthetics of the site.

Domestic water supply is provided by the City of Honolulu Board of Water Supply and the sanitary system is handled by the City of Honolulu public treatment works. These systems are adequate and are generally in good condition. Fire protection is provided by street hydrants owned by the Center but pressurized by the municipal water source. The hydrants have adequate water pressure and are generally in good condition. The Center is supported by the Waimanalo Fire Station with a response time of less than five minutes. The Center is supplied with natural gas from Airgas Gaspro Company. Natural gas is adequate for the Center’s needs and the distribution system is generally in good condition.

Electrical service is provided by Hawaiian Electric Company. The underground service is brought from a utility pole on Hihimanu Street southeast of the Center to a 750 kVA utility-owned, pad-mounted transformer located outside Building 6. The transformer energizes a 1,600A switchboard located in the electrical room on the north side of Building 6. All the buildings have step-down transformers except for Gatehouse Building 1 which is sub fed from Administration Building 2. In addition to the primary meter at the Center’s service switchboard, secondary electronic meters are installed at the service entrance of each building. A 50 kVA, propane fueled generator with an ATS (automatic transfer switch) provides backup power for kitchen equipment of Dining/Culinary Arts Building 5. The site lighting is owned by the Center and consists of pole and building-mounted exterior lights and sport lights at the basketball court. The sport lights are locally controlled and the pole and building-mounted fixtures are controlled by photocells and time clock. The electrical service and site lighting are in good condition, provide adequate site lighting and function well.

The local and long distance telephone service are provided by Hawaiian Telephone-Verizon. The telephone service is brought into the electrical room in Recreation/Group Life Building 6. The Job Corps Data Center provides and maintains the digital voice over IP (VoIP) and data network for the entire Center from the same location. The data transmission is routed to each building on the campus over fiber optic cabling from the MC in Building 6. Data and phone switching equipment has UPS power, enabling an orderly shutdown during power outages. The telephone and data systems are all in good condition, adequate in size and function well.

Trellis #2 Structure 34

The cable TV (CATV) service, security and fire alarm system are also routed through the electrical room in Building 6. The security system, monitored by the local security company Diebold, consists of door alarms, motion detectors and keypads installed in most buildings. The building fire alarm systems are connected to the main fire alarm control/annunciator panel located in the gate house.

The cable television, security and fire alarm systems are all in good condition, adequate in size and function well.

General Building Conditions

The Center contains nine buildings all built in 1995 when the Center was constructed. Eight buildings are wood construction with stucco and wood siding exterior finishes.

The roofs are hipped asphalt shingled roofs which are leaking, deteriorated and approaching their life expectancy. Hard Vocation/Warehouse/OACTS Building 4 is a metal building with steel structure. metal roof, and exterior siding. All the buildings are generally in good condition, adequate in size and function well. All were built per Department of Labor area guidelines. Buildings 4 and 8 have leaking and deteriorated gutters and downspouts. The awning type windows on all the Center buildings are old, deteriorating, and the parts are hard to find.

Preventive Maintenance

Preventive maintenance at the Center is generally good and the Center is well maintained. The Center is utilizing SchoolDude, a facility maintenance management software program to schedule preventive and emergent maintenance actions. Students assist through maintenance work-based training assignments such as landscaping. The more technical tasks are handled by the maintenance staff or hired contractors and vendors. Regulatory and in-house inspections of certain systems such as fire sprinkler and alarm systems are performed by contractors. The Center is working on completing the previously identified Operation and Maintenance (O&M) deficiencies.

Facility Assessment by Function

Student Housing

The Center accommodates 124 resident men and 86 resident women in Male and Female Dormitory Building 7.

The building is two stories with 27 sleeping rooms per floor (54 total rooms). The building is divided into three wings with 18 sleeping rooms per wing. Each individual wing has the rooms and access corridors wrapping around an open air courtyard. The wing also contains RA offices, lounges, study rooms, laundry, and storage. Wing C is connected to A and B wings by walkways or pedestrian bridges through an entrance module with counselor offices, lounges, vending machines and a toilet. Typical sleeping rooms in these dormitories have four beds per room and bathrooms are attached to each room. The roof on the

Administration Building 2

Male and Female Dormitory Building 7 building is leaking and deteriorated. The openings in the lounge of Wing C and adjacent to the study rooms allow water infiltration into the building, which makes the spaces unusable during extreme weather events. Otherwise, the housing facilities generally are in good condition, well maintained, and function well.

Residential storage is located in Dormitory Storage Structure 28 and Storage 32.

Education

The academic and non-academic functions are contained in several buildings. Education Center Building 3 contains education classrooms, the career preparation period (CPP) classroom, the program directors office suite and the career development services (CDS) office. Hard Vocations/Warehouse/OACTS Building 4 contains, work place learning, TABE testing, outreach and admission and career transition training. Recreation/Group Life Building 6 contains the learning resource center. Education Center Building 3 also contains the health occupation trades (HOT), office administration, and the security trades.

Dining/Culinary Arts Building 5 contains the culinary arts vocation. Hard vocations are located in Hard Vocations/Warehouse/OACTS Building 4, including auto repair, landscaping, facilities management and painting. Soft and hard vocation facilities are generally in good condition, adequate in size and function well. Building 4 has some rusting of the exterior metal siding where the gardens had overlapped the siding and the gutter system is deteriorated and leaking. Also, some of the spray-on fireproofing is falling off the roof structure in the vocational shops. Deficiencies have been written to correct these conditions

Vocational storage is located in Storage Structures 29, 30 and 31, located adjacent to Building 4.

Food Service

Food service functions are located in Dining/Culinary Arts Building 5. The building contains the food preparation, serving, the dining hall and dishwashing functions. The dining room has a seating capacity of 148 seats with two servings per meal. Food service facilities generally are in good condition, adequate in size, and function well.

Recreation

Indoor recreation functions are located in Recreation/Group Life Building 6. The building contains the social hall, pool hall, weight room, arts and crafts, and the non-resident lounge. The indoor recreation facilities generally are in good condition, adequate in size, and function well, except for the floor finishes which are worn, scratched, and dirty.

Outdoor recreation facilities consist of basketball courts, located on the north side of the wetlands area in the northeast corner of the site, and an exercise area located in

Hard Voc/Warehouse/OACTS Building 4

Outdoor exercise area the former sand volleyball court located, between Buildings 6 and 8. The outdoor recreation spaces generally are in good condition and function well.

Administration

Administration functions are located in Administration Building 2 and include the finance office, the administration suite, the Center Director’s office, records, and human resources. The administration facilities generally are in good condition, adequate in size, and function well.

Child Development Center Building 8 contains childcare facilities for infants, toddlers, and preschoolers with a total capacity of 16 children. A playground for the child development center (CDC) is located on the northwest side of the building. The CDC facilities generally are in good condition, adequate in size, and function well.

Medical/Dental

Medical/Dental functions are located in Medical/Dental Building 2A. The medical area includes a waiting area, exam rooms, medical lab, a clerk, nurse’s station and two ward spaces, one of which is currently being used as an office for the medical staff. The dental area includes offices for the dental professional and manager, X-ray room and the dental exam rooms. The medical/dental facilities generally are in good condition, and function well.

Storage/Support

Center maintenance functions and warehouse storage are located at the south end of Hard Vocations/Warehouse/OACTS Building 4. Other general storage is located in Storage Structures 28 and 29. The storage facilities are generally in good condition, adequate in size and function well.

Environmental Management

The Hawaii JCC has no identifiable environmental issues.

Resource Use/Conservation

Energy and Water Conservation

Energy and water use and associated trends are summarized below for the Hawaii JCC.

Background: Table 1 has current energy and water usage and cost. Utility costs in Hawaii are double or more the national averages. Energy and water conservation projects can be justified in Hawaii by the high utility costs.

Child Development Center Building 8

Table 1: Energy and Water Statistics – FY2014 Energy Usage Cost Unit Cost Average Cost in Job Corps Electricity 884,880 kWh $280,852 $0.32/kWh $0.098/kWh Propane 11,897 gal. $37,195 $3.13/gal. $1.98/gal.

Water 5,928,000 gal. $79,233 $13.4/kgal. $5.6/kgal.

Total $397,280

This analysis is based on the latest energy information available. FY2014 energy data are the latest entire year available for analysis.

Energy Data Issues: The Hawaii JCC has consistently posted energy and water data. Data appears to be of high quality.

Benchmarking: Table 2 is based on the EO13423 goals of 3% annual energy reduction since the FY2003 baseline.

Table 2: Energy and Water Benchmarking Category Year Current Usage Baseline Usage FY 2014

Target Difference from Target

Energy 2014 44,206 BTU/GSF 59,341 BTU/GSF 43,319

BTU/GSF

2%

Water 2014 63.1 gal/GSF 94.7 gal/GSF 81.5 gal/GSF -23% Green – meeting target. Red – not meeting target.

The energy usage reported by the Center has not met their target in 2014. Water usage does meet the target in 2014. Figure 1 documents the annual energy intensity in BTU/GSF compared to the baseline from 2003 to 2014. Figure 2 shows the annual water intensity in gal/GSF compared to the FY2007 baseline.

Figure 1: Energy Intensity Compared to FY 2003 Baseline and Annual Targets.

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Energy Intensity Reduction Goal

Figure 2: Water Intensity versus target for the Hawaii JCC

Electricity: Electricity Usage at the Center is even throughout the year due to the mild climate.

Electricity usage has decreased for this Center in FY2014. Figure 3 tracks the monthly electricity usage since 2010.

Figure 3: Monthly Electricity Usage

Figure 4 shows the average electricity usage per month and potential reductions of 5% and 10% compared to the average of the past 4 years. The 5% and 10% lines can be used as targets for future energy reduction.

Figure 4: Average Electricity Usage And 5% And 10% Below the Average.

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Propane:

Figure 5 shows the annual propane usage at the Hawaii JCC. Usage is even throughout the year.

Figure 5: Monthly Propane Usage

Water: Monthly water consumption is shown in Figure 6. The water usage is fairly constant throughout the year. Water usage dropped in FY2014.

Figure 6: Monthly water usage

Sustainability

DOL is committed to implementing initiatives in accordance with Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and EO 13514, Federal Leadership in Environmental, Energy, and Economic Performance. As a result, Job Corps Centers have been adopting practices aimed at reducing energy, water, and waste. Centers have also been implementing other measures such as enhancement of indoor environmental quality, storm water management, reduction of environmental impact of materials, green cleaning practices, environmentally preferred purchasing, integrated pest management and recycling. Furthermore, new construction shall comply with the latest version of the Job Corps Handbook (JCH) 814 which specifies sustainable design criteria.

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In response to these goals, the Hawaii JCC has implemented the following initiatives:

Recycling program and measured…