Facility_Planning_Report_for_Maui_(1).pdf

HAWAII/MAUI

Job Corps Center Makawao, Maui, HI

Facility Planning Report Volume I

Planning Strategy

Final June 2015

Department of Labor/ Office of Job Corps

HAWAII/MAUI

Job Corps Center Makawao, Maui, HI

Facility Planning Report Volume I

Planning Strategy

Final June 2015

Center Sign at entrance

VOLUME I - PLANNING STRATEGY

Acronyms and Abbreviations Defi nition of Terms Executive Summary Existing Site Plan Center Statistics Facility Survey Assessment Results and Recommendations

1.0 INTRODUCTION

• Objective and Scope

• Report Contents

2.0 EXISTING CONDITIONS

• Background

• Ownership

• General Site Conditions

• General Building Conditions

• Preventive Maintenance

• Facility Assessment by Function

• Environmental Management

• Resource Use/Conservation

• Sustainability

• Accessibility Standards

• Current Projects

• Health and Life Safety Issues

• Defi ciency Summary

3.0 PLANNING ANALYSIS

• Space Utilization Analysis

• Federal Real Property Asset Management

• Defi ciency Analysis

• Facility Condition Summary

• Building Condition by Function

• Planning Analysis Results and Conclusions

4.0 RECOMMENDATIONS

• Status of Previous Plan

• Proposed Plan

• Funded Not Corrected (FNC) Defi ciencies

• Summary of Proposed Plan

• Proposed Site Plan

• Implementation Plan

• SummaryList of National Projects

• Project Data Sheets

VOLUME II - SUPPORTING DATA

Acronyms and Abbreviations Defi nition of Terms Executive Summary

1.0 SITE LAYOUT AND PLANS

• Location Map

• Exisiting Site Plan

2.0 DESCRIPTIONS

• Buildings and Structures

• Space Utilization By Function

• NSF by Building

• Environmental Management Report

• Asbestos Report

• Radon Report

• Site Descriptions

• Building Descriptions

3.0 DEFICIENCIES

APPENDICES - CORRESPONDENCE AND REPORTS

Appendix A.

• Center Review Meeting Minutes

• Survey Brief

• Student Questionnaire

Appendix B.

• Life Safety Defi ciencies and List

Appendix C.

• O&M Defi ciencies List

Appendix D.

• Active Warranty List

Appendix E.

• FRPC Performance Measures Matrix

Acronyms and Abbreviations

ACRONYMS AND ABBREVIATIONS

A Amperage ABAAS Architectural Barriers Act Accessibility Standard ACM Asbestos-Containing Materials AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit ANSI American National Standards Institute ARRA American Recovery and Reinvestment Act of 2009 BTU British Thermal Units\ CAA Clean Air Act CCF Hundred Cubic Feet CCTV Closed Circuit Television CDC Child Development Center CDC Centers for Disease Control and Prevention CDP Career Development Period CDSS Career Development Service System CFL Compact Fluorescent Light Bulbs CFM Cubic Feet per Minute CIS Center Information System CMA Certified Medical Assistant CMMS Computerized Maintenance Management System CMU Concrete Masonry Unit CAN Certified Nursing Assistant CO Carbon Monoxide CO Contracting Officer COR Contracting Officer’s Representative CPP Career Preparation Period CRA Construction, Rehabilitation, and Acquisition CTP Career Transition Period CTS Career Transition Services

CTST Career Technical Skills Training (formerly Vocational Skills Training [VST])

CW Cold Water CWA Clean Water Act DDC Direct Digital Controls DFAM Division of Facilities and Asset Management DOL Department of Labor EISA Energy Independence and Security Act of 2007 EMT Emergency Medical Technician

EMT Electrical Metal Tubing (Conduit) EO Executive Order EPA U.S. Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act (1986) EPMD Ethylene Propylene Diene Terpolymer ESC Engineering Support Contractor ESCIS Engineering Support Contractor Information System ESL English as a Second Language oF Degrees Fahrenheit FACP Fire Alarm Control/Annunciator Panel fc Foot Candle FNC Funded Not Corrected FOP Financial Operating Plan FRPC Federal Real Property Council FY Fiscal Year GAO General Accounting Office GED General Educational Development GFCI Ground Fault Circuit Interrupter gph Gallons per Hour GSA General Services Administration GSF Gross Square Feet HID High Intensity Discharge HP Horsepower HSD High School Diploma HTW Hazard and Toxic Waste HVAC Heating, Ventilating, and Air Conditioning HW Hot Water IBC International Building Code IMC International Mechanical Code ION Inventory of Needs IPC International Plumbing code KBTU Thousand British Thermal Unit/Gross Square Foot/Year kV Kilovolt kVA Kilovolt-Amps kw Kilowatt JCC Job Corps Center JCDC Job Corps Data Center JCH Job Corps Handbook kWh Kilowatt Hours LAN Local Area Network LED Light Emitting Diode LF Linear Feet MBH Thousand BTUs per Hour MBTU Thousand British Thermal Unit MWH Megawatt Hour MC Mission Critical MCF Million Cubic Feet MDNC Mission Dependent, Not Critical MDP Main Distribution Panel MLO Main Lug Only m/s Meters/Second MTS Manual Transfer Switch NEC National Electric Code NEMA National Electrical Manufacturers Association NEPA National Environmental Protection Act NFPA National Fire Protection Association NMD Not Mission Dependent NSF Net Square Feet OA Outreach and Admissions OBS On Board Strength OCM Office of Contract Management OIG Office of Inspector General O&M Operations and Maintenance OSHA Occupational Safety and Health Administration PA Public Address pCi Picocurie PV Photovoltaic PVC Polyvinyl Chloride RCRA Resource Conservation and Recovery Act RTU Rooftop Unit SGA Student Government Association SHPO State Historic Preservation Office SF Square Feet SPCC Spill Prevention, Control and Countermeasure SST Social Skills Training T5 Fluorescent Lighting Designation (High Efficiency)

T8 Fluorescent Lighting Designation T12 Fluorescent Lighting Designation (Low Efficiency TSCA Toxic Substances Control Act of 1976 TV Television TVSS Transient Voltage Surge Suppression UEV Unevaluated UFAS Uniform Federal Accessibility Standards UL Underwriters Laboratories

Defi nition of Terms

DEFINITION OF TERMS

Accessibility: The degree to which a product, device, service, or environment is available to as many people as possible. Accessibility can be viewed as the "ability to access" and benefit from some system or entity. The Federal Government is required to comply with published law (Architectural Barriers Act (ABA) of 1968 , American Disabilities Act of 1990), regulations and related standards. Accessibility laws and standards have evolved over the past 12 years. DOL now follows ABA Accessibility Standards for Federal Facilities (ABAAS) adopted by the General Services Administration.

Annual Operating Cost: This FRPC performance measure reflects the cost to operate each used asset and consists of lease costs as well as costs related to recurring maintenance, utilities, janitorial, and roads and grounds expenses (Source: FRPC 2012).

Building: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a building includes an enclosure for human occupancy that serves a variety of functions (food service, education, recreation, medical/dental, storage, administration) and is likely to have full utility services (heating, cooling, etc.). A building typically is over 400 square feet.

Building Condition Rating by Function: Each building is assigned a building condition based on the physical condition of the building and the impact on the functional use of the facility. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required.

Building/Structure Ratings: Each building is rated according to three ratings (good, fair, and poor) based on evaluations of the structure, exterior, interior, mechanical, and electrical elements. Three ratings are possible:

Good: The facility condition is not impacting the facility function. A facility can have deficiencies and still be considered good.

Fair: The facility condition is impacting the facility function and deficiencies are limited to less than 30% of the replacement value. Correction of the deficiencies would allow the facility to return to a good status.

Poor: The facility condition is significantly impacting the facility function and/or deficiencies are more than 30% of the replacement value. Generally a poor rating indicates a “gut renovation or total replacement/demolition would be required

Construction Type: The International Building Code (IBC) construction classifications include the following:

Type I and II. Those types of construction in which building elements are of noncombustible materials, except as permitted in Section 603 and elsewhere in the code.

Type II and III. Any type of construction where the exterior walls are of noncombustible material and the interior building elements are of any material permitted by the code.

Type IV. This type (heavy timber, HT) is where the exterior walls are of noncombustible material and the interior building elements are of solid or laminated wood without concealed spaces.

Type V. That type of construction where structural elements, exterior walls, and interior walls are of any materials permitted by the code.

Contract Strength: The authorized number of students at a Center in accordance with the contract between the Region and Center Operator.

Deficiency: A deficiency at a Center represents the spectrum of conditions related to the Center’s mission and/or its physical, functional, or operational features do not meet related goals, standards, codes, or other measures of acceptability. Each deficiency at a JCC or CCC initially is categorized as one of the following three deficiencies: Program, Site, or Building:

Program: Program deficiencies address issues such as square footage shortages or the omission of amenities required or standard for the proper operation of a particular Job Corps function.

Site: Site deficiencies indicate adverse site and infrastructure conditions which negatively impact operations and environment (e.g., site lighting, sidewalks, roads, etc.)

Building: Building deficiencies indicate adverse conditions at the building level.

This element includes the substructure, shell, interior, services (plumbing, HVAC, fire protection, and electrical), and equipment and furnishings.

Deficiency Classifications (I to IV): Deficiency classifications are defined as follows:

Class IA - Deficiencies which address imminent life safety and health hazards.

Class II - Deficiencies which address code violations, however, do not represent imminent life safety and health hazards.

A - Deficiencies which violate code (Federal, State or Local) and may result in an interruption of center operations if not corrected.

B - Deficiencies which violate code (Federal, State or Local) and have no immediate impact on center operations if not corrected.

C- Deficiencies which are not in compliance for accessibility in accordance with the Architectural Barriers Act (ABA), Americans with Disabilities Act (ADA), Uniform Federal Accessibility Standards (UFAS), or other applicable standards.

Class III - Deficiencies which address facility repair, replacement or maintenance.

A - Deficiencies which if not corrected may result in an interruption of center operations.

B - Deficiencies which if not corrected will have minimal impact on center operations or can be mitigated through temporary measures until the deficiency is corrected.

Class IV – Deficiencies which address programmatic needs.

A - Deficiencies which if corrected produce substantial improvements in the quality of the learning and living environment.

B - Deficiencies which if corrected are desirable enhancements.

Deficiency Funding Status: The status of the deficiency included the following categories:

Funded deficiencies report indicates the funding year for funded Regional projects, which have dollar amounts shown, or deficiencies assigned to funded National and Regional projects without dollar amounts. Major Regional projects are equivalent to National projects but assigned to the Federal agency (e.g., U.S.

Department of Agriculture) that acts as the Center operator. All operations and maintenance (O&M) deficiencies are treated as funded through the Center Operators O&M contract within the Region.

Proposed deficiencies have been assigned to a proposed future National project.

Unfunded deficiencies are Regional projects unless or until they are assigned to a National project.

Deficiency Status: The deficiency status is tracked and updated during the three-year facility survey cycle, or as such deficiencies are corrected and reported. The status includes:

Uncorrected: Once a deficiency is identified, documented, reported, and assigned for correction, the deficiency remains uncorrected until such time that the deficiency is corrected, reported, and verified.

Corrected: A corrected deficiency is one that has been assigned, funded, corrected, reported, and verified. Typically, the ESC verifies completion of the deficiency through the facility survey or site visit. The Center also may report completion and provide verifiable evidence of the correction, subject to review by the ESC.

Funded Not Corrected: A deficiency that has been approved and authorized as a regional project through the CRA budget, emergency or supplemental funding, or the Life Safety Memo. Note: the funding may not have reached the Center yet as the first steps are a FOP allocation by the National Office and a contract modification by the Region.

No Longer Needed: A no longer needed deficiency is one that has been approved and funded as a Regional project, but due to subsequent circumstances, has been reported by the Center as no longer being required to be accomplished. This type of deficiency is verified and confirmed by the ESC and removed from the Funded Not Corrected deficiency category. The Center should take action with its Region to return the funds.

Facility Condition Index: This performance measure reflects the condition of each asset by comparing the current repair needs to the replacement value of the asset. The index is expressed as a percentage, with 100% being a facility with no repair needs.

Gross Square Foot: The sum of all areas on all floors of a building included within the outside faces of its exterior walls, including all vertical penetration areas, for circulation and shaft areas that connect one floor to another. Gross Area is computed by physically measuring or scaling measurements from the outside faces of exterior walls, disregarding cornices, pilasters, buttresses, etc., that extend beyond the wall faces. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Measured in terms of Gross Square Feet (GSF): GSF = Net Usable Area + Structural Space (Source: http://nces.ed.gov/pubs2006/ficm/).

Mission Dependency: The value an asset brings to the performance of the mission as determined by the governing agency. Specific elements of this category include (FRPC 2012):

Mission Critical - – Without constructed asset or parcel of land, mission is compromised.

Mission Dependent, Not critical (MDNC) - Does not fit into Mission Critical or Not Mission Dependent categories.

Not Mission Dependent (NMD) – Mission unaffected

Ownership (Owned vs Leased): If the property is owned, the Federal Government has fee simple interest for the real property asset. If the property is leased, the rights to use the asset are assigned to the Federal Government by a private entity or a non-Federal Government entity for a defined period of time in return for rental payments (FRPC 2012).

National Project: Generally large and complex projects that require professionally prepared drawings and specifications that are time phased (design and construction) and contracted by the DOL National Office.

Net Square Foot: The sum of all areas on all floors of a building assigned to, or available for assignment to, an occupant or specific use. This value is computed by physically measuring or scaling measurements from the inside faces of surfaces that form the boundaries of the designated areas. Exclude areas having less than a 3-foot clear ceiling height unless the criteria of a separate structure are met. Included should be major space use categories for assignable space (e.g., dormitories, education, recreation, etc.) that are used to accomplish the institution’s mission. Net Square foot: NASF = Sum of Areas Designated by the Major Space Use Categories (Source: http://nces.ed.gov/pubs2006/ficm/).

On Board Strength (OBS): The actual number of students on Center on a day to day basis.

Preventive Maintenance: The care and servicing by personnel for the purpose of maintaining equipment and facilities in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects (Source: Dictionary of Military and Associated Terms, US DOD 2005).

Property Type: Indicates the asset as one of the following categories of real property:

land, building, structure.

Property Use: Since the elements defined by the FRPC do not match the space use codes employed in ESCIS, a mapping procedure will be created to align the definitions.

In the report, the Federal Real Property Council (FRPC) classifications will be printed for display. The information is available through the property registration field of Engineering Support Contractor Information System (ESCIS), and the current ESCIS designations will be correlated to the FRPC designations as follows:

ESCIS FRPC

Dormitory Dormitories/Barracks Food Service Other Institutional Uses Education School Recreation Other Institutional Uses Medical/Dental Other Institutional Uses Storage Warehouse Administration Office Structure * Storage, Service, Utility

Systems, or Other Land Institutional

* Each structure will be entered manually from the ESCIS database into one of four FRPC categories listed opposite the term “structure”.

Replacement Value: The cost of replacing the existing constructed asset at today’s building standards. It is the amount required to construct an asset of similar size and in the same location at today’s construction standards. The replacement value reported must be greater than zero (FRPC 2012).

Regional Office Project: Generally smaller projects where the funds will be transferred to the region for center execution.

Structure: In accordance with the FRPC 2012 Guidance for Real Property Inventory Reporting, a structure serves to provide storage, service, utility systems and is not likely to have full utilities (heating, cooling, etc.). A structure typically is less than 400 square feet.

Sustainability: Formally known as the World Commission on Environment and Development, the Brundtland Commission's mission in the 1980s was to unite countries to pursue sustainable development. The Commission defined sustainability as the “development which meets the needs of current generations without compromising the ability of future generations to meet their own needs".

Sustainability also is defined as the creation or enhancement of environmental, economic, and social-cultural balance, as realized through business activities, individual actions, and community engagement. Sustainability addresses approaches, methods and practices that optimize the use of energy, water, and materials while reducing greenhouse gas emissions.”

Utilization: This performance measure assesses the degree to which each asset is utilized and is expressed as a percentage. It is calculated on a square footage basis, comparing the square footage used to the “design square footage” based on contract strength (Source: FRPC 2012).

Executive Summary

Deteriorated Trellis Entrance to Building 1 Basement

Center outdoor basketball court

View of the ocean from Center

View of staff and student parking

This report documents the results, conclusions and recommendations for the facility survey completed at Hawaii/Maui Job Corps Center in Makawao, Hawaii (Island of Maui) the week of January 19, 2015. The U.S. Department of Labor Engineering Support Contractor (ESC) team completed the survey on behalf of the Job Corps facilities program.

The facility assessment is a comprehensive process that provides objective and subjective analysis of existing and projected future condition of facilities. The facility assessment is a key component in understanding the life cycle, condition, and costs of buildings, structures, building systems, and assets within the Center. Specific objectives of this assessment include:

Provide an assessment of all facilities and identify related deficiencies Assess maintenance requirements Define renewal and replacement projects Identify potentially damaging or unsafe conditions Identify sustainability opportunities (e.g., waste recycling and energy and water conservation measures) Inventory accessibility in accordance with Architectural Barriers Act Accessibility Standard Develop cost estimates and schedules for new or replacement projects and correction of deficiencies

The site layout and characteristics of the 12 acre Center are noted in Figure ES-1 (Existing Site Plan) and Table ES-1 (Center Statistics), respectively. The survey results indicate the site generally is in good condition and buildings generally are in fair to good condition. Operation and maintenance of the Center and preventive maintenance practices are good. For the PY14 reporting year, 10 regional life safety deficiencies valued at $61,926 were identified. An additional 19 life safety O&M deficiencies were identified. The total number of previously funded but not corrected deficiencies is four and totals $188,884. The total number of recently funded deficiencies is two and totals $64,015. The long range plan includes two National and six Regional Projects for a total estimated cost of $1,913,191. Table ES-2 (Facility Survey Assessment Results and Recommendations Chart) summarizes the facility assessment and recommendations for projects.

Section 4.0 of this report includes the proposed site plan based on these recommendations.

Table ES – 2

EXECUTIVE SUMMARY

Center Statistics Date: 06/17/2015

Leased 1985Activation Date:

Ownership Status:

Site & Utilities

Water Source:

Sanitary Sewer:

Electrical Service:

Gas Type:

Telephone Service:

Public Water Authority

On-site Septic System

Maui Electric Company

Propane

No. of Vacant Buildings:

Gross Sq. Footage:

Net Sq. Footage:

Net / Gross (%):

Building Age > 50 yrs:

Building Age 20-50yrs:

Building Age 10-20yrs:

Building Age < 10 yrs:

57,214

Bldgs with Asbestos:

Asbestos Survey Date

Bldgs with Radon:

01/01/2001

Site Access: Yes

4Buildings with Access:

Regulated:

Non-Regulated:

Above Ground Tanks:

Sewage Treatment:

On-site Septic System

Air Pollution Sources: None

Joann Espinosa

(808)579-8450Phone No.:

Center Director:

Management and Training CorporatOperating Contractor:

Lease Expiration:

Contract Strength: Resident Men: Resident Women: Non-residents:

Office Administration 30 Retail Sales 24 Facilities Maint. and Const. 24 Culinary Arts 20

No. Of Buildings:

128 64 64 0

Real Estate Management

Buildings

Program

JCC# 912 HAWAII/MAUI 500 Ike Drive, Makawao, Maui, HI 96768

Accessibility

Environmental Site Area (Acres):

Bldg to Site Coverage: 8%

0Building Age Unknown :

(808)259-7907Fax No.:

Under Ground Tanks: 0

Vacant (NSF):

Energy Actual - BTU/GSF/YR: 0

Energy Audit Done: None

8/31/2035

75%

42,703

Buildings with Access to Services: 5

3Buildings with Accessible Restrooms:

Buildings with Other Accessible Features: 7

3Buildings in Total Compliance:

27,415

GSF

6,220 11 7,825 14

15,754 28

Average Building Age: 59

Vocations (98):

Radon Surveys Reqd: 8

Age Distribution

Mitigated: 0

Historic Status Buildings on National List:

Eligible Buildings:

Candidate Buildings:

HAWAII/MAUI JCC

Hawaii Telephe Co.

12.00

05/01/2012Start / End Dates: 04/30/2017/

Hawaii/Maui Job Corps Center PY14 Facility Survey Assessment Results and Recommendations

Background Site Condition Located on 12 acres of in Makawao, Maui, Hawaii All buildings and site are leased from the County of Maui, and Operated by Management and Training Corporation

(MTC)

Activated as a JCC in 1985.

57,214 gross square feet (GSF) within 8 buildings, 1,880 GSF in 9 structures 42,703 net square feet (NSF), which is slightly over the DOL space guidelines.

Vocational Slots: 98 total, 24 Hard vocations, 74 soft vocations Center contract strength: 128 students, consisting of 64 resident female students, and 64 resident male students

Roads and Pavement

Good

Power Good Natural Gas Good Central Plant NA Water Supply Good Sewage Good

Student Housing

Good

Education Good Food Service Fair Recreation Good Medical/ Dental

Good

Administration Good Storage Support

Fair

Available Deficiency Funding and Execution Long Range Plan Life Safety

Deficiencies Non-Life Safety

Deficiencies Objective The primary objective of the plan is to maintain the Center building and site assets through infrastructure, building system replacement and building renovation.

National Projects:

National Project 3635: Renovate the interior and exterior of Kaua’i OA/CTS/ Business Building 13: $545,028 National Project 3636: Renovate the interior and exterior of Moloka’i Dining Hall Building 11 $685,669

Regional Projects:

Replace floor finishes on both floors of Building 1 (Deficiencies 88797, 88801, 88810, 107554 and 107558): $222,951 Replace second floor walkway finishes and handrails on Building 1:(Deficiencies 107040 and 107041): $123,719 Refurbish outdoor basketball court and construct roof structure, (Deficiencies 88964 and 107106): $128,371 Install security fence, relocate manual gate, and install new automatic gate at entrance (Deficiencies 106334 and 107107): $90,310 Construct staff parking lot (Deficiency 89230): $63,321 Construct fire truck access path in the courtyard of Hawaii Administration Building 1, (Deficiency 89231): $53,822

Recently Funded 10 $61,926 2 $64,015 Prior Funded 0 $0 4 $188,884 O&M 19 Non CRA

Funded 16 Non CRA

Funded Unfunded 0 $0 72 $1,882,175

OMB Score Card Metrics Current

Goal Hawaii/

Maui Recommendations

EO13423 FY

2014 GOAL

KBTU/GSF/YR

29.3 36.0

O&M Costs $/

GSF

5.10 8.98 Can be attributed to location of the Center

% MC 58 97.06

% MDNC 37 2.94

% NMD 5 0.00

%Utilization

Office 97 100 Housing 98 100

Warehouse 96 NA

FCI 0.919 0.93

%FCI < 0.90 15.2 16.7

Green= Meets or Exceeds Goals, Yellow = Within 10% of Goal, Red

= Beyond 10% of Goal

Compliance Comments Category Status Energy and Water Energy and water are not meeting the target goals Environment Complies Sustainability Complies Accessibility Partially Complies

1.0 - Introduction

A team of Engineering Support Contractor (ESC) architects and engineers completed a facility survey for the Hawaii/Maui JCC the week of January 19, 2015. The results, conclusions and recommendations of this survey are documented in two volumes: Volume I Planning Strategy and Volume II Supporting Data.

Objective and Scope

The objective and scope of the survey were to:

Document existing conditions

– Building and structures

– Barrier-free accessibility

– Operations and maintenance

– Programmatic characteristics (e.g., size of functional areas, operational layout, and functional amenities)

– Energy, water, and waste management plans and actions

– Environmental management plans and practices and associated regulatory compliance

Identify new deficiencies and status previously documented deficiencies

– Documentation and categorization of new deficiencies identified during the survey

– Status of previously identified and funded deficiencies to determine if corrective actions were taken

– Submission of funding requests to DOL for life safety deficiencies that may pose a risk to the Center’s staff and students if not corrected immediately Develop a Long Range Plan

– Plan and implementation strategy based on National, Center, and Regional participation

– Strategy would positively impact Center operations and the overall living and learning environment

– Prioritized facility-specific actions consistent with Center’s mission, educational goals, and National goals and funding

Report Contents

Volume I includes the information and basis for the recommendations for long range planning. The following sections:

Section 2.0 Existing Site Conditions. In this section, the status of the site and building is presented in terms of general conditions, functionality, resource use and intensities (i.e., energy, water, and waste), sustainability, and accessibility. The status of funded projects is noted and current and prior deficiencies are summarized.

Section 3.0 Planning Analysis. The proposed plan is presented in this section and is based on the existing site conditions and functions, Center mission, both near and long term.

National, Regional, and Center engagement is pivotal to the presentation of a plan that can be implemented.

1.0 INTRODUCTION

Section 4.0 Recommendations. The recommendations for proposed projects and revised site plan are presented and are prefaced by summarizing the previous plans for the Center and findings documented during this program year survey.

2.0 - Existing Conditions

The existing conditions of the Center are presented in this section with specific focus on the following:

Background – An overview of the Center is presented on the campus layout and buildings, student population, and vocations.

Ownership – The ownership of the property (leased versus owned) and any related conditions affecting operations and maintenance of the property are highlighted.

General Site Conditions – The site conditions (roadways, stormwater system, and utilities) are summarized based on the findings of this survey.

General Building Conditions – The status of buildings physical conditions is noted with special emphasis on those buildings with repair needs.

Preventive Maintenance – The Center’s practices for systematic inspection, detection, and correction of potential failures either before they occur or develop into major defects are documented.

Facility Assessment by Function – The evaluation of the Center’s functions (e.g., education, housing, recreation, medical/dental, storage/support) is presented and cross referenced to building/structures on the campus.

Resource Use – Energy and water use and intensities are indicated and trends noted as well as waste management practices. The Center’s contributions toward the Executive Order goals for 2015 also are summarized.

Sustainability – This section documents if the Center is proactive and has in place active energy and water use reduction programs; a waste prevention/recycling program; School Dude or CMMS for Preventative Maintenance practices; and green purchasing policies and practices.

Accessibility Standards – The accessibility to buildings and to services and functions within buildings in accordance with the Architectural Barriers Act (ABA) Standard for Federal Facilities is documented.

Completed and Current Projects – The status of National, Regional, Center, and Career Technical Skill Training (CTST) projects by deficiency number is shown in tabular format.

Deficiency Summary – A summary of the number and dollar value (if applicable) of all deficiencies (recently funded, prior funded, operations and maintenance, and unfunded deficiencies) is provided.

The deficiency analysis presented in Section 3.0 of this volume, includes additional details on these deficiencies.

2.0 EXISTING CONDITIONS

Background

Hawaii/Maui Job Corps Center is located on 12 acres of land near the village of Makawao, Maui.

The center is leased from the County of Maui and operated by Management and Training Corporation. The center is a satellite campus to Hawaii Job Corps Center in Waimanalo, Oahu, Hawaii. The center, formerly a veteran’s administration hospital, was activated in 1985 as a Job Corps Center, and currently has 57,214 GSF in eight buildings. Hawaii/Maui Job Corps Center provides residential living, academic education, recreation, and vocational training for a population of 128 students consisting of 64 resident men and 64 resident women. The total net building area at the Center is 42,703 NSF is slightly over the Department of Labor (DOL) suggested space guideline range for a Center with this student population.

Ownership

The Hawaii/Maui Job Corps Center is leased by the U.S. Department of Labor from the Department of Housing and Human Concerns - County of Maui. The lease commenced on September 1, 1985 and if all options are exercised, the lease will expire on August 31, 2035. The Government paid a total rental of $10.00 for the entire term of the lease, including all 49 renewal periods. Any buildings or structures built by the Government during the term of the lease are owned by the Government and are subject to removal by the Government upon the expiration of the lease. The center is located on approximately 12 acres of land and currently has eight (8) buildings and nine (9) structures. The Government is responsible for the proper maintenance and repair of the premises.

General Site Conditions

The Center is located in the Pacific-Honolulu (Hawaiian) time zone at 20.5 degrees north latitude and 156 degrees west longitude. It has an average elevation of 930 feet above sea level. January temperatures in Makawao, Maui, Hawaii range from an average low of 56 degrees Fahrenheit to an average high of 70 degrees Fahrenheit.

July temperatures range from an average low of 62 degrees Fahrenheit to an average high of 75 degrees Fahrenheit.

Maui, Hawaii is considered a tropical climate, with annual precipitation of approximately 39 inches.

The Center is located in a rural agricultural setting on the slope of the Haleakala Volcano near the village of

Makawao, Hawaii. The main entrance to the Center is from the west via Ike Drive. The site is generally flat but slopes down to the main road along Ike Drive on the west side of the site and to the unpaved access road at the northeast corner of the site. The property is surrounded by sugarcane fields to the north, east and west sides. A youth service complex and residential areas are located to the south of the Center. Pedestrian and vehicular circulation interconnects most of the buildings. The campus roadway and parking lots are asphalt, and sidewalks are concrete and in good condition, and function well. However, there is currently no paved staff parking on site, so the Center staff park in the grass areas along the edge of the road, or in the road’s median. Seven utility easements are located throughout the Center. The site is well landscaped with numerous lawn areas and a variety of trees including a large banyan tree, mango, avocado, and silky oak. Several varieties of banana trees

View of site looking into courtyard of Building 1 are located on the west, north and east perimeter of the site. The stormwater management is by surface run-off which is in good condition, and functions well.

The Center is divided into day campus functions located on the west part of the site and night campus functions located on the east part of the site, with the dining hall located between them. Two wind turbines are located along the east side of the site, one near Lokelan’i Dormitory Building 9 and the other in the northeast corner of the site. The local Laborer’s Union Apprentice Program Compound is also located in the northeast corner of the site, but is not part of the Center’s operations. The Center is not fenced, leaving the potential for outsiders to gain access to the site from the adjacent sugarcane fields. The Center also does not have vehicle gates at the Center’s main entrance, allowing vehicular traffic to access the site without being cleared. The only fencing is around the outdoor basketball court and 20 kw Wind Turbine Generator Structure 21.

The domestic water supply is provided by the County of Maui Department of Water Supply and the sanitary system is an on-site septic system with the leach fields located in the open yard area at the northwest corner of the site. These systems are adequate in size and generally in good condition. Fire protection is provided by street hydrants and automatic sprinklers in the buildings with adequate pressure provided by the municipal water source above. The Center is supported by the Makawao/Paia Fire Department which has a response time of approximately 4 minutes. The Center is supplied with propane gas from Maui Gas Company. The propane tanks are above ground, adequate for the Center’s needs and generally in good condition.

The overhead electric service from Maui Electric Company is brought to the Center from power poles along Ike Drive. Service enters the Center at the main entrance southwest of the campus and distributes power to buildings via pole-mounted transformers around the Center’s perimeter. All buildings are metered individually. A 60 kw propane fueled generator with an automatic transfer switch (ATS) and exterior enclosure provides backup power for kitchen equipment in Building 11.

The center is provided with two wind power generators for dormitory buildings and to back-feed the electric utility network. The Center-owned site lighting consists of mostly building-mounted exterior lights with some post-mounted lights along the main entrance roadway which are controlled by photocells and time clock. The basketball court is provided with sport lights which are controlled by a local switch. The electrical systems are all generally in good condition, adequate in size and function well.

The local/long distance telephone service is provided by AT&T and terminates in the main communication closet (MCC) located on the first floor of Hawaii Administration Building 1. From this location Job Corps Data Center provides and maintains the digital Voice over IP (VoIP) and data network for the entire Center. The data transmission is routed to each campus building over fiber optic cabling from the MCC and is connected to a Cisco 6500 router. Data and phone switching equipment has UPS power, enabling an orderly shutdown during power outages. The telephone and data systems are in good condition, adequate in size and function well.

Looking northwest toward Kahului Bay

The fire alarm systems in all the buildings are connected to the main fire alarm control/annunciator panel located in the security office in Building 1. The fire alarm systems are generally in good condition, adequate in size and function well.

General Building Conditions

The Center contains eight buildings. Hawaii Administration Building 1 contains administrative, medical/dental, recreation, education and some vocational functions. Housing, food service, arts and crafts, maintenance and storage, and vocational spaces are located in the other seven buildings. Hawaii Administration Building 1 was built in 1900 and is a candidate for the historic register. Two buildings were built in 1950 and 1960; two buildings where built in the 1988 and 1992 and the three dormitories were built between 2000 and 2010. All buildings are wood frame structures with asphalt shingled gabled roofs, except Moloka’i Dining Hall Building 11, which is a pre-engineered metal structure with a metal roof. Four of the eight buildings, Lana’i Maintenance Building 4, Arts and Crafts Building 6, Moloka’i Dining Hall Building 11, and Kaua’i OA/CTS/Business Building 13 are in fair condition. The other four are in good condition. All are adequate in size and function well. An addition on the northeast end of Hawaii Administration Building 1, constructed around the year 2000, has blocked the fire truck access to the courtyard side of the building. The exterior porch epoxy floor finishes on the first floor of Building 1 were under renovation during the January 2015 Facility Survey. The second floor epoxy porch floor finishes of Building 1 are in deteriorated condition and the second floor porch railings are in fair condition. The vinyl composite floor tiles in the first and second corridors of Building 1 are also in deteriorated condition.

Preventive Maintenance

Preventive maintenance at the Center is very good and the Center is well maintained. The center is utilizing SchoolDude, a facility maintenance management software program to schedule preventive and emergent maintenance actions. Students assist through maintenance work-based training assignments such as landscaping. The more technical tasks are handled by the maintenance staff or hired contractors and vendors. Regulatory and in-house inspections of certain systems such as fire sprinkler and alarm systems are performed by contractors. The Center is working on the previously identified Operations and Maintenance (O&M) deficiencies.

Facility Assessment by Function

Student Housing

The center accommodates 64 resident men and 64 resident women in three buildings, Lokelan’i Dormitory Building 9, Makai Dormitory Building 10 and Malama Ola Dormitory 12.

These three co-ed dormitories are similar in style with the sleeping rooms wrapping around an open-air courtyard. Building 9 and Building 10 each have ten 4-bed sleeping rooms and one 4-

Front view of Kaua’i OA/CTS/Business Building 13

Makai Dormitory Building 10 bed accessible sleeping room. Building 12 has ten 4-bed sleeping rooms and two 2-bed accessible sleeping room. There are a total of 132 beds in the dormitories. Each sleeping room has a bathroom attached to it. Each dormitory has an RA office, storage, study rooms, laundry and lounge area.

However, Building 12 has two laundries, one for female students and one for male students. The dormitories are relatively new, in good condition, adequate in size, and function well.

Education

Academic functions are located on the second floor of Hawaii Administration Building 1 along with non-academic functions including the counselor’s offices, TEAP office, and the group life office. Career preparation period (CPP) classroom and TABE testing are located on the first floor of Kaua’i OA/CTS/Business Building 13.

The academic and non-academic facilities are in good condition despite the overall condition of the Building 13, adequate in size, and function well.

The retail sales soft vocation is located on the second floor of Hawaii Administration Building 1 and office administration is located on the second floors of Kaua’i OA/CTS/Business Building 13. The facilities management hard vocation is located on the first floor of Hawaii

Administration Building 1. The culinary arts trade is located in Moloka’i Dining Hall Building 11.

The vocational facilities are adequate in size, function well, in good condition, except for the flooring in the facilities maintenance area which is worn, deteriorated and dirty (deficiency 107558 has been written to correct this condition).

Food Service

Food service functions are located in Moloka’i Dining Hall Building 11. The building contains food preparation, serving, the dining hall and dishwashing functions. The dining hall has a seating capacity of 64 students and there are two servings per meal. Food service facilities are generally in good condition, adequate in size and function well.

Recreation

Hawaii Administration Buildings 1 contains the pool room, TV room, learning resource center (LRC) room, and recreation offices located on the south end of the first floor. Arts and crafts and the weight room are located in Arts and Crafts Building 6. The flooring (paint plywood in arts and crafts and vinyl composite tiles in TV and pool rooms) in the recreation facilities are in deteriorated and worn condition, and deficiencies have been written to resolve these issues. Otherwise, the indoor recreation facilities are in good condition, adequate in size, and function well.

Moloka’i Dining Hall Building 11

North side view of Hawaii Administration Building 1 where the facilities maintenance addition is located

Outdoor recreation facilities consist of an outdoor basketball court and weight lifting area just east of the south side of Building 1. The asphalt basketball court is lifting in some spots creating an uneven playing surface which makes playing on the court very tough.

Administration

Administration functions are located on the east side of the first floor of Hawaii Administration Building 1 near the main entrance and include the site director’s suite, human resources offices, the safety and security office and a conference room. The administration facilities are generally in good condition, adequate in size and function well, except the carpeting in the administration facilities is worn, deteriorating and dirty.

Medical/Dental

Medical/Dental functions are located in the north portion of the first floor in Hawaii Administration Building 1. The medical area includes a waiting area, a nurse receptionist area, doctor’s office, exam rooms, medical lab, the TEAP office and an isolation ward. The dental area includes offices and a dental exam room. The medical/dental facilities are in good condition, and function well.

Storage/Support

Center maintenance functions are located in Lana’i Maintenance Building 4. General storage is located in the basement of Hawaii Administration Building 1, Maintenance Storage Structure 19, Receiving Structure 20 and several smaller storage structures on the campus. The storage facilities are generally in good condition. The Center does not have a warehouse facility on site.

Environmental Management

The Hawaii/Maui JCC has no identifiable environmental issues.

Resource Use/Conservation

Energy and Water Conservation

Energy and water use and associated trends are summarized below for the Hawaii/Maui JCC.

Background: Table 1 has current energy and water usage and cost. Electricity and propane costs on Maui are much more than the national averages. Water cost is about average. Energy conservation projects can be justified on Maui by the high utility costs.

Outdoor basketball court

Table 1: Energy and Water Statistics – FY2014 Energy Usage Cost Unit Cost Average Cost in Job Corps Electricity 376,847 kWh $143,135 $0.380/kWh $0.098/kWh Propane 8,108 gal. $30,270 $3.73/gal. $1.98/gal.

Water 4,691,000 gal. $23,577 $5.03/kgal. $5.6/kgal.

Total $196,982 This analysis is based on the latest energy information available. FY2014 energy data are the latest entire year available for analysis.

Energy Data Issues: The Hawaii/Maui JCC has consistently posted energy and water data. Data appears to be of high quality.

Benchmarking: Table 2 is based on the EO13423 goals of 3% annual energy reduction since the FY2003 baseline.

Table 2: Energy and Water Benchmarking Category Year Current Usage Baseline Usage FY 2014

Target Difference from Target

Energy 2014 36,007 BTU/GSF 40,100 BTU/GSF 29,273

BTU/GSF

23%

Water 2014 82.0 gal/GSF 70.5 gal/GSF 60.7 gal/GSF 35% Green – meeting target. Red – not meeting target.

The energy and water usage reported by the Center has not met their target in 2014. Figure 1 documents the annual energy intensity in BTU/GSF compared to the baseline from 2003 to 2014.

Figure 2 shows the annual water intensity in gal/GSF compared to the FY2007 baseline.

Figure 1: Energy Intensity Compared to FY 2003 Baseline and Annual Targets.

10,000 20,000 30,000 40,000 50,000

B

TU

/G

SF

Energy Intensity Reduction Goal

Figure 2: Water Intensity versus target for the Hawaii/Maui JCC

Electricity: Electricity Usage at the Center is even throughout the year due to the mild climate.

Figure 3 tracks the monthly electricity usage since 2010.

Figure 3: Monthly Electricity Usage

Figure 4 shows the average electricity usage per month and potential reductions of 5% and 10% compared to the average of the past 4 years. The 5% and 10% lines can be used as targets for future energy reduction.

Figure 4: Average Electricity Usage And 5% And 10% Below the Average.

50.0

100.0

150.0

200.0

FY2007 FY2008 FY2009 FY2010 FY2011 FY2012 FY2013 FY2014

G al

./G

SF

Water Intensity Reduction Goal

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20,000

30,000

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Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep kW h

FY2010 FY2011 FY2012 FY2013 FY2014

20,000

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Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep kW h

Average 5% Below Average 10% Below Average

Propane: Figure 5 shows the annual propane usage at the Hawaii/Maui JCC. Usage is even throughout the year.

Figure 5: Monthly Propane Usage

Water: Monthly water consumption is shown in Figure 6. The water usage is fairly constant throughout the year. Water usage dropped in FY2014.

Figure 6: Monthly water usage

Sustainability

DOL is committed to implementing initiatives in accordance with Executive Order (EO) 13423, Strengthening Federal Environmental, Energy, and Transportation Management, and EO 13514, Federal Leadership in Environmental, Energy, and Economic Performance. As a result, Job Corps Centers have been adopting practices aimed at reducing energy, water, and waste. Centers have also been implementing other measures such as enhancement of indoor environmental quality, storm water management, reduction of environmental impact of materials, green cleaning practices, environmentally preferred purchasing, integrated pest management and recycling. Furthermore, new construction shall comply with the latest version of the Job Corps Handbook (JCH) 814 which specifies sustainable design criteria.

1,000 1,200 1,400

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

G al lo ns

FY2010 FY2011 FY2012 FY2013 FY2014

200,000 400,000 600,000 800,000

1,000,000 1,200,000 1,400,000

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

G al lo ns

FY2010 FY2011 FY2012 FY2013 FY2014

In response to these goals, the Hawaii/Maui JCC has implemented the following initiatives:

The Center has active water and energy reduction programs.

Recycling program and measured recycling; the Center currently recycles approximately 75% of its solid waste.

Use of School Dude for Preventative Maintenance.

Green Purchasing Policy Practiced.

Site storm water absorption measures in place.

Center has a chartered Green Committee & Roster.

Application of green cleaning practices.

Daylighting in most all the…