DOL141RP21903_Amendment_5_Change_Log.doc

Document Changes DOL141RP21903 Amendment 5

Several of the DOL141RP21903 document sections have been revised for Amendment 5. This change log lists the changes in each document by subsection number.

Section B changes – DOL141RP21903 Amendment 5 Date changed to “Revised July 1, 2014” B.2 2nd paragraph: “numeric identifier” changed from “006)” to “007)”.

B.2 Table 1: Row added: Service Enhancements (CLIN Group); 007 (Value) B.2.3 Bill Processing Primary Cost Components, deleted 7th bullet:

Service Enhancements: A pool of 12,000 hours per operational year to cover enhancements requested by the Government. The total pool of enhancement hours will be prorated based on the number of months of operations during years of mixed implementation and operation (e.g. 3 months operations = 3000 hours)."

B.2.7 Added: “Service Enhancements (CLINs 0007, 1007, 2007, 3007, 4007, 5007 and 6007 in Table 4)

This CLIN group reports the price of labor hours for Service Enhancements during the period from the beginning of operations until contract termination.

CLINs 0007, 1007, 2007, 3007, 4007, 5007 and 6007 are Labor Hour CLINS and are to be used for approved service enhancements that are directed by the Government during operations, after the Go-Live date. The Government will award these CLINs on an as needed basis after the Go-Live date, in funding increments not to exceed the ceiling for each period of performance. Enhancements are defined in Section C, requirement number R0856. The labor hour ceiling for these CLINs shall equal 12,000 hours for each per period of performance.

CLIN 0007 is to be used only if the contractor’s proposed Go-Live date occurs earlier than 12 months. CLIN 1007 is to be used only if the contractor’s proposed Go-Live date occurs earlier than 24 months. The contractor shall pro-rate the proposed number of hours for these two CLINs only (CLINs 0007 and 1007) based on the contractor’s proposed Go-Live date (1,000 hours for each month of operations). If the contractor’s proposed Go-Live date occurs in Option Period 2, CLIN 0007 and CLIN 1007 shall not be used.

The Government will use the price bid for the Service Enhancement Labor Hour CLIN group on the awarded contract to define a “not to exceed” Service Enhancement Labor Hour CLIN group ceiling value for each period of performance. The contractor shall bill for Service Enhancement Labor Hours only when Service Enhancements are approved and directed by the Government. The contractor shall maintain the Service Enhancement Labor Hour CLIN group at or below the ceiling value, unless adjustments are negotiated with the Government.

Primary Cost Components

The core requirements for this CLIN group include, but are not limited to, the following:

Service Enhancements: A pool of 12,000 hours per operational year to cover enhancements requested by the Government. The total pool of enhancement hours will be prorated based on the number of months of operations during years of mixed implementation and operation (e.g. 3 months operations = 3000 hours).”

B.3 Table 4: Row added: CLIN0007 (CLIN ID) Service Enhancements (Pricing Group); Base Period (Period of Performance)

B.3 Table 4: Row added: CLIN1007 (CLIN ID) Service Enhancements (Pricing Group); Option Year 1 (Period of Performance) B.3 Table 4: Row added: CLIN2007 (CLIN ID) Service Enhancements (Pricing Group); Option Year 2 (Period of Performance) B.3 Table 4: Row added: CLIN3007 (CLIN ID) Service Enhancements (Pricing Group); Option Year 3(Period of Performance) B.3 Table 4: Row added: CLIN4007 (CLIN ID) Service Enhancements (Pricing Group); Option Year 4 (Period of Performance) B.3 Table 4: Row added: CLIN5007 (CLIN ID) Service Enhancements (Pricing Group); Award Year 1(Period of Performance) B.3 Table 4: Row added: CLIN6007 (CLIN ID) Service Enhancements (Pricing Group); Award Year 2 (Period of Performance) Section C changes – DOL141RP21903 Amendment 5 Cover page date changed to “July 1, 2014”

4.5.4 Requirement R0224 corrected “Liason” to “Liaison”

5.1 3rd Paragraph: inserted after first sentence: “The contractor will have to develop the DLHWC processing overview, working with program SMEs.”

6.2 Requirement R0248 changed “Section 1.4: Global Requirements” to “Section 1.3: Global Requirements”

6.3.1 Requirement R1011 added “, DLHWC”

9.3.3 Requirement R0363 added “s” to “Authorizations”

16.4 Requirement R0646 added “)” to the end of requirement

22.1 Corrected “See adjustments, - Section 23: Adjustments Processing Business Processes” to “See Section 23: Adjustments Processing” and removed italics.

22.1 Corrected “Figures 97 through 98” to “Figures 98 through 100”.

26.3 Updated R0856 changed “enhance” to “execute service enhancements” and deleted reference to 12,000 hours.

Section F changes – DOL141RP21903 Amendment 5 Cover page changed date to “July 1, 2014” F.4 updated text of FAR Section 52.242-15

Table 2:

FAD Algorithms changed from “DCMWC, DEEOIC,DFEC” to “OWCP”

FAD Studies changed from “DCMWC, DEEOIC,DFEC” to “OWCP”

Fraud and Abuse Analysis Reports changed from “DCMWC, DEEOIC,DFEC” to “OWCP”

Table 5:

Key Milestone 4. System Integration Test, Parallel and P&V Test Phase Complete - changed “Volume & Performance Test (V&P)” to “Performance & Volume Test (P&V)”. Changed “V&P” to “P&V” in bullets 6,7,8, and 9.

Section H changes – DOL141RP21903 Amendment 5

Cover Page: Added date “Revised July 1, 2014”

H.2.1 Appended to paragraph titled Payment for Background Investigation: “The CO usually doesn't charge the contractor for background investigations, however, when the contract employee requiring investigation is not co-located with a Government office that provides fingerprint service, then the contractor needs to obtain hard-card fingerprints at a local police station. That may require a nominal fee to the contractor.”

H.16, 2nd paragraph, 2nd sentence: Changed “cost” to “price” H.18.1 ODC CLINs, first sentence: Changed “accepted” to “awarded”

H.18.3 Added Service Enhancement Labor Hour CLINs

“The Government will determine the Service Enhancement Labor Hour ceiling for a period of performance from the awarded Service Enhancement Labor Hour CLIN for that period of performance. The contractor shall not exceed the Service Enhancement Labor Hour ceiling for any period of performance, unless adjustments are negotiated with the Government. The contractor shall bill Service Enhancement Labor Hours as specified in Section B.”

Section J Attachment 1 changes – DOL141RP21903 Amendment 5

Summary Tab:

CBP Implementation Price Summary group, Base Period Subtotal, added “Service Enhancements”

CBP Implementation Price Summary group, Option Period 1 Subtotal, added “Service Enhancements” CLIN Price Summary group, added row “0007 Service Enhancements Base Period”

CLIN Price Summary group, added row “1007 Service Enhancements Option Period 1” CLIN Price Summary group, added row “2007 Service Enhancements Option Period 2” CLIN Price Summary group, added row “3007 Service Enhancements Option Period 3” CLIN Price Summary group, added row “4007 Service Enhancements Option Period 4” CLIN Price Summary group, added row “5007 Service Enhancements Award Term 1” CLIN Price Summary group, added row “6007 Service Enhancements Award Term 2” CLIN Structure Tab Added Service Enhancement s column Added Note 2: “2 These CLINs are to be used for service enhancements/CSRs (12,000 hours per year) during operations, after the Go-Live date. CLINs 0007 and 1007 are optional, to be used only if the proposed vendor schedule for go-live occurs earlier than 24 months, within the corresponding period of performance.”

Service Enhancements xxx7 tab Added complete tab

Labor Mix Tab

Added CLIN xxx7 Rows

· Added Notes “**CLINs 0007, 1007, 2007, 3007, 4007, 5007 and 6007 are Labor Hour CLINs. The labor hour ceiling (for these CLINs only) shall equal 12,000 hours per year for each year of operations. The Vendor is responsible for allocating the number of hours for each labor category needed to implement government approved enhancements during operations, up to the labor hour ceiling.

***CLIN 0007 is to be used only if the vendors proposed Go-Live date occurs earlier than 12 months. CLIN 1007 is to be used only if the vendors proposed Go-Live date occurs earlier than 24 months. The vendor shall pro-rate the proposed number of hours for these two CLINs based on the vendor proposed Go-Live date (1,000 hours for each month of operations). If the vendor’s proposed Go-Live date occurs during Option Period 2, CLIN 0007 and CLIN 1007 shall not be used.

Section J Attachment 20 changes – DOL141RP21903 Amendment 5

Changed Date to July 14, 2014

Page 11, Service Capability block, 4th sentence: Changed : “Change Management Plan” to “change management processes and procedures” Page 19: Service Capability block, 4th sentence: Changed : “Change Management Plan” to “change management processes and procedures” Section J Attachment 22 changes – DOL141RP21903 Amendment 5

Changed Date to July 14, 2014

Attachment 1 Row 35. Changed 1099-MISC to 1099 (four places)

Attachment 1 Row 36. Changed 1099-MISC to 1099 (four places).

Changed Description to “The Contractor shall mail all IRS 1099 forms for a tax year not later than the date mandated in IRS Publication 1220 for each tax year.”

Changed Acceptable Quality Level to “100% of all IRS 1099 forms are postmarked on or before IRS Publication 1220 mandatory mail-by date for the tax year.”.

Section J Attachment 24 changes – DOL141RP21903 Amendment 5

Changed Date to July 14, 2014

Table 1:

2nd column changed to 2015 Website Item # The following new titles were added:

· ICD-10-CM – Expert for Physicians, Spiral Bound (Current Edition for each year of contract)

· ICD-10-PCS Codebook (Current Edition for each year of contract)

· ICD-10-CM Expert for Hospitals, Spiral Bound (Current Edition for each year of contract)

· Understanding Modifiers, Softbound (Current Edition for each year of contract)

· AMA Guides to the Evaluation of Permanent Impairment, Hardcover (Current Edition for each year of contract)

· Guides to the Evaluation of Work Ability and Return to Work, Softbound (Current Edition for each year of contract)

· Guides to Disease and Injury Causation, Softbound (Current Edition for each year of contract) The following titles were retired or superseded:

· Coder’s Desk Reference for HCPCS Current for each year of contract

· Coders’ Desk Reference for ICD-10-CM Current for each year of contract

· Coders’ Desk Reference for ICD-10 Procedures Current for each year of contract

· ICD-10-CM Expert for Hospitals and Payers, Volumes 1, 2 & 3 (Full Size Edition Spiral Bound, 8-1/2" x 11")

· Coding with Modifiers, tbd Edition Current for each year of contract All website items in the 2nd column (except for CDT: Dental Procedure Codes) were replaced with ISBN # numbers and hyperlinked to their corresponding entry in the optumcoding.com site

Publisher entries were changed to Optum for the following titles

· Anesthesia Cross Coder

· Coders' Desk Reference for Procedures

· HCPCS Level II Expert

· ICD-10-CM Expert for Physicians

· CPT® Professional Edition

· ICD-10-PCS Codebook

· CPT® Changes: An Insider's View

· DRG Expert

· DRG Desk Reference

· ICD-10-CM Expert for Hospitals

· Understanding Modifiers Publisher entries were changed to AMA for the following titles

· Physicians' Desk Reference

· AMA Guides to the Evaluation of Permanent Impairment

· Guides to the Evaluation of Work Ability and Return to Work

· Guides to Disease and Injury Causation

Publisher entries were changed to The Merck Manual: (Merck) Publisher entries were changed to CDT: Dental Procedure Codes (ADA) The word “TOTAL” and horizontal lines were removed from the table Table 2:

2nd column changed to 2015 Website Item # All Description items in the 2nd column were replaced with item # numbers and hyperlinked to their corresponding entry in the optumcoding.com site

The Subtotal and Supplier columns were removed. A Publisher column was added.

All 4 titles have Optum as the publisher

A fourth row was added:

Medical Reference Engine (Current Edition for each year of contract) Item #: 1917

This electronic file is from https://www.optumcoding.com/Product/37007/

1 online subscription / license

Optum

Section L changes – DOL141RP21903 Amendment 5

Cover page, changed “Revised July 1, 2014” L.1 , Second paragraph: changed “Contract” to “Price”

L.3, 2nd paragraph: changed “Volume II” to “Volume IV” and “Subcontracting Plan” to “Small Business Subcontracting Plan”

L.3 last sentence: changed “etc.” to “and all other identifiable information that can be traced to the identity of the company.”

L.3.1.3 Corrected paragraph numbering.

L.3.1.3 3) Handcarried Proposals: changed 2nd sentence to “The package used to submit the Offeror’s proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror.”

L.3.1.3 last paragraph changed NOTE: to “Failure to so mark the outer cover could result in the Offeror’s proposal package being misdirected and received after the due date at the required destination.”

L.3.2 Table 1:

Moved Subcontract Management Plan, Draft Transition-In Plan, and Draft Transition-Out Plan under Technical Narrative

Renumbered Subcontract Management Plan (1.14), Draft Transition-In Plan (1.15), and Draft Transition-Out Plan (1.16)

Added “FAR Provisions” under Price Volume as 4.4 L.3.2 Table 2:

Revised Table 2 to match Table 1 Inserted L.3.2.1.14 Subcontract Management Plan section header and text.

Inserted L.3.2.1.15 Draft Transition-In Plan section header and text

Inserted L.3.2.1.16 Draft Transition-Out Plan section header and text

Renumbered section “VOLUME II – Prior Experience” as L.3.2.2

Renumbered section “Prior Experience Reference List” as L.3.2.2.1

Renumbered section “Prior Experience Project Description” as L.3.2.2.2

Renumbered section “VOLUME III – Past Performance” as L.3.2.3

Renumbered section “Past Performance Reference List” as L.3.2.3.1

L.3.2.3.1 1st paragraph: Appended “The Offeror shall include projects that demonstrate relevant experience, including the last five (5) federal, state, or local government or commercial on-going or completed contracts within the last (5) years. The allowable limit is up to five (5).” To end of paragraph.

L.3.2.3.1 added paragraph: “The Offeror shall sort the reference list in descending order of relevancy (i.e. the most relevant contract listed first).”

L.3.2.3.1 deleted third sentence of 5th paragraph: “The Offeror shall structure the Past Performance Reference List, such that the references for the prime contract and major subcontractor(s) are listed in order from highest to lowest according to the amount (in dollars) of work proposed for each.”

Renumbered section “Past Performance Contact Sheet” as L.3.2.3.2

Renumbered section “Past Performance Questionnaire” as L.3.2.3.3

L.3.2.3.3 changed paragraph 2 to read “The Offeror shall complete blocks 1-17 in the “Past Performance Questionnaire”. The customer referenced in the “Past Performance Questionnaire” shall complete the remaining blocks.”

Renumbered section “Past Performance Subcontractor Consent Letter” as L.3.2.3.4

Renumbered section “Volume IV - Price Volume” as L.3.2.4.

Renumbered section “Schedule of Supplies or Services and Prices/Costs” as L.3.2.4.1

Renumbered section “Basis of Estimate Narrative” as L.3.2.4.2

Renumbered section “Small Business Subcontracting Plan” as L.3.2.4.3

Renumbered section “Subcontracting Reporting” as L.3.2.4.4

Inserted “L.3.2.4.5 FAR Provision Blocks” section header and text Section M changes – DOL141RP21903 Amendment 5

M.4.2, 4th bullet, inserted “maintaining continuity of staff for Government required key positions during both the Implementation and Operations phases”.