Gadsden Job Corps Center RFP revised 5-7-2012.doc

MODEL CENTER WRITTEN TECHNICAL RFP

Solicitation Number DOL121RP20475

THIS CONTRACT IS A RATED ORDER

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Yes FORMCHECKBOX No

SMALL BUSINESS SET-ASIDE

321-11UA-1520

YES

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NO

5/8/2012

7. ISSUED BY: U.S. Department of Labor, ETA Office of Contracts Management – DJCP Attn: Crystal Brown (DOL121RP20488)

200 Constitution Avenue, N.W., Room N-4643

8. ADDRESS OFFER TO (If other than Block 7)

Washington, DC 20210

SOLICITATION

9. Offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place in the depository specified in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L.

CALL:

11. TABLE OF CONTENTS (SEE TABLE OF CONTENTS ON PAGE 2)

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OFFER (must be fully completed by Offeror)

12. In compliance with the above, the undersigned agree, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the Offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13.

DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 3.3.1-6)

(The Offeror acknowledges receipt of amendments to the SOLICITATION for Offerors and related documents numbered and dated)

15A.

NAME

16.

NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

AND

ADDRESS

OF

OFFEROR

15B.

TELEPHONE NO. (Include area code)

15C.

CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

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SUCH ADDRESS IN SCHEDULE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION DATA

SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

MARISSA G. DELA CERNA

CONTRACTING OFFICER

TABLE OF CONTENTS

PART I: THE SCHEDULE

A.

Solicitation and Contract Form

B.

Supplies or Services and Prices/Costs

C.

Statement of Work D.

Packaging and Marking (Not Required) E.

Inspection and Acceptance F.

Deliveries or Performance G.

Contract Administration Data H.

Special Contract Requirements

PART II: CONTRACT CLAUSES

I. Contract Clauses

PART III: LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

J. List of Attachments

PART IV: REPRESENTATIONS AND INSTRUCTIONS

K.

Representations, Certifications, and Other Statements

Of Offerors or Quotes L.

Instructions, Conditions, and Notices to Offerors or Respondents M.

Evaluation Factors for Award

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 OVERVIEW

The U.S. Department of Labor, Job Corps has a requirement for operating the Job Corps center located at 600 Valley Street, Gadsden, Alabama 35901.

The North American Industry Classification System (NAICS) code for this acquisition is 611519. The small business size standard is $35.5M.

The contractor shall operate the aforementioned Job Corps center, which includes provision of academic, career technical, social skills career development training, and related support services, for an estimated total of 128 residential male students, 128 residential female students, and 30 nonresidential students. The contractor shall operate residential quarters (housing) and services to residential students.

All operations, services, and deliverables under these items shall be provided as specified in Sections C and F of this document.

B.2 TYPE OF CONTRACT

The government anticipates awarding a cost-reimbursement, plus incentive-fee type contract.

B.3 PRICING SCHEDULE

COST

NOT TO

EXCEED

AMOUNT

$3,000,000

$250,000

$290,000

$180,000

TBD

OY1 Job Corps center operations

Funded through line item 0002

Funded through line item 0003

Funded through line item 0004

Funded through line item 0005

TBD

Funded through line item 0002

Funded through line item 0003

Funded through line item 0004

Funded through line item 0005

TBD

Funded through line item 0002

Funded through line item 0003

Funded through line item 0004

Funded through line item 0005

TBD

* For line items including Construction, Rehabilitation, and Acquisition; Equipment; GSA Vehicles; and Career Technical Skills Training (CTST), a not to exceed (NTE) amount will apply for the base period and each option year of the contract. Any portion of the funding not used in each year will be included in the contract ceiling for the next contract year.

**For Demonstration Projects, a “not to exceed” amount will be negotiated, if Demonstration projects are identified, and incorporated by contract modification.

*** Note: Construction, Rehabilitation, and Acquisition (CRA) are not broken down by year. The above CRA NTE amount is for the total of the 5-year contract period.

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1

GENERAL

A. Background Job Corps is a national residential training and employment program administered by the U.S. Department of Labor to address the multiple barriers to employment faced by disadvantaged youth throughout the United States. Job Corps was originally established by the Economic Opportunity Act of 1964; current authorization for the program is Title I, Subtitle C, of the Workforce Investment Act of 1998.

Job Corps provides comprehensive career development services to students including academic, career technical, career success and independent living skills, career readiness training, and support services. The unique combination of services provided in Job Corps is intended to prepare youth to obtain and hold gainful employment, pursue further education or training, or satisfy entrance requirements for careers in the Armed Forces.

B. Objective

The contractor shall provide material, services, and all necessary personnel to operate a Job Corps center (Center). The contractor shall provide economically disadvantaged youth enrolled at ages16 through 24 years old, with a comprehensive range of career development services leading to employment and long-term attachment to the workforce. The contractor shall:

1. Provide academic, career technical, social, employability, and independent living skills training.

2. Provide health care, counseling, and other support services on and individualized needs basis.

3. Conduct program operations in a setting that is clean, well maintained, and safe.

4. Assist youth in obtaining employment, additional education or training, or entry into the Armed Forces.

5. Provide support that prepares graduates to maintain long-term attachment to the labor market or further educational opportunities.

6. Integrate center operations with the local workforce development systems, employers, the business community, and community-based organizations.

The general scope of work includes the participation of the contractor in Demonstration projects initiated by the U.S. Department of Labor. An equitable adjustment shall be made for those projects determined to be an increase in work within the general scope of the contract via a supplemental agreement to the contract negotiated with the contractor. All disputes arising under these actions are subject to the disputes clause.

C. Center Design The center shall operate at an estimated, planned, average on-board strength as noted below:

The contractor shall be continually prepared to receive a sufficient number of students to maintain the average on-board strength capacity noted above and a surge capacity of 103 percent. Performance up to 103 percent of capacity shall be performed within the estimated cost of this contract. Performance below 100% for a prolonged period may result in a reduction in the estimated total average on-board strength. Accordingly, the Government reserves the right to reduce the resulting estimated cost of this contract.

In the event that nonresidential students are enrolled, they shall be provided the following services, in addition to the core services available to all students:

1. Transportation for training days and for recreational activities.

2. A locker, lock, and nonresidential student lounge.

3. Lunch for all training days.

4. Breakfast on all training days.

5. Supper and weekend meals if the student wishes to remain on center. Transportation at additional cost to the center is not mandatory when students stay for supper and weekend meals.

6. All benefits residential students receive, except as noted herein.

Nonresidential students shall be considered to be in the performance of duty as Federal employees from the time they physically arrive at any scheduled center activity or program until they leave such activity or program.

D. Governing Regulations, Handbooks The Job Corps Policy and Requirements Handbook (hereinafter referred to as the PRH) is incorporated into this contract by reference. The PRH has been developed to include all mandatory program operation and reporting requirements in one document. The Job Corps program is defined in the Code of Federal Regulations, Title 20 - Labor, Subtitle A - Office of the Secretary of Labor, Part 670. The contractor shall follow the PRH, the Regulations, and all other requirements established in this contract. The PRH is available at:

http://www.jobcorps.gov/Libraries/pdf/prh.sflb E. Career Technical Training by National Office Contractors A portion of the career technical training offered in this program may be training implemented under separate contracts between the U.S. Department of Labor and one or more national training contractors (NTCs) under the terms and conditions specified in the Memorandum of Understanding shown in the PRH as Appendix 302. (Any training programs operated by NTCs are identified in Section C.3.C.13.)

C.2

PLACE OF PERFORMANCE

The Gadsden Job Corps Center is located near/in the city Gadsden, county of Etowah, state of Alabama. The property and site are described in the Facility Survey dated May 2009, which is available as an electronic attachment to this RFP.

C.3

PROGRAM CONTENT

A. Outreach and Admissions

The contractor shall perform outreach and admissions activities as required by this contract, which ensure that the Job Corps program maintains a positive public image, maintains a ready supply of eligible and committed applicants, and works in partnership with individuals, communities, organizations, employers, and state and local workforce development systems.

1. Outreach: The contractor shall promote positive public awareness about the Job Corps program and shall ensure that the center is an active partner within the local community and with the state’s workforce investment system. The contractor shall provide support to Outreach and Admissions contractors to ensure that the center is maintained at overall design capacity. The contractor shall establish relationships with and mechanisms to involve the local community, employers, and business organizations in the operation of the Job Corps center through center industry councils and business and community liaison activities. Public education and community/employer involvement shall be conducted in accordance with PRH 1.1.

B. Career Preparation Period The contractor’s performance shall be measured against the goals established by the Office of Job Corps each year in the Outcome Measurement System.

The contractor shall provide each new student with comprehensive Career Preparation activities designed to assist the student to acclimate to center life, fully participate in center activities, set career goals, and acquire basic skills to enhance job readiness and job search competencies, in accordance with PRH 2.

1. Center Plan: The contractor shall develop a comprehensive Career Preparation Plan that will ensure efficient and effective delivery of services to students. Specific requirements for a delivery system are outlined in PRH 2.1.

2. Introduction to Center Life: The contractor shall provide a comprehensive introduction to center life for new arrivals. The program shall provide activities to assist students in learning about center offerings, standards, and procedures and assist them in making a successful transition to center life. Requirements for program content and structure are contained in PRH 2.2.

3. Student Assessment: The contractor shall assess student needs and interests so that services can be assigned appropriately. Requirements for program content and structure are contained in PRH 2.3.

4. Personal Counseling: The contractor shall provide initial intervention and counseling services to address the personal and social development needs of students, and to coordinate the delivery of center and community services. Requirements are contained in PRH 2.4.

5. Student Career Planning: The contractor shall provide students with a program of career exploration, and assist students in selecting their career technical training programs and developing Personal Career Development Plans, in accordance with requirements contained in PRH 2.5.

6. Navigating the Labor Market: The contractor shall provide new students with an introduction to fundamental job search and information technology skills needed to successfully navigate the labor market. Requirements are contained in PRH 2.6.

7. Career Success Standards: The contractor shall provide new students with an overview and introduction to center expectations, behavioral standards, and the Career Success Standards they will be expected to meet during enrollment in order to successfully participate in the program and become employable as required in PRH 2.7.

8. Personal Development Skills: The contractor shall provide new students with an introduction to social and employability skills, conflict resolution skills, and introductory driver’s education training to facilitate employment readiness and successful participation in the Job Corps program. Requirements for program content and structure are contained in PRH 2.8.

9. Career Development Readiness: The contractor shall ensure that students are fully prepared for successful participation in the Career Development Period by providing services required in PRH 2.8.

C. Career Development Period The contractor’s performance shall be measured against the goals established by the Office of Job Corps each year in the Outcome Measurement System.

The contractor shall provide an integrated program of center-based, work-based, and independent living skills training that shall meet all the requirements of PRH Chapter 3. The program shall be delivered to ensure that students:

· Acquire the academic, technical, and career success foundation skills, specific knowledge, and competencies needed to achieve their career goals.

· Understand how to progress in the workplace environment.

· Move successfully from the learning environment to the work environment.

· Experience personal growth.

· Learn self-management, personal responsibility, and both community and independent living skills.

At a minimum, the training program shall consist of:

1. Center Plan: The contractor shall develop a comprehensive Career Development Plan that will ensure efficient and effective delivery of work place and life skills training to students. Specific requirements for a delivery system are outlined in PRH 3.1.

2. Administration and Management of Career Development Services: The contractor shall develop administrative processes to ensure efficient and effective delivery of training to students. Specific requirements for a delivery system are outlined in PRH 3.2.

3. Personal and Career Counseling: The contractor shall provide students with personal and career counseling services to assess individual needs, provide career guidance, and deliver appropriate services to meet individual needs. Personal and Career Counseling services shall be performed in accordance with the requirements of PRH 3.3.

4. Student Standards of Conduct: The contractor shall develop a system that promotes high standards of student conduct through the application of incentives and sanctions. The contractor shall maintain an environment that is free from drugs and violence. Students shall be provided with opportunities for due process in disciplinary proceedings. Rules and procedures for student conduct are provided in PRH 3.4.

5. Evaluation of Student Progress: The contractor shall provide a system for periodically evaluating student progress and collaborating with students to set short- and long-range career goals. Required content is found in PRH 3.5.

6. Center-Based Learning Standards: The contractor shall establish standards for curriculum design, development, and implementation. Requirements for content and structure are contained in PRH 3.6.

7. Career Success Standards: The contractor shall provide students with a center culture that regularly fosters opportunities to learn and practice a set of behavioral expectations that support employability and social development for career success as required in PRH 3.7.

8. Work-Based Learning Standards: The contractor shall incorporate work-based learning as a primary instructional method of training. Students shall be provided opportunities to learn about career opportunities and employer expectations, and to learn about and apply new occupational skills in actual workplaces and on work projects, including CTST projects. Specific requirements regarding training methods and procedures are found in PRH 3.8.

9. Reading: The contractor shall develop and administer reading skills instruction that provides students with the skills needed for employment in their chosen careers and assists them to function independently in society. Instruction is required for each of the reading competencies listed in PRH 3.9.

10. Mathematics: The contractor shall develop and administer instruction in mathematics skills that provides students with the skills needed for employment in their chosen careers. Instruction is required for each of the mathematics competencies listed in PRH 3.10.

11. GED Certificate/High School Diploma: The contractor shall provide students with the skills and knowledge necessary to pass the examination for the General Educational Development certificate (GED) or to obtain their High School Diploma (HSD). The contractor shall make every possible effort to assure that students attain their GED or HSD. Specific requirements for the GED/HSD program are found in PRH 3.11.

12. English as a Second Language (ESL): The contractor shall provide students with limited English proficiency the opportunity to develop English language and acculturation skills. Specific requirements for ESL are contained in PRH 3.12.

13. Career Technical Training: The contractor shall provide individualized competency-based career technical training for students. Training shall provide students with the skills required for entry-level employment in specific careers approved by the U.S. Department of Labor. Specific requirements for career technical training are listed in PRH 3.13.

The following career technical training programs will be offered at the center:

Advanced Career Training (ACT)

*Indicates programs offered by National Training Contractors (NTCs) **Indicates programs currently offered off-center

14. Information Technology: The contractor shall provide students with instruction and practice in applied information technology, computer-based learning, and business-related technology. Specific skills and knowledge that must be incorporated into all training activities are outlined in PRH 3.15.

15. Residential Living: The contractor shall create a safe, clean, and attractive environment that allows students to learn and practice independent and community living skills. Requirements and content are found in PRH 3.16.

16. Wellness: The contractor shall provide instruction to students on practices that lead to physical and mental health and enhance employability. Instruction is required for each of the subjects listed in PRH 3.17.

17. Recreation and Leisure Time: The contractor shall provide students with a comprehensive program of recreational activities and events that promotes productive and socially acceptable use of leisure time. Activities shall be provided that build self-esteem and enhance the Job Corps experience by providing opportunities for all students to participate in enjoyable and safe activities. The program shall meet all the requirements of PRH 3.18.

18. Student Government and Leadership: The contractor shall develop and support activities that enable students to learn and practice skills in leadership, citizenship, and self-government. The activities shall include a student benefit fund, to be managed by student government with the assistance of center staff. Requirements for content and structure are contained in PRH 3.19.

19. Driver Education: The contractor shall provide driver education training to all students who do not already possess driver’s licenses. Students shall be provided the skills and knowledge necessary to pass the State examination and shall be given the opportunity to acquire a driver’s license while enrolled. Specific requirements for driver education are contained in PRH 3.20.

20. Career Transition Readiness: The contractor shall develop and implement systems and procedures to assist students to effectively transition from center life to the workforce. Requirements are detailed in PRH 3.21.

D. Management The contractor shall provide direction, management, and administrative support to all functions and activities of the center. The contractor shall establish systems that ensure:

· Effective program organization and management.

· Program integrity and accountability.

· Staff professionalism and development.

At a minimum, the program shall consist of:

1. Program Management: The contractor shall establish systems that ensure achievement of program goals and maintenance of quality performance. Expected procedures for monitoring and tracking operations and outcomes are listed in PRH 5.1.

2. Personnel: The contractor shall recruit, hire, and retain qualified staff, in accordance with the requirements of PRH 5.2 and Exhibit 5-3. The contractor shall develop and implement policies, which promote a working environment of equal opportunity that is free of race, gender, or ethnic bias.

3. Staff Training: The contractor shall provide training opportunities, which will ensure that the staff possesses the knowledge and skills necessary to perform their job duties and enable them to serve as positive role models for students. Specific training requirements are detailed in PRH 5.3 and Exhibit 5-4.

4. Personal Safety and Security: The contractor shall develop and implement procedures to ensure students feel safe and secure on center and their rights are protected. Rules for protection of students, staff, and property are outlined in

PRH 5.4.

5. Management and Reporting of Significant Incidents: The contractor shall develop and implement procedures to prevent, resolve, and report significant incidents in order to reduce negative impact on students, the community, and the Job Corps program. Guidelines for reporting and managing significant incidents are detailed in PRH 5.5.

6. Procurement and Property Management: The center shall establish systems to procure property, services, and supplies in a cost-efficient and environmentally-friendly manner in accordance with Government policies. The contractor shall also establish systems to provide procedures for receipt and accountability of Government-owned property, materials, and supplies, in accordance with PRH 5.6 and Appendices 505, 505a, and 505b. The contractor shall establish and maintain the Job Corps vehicle fleet in accordance with PRH 5.13 and Appendices 506, 507, and 508.

7. Financial Management: The contractor shall develop and maintain systems to effectively plan, budget, and control expenses that shall safeguard public funds and ensure the cost-effective provision of services to meet program goals. The contractor shall establish and maintain a financial management system that meets all of the requirements of PRH 5.7 and Appendices 502 and 503.

8. Facilities: The contractor shall establish and maintain a system for facilities maintenance in order to provide a safe and clean environment for students and staff. Facilities shall be maintained and managed in accordance with PRH 5.9, 5.10, and 5.11.

9. Energy and Water Conservation: The contractor shall operate an energy conservation program to promote energy conservation and reduce overall operations costs, in accordance with PRH 5.12.

10. Environmental Health: The contractor shall ensure that students and staff work and live in environmentally healthy surroundings, in accordance with PRH 5.14.

11. Safety: The contractor shall provide a safe training, living, and working environment and provide opportunities for students to learn and practice workplace safety procedures in accordance with PRH 5.14 through 5.20.

Contractors shall be accountable for understanding and complying with the new federally mandated Presidential initiative, Protecting Our Workers and Ensuring Reemployment (POWER), which begins in Fiscal Year (FY) 2011, and with Departmental goals relating to the measurable outcome of 100% timely filing of first aid, and Compensation Act – 1 and 2 (CA-1 and CA- 2) claims in the Safety and Health Information Management System (SHIMS). As part of POWER, Job Corps must improve performance in the following areas:

a.

Reduce total injury and illness case rates.

b.

Increase the timely filing of workers’ compensation claims.

c.

Increase the timely filing of Form Number CA-7 (Claim for Compensation).

d.

Increase the timely filing of Form Number CA-16 (Authorization for Examination and/or Treatment).

e.

Speed up employees’ (i.e., students') return to work in cases of serious injury or illness.

Protecting Our Workers and Ensuring Reemployment (POWER), which begins in Fiscal Year (FY) 2011, can be further researched at http://www.dol.gov/owcp/dfec/power/

E. Administrative Support The contractor shall develop systems for providing support services and benefits that:

· Facilitate students’ successful participation in Job Corps.

· Accurately track and document student participation and achievements to ensure accountability.

At a minimum, the program shall consist of:

1. Student Attendance, Leave, and Absences: The contractor shall establish systems to monitor and track student attendance, provide leave when appropriate, and respond promptly when students are absent without authorization. Required elements for each of these systems are listed in PRH 6.1.

2. Student Allowances and Allotments: The contractor shall establish systems for issuing student allowances, allotments, and transition payments. The systems shall be uniformly administered and easily understood by the student population. Criteria for payment of allowances, allotments, and transition payments are detailed in PRH 6.2 and Exhibit 6-2.

3. Student Records Management: The contractor shall maintain student records in a manner that ensures accurate documentation of the services and benefits provided to students and safeguard the confidentiality of student information. Required documents that centers must maintain, and procedures for disposition of records, are outlined in PRH 6.3.

4. Student Enrollments, Transfers, and Separations: The contractor shall complete all enrollment, transfer, and separation transactions in accordance with PRH 6.4.

5. Student Clothing: The contractor shall provide clothing for students and shall guide them in making wardrobe selections that are suitable for the workplace. Specific requirements concerning clothing allowances and recordkeeping systems are found in PRH 6.5.

6. Student Transportation: The contractor shall provide economical transportation to students in accordance with PRH 6.6 and Exhibit 6-3. The contractor shall implement procedures for the recovery of unused transportation tickets, and shall reimburse the Government for the cost of unrecovered tickets in accordance with Job Corps policy.

7. Food Service: The contractor shall provide students with well-balanced, nutritious meals in a dining environment that is clean, sanitary, attractive, and pleasant. Food service program requirements are described in PRH 6.7.

8. Student Civil Rights, Including Religious Rights, and Legal Services: The contractor shall implement procedures that protect students’ civil rights and promote an environment free from discrimination and harassment. Required processes for preventing and resolving student complaints are listed in PRH 6.8 and Appendix 602.

9. Student Support Services: The contractor shall ensure that students receive the basic support services included in PRH 6.9. The contractor shall provide students with opportunities to vote and attend religious services if they so choose.

10. Student Health Services: The contractor shall provide students with routine health services, support, and education, either directly or through referral to other providers, that shall enhance students’ employability and encourage students to maintain a healthy lifestyle. Routine medical, dental, and mental health services and related health programs shall be delivered and administered in accordance with PRH 6.10, 6.11, 6.12, Exhibits 6-4, 6-5, and Appendix 607.

11. Child Care Arrangements: The contractor shall assist Job Corps students to arrange suitable child care for their dependent children while they are enrolled in Job Corps, as described in PRH 6.13.

12. Center Environment: The center is not designated as a non-smoking center.

SECTION D PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE

DATE

52.246-5 INSPECTION OF SERVICES – COST-REIMBURSEMENT

APR 1984

E.2 INSPECTION AND EVALUATION

All inspections and evaluations shall be performed in such a manner as to not unduly delay the contractor's work.

Inspection and acceptance of the work called for under this contract shall be made by the Contracting Officer’s Representative (COR) at the contractor's offices, the Job Corps center, or the U.S. Department of Labor, Job Corps Regional Office. Inspection and acceptance activities required by this contract shall be performed as directed by the Contracting Officer.

E.3 GOVERNMENT QUALITY ASSURANCE SURVEILLANCE PLAN

In accordance with FAR 37.604, the Government shall conduct quality assurance and performance assessment functions to the extent necessary to determine whether the contractor has fulfilled the contract obligations pertaining to quality and quantity, including achievement of outcomes as specified in the contract. Under the terms of this contract, the contractor shall be eligible to earn incentive fee based on achievement of performance results within the Outcome Measurement System. (See Incentive Fee Plan, Section G.1.C.2).

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER

TITLE DATE

52.242-15

STOP-WORK ORDER AUG 1989

ALTERNATE I (APR 1984)

F.2 TYPE OF CONTRACT

The government contemplates the use of a cost-reimbursement, plus incentive-fee type contract.

F.3

PERIOD OF PERFORMANCE

A. The period of performance is a base period of twenty-five months, with three, twelve-month option periods.

If appropriate, the contractor shall perform necessary functions related to transition for a period of one month from the date of award (the first month in the twenty-five month base period).

The contractor shall operate the Gadsden Job Corps Center located in Gadsden, Alabama, during the period of (TBD) .

F.4 PLACE OF PERFORMANCE

Place of performance will be at the Gadsden Job Corps Center located in Gadsden, Alabama.

F.5 DELIVERABLES

The contractor shall perform services and provide deliverables in accordance with Section C, Statement of Work.

SECTION G - CONTRACT ADMINISTRATION DATA

G. 1 DOLAR 2952.201-70 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COR) (MAY 2004)

(a) (To be appointed by separate letter) of US Department of Labor, Employment & Training Administration is hereby designated to act as Contracting Officer's Representative (COR) under this contract.

(b) The COR is responsible, as applicable, for: receiving all deliverables; inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual scope of work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does NOT have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If, as a result of technical discussions, it is desirable to alter/change contractual obligations or the scope of work, the Contracting Officer must issue such changes.

G.2 CONTRACT STAFF MAXIMUM COMPENSATION

No Job Corps funds shall be provided to pay compensation to any individual, either as a direct cost or as an indirect cost, or proration at a rate in excess of the Executive Level I pay rate. (Applicable Executive Pay Schedules are available at: http://www.opm.gov/oca/12tables/html/ex.asp ). Proration means that the amount charged for a less than full-time employee cannot exceed an annualized rate equal to the authorized Executive Level 1 rate. Compensation is defined as salaries and cash bonuses exclusively. This does not include fringe benefits. This applies to all functions within the Job Corps contract, including subcontracted services.

G.3 AVAILABLE FUNDS AND PAYMENT OF CONTRACTOR’S COSTS

A. Summary of Funds Available The amount obligated to this contract and available for payment and is noted in the table below:

Operations (Operations, Fixed & Incentive Fee)

It is estimated that the above-listed available operations funds shall cover the performance period through .

Construction, Rehabilitation, and Acquisition, and equipment funds are available for the performance period specified at the time that the Contracting Officer awards the funds via a modification to the contract. The fixed and incentive fees shall be paid out of the operations, outreach/admissions, and/or career transition services funds.

B. Payment and Payment Due Date

1. Allowable Costs

In accordance with Clause 52.216-7, “Allowable Costs and Payment,” the contractor shall be reimbursed for allowable, allocable costs incurred in performance of the work under this contract. In addition to reimbursements for direct costs incurred, the contractor shall be reimbursed for indirect costs in accordance with the FAR 42.7, “Indirect Cost Rates.” Indirect Cost Rates shall be negotiated by the U.S. Department of Labor’s Office of Cost Determination or other cognizant audit agency.

Overhead Applicable

Not Applicable Total Direct Salaries and Wages (including/excluding fringe benefits)

Total Indirect Cost

If an Offeror does not have an approved indirect cost rate agreement with final indirect rates, the offeror’s proposed indirect rates shall serve as temporary 90 day billing rates.

In no event shall the reimbursement for G&A exceed the following ceiling rate: ___%.

When final G&A and overhead rates are established, the total amount of Indirect Costs payable under this contract shall be determined by multiplying the final rate, or ceiling rate, whichever is lower, by the total amount of allowable costs incurred for Center Operations, Outreach/Admissions, and Career Transition Services. The total amount billed shall then be subtracted from this figure to determine the amount of G&A expense due to the contractor, or refund due to the Government in the event that the amount billed exceeds the total amount payable under the contract. Prime Contractors are responsible for ensuring their subcontractors who have agency approved or negotiated rates do not bill above those rates, or the prime contractor will be responsible for reimbursing the government.

2. Incentive Fee Under the terms of this cost plus incentive fee contract, the contractor shall be paid a base fixed fee for Center Operations. The contractor shall have the opportunity to earn an incentive fee and a performance excellence bonus for center operations performance based on achievement of goals. For purposes of this contract, the contractor’s performance and the amount of incentive fee earned shall be determined annually at the close of the contract year, based on achievement of goals within Job Corps’ Outcome Measurement System.

Annually, the Office of Job Corps will establish a performance range for the upcoming Program Year. The performance range will identify maximum and minimum incentive fee payment levels as follows:

Maximum:

level at which the contractor receives the maximum available incentive fee payment

Minimum:

level below which the contractor receives no incentive fee payment

Incremental incentive fee payment levels will be established for each level of OMS performance (to one decimal point) within the established performance range.

In order to motivate and reward excellence in performance, those contractors whose performance exceeds the top of the National Performance Range will be eligible to earn a Performance Excellence Bonus. The bonus will be awarded for performance above the top of the National Performance Range.

Performance ranges may fluctuate from year to year based on performance history for the preceding year. The contractor’s performance will be evaluated based on the portion of the contract year that occurred during the Program Year for which the performance range was in effect.

Under the terms of this contract, fixed and incentive fees for Center Operations shall be as follows:

(Invoicing Level)

C. Limitation on Withholding of Payments

If more than one clause or schedule provision of this contract authorizes the temporary withholding of amounts otherwise payable to the contractor for work performed under this contract, the total of the amounts so withheld at any one time shall not exceed the greatest amount that may be withheld under any one such clause or schedule provision at that time, provided that this limitation shall not apply to:

a. Withholdings pursuant to any clause relating to wages or hours or employees;

b. Withholdings not specifically provided for by this contract; and

c. The recovery of overpayments.

D. Invoice Requirements

An original invoice shall be prepared and submitted to the Department of Labor (DOL) by email to:

DOL-NO-ETA@quickpaydol.gov 1). Electronic PDF/TIFF Invoice Submittal

In an effort to support the eCommerce initiative and expedite vendor payment processing, the DOL requires invoices to be submitted electronically.

The contractor shall:

a. Address the invoice to the appropriate e-mail address specified above.

b. Submit the invoice via attachment in PDF or TIFF format.

c. Submit only one invoice per electronic submittal.

d. Enter specific information in the subject line of the e-mail in the following format:

<Contractor Name>, DOL Agency, <Contract Number>, Invoice Number, <Invoice Amount>

Example: ABC Co, OASAM, DOL00-00-X0000/X0000, Invoice Number AB-1298433, $15,000.00.

e. Submit a copy of the email with the attached invoice to the contracting officer’s representative (COR) at the COR email address specified in the contract.

f. Wait for either a success or failure e-mail response, regarding the invoice e-mail, before sending in another e-mail with the same invoice attachment.

The contractor MUST NOT:

a. Submit an invoice that exceeds the size limit of 16 megabytes (approximately 400-500 pages). However, if the invoice exceeds this limit, a summary invoice attachment of less than 16 megabytes should be e-mailed to the payment e-mail address above; while the detailed invoice, including any supplemental information, shall be sent to the COR or other representative at the address (specified in paragraph 2 below).

b. Submit an invoice that is heavy in shading or color.

1. An e-mailed PDF image cannot have any text that has a background with any color other than white. If the image has a shaded background, it will be converted to black, and the text will be illegible.

2. An emailed TIFF image must be black and white.

c. Submit more than one attachment as subsequent attachments will not be recognized.

d. Submit more than one invoice in a single attachment.

General Information

Payment due dates will be calculated only from the date that invoices are received in the electronic invoicing e-mail box and determined to be proper invoices.

Inquiries regarding invoices should be e-mailed to ETAinvoiceinquiry@dol.gov. The relevant invoice must be attached to the inquiry e-mail and the subject line of the e-mail must state “INQUIRY,” followed by the information described in paragraph 1).d. above.

Example: INQUIRY: <Contractor Name>, DOL Agency, <Contract Number, BPA Call or Order Number>, Invoice Number, <Invoice Amount>

Do NOT use the electronic invoicing e-mail address for inquiries about the invoice.

2). Paper Invoices submitted via fax or U.S. mail

Paper invoices should only be faxed or mailed when electronic email cannot be accomplished due to size limitations described above.

When invoices must be faxed due to e-mail size limitations, fax them to: 202-693-2862

When paper invoices must be mailed due to e-mail size limitations, mail them to the following address:

U.S. Department of Labor

Employment and Training Administration

Office of Financial Accounting Services

Room N-4702 Attn: Accounts Payable

200 Constitution Avenue, N.W

Washington, DC 20210

G.3

INTERPRETATION OR MODIFICATIONS

No oral statement of any person and no written statement of anyone other than the Contracting Officer shall modify or otherwise affect the terms or meaning of this contract. All requests for interpretations, modifications, or changes shall be made in writing to the Contracting Officer.

G.4 OPTION YEAR COSTS

The contractor agrees that the estimated costs for operating the Job Corps Center in each of the option years shall be based on the agreed-to budget for ongoing expense in the preceding year, with an appropriate adjustment for price inflation. The amounts shown in the Option Year budget table provided below are therefore considered provisional, except that the fixed and incentive fee amounts are considered final unless changed by subsequent bilateral contract modification.

Estimated Cost, Fixed and Incentive Fee

G.5

OPTIONS

A. Contract Terms and Conditions for Options The Contracting Officer shall analyze the option year cost in relation to the current market price in deciding whether to exercise the option. In addition, factors to be considered by the Contracting Officer in the awarding of the option include the contractor's performance compared to performance standards established by the Office of Job Corps, and the contractor's performance in terms of compliance and qualitative assessments.

In addition, there may be other factors impacting the option year decision. These include other terms and conditions of the contract, fair market value of similar contracts, the necessity of reducing disruptions to operations, innovations, corporate support, audit results, special review findings, other sources regarding compliance with this contract, as well as DOL administrative considerations.

If consideration and analysis of the above factors indicate a new contract is most advantageous to the Government, the option shall not be exercised. If the analysis of the above factors results in a favorable determination that is advantageous to the Government, the option may be exercised.

B. Request for Change In Option Price If, after exercise of the option, the contractor has reason to believe the total cost to the Government shall exceed the estimated cost as stated in the option, the contractor shall notify the Contracting Officer in accordance with Clause 52.232-22, Limitation of Funds. If the Contracting Officer determines that an increase in the option year price is required, and is not caused by a change in the scope of work, such price increase, if made, shall not include an increase in fee. If the price increase requested is a result of a scope of work change, an equitable fee adjustment shall be considered.

G.6 PAYMENT BY ELECTRONIC FUNDS TRANSFER – CENTRAL CONTRACTOR REGISTRY (52.232-33) (OCT 2003)

(a) Method of payment.

(1) All payments by the Government under this contract shall be made by electronic funds transfer (EFT), except as provided in paragraph (a)(2) of this clause. As used in this clause, the term “EFT” refers to the funds transfer and may also include the payment information transfer.

(2) In the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either—

(i) Accept payment by check or some other mutually agreeable method of payment; or

(ii) Request the Government to extend the payment due date until such time as the Government can make payment by EFT (but see paragraph (d) of this clause).

(b) Contractor's EFT information. The Government shall make payment to the Contractor using the EFT information contained in the Central Contractor Registration (CCR) database. In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to the CCR database.

(c) Mechanisms for EFT payment. The Government may make payment by EFT through either the Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association, or the Fedwire Transfer System. The rules governing Federal payments through the ACH are contained in 31 CFR Part 210.

(d) Suspension of payment. If the Contractor’s EFT information in the CCR database is incorrect, then the Government need not make payment to the Contractor under this contract until correct EFT information is entered into the CCR database; and any invoice or…