DOH26-003P Exhibit C Bid Price Amend.pdf

Competitive Solicitation #DOH26-003P Newborn Screening Program - Screening Cards Exhibit C Bid Price Bidder Name _____________________

EXHIBIT C – BIDDER RESPONSE FORM

08/20/2025

Exhibit E: BID PRICE RESPONSE FORM This form is broken into seven sections:

Section 1. Bid Submittal Checklist Section;

Section 2. Bidder Responsiveness/Responsibility;

Section 3. Washington Small Business; OR Certified Washington Veteran-owned Business (VOB);

Section 4. EO 18-03 Response;

Section 5. Performance Requirements or Specifications;

Section 6. Quotation/Cost Proposal.

Bidders must respond to all questions in order and in the expandable space provided. If a question requires Bidder to submit additional documents, please attach them to this document and label them clearly as part of your response to this Exhibit B.

1 Bid Submittal Checklist – Required Bid Submittals.

This section identifies the bid submittals that must be provided to the Department of Health, to constitute a responsive bid. The submittals must be delivered as set forth below. Bids that do not include the submittals identified below may be rejected as nonresponsive. In addition, a bidder’s failure to complete any submittal as instructed may result in the bid being rejected. Bidders may not provide unsolicited materials. For any supplemental materials expressly required by the Department of Health in writing, bidders must identify such supplemental materials with the bidder’s name.

THIS COLUMN IS

FOR EVALUATION

PURPOSES ONLY

Exhibit A-1 - Bidder Certifications. This document is the Bidder’s Certification.

Complete the certification, along with any exceptions or required explanations, and submit it with the bid to Enterprise Services.

Note: The Certification must be complete. Where there are choices, the bidder must check a box. The certification must be signed and submitted by a duly authorized representative for the bidder.

NOT SCORED

Included Yes No

Exhibit A – 2-Bidder Profile This document requires bidder information for contract administration purposes.

Complete as instructed and submit it with the bid.

NOT SCORED

Included Yes No

Competitive Solicitation #DOH26-003P Newborn Screening Program - Screening Cards Exhibit C Bid Price

EXHIBIT C – BIDDER RESPONSE FORM

08/20/2025

Exhibit E Contract Issues List This document is a required bid submittal IF bidder has business concerns with the Contract attached as Exhibit D-1 PO Terms and Conditions If so, bidder must complete

NOT SCORED

Included Yes No

Exhibit F Bidder’s Diverse Business Inclusion Plan – Subcontractors This document is a required bid submittal IF bidder intends to utilize subcontractors if awarded a Contract. If so, the bidder must complete as instructed and submit it with the bid to DOH.

NOT SCORED

Included Yes No

2 BIDDER RESPONSIVENESS/RESPONSIBILITY NOT SCORED

Bid Responsiveness.

DOH will review bids to determine whether the bid is complete, signed, legible, in compliance with the requirements specified in this Competitive Solicitation.

Pass Fail

Bid Responsibility DOH will determine whether the bidder is a responsible bidder. DOH will consider the following elements:

• Bidder’s ability, capacity, and skill to perform the contract or provide the service required;

• Bidder’s character, integrity, reputation, judgment, experience, and efficiency;

• Bidder’s ability to perform the contract within the time specified;

• Bidder’s performance quality pertaining to previous contracts or services;

• Bidder’s compliance with laws relating to the contract or services;

• Whether within the three-year period immediately preceding the date of the Competitive Solicitation, bidder has been determined by a final and binding citation and notice of assessment issued by the Washington State Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW; and

Pass Fail

Competitive Solicitation #DOH26-003P Newborn Screening Program - Screening Cards Exhibit C Bid Price

EXHIBIT C – BIDDER RESPONSE FORM

08/20/2025

• Such other information as may be secured having a bearing on the decision to award the Contract.

See RCW 39.26.160(2)(a)-(g). In addition, DOH may consider the following:

• Financial Information: DOH may request financial statements, credit ratings, references, record of past performance, clarification of bidder’s bid, on-site inspection of bidder's or subcontractor's facilities, or other information as necessary to determine bidder’s capacity to perform and the enforceability of bidder’s contractual commitments. Failure to respond to these requests may result in a bid being rejected as non-responsive.

• References: DOH reserves the right to use references to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of products/service/industry and timeliness. Any negative or unsatisfactory reference can be reason for rejecting a bidder as non-responsible.

Bidder is not to submit any proprietary information as part of its Response. NOT SCORED

3 BIDDER CERTIFICATION –WASHINGTON SMALL BUSINESS or CERTIFIED WASHINGTON VETERAN-OWNED BUSINESS MAXIMUM TOTAL

POINTS

Are you a Washington Small Business as defined under RCW 39.26.010?

According to Chapter 39.26.010 RCW, to qualify as a Washington Small Business, Bidder must meet three (3) requirements:

a. Location. Bidder’s principal office/place of business must be located in and identified as being in the State of Washington. A principal office or principal place of business is a firm’s headquarters where business decisions are made and the location for the firm’s books and records as well as the firm’s senior management personnel.

b. Size. Bidder must be owned and operated independently from all other businesses and have either: (a) fifty (50) or fewer employees; or (b) gross revenue of less than seven million dollars ($7,000,000) annually as reported on Bidder’s federal income tax return, or its return filed with the Washington State Department of Revenue over the previous three consecutive years.

5 Points

Competitive Solicitation #DOH26-003P Newborn Screening Program - Screening Cards Exhibit C Bid Price

EXHIBIT C – BIDDER RESPONSE FORM

08/20/2025

c. WEBS Certification. Bidder must have self-identified its Washington Small Business status in Washington’s Electronic Business Solution (WEBS).

OR

Are you a Certified Washington Veteran-Owned Business as defined under RCW 43.60A.190?

According to Chapter 43.60A.190 RCW, to qualify as a Certified Washington Veteran-Owned Business, Bidder must meet Four (4) requirements:

a. 51% Ownership. Bidder must be at least fifty-one percent (51%) owned and controlled by:

1. A veteran as defined as every person who at the time he or she seeks certification has received a discharge with an honorable characterization or received a discharge for medical reasons with an honorable record, where applicable, and who has served in at least one of the capacities listed in RCW 41.04.007;

2. A person who is in receipt of disability compensation or pension from the department of veteran’s affairs; or

3. An active or reserve member in any branch of the armed forces of the United States, including the national guard, coast guard, and armed forces reserves.

b. Washington Incorporation/Location. The bidder must be either an entity that is incorporated in the state of Washington as a Washington domestic corporation or, if not incorporated, an entity whose principal place of business is located within the State of Washington.

c. WEBS Certification. Bidder must have certified its Veteran-Owned business status in Washington’s Electronic Business Solution (WEBS).

d. WDVA Certification. Bidder must have provided certification documentation to the Washington Department of Veterans’ Affairs WDVA) and be certified by WDVA and listed as such on WDVA’s website (WDVA – Veteran-Owned Businesses).

ANSWER:

Small Business? Yes No Self-Identified in WEBS? Yes No Veteran Owned Business (VOB)? Yes Provide Certification #_______________. No http://www.des.wa.gov/services/ContractingPurchasing/Business/Pages/WEBSRegistration.aspx

Competitive Solicitation #DOH26-003P Newborn Screening Program - Screening Cards Exhibit C Bid Price

EXHIBIT C – BIDDER RESPONSE FORM

08/20/2025

4 BIDDER EXECUTIVE ORDER (EO) 18-03 CERTIFICATION TOTAL POINTS

EO

Are your employees required to sign, as a condition of employment, a mandatory individual arbitration clause and/or a class or collective action waiver?

Please Note: Points for this question will be awarded to bidders who respond that they do not require these clauses and waivers. If you certify here that your employees are NOT required to sign these clauses and waivers as a condition of employment, and you are the successful bidder, a term will be added to your contract certifying this response and requiring notification to DOH if you later require your employees to agree to these clauses or waivers during the term of the contract.

5 Points

ANSWER: Yes No

Recycled Content Purchasing Preference

Pursuant to RCW 39.26.255, a preference of 5 % (minimum of 5%) per product line item will be applied to any bidder that provides recycled-content products as designated by the Environmental Protection Agency’s (EPA) Comprehensive Procurement Guideline (CPG).

Program (Comprehensive Procurement Guideline (CPG) Program | US EPA) The preference shall only be applied when the recycled content percentage bid exceeds one of the recommended content level percentages or the minimum product specifications, as designated by the EPA’s CPG. The preference will be applied at time of bid evaluation. When evaluating the bid price of qualifying bidders, a 5% (minimum of 5%) price reduction will be applied to those bidders’ items that qualify for the recycled content preference for price evaluation purposes. This preference is separate from and applied after any other preferences allowed by statue. In the event of a tie, the bidder with the larger post-consumer recovered content will break the tie and receive the award.

Accordingly, all bidders must certify whether they are seeking the statutory preference for products containing recycled content material in this Competitive Solicitation. Bidders must make the certification on the certification form attached as Exhibit (Environmental Certifications). Bidders who seek to obtain the 5% bid preference for products containing recycled material must, in regard to the products pertaining to this procurement, certify that the products specified in Exhibit (Cost Worksheet) exceed the recommended recovered materials percentages for the relevant product as designated by the EPA’s CPG standard (as it existed on July 1, 2001)

5 % (10 Points)

Competitive Solicitation #DOH26-003P Newborn Screening Program - Screening Cards Exhibit C Bid Price

EXHIBIT C – BIDDER RESPONSE FORM

08/20/2025

Hydrofluorocarbons (HFCs) Pursuant to RCW 39.26.310 a preference shall be given to the purchase of products that contain no HFCs or HFCs with a comparatively low global warming potential, then a preference of 5% will be given to the bidder who provides evidence as set forth herein, that the products in Exhibit C (cost worksheet), have an “Acceptable” Substitute Listing Status, as identified by the Environmental Protection Agency’s (EPA) Significant New Alternatives Policy (SNAP) Program.

Bidders must make the certification on the certification form attached as DOH26-003P. Bidders who seek to obtain the XX% bid preference for Products that Do Not Contain Hydrofluorocarbons (HFCs) must, in regard to the products pertaining to this procurement, certify that the products specified in DOH26-003P have an “Acceptable” Substitute Listing Status, as identified by the EPA SNAP Program.

Bidders must make the certification on the certification form attached as DOH26-003P. Bidders who seek to obtain the XX% bid preference for Products that Do Not Contain Hydrofluorocarbons (HFCs) must, in regard to the products pertaining to this procurement, certify that the products specified in DOH26-003P have an “Acceptable” Substitute Listing Status, as identified by the EPA SNAP Program

Nonmercury-Added Products Purchasing Preference

Pursuant to RCW 70A.230.060, a preference of 5% per product line item will be applied to any bidder who provides:

• Products that contain the least amount of mercury-added compounds or components as compared to other bidders, as designated by the Interstate Mercury Education and Reduction Clearinghouse Mercury-Added Products Database OR

• A product containing mercury that is designed to reduce electricity consumption by at least forty percent and there is no non-mercury or lower mercury alternative available that saves the same or a greater amount of electricity as the exempted product.

Accordingly, all bidders must certify whether they are seeking the statutory preference for products that contain the least amount of mercury-added compounds in Exhibit (Environmental Certifications). Bidders who seek to obtain the 5% bid preference for products that contain the least amount of mercury-added compounds must, in regard to the products pertaining to this procurement, certify that the products specified in Exhibit (Cost Worksheet) have:

Competitive Solicitation #DOH26-003P Newborn Screening Program - Screening Cards Exhibit C Bid Price

The accurate amount of mercury compounds/components as listed OR That the product containing mercury is designed to reduce electricity consumption by at least forty percent and there is no non-mercury or lower mercury alternative available that saves the same or a greater amount of electricity as the exempted product.

In the event there is a mercury-free product bid, then only those bidders who bid a mercury-free product are responsive and the preference doesn’t apply.

STATUTORY PREFERENCE FOR PCB-FREE PRODUCTS & PRODUCTS-IN-PACKAGING. Pursuant to RCW 39.26.280, DOH is providing a bid preference in the amount of five (5) points to any bidder who certifies, pursuant to Exhibit A-1 – Bidder’s Certification, that Bidder’s products or products-in-packaging do not contain Polychlorinated Biphenyls (PCBs)

MAXIMUM PREFERENCE POINTS: (50)

5 BIDDER SPECIFICATIONS

MANDATORY

a Bidder’s Pass / Fail Exhibit B Performance Requirements Specifications Pass Fail

6 Exhibit C- Bid Price (QUOTATION OR COST RESPONSE) MAXIMUM TOTAL

POINTS (150)

a Please identify all allocated costs, together with the total charges the Bidder is willing to accept in consideration of the full performance of the Contract.

Bidders must break down overall costs as follows:

• including but not limited to shipping, installation and warranty

• any other costs associated with the bid such as all proofs and samples.

ANSWER: TOTAL MAXIMUM BID AMOUNT USE TABLE BELOW:

Competitive Solicitation #DOH26-003P Newborn Screening Program - Screening Cards Exhibit C Bid Price

FOR ALLOCATED COST DETAIL, ATTACH A SEPARATE SPREADSHEET OR DESCRIBE DETAILS BELOW

Description Estimated Order Quantities per year Unit Minimum Order Quantities Total Price Per Line Item

WA State NBS Cards Kit 90,000 KIT 30,000

WA State NBS Hearing Cards Kit 90,000 KIT 30,000

Idaho State Singles Card Kit 5,000 KIT 5,000

Idaho State Doubles NBS Cards Kit 20,000 KIT 20,000

Idaho State Triples NBS Cards Kit 5,000 KIT 5, 000

Hawaii NBS Cards Kit 17,000 KIT 17,000

Total Bid Price

Bid Calculation Example

Bid# Bid Calculation Points #1 $540 495/540x150=137 137 #2 $537 495/537x150=138 138 #3 $495 495/495x150=150 150-Lowest cost = Highest price points + preference points= Maximum points= Apparent successful bidder

Competitive Solicitation #DOH26-003P Newborn Screening Program - Screening Cards Exhibit C Bid Price