DOAH_RFP_26-27-001_Proposal_Tabulation.pdf
PDF 172 KB Posted
- Solicitation number
- RFP-16529
- Issued by
- Leon County, Florida
About this file
This is a proposal tabulation document from the Florida Department of Administrative Hearings (DOAH) for RFP 26-27-001, a Search Function Solution for Public-Facing Websites. DOAH solicited proposals for a robust, secure, text-based search solution to manage approximately 510,331 indexed PDF documents totaling 0.402 terabytes across five primary collections of administrative records. Proposals were due August 17, 2026 at 4:00 PM ET, with public opening scheduled for August 18, 2026 at 9:00 AM ET via Zoom. The Notice of Intended Award was posted September 11, 2026. Eight vendors submitted proposals representing cloud-based, hybrid, and on-premises deployment models. The contract term is five years with an option to renew for up to an additional five years, contingent on appropriated funds and satisfactory performance, with an effective contract date of September 25, 2026.
Concourse Tech, Inc. was identified as the apparent intended awardee with the highest overall score of 491.67 points out of a possible 500 points, submitting a cloud-based solution at a five-year cost of $179,540.00—the lowest proposal cost among all respondents. The evaluation methodology weighted technical criteria at 400 points across seven evaluation categories (experience, technical approach, search capabilities, business environment understanding, mandatory requirements, implementation methodology, and long-term support) and cost proposals at 100 points. Technical scores represented averages of three independent evaluator assessments, while cost scores were calculated using a formula awarding 100 points to the lowest bid. All eight respondents were deemed responsive, with scores ranging from 390.51 to 491.67 points. The solution must integrate with the current environment of Microsoft Internet Information Services and Classic ASP.NET while replacing the existing Mindbreeze InSpire enterprise search platform and maintaining compliance with Chapter 120, Florida Statutes, and accessibility standards.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| DOAH RFP 26-27-001_Final.pdf | ||
| PUR 2024-UseCoercionLaborServices.docx | DOCX document | |
| PUR 7801 (Vendor Certification Form).docx | DOCX document | |
| PUR_1355_Foreign_Country_Attestation.docx | DOCX document | |
| DOAH RFP 26-27-001_Addendum1.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
PROPOSAL NUMBER: OPENING DATE: TIME:
PROPOSAL TITLE: POSTING NOTICE OF INTENDED AWARD:
PROPOSALS DUE:
POSTING DATE/TIME FROM: UNTIL: 09/16/2026 @ 1:00 PM ET
RESPONDENT DEPLOYMENT
MODEL
TOTAL FIVE-YEAR
COST CRITERIA 1 CRITERIA 2 CRITERIA 3 CRITERIA 4 CRITERIA 5 CRITERIA 6 CRITERIA 7
TOTAL TECHNICAL
SCORE
(MAX 400)
COST
SCORE
(MAX 100)
OVERALL
SCORE
(MAX 500)
RANK X
AWARD RESPONSIVE
Aneto Software Cloud-Based $223,000.00 50.00 66.67 83.33 66.67 16.67 13.33 13.33 310.00 80.51 390.51 8 Y
Concourse Tech, Inc. Cloud-Based $179,540.00 50.00 80.00 100.00 80.00 41.67 20.00 20.00 391.67 100.00 491.67 1 X Y
Mindbreeze Corporation Cloud-Based $197,647.00 50.00 80.00 100.00 66.67 50.00 20.00 13.33 380.00 90.84 470.84 2 Y
Neifers, LLC Cloud-Based $359,000.00 41.67 66.67 100.00 80.00 41.67 13.33 16.67 360.00 50.01 410.01 7 Y
PMCS Services, Inc. Cloud-Based $274,000.00 50.00 80.00 100.00 80.00 50.00 16.67 20.00 396.67 65.53 462.20 3 Y
PMCS Services, Inc. Hybrid $287,000.00 50.00 80.00 100.00 80.00 50.00 16.67 20.00 396.67 62.56 459.23 4 Y
SearchBlox Software Cloud-Based $280,000.00 50.00 66.67 83.33 80.00 41.67 13.33 16.67 351.67 64.12 415.79 6 Y
SGS Technologie On-Premises $286,400.00 50.00 80.00 100.00 66.67 50.00 20.00 20.00 386.67 62.69 449.36 5 Y
Alteration Consulting, LLC N
CRITERIA MAX POINTS
1 50
2 80
3 100
4 80
5 50
6 20
7 20
Cost 100
TOTAL 500
STATE OF FLORIDA – DIVISION OF ADMINISTRATIVE HEARINGS
Experience with Projects of Similar Size and Complexity
Proposed Solution / Technical Approach
Award is recommended to the responsive and responsible Respondent whose Proposal is determined to be the most advantageous to the State, taking into consideration the Technical Proposal and Cost Proposal in accordance with Section 6.1.
X indicates the apparent intended awarded Respondent and does not constitute acceptance of the Proposal or create a binding contract. No binding contract exists until a Purchase Order/Contract is executed by DOAH.
August 17, 2026 at 4:00 PM ET Search Function Solution for Public-Facing Websites
Long-Term Support Model
AWARD
PROPOSAL TABULATION
09/11/2026 @ 1:00 PM ET
August 18, 2026
Understanding of DOAH's Business Environment & Objectives
September 11, 2026 FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.
DESCRIPTION
DOAH RFP #26/27-001 9:00 AM ET
Cost Proposal – Section 6.1 / Attachment B
Search Capabilities from the Public User Perspective
Technical criterion scores shown above are the averages of the three independent evaluator scores. Cost scores are calculated as 100 × (Lowest Proposal Cost ÷ Respondent’s Proposal Cost).
Maximum Overall Score
Ability to Satisfy Mandatory Requirements
EVALUATION CRITERIA
Implementation Methodology
Proposal Tabulation
File details come from the government source that posted it. Updated .