DMS 2425-250- Attachment A-Statement of Work.pdf

4050 Esplanade Way Tallahassee, FL 32399-0950

Ron DeSantis, Governor Pedro Allende, Secretary

ATTACHMENT A - STATEMENT OF WORK

INVITATION TO BID

FOR

WATER BASED FIRE PROTECTION SYSTEM TESTING,

INSPECTIONS, MAINTENANCE, AND REPAIR SERVICES

DMS-24/25-250

THE STATE OF FLORIDA

DEPARTMENT OF MANAGEMENT SERVICES

TABLE OF CONTENTS

SECTION 1. STATEMENT OF WORK

SECTION 2. DELIVERABLES

SECTION 3. REPAIR AND EMERGENCY SERVICES

SECTION 4. INVOICING

SECTION 5. PERFORMANCE MEASURES

SECTION 6. FINANCIAL CONSEQUENCES FOR NONPERFORMANCE

SECTION 7. ADDITIONS and DELETIONS

SECTION 8. TRANSITION PLAN

SECTION 9. WARRANTIES

SECTION 10. SCHEDULES AND WORK HOURS

SECTION 11. RULES AND REGULATIONS

SECTION 12. DEPARTMENT RESPONSIBILITIES

SECTION 13. ASBESTOS-CONTAINING MATERIALS

Water Based Fire Protection System Inspections, Maintenance and Repair Services

SECTION 1. STATEMENT OF WORK

The specifications contained herein outline the testing, inspection, maintenance, and repair tasks to be performed by the Contractor. All work performed hereunder shall be in accordance with the Manufacturer Requirements. The Contractor shall provide qualified technicians trained to service the equipment as specified in this Statement of Work. It is the Contractor’s responsibility to be aware of all Manufacturer Requirements and notify the Contract Manager in writing of any discrepancies or conflicts (whether now existing or arising hereafter) between the terms hereof and the Manufacturer Requirements. If the Contract Manager is notified of such a conflict or discrepancy, the Contract Manager shall resolve the same and provide written notice of such resolution to the Contractor. The parties agree to execute an amendment to the Contract memorializing the resolution following Contractor’s receipt of notice of such resolution from the Contract Manager.

1.1 Scope of Work

The Contractor shall furnish all labor, materials and equipment required to perform Test and Inspection Services on the water-based fire protection systems, including testing, inspection, maintenance and repair services, at the Facilities in accordance with ATTACHMENT G – TEST AND INSPECTION (T&I) SCHEDULE. This shall include all costs associated with performing the required T&I Services, including laboratory testing of sprinkler heads and services required per the NFPA 25. These services and any new requirements mandated by editions of NFPA 25 adopted in the future shall be provided under this Contract at no additional cost to the Department.

Further, Contractor shall furnish all labor, material and equipment required to perform Emergency Services and Repair Services on the water-based fire protection systems at the Facilities, as further described herein.

1.2 Definitions

1.2.1 NFPA 25: The latest edition of the National Fire Protection Association, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, that is referenced in Rule 69A-60.005, F.A.C. As of the date hereof, the latest edition of the NFPA 25 under Rule 69A-60.005, F.A.C., is the 2020 edition and may be subject to change during this Contract term.

1.2.2 After Hours: Any time outside of Business Hours, as defined in section 1.2.3.

1.2.3 Business Hours: 8:00 a.m. through 5:00 p.m. (local time), Monday through Friday, excluding weekends and state holidays (defined in section 110.117(1), F.S.).

1.2.4 Designee: A person designated in writing by a Facility Manager to communicate with Contractor on behalf of the Facility Manager.

1.2.5 Emergency Service: Service requested by the Department, at any time, to

(i) mitigate fire protection system malfunction, or (ii) resolve impairment and restore fire protection system(s) to operational status. This includes leaks, tripped dry or preaction systems, and any condition which will take a portion or the entire fire protection system out of service.

1.2.6 Facilities: The Department’s facilities identified in ATTACHMENT C – FACILITY LIST in the Region(s) awarded.

1.2.7 Test and Inspection (T&I) Services: These services include all tests, inspections, and maintenance required by NFPA 25 and this Statement of Work.

Weekly and monthly inspections are excluded on all fire protection systems except fire pumps. The weekly and monthly test and inspection on fire pumps required by NFPA 25 Chapter 8 Fire Pumps shall be included in the T&I services.

Contractor shall perform all Quarterly, Semi-Annual, and Annual Inspections and Tests as required by NFPA 25 and Section 1.6 hereof, in addition to the testing and inspection requirements of Sections 1.3, 1.4, 1.5, and 1.7 hereof.

T&I service visits shall be pre-announced by notifying the Contract Manager and Facility Manager in writing at least five (5) business days prior to anticipated service date. All T&I services shall be completed during Business Hours. Prior written approval from Contract Manager, Facility Manager, or designee must be obtained by Contractor to perform any work After Hours.

T&I services shall cover all water-based fire protection systems installed at the time of contract execution date, including any changes thereto resulting from maintenance, upgrades, or repairs to such systems. T&I services shall also include all Maintenance Services, as defined in Section 1.2.8 hereof. The Department may add Facilities (see Section 7 – Additions and Deletions), at which point all services will be covered at the added Facility.

1.2.8 Maintenance Services: Lubricating, adjusting components for proper operation, and cleaning of internal components, strainers, filters, and sprinkler heads.

Checking sprinkler system air compressors oil level, belts, and draining condensation tanks. Re-setting of Dry Pipe or Preaction systems if they trip within 72 hours of being tested by the Contractor, all at no cost to the Department.

1.2.9 Manufacturer Requirements: The guidelines, procedures, and requirements established by the manufacturer of each component of the water-based fire protection systems at the Facilities.

1.2.10 Repair Services: Any services that require replacing of components to restore systems to proper operating condition.

1.2.11 Winterize: Winterization includes draining dry pipe and preaction sprinkler systems to ensure sprinkler piping does not contain water and verify the freezing point of solutions in antifreeze systems.

1.3 T&I Services for Contract Year One / Sprinkler Head Testing

As required by NFPA, Section 5.3.1, Sprinkler Head Testing shall be performed during the first year of the contract and then retesting shall be done at intervals required by NFPA, Section 5.3.1, based on the type of Sprinkler Heads installed in the Facility. This shall establish a base line date for all future Sprinkler Head Testing.

The Contractor shall complete the following tasks during year one of the Contract.

Subsequent tests and inspections shall reoccur in accordance with NFPA 25:

1.3.1 Review all sprinkler system signage and labeling for applicability, availability, and accuracy. Any required signage or labeling found to be improper or missing shall be reported on the Service Ticket.

1.3.2 Test sprinklers in accordance with NFPA 25, Chapter 5.3.1 and all other applicable codes for specific sprinkler types.

1.3.3 All costs associated with meeting the requirements for testing of sprinkler heads (labor, replacements heads, laboratory testing, shipping and handling, etc.) shall be part of this contract and in accordance with Attachment E - Price Sheet.

1.3.4 The Department may elect to perform some baseline Sprinkler Head Testing outside of year one of the contract by providing written notice of such election to the Contractor after award. All pricing for Year One Sprinkler Head Testing will be in accordance with the pricing for “Year One/Sprinkler Head Testing (Completed in the 1st Year of the Contract)” set forth on Attachment E - Price Sheet, regardless of whether such testing occurs outside of the first year of the Contract Additionally, the Department may elect not to perform year one baseline Sprinkler Testing on new construction or newly installed systems. Any exceptions to Year One Testing are at the sole discretion of the Department

1.3.5 Invoices for Year One T&I Services are to be submitted separately from the

Monthly Services.

1.4 Three (3) Year T&I Services for Contract Year One

All three (3) year tests shall be performed in year one of the Contract during the annual inspections in accordance with NFPA 25 and every three years thereafter until the expiration or termination of the contract. All three (3) year tests shall be performed in conjunction with the Annual Inspection and should be reflected on the Service Ticket (Section 1.8.2) and the Test and Inspection Report (1.8.3). There is no additional cost associated with the three (3) year test.

1.5 Weekly and Monthly T&I Services (Fire Pumps)

If the Department decides to include the weekly and monthly test and inspection on fire pumps required by NFPA 25 Chapter 8 Fire Pumps, it shall be included in the T&I services to be performed by the Contractor. The Department also has the option to perform the weekly and monthly test and inspection on fire pumps with departmental personnel for selected locations located within the region(s). The department will provide the Contractor with a list of locations where departmental personnel will perform weekly and monthly test and inspections. Weekly and monthly inspections are excluded on all systems except fire pumps.

1.6 Quarterly, Semi-Annual, and Annual T&I Services

1.6.1 Contractor shall visually inspect all water-based fire protection system components for proper operation, position, and condition. Adjustments shall be performed immediately upon finding the device is not operating properly. Contractor shall lubricate, adjust, and clean components as required by NFPA 25 and in accordance with the following:

1.6.1.1 Air compressor. Check belt, oil, adjust air pressure for proper operation, and draining condensation in tanks.

1.6.1.2 Sprinkler heads. Clean, dust, and check for minimum clearance to storage.

1.6.1.3 Pressure Relief Valves. Adjust, lubricate, and clean internally for proper operation.

1.6.1.4 Water Flow and Tamper Switches. Adjust and clean for proper operation.

1.6.1.5 Air Pressure Regulators. Adjust and clean for proper operation.

1.6.1.6 Filters and strainers. Clean for proper operation.

1.6.2 Contractor shall Winterize all dry pipe systems in September of each year.

1.6.3 Contractor shall test all alarm devices for proper operation and record the time it takes for water flow alarms to annunciate. Include time in test and inspection report.

1.6.4 Contractor shall trip test all dry systems during the annual test in July.

1.6.5 Contractor shall drain and reset all dry and preaction systems, at no cost to the Department, if the system trips within seventy-two (72) hours of being tested by Contractor.

1.6.6 All NFPA 25 required Quarterly, Semi-Annual, and Annual T&I Services shall be completed in accordance with Attachment G – TEST AND INSPECTION

SCHEDULE.

1.7 Five (5) Year T&I Services

1.7.1 All five (5) year T&I Services shall be completed in accordance with

ATTACHMENT G – TEST AND INSPECTION SCHEDULE.

1.7.2 Gauges not accurate to within three percent (3%) of the full scale shall be recalibrated or replaced at no cost to the Department during 5-year T&I services.

1.7.3 Invoices for 5 Year T&I Services are to be submitted separately from the Monthly Services.

1.8 Reporting

The Contractor shall keep and maintain complete and accurate records of all testing, inspections, maintenance and service repairs (including trouble calls) and parts installed.

Copies of these records shall be provided to the Contract Manager and the Facility Manager at each visit and as indicted as follows:

1.8.1 Logbook

The Contractor shall furnish all logbooks, as required by NFPA 25, to the Facility Manager, or designee at each site within thirty (30) days of the Contract execution. The Contractor’s employees shall document each site visit in the logbook to include date, time, reason for visit, services provided, and employee’s name, at a minimum. The logbook will remain at the Facility in a place designated by the Facility Manager.

1.8.2 Service Ticket

The Contractor's employees shall prepare a service ticket for each site visit, including Emergency Service visits. The service ticket shall be signed by the Contractor and Facility Manager (or designee), and the Contractor must provide a copy of the Service Ticket to the Facility Manager or designee. A copy of the signed service ticket shall be emailed to the Contract Manager within ten (10) Business Days of the site visit and included with the Invoice. The service ticket shall include:

1.8.2.1 Facility name.

1.8.2.2 Date of service.

1.8.2.3 Time of arrival and departure from site.

1.8.2.4 Work time on site in hours and minutes.

1.8.2.5 Description of service provided.

1.8.2.6 Installed parts shall be identified as “new” or “refurbished”.

1.8.2.7 Name and signature of Contractor’s employee.

1.8.2.8 Name and signature of the Facility Manager or designee

1.8.3 Test and Inspection Reports

The Contractor shall provide a typed report via e-mail to the Contract Manager and Facility Manager within ten (10) business days of each site visit. An itemized quote for the repair of deficiencies and correction of code violations shall be included with the report, when applicable. The format of the report shall (i) be approved by the Contract Manager, (ii) meet the requirements of NFPA 25, and

(iii) include:

1.8.3.1 Name of property.

1.8.3.2 Date service started and concluded.

1.8.3.3 Description of service provided, including detailed results of tests, inspections, and maintenance performed.

1.8.3.4 List of all code violations, citing the specific code(s) violated, and identifying the exact location of the violation in the building.

1.8.3.5 List of all deficiencies identifying the specific component, its condition, and exact location in the building.

1.9 Site Visit Procedures

1.9.1 T&I service visits shall be pre-announced by notifying the Contract Manager and Facility Manager at least five (5) business days prior to anticipated service date.

1.9.2 All T&I services shall be completed during Business Hours. All calls during these hours shall be considered regular working hours. The Contractor shall respond to the Contract Manager or Facility Manager to establish the estimated time of arrival for required repairs.

1.9.3 The Contractor’s employee(s) shall carry company-specific photo identification, check in and out face-to-face with the Facility Manager or designee, and sign the Facility’s entry logbook when entering and exiting the building during each site visit.

1.9.4 All work shall be performed without unnecessary interference to Facility occupants.

The Contractor shall confine operations at the site to areas permitted by law, ordinances, permits and the Contract, and shall not unreasonably encumber the site with any materials or equipment.

1.9.5 Keep premises free from accumulation of waste materials or rubbish caused by operations and from leaks and spillage from equipment. Upon completion of the work, the Contractor’s staff shall remove all waste materials and rubbish from and about the installation area, as well as all tools, equipment, machinery and surplus materials, and shall clean all Facility surfaces leaving the work area clean.

During any overnight projects, the Contractor’s staff shall clean and remove all debris, tools, equipment, machinery and surplus materials from tenant access areas prior to 7:30 a.m. of the next workday.

1.9.6 The Contractor’s employees shall protect Facilities from damage and the

Contractor shall repair or replace, at the Contractor’s expense, any damage to property caused by its employees or suppliers.

1.10 Contractor Staff Certifications and Requirements

1.10.1 The Contractor’s Inspectors shall be certified by the National Institute for Certification in Engineering Technologies (NICET) with a Level II or higher certification for Inspection and Testing of Water-Based-Systems and per FAC 96A- 46.0165: “An individual employed by a Fire Protection System Contractor I or II who will be inspecting water based fire protection systems must be issued a permit by the State Fire Marshal in accordance with Section 633.318, F.S., to conduct such work”. The Contractor shall submit to the Contract Manager copies of each Inspector’s certification within ten (10) days of contract execution and annually thereafter.

1.10.2 The Contractor shall assign service personnel to perform testing, inspections, and maintenance or service repairs as specified herein, and shall have backup personnel who are qualified to assume the responsibilities in the event of sickness or other causes of absence of the assigned service personnel.

1.10.3 All tests and inspections shall be performed by the Contractor’s staff. The Department shall assist the Contractor’s staff by assigning a Department employee to remain at the Facility fire alarm panel to acknowledge the fire alarm panel and verify the tested devices report to the panel.

1.10.4 The Contractor’s staff shall be qualified and experienced with a minimum of three years in the inspection, testing and maintenance of water-based fire protection systems.

1.11 Weekly and Monthly T&I Services (Fire Pumps)

1.11.1 Diesel Fire T&I services shall be performed weekly according to NFPA 25.

1.11.2 Electric fire pump T&I services shall be performed weekly or monthly according to NFPA 25.

1.12 Inspection Tags after Testing and Inspection Services

1.12.1 Tags are required on equipment after the Annual, Semi-Annual, and Quarterly Testing and Inspection Services.

1.12.2 Tags are required on equipment after the Five-Year Inspection Service.

1.12.3 Tags must meet the requirements established in the NFPA 25 and by FAC 69A-

46.041.

SECTION 2. DELIVERABLES

2.1 Weekly and Monthly T&I Services (Fire Pumps)

The Contractor shall complete the weekly and monthly test and inspection on fire pumps required by NFPA 25 Chapter 8 Fire Pumps shall be included in the T&I services. Weekly and monthly inspections are excluded on all systems except fire pumps.

2.2 Year One / Sprinkler Head Testing

The Contractor shall complete the Year One / Sprinkler Head Testing required by NFPA 25 in accordance with ATTACHMENT G – TEST AND INSPECTION SCHEDULE and every 10th year thereafter.

2.3 Five (5) Year Inspections

The Contractor shall complete the 5-year inspections required by NFPA 25 in accordance with ATTACHMENT G – TEST AND INSPECTION SCHEDULE and every 5th year thereafter.

2.4 Quarterly and Semi-Annual Tests and Inspections

The Contractor shall complete the quarterly and semi-annual tests and inspections required by NFPA 25 in accordance with ATTACHMENT G – TEST AND INSPECTION

SCHEDULE.

2.5 Annual Tests and Inspections

The Contractor shall complete all annual tests and inspections required by NFPA 25 in accordance with ATTACHMENT G – TEST AND INSPECTION SCHEDULE.

2.6 Three (3) year Tests and Inspections

The Contractor shall perform in year one of the Contract during the annual inspections in accordance with NFPA 25 and ATTACHMENT G – TEST AND INSPECTION SCHEDULE and perform every three years thereafter until the expiration or termination of the contract. All three (3) year tests shall be performed in conjunction with the Annual Inspection as set forth in ATTACHMENT G – TEST AND INSPECTION SCHEDULE and should be reflected on the Service Ticket (Section 1.8.2) and the Test and Inspection Report (1.8.3). There is no additional cost associated with the three (3) year test.

2.7 Test and Inspection Schedule

The Contractor shall complete all tests and inspections in the month specified on

ATTACHMENT G – TEST AND INSPECTION SCHEDULE.

2.8 Water Flow Alarms

The Contractor shall record the time it takes for water flow alarms to annunciate and shall document the times in the required Test and Inspection Reports.

2.9 Test and Inspection Reports and Services Tickets

The Contractor shall provide Services Tickets and Test and Inspection Reports as required by Sections 1.8.2 and 1.8.3.

SECTION 3. REPAIR AND EMERGENCY SERVICES

3.1 Standard Repairs

If a condition(s) is discovered by Contractor requiring a repair(s), the Contractor shall verbally advise the Facility Manager at the time of inspection. If the repair is not deemed an Emergency Service by the Contract Manager or Facility Manager, as defined in Section 1.2.5, the Contractor will provide a written notification to the Facility Manager and the Department’s Contract Manager no later than 2 Business Days after the condition is identified. The Contractor shall consult with the Department’s Contract Manager and Facility Manager, as outlined herein, to schedule the repair(s).

The Contractor shall not make any alterations to the equipment without prior written approval from the Facility Manager or designee.

3.2 Standard Repair Pricing

If the Department deems a repair is needed, the Department may elect to utilize the services of the Contractor in accordance with ATTACHMENT E – PRICE SHEETS.

Quotes for repairs must include the description of the repair needed; a not-to-exceed time needed for the repair; the labor rate; the number of mechanics needed to perform the repair; the cost of materials to be utilized for the repair, including the manufacturer’s list price; and the mark-up on all parts. The Department will not pay for any After Hours work performed by the Contractor unless the Contractor receives prior written approval for the After-Hours work from the Contract Manager or Facility Manager

After Contractor’s receipt of the Department’s written approval of a quote, billable hours shall commence upon the Contractor’s employee checking in with the Facility Manager or designee at the job site and stop upon checking out with Facility Manager or designee. If Contractor’s employee fails to promptly check out with Facility Manager or designee, then billable hours shall stop upon employee leaving the job site. Invoices for repairs shall include the hours on-site; the labor rate; the number of mechanics; the cost of the materials utilized in the repair, including the manufacturer’s list price; and the mark-up on all parts.

Travel time to and from a job site and fuel charges shall be non-billable. Extra charges are not permitted.

Nothing contained herein shall be construed as a guarantee of minimum work for repairs.

The Department may, at any time during the term of this Contract, seek these services from other vendors.

3.3 Standard Repair Response Times

For repairs under Section 3.1 hereof, the Contractor’s employee shall be on the job site within two (2) Business Days of being contacted by the Facility Manager and provide a quote within 2 Business Days.

3.4 Emergency Services Notification

If a condition is discovered by Contractor requiring Emergency Services, the Contractor shall verbally advise the Facility Manager at the time of inspection and provide a written notification to the Facility Manager and the Department’s Contract Manager no later than twenty-four (24) hours after the emergency condition is identified. If the repair is deemed an Emergency Service by the Contract Manager or Facility Manager, the Contractor shall consult with the Department’s Contract Manager and Facility Manager, as outlined herein, to schedule any Emergency Services.

3.5 Emergency Services Pricing

If the Department deems Emergency Services are required, the Department may elect to utilize the services of the Contractor in accordance with ATTACHMENT E – PRICE SHEETS. Quotes for repairs must include the description of the repair needed; a not-to-exceed time needed for the repair; the labor rate; the number of mechanics needed to perform the repair; the cost of materials to be utilized for the repair, including the manufacturer’s list price; and the mark-up on all parts. The Department will not pay for any After Hours work performed by the Contractor unless the Contractor receives prior written approval for the After-Hours work from the Contract Manager or Facility Manager

All Emergency Services shall be initiated and authorized in writing by the Facility Manager or designee. In the event weekend or holiday work is required to complete a task, prior written approval shall be obtained from the Facility Manager before commencing work.

After Contractor’s receipt of the Department’s written approval of a quote, billable hours shall commence upon the Contractor’s employee checking in with the Facility Manager or designee at the job site and stop upon checking out with same. If Contractor’s employee fails to promptly check out with Facility Manager or designee, then billable hours shall stop upon employee leaving the job site. Invoices for Emergency Services shall include the hours on-site; the labor rate; the number of mechanics; the cost of the materials to be utilized for the repair, including the manufacturer’s list price; and the mark-up on all parts.

If it is anticipated that work will be beyond regular work hours, this must be reflected in the quote and include the labor rate and the estimated number of overtime hours needed. If, during the Emergency Repair, the Contractor determines work is needed beyond the regular work hours, the Contractor must receive prior written approval for the After-Hours work from the Contract Manager or Facility Manager.

Travel time to and from a job site and fuel charges shall be non-billable. Extra charges are

Nothing contained herein shall be construed as a guarantee of minimum work for Emergency Services. The Department may, at any time during the term of this Contract, seek these services from other vendors.

3.6 Emergency Services Response Times

For Emergency Services, the Contract Manager or the Facility Manager or designee will contact the Contractor for an emergency response. The Contractor’s employee shall be on the job site within one (1) hour of a request for Emergency Service. The Contractor shall provide the written quote for services within twenty-four (24) hours.

SECTION 4. INVOICING

4.1 Invoices for Year One / Sprinkler Head Testing are to be submitted separately from any other services and must be consolidated to include all Facilities in the Region awarded.

The Service Tickets for the Year One / Sprinkler Head Testing must be submitted with the Invoice (see 1.8.2).

4.2 Invoices for 5 Year T&I Services are to be submitted separately from any other services and must be consolidated to include all facilities in the Region awarded. The Service Tickets for the 5 Year T&I Services must be submitted with the Invoice (see 1.8.2).

4.3 Invoices for quarterly and semi-annual tests and inspections are to be submitted separately from any other services and must be consolidated to include all facilities in the Region awarded. The Service Tickets for the quarterly and semi-annual tests and inspections must be submitted with the Invoice (see 1.8.2).

4.4 Invoices for annual tests and inspections are to be submitted separately from any other services and must be consolidated to include all facilities in the Region awarded. The Service Tickets for the annual tests and inspections must be submitted with the Invoice (see 1.8.2). All annual tests and inspections must be completed for the entire region prior to the submission of the invoice for annual tests and inspections services. The Department will not process the invoice for annual tests and inspections services until all Facilities are serviced and the required supporting documentation is completed and submitted.

4.5 Invoices for monthly and weekly services are to be submitted separately from any other services and must be consolidated to include all Facilities in the Region awarded. The Service Tickets for the monthly and weekly services must be submitted with the Invoice (see 1.8.2).

4.6 Invoices for repairs or Emergency Services shall include the hours on-site; whether the time was during or beyond regular work hours; the labor rate; the number of mechanics;

the cost of the materials utilized for the repair, including the manufacturer’s list price; and the mark-up on all parts. The Service Tickets must be included with the Invoice. Invoices for repairs or Emergency Services must be billed to the Facility with a copy provided to the Facility Manager and the Contract Manager.

4.7 Travel time to and from a job site and fuel charges shall be non-billable. Extra charges are

SECTION 5. PERFORMANCE MEASURES

See ATTACHMENT H - PERFORMANCE STANDARDS AND GUARANTEES

SECTION 6. FINANCIAL CONSEQUENCES FOR NONPERFORMANCE

In addition to the specific consequences outlined in ATTACHMENT H – PERFORMANCE STANDARDS AND GUARANTEES, the State reserves the right to withhold payment or implement other appropriate remedies, such as Contract termination or nonrenewal, when the Contractor has failed to perform and/or comply with provisions of this Contract. The consequences for non-performance shall not be considered penalties.

SECTION 7. ADDITIONS and DELETIONS

The Department reserves the right, at any time, to delete Facilities from this Contract upon providing written notice to the Contractor. Deletions shall result in a price reduction equal to the amount set forth in the Contract pricing.

The Department reserves the right to add facilities, through an Amendment to this Contract, if the additional facility resides within the region(s) awarded to Contractor. In the event the Department elects to add a facility, the Contract Manager shall obtain a price quote from the Contractor based on the Contract prices in Attachment E and Attachment F for similar sized and equipped facilities;

equipment contained within existing facilities; or based on the square footage cost of existing facilities, covered under the Contract. The Department reserves the right to negotiate pricing with the Contractor when facilities are added based on the Contract prices in Attachment E and Attachment F and reserves the right to seek services outside the Contract if an agreement cannot be reached on pricing.

SECTION 8. TRANSITION PLAN

Within ten (10) business days after Contract execution, the Department shall conduct a provider onboarding meeting or conference call with the Contractor to discuss this Statement of Work.

The Contractor shall provide the name and contact information of their contract administrator and inspectors/service providers to the Department within ten (10) business days of Contract execution, and within ten (10) business days of subsequent employee changes. The Contractor shall also provide the name and contact information of branch and regional managers should the Department need to escalate communications of performance issues.

Contractor shall furnish samples of the Test and Inspection Report forms it plans to use to the Department within ten (10) business days of Contract execution for review and approval.

Approved report forms shall be used to document T&I services at all Facilities.

SECTION 9. WARRANTIES

9.1 The Contractor warrants that all parts furnished under the Contract shall be free of defective material and workmanship for the life of the Contract, including renewals.

9.2 Warranty repairs shall be completed within the time specified in this Contract for standard repairs. If the time for repairs will exceed the specified time, the Contractor shall provide equivalent loaner equipment upon request. Loaner equipment shall be provided at no cost, including shipment to the Department’s location and return of loan equipment to the Contractor.

9.3 Parts and Parts Warranty

All installed parts must be new and in the original factory containers, unless refurbished equipment/parts for a specific repair is/are approved in writing by the Contract Manager or Facility Manager in advance. Contractor shall notate the service ticket indicating the use of “new” or “refurbished” equipment/parts. The Contractor shall provide the Facility Manager or designee with a copy of the manufacturer’s invoice.

9.3.1 All parts shall be warrantied per this section. When refurbished equipment/parts are used, it must be noted on the work order as “refurbished”.

9.3.2 The Contractor shall maintain a minimal inventory of parts sufficient for maintenance and repair of equipment at each Facility.

9.3.3 The Contractor shall have and maintain all required service repair tools.

9.4 All work shall be under the Contractor’s general direction, but subject to inspection by the

Facility Manager or designee who may require the Contractor to correct defective workmanship and parts without cost to the Department.

SECTION 10. SCHEDULES AND WORK HOURS

All services, unless otherwise coordinated and approved in writing by the Contract Manager or Facility Manager, shall be provided by the Contractor during Business Hours. All calls during these hours shall be considered regular working hours. The Contractor shall respond to the Contract Manager or Facility Manager to establish the estimated time of arrival for required repairs. The Department will not pay for any After Hours work performed by the Contractor unless the Contractor receives prior written approval for the After-Hours work from the Contract Manager or Facility Manager.

SECTION 11. RULES AND REGULATIONS

The Contractor shall comply with the following rules and regulations in performing all services hereunder:

11.1 Safety Requirements. The Contractor shall comply with applicable requirements of the Occupational Safety and Health Act (OSHA) and any standard thereunder.

11.2 National Fire Protection Association, Codes 72 and 101.

11.3 National Fire Protection Association, Standards 13, 14, 20, 22, 24 and 25.

11.4 Chapter 633, Florida Statutes.

11.5 Rule 69A, Florida Administrative Code.

SECTION 12. DEPARTMENT RESPONSIBILITIES

12.1 Provide the Contractor with access to the equipment to be tested, inspected and maintained.

12.2 Provide the Contractor written notice of any material accident, alteration or change affecting the equipment.

12.3 Inform the Contractor of known asbestos-containing materials that exist in areas where the Contractor will be working.

SECTION 13. ASBESTOS-CONTAINING MATERIALS

Asbestos-containing materials may exist in the Facilities. Asbestos-containing materials shall not be disturbed. If any of these materials are encountered and need to be disturbed, the Contractor shall stop work and contact the Facility Manager immediately. The Facility Manager shall contact the Department’s Environmental Specialist for directions.