Attachment 6 - Statement of Work - Aircraft Charter Services - District of Alaska.doc

ATTACHMENT #6 – STATEMENT OF WORK – RFQ # DJMS-10-Q-0242

1.

BACKGROUND

(a) The United States Marshals Service (USMS) District of Alaska (D/AK) SEQ CHAPTER \h \r 1 provides safe and secure transportation of inmates while being held in federal custody. Due to a lack of federal detainee bed space in Alaska, the district is required to transport prisoners for holdover to the closest federal facility. This facility, the Federal Detention Center (FDC) Seatac, is located in Seattle, Washington.

(b) The USMS District of Alaska currently has a need for a contractor to provide aircraft charter services / prisoner air transportation.

(c) The objective of this contract will be to fulfill the District of Alaska needs by providing safe, secure, and dependable air transportation of prisoners through the utilization of aircraft charters between the state of Alaska and state of Washington.

2.

SCOPE OF WORK

SEQ CHAPTER \h \r 1The contractor shall be responsible for performing the tasks listed below:

(a) Ensuring that the necessary Aircraft, Crew, Insurance, Maintenance (ACIM), Licenses, and Certifications are provided in order to complete each flight mission conducted by the D/AK.

(b) Providing the aircraft described below, along with a licensed air crew, consisting of two (2) pilots, to operate the aircraft while performing flight missions scheduled within the geographic boundaries described below.

(c) Providing safe, secure, and dependable aircraft to transport prisoners in the custody of the USMS.

(d) Providing secure loading and unloading sites.

(e) Providing fuel for the aircraft.

(f) Ensuring that the aircraft to be used are in accordance with the Original Equipment Manufacturers Standards and Federal Aviation Regulations.

SEQ CHAPTER \h \r 1 3.

GENERAL REQUIREMENTS

( SEQ CHAPTER \h \r 1a) The contractor shall provide chartered aircraft and crew for the use of the USMS during the five (5) year Period of Performance of the contract.

( SEQ CHAPTER \h \r 1b) The contractor shall maintain an office within the state of Alaska, and conduct flight operations from that office. The contractor’s operational office shall be located within 30 miles of the USMS district office at 222 West Seventh Avenue #28, Room 170, Anchorage, Alaska 99513-7568.

(c) The contractor, along with the contractor’s operational office, shall be fully equipped, staffed, and ready to start performance within four (4) months after the contract is awarded.

(d) The contractor shall be on-site, at its operational office, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding Federal Government holidays, and shall provide cellular telephone access 24 hours per day, 7 days per week, and 365 days per year.

(e) Due to the unique problems associated with Alaskan flight operations, such as mountainous terrain and unpredictable weather conditions, additional pilot criteria will be required. The USMS District of Alaska will require that pilots, utilized by the contractor, be experienced with the unique challenges of flying in Alaska and the Northwest.

(f) The Captain / Pilot in Command (PIC) shall be required to have at least 200 PIC hours within the state of Alaska.

4.

SPECIFIC REQUIREMENTS

( SEQ CHAPTER \h \r 1a) The contractor shall ensure that all aircraft are operated in compliance with the mandatory requirements contained within Federal Aviation Administration Regulation (FAR) Part 91, FAA Advisory Circular 00-1.1, Government Aircraft Operations, the current Federal Aviation Administration (FAA) approved Airplane Flight Manual, FAA, the Federal Aviation Regulation (FAR) Part 121/125/135 approved Aircraft Operating Manuals, Performance Data, Quick Reference Handbooks (QRHs), weight and balance data / program, checklists, and the policies and procedures as directed by USMS.

(b) The contractor shall procure and maintain insurance coverage with a legally responsible insurance company during the entire period of performance of this contract.

(c) The contractor shall provide to the Contracting Officer a written verification of insurance coverage after contract award, and provide annual proof of insurance during the contract’s entire period of performance.

(d) The contractor personnel are not employees of the United States Government and shall not represent themselves to be employees of the Federal Government. The pilot services performed pursuant to this contract do not entitle the contractor’s employees to pension, health benefits, injury compensation or other related Federal employee benefits and services.

(e) Any information provided to the contractor regarding prisoners being transported or escorted shall be treated as confidential and shall not be divulged to anyone except a USMS, District of Alaska representative.

(f) Pilots shall refrain from the intake of alcoholic beverages a minimum of eights (8) hours prior to reporting for duty. No alcoholic beverages or other intoxicants shall be consumed while on duty.

5.

AIRCRAFT CHARTER REQUIREMENTS

(a) Basic and Optional Charters The contractor shall provide Basic and Optional Charters as directed by USMS, which are listed below:

(1) Basic Charters – Round Trip

Basic charters consist of departure from Anchorage, Alaska, at approximately 8:00 a.m. with arrival in Seattle, Washington (Boeing Field/King County Airport), at approximately 3:00 p.m. for an overnight layover. The following day, the charter will depart from Seattle, Washington (Boeing Field/King County Airport), at approximately 8:00 a.m. and return to Anchorage, Alaska at approximately 2:00 p.m. The contractor/pilots will determine where and if they need to refuel (if necessary).

The charter flights will occur approximately every other week throughout the year; as well as, approximately three times a month - six months out of the year. The USMS will request approximately 25 - 30 round trip flights per year for Basic Charters. The point of contact with the USMS in the District of Alaska will notify the contractor of the charter flight dates of service. The notification for basic charters shall be provided to the contractor 30 days before travel or other frequencies as determined by USMS.

(2) Optional Charters – Round Trip

In the event the USMS District of Alaska would need to utilize an optional charter, the contractor would receive notification at least 48 hours in advance of the scheduled flight. The four (4) optional charters flights listed below, are flights which periodically arise due to the changing mission of the USMS.

a) Fairbanks, Alaska Stop - Departure initiating from Anchorage, Alaska, with travel to Seattle, Washington (Boeing Field/King County Airport), for an overnight layover. The following day, the charter will depart from Seattle, Washington (Boeing Field/King County Airport), at approximately 8:00 a.m. and fly to Anchorage, Alaska. The charter will have a stop in Fairbanks which could occur either the first or second day. These flights are estimated to occur at approximately 1 - 5 round trip flights per year.

b) Juneau, Alaska Stop - Departure initiating from Anchorage, Alaska, with travel to Seattle, Washington (Boeing Field/King County Airport), for an overnight layover. The following day, the charter will depart from Seattle, Washington (Boeing Field/King County Airport), at approximately 8:00 a.m. and fly to Anchorage, Alaska. The charter will have a stop in Juneau which could occur either the first or second day. These flights are estimated to occur at approximately 1 - 5 round trip flights per year.

c) Ketchikan, Alaska Stop - Departure initiating from Anchorage, Alaska, with travel to Seattle, Washington (Boeing Field/King County Airport), for an overnight layover. The following day, the charter will depart from Seattle, Washington (Boeing Field/King County Airport), at approximately 8:00 a.m. and fly to Anchorage, Alaska. The charter will have a stop in Ketchikan which could occur either the first or second day. These flights are estimated to occur at approximately 1 - 5 round trip flights per year.

d) Sitka, Alaska Stop - Departure initiating from Anchorage, Alaska, with travel to Seattle, Washington (Boeing Field/King County Airport), for an overnight layover. The following day, the charter will depart from Seattle, Washington (Boeing Field/King County Airport), at approximately 8:00 a.m. and fly to Anchorage, Alaska. The charter will have a stop in Sitka which could occur either the first or second day. These flights are estimated to occur at approximately 1 - 5 round trip flights per year.

6.

AIRCRAFT REQUIREMENTS

SEQ CHAPTER \h \r 1(a) Aircraft Requirements / Configuration (1) The contractor shall provide a turbojet or turboprop aircraft with seating capacity for a minimum of 12 to a maximum of 20 passengers.

(2) Although not required, it is preferred that the offeror propose aircraft without class partitions.

(3) All aircraft shall be of U.S. registry with a valid Certificate of Airworthiness at all times during the contract.

(4) At all times during the contract, the aircraft shall be maintained in accordance with the Federal Aviation Regulation (FAR) Part 121, 125, or 135 maintenance program as applicable, and shall meet all regulatory requirements for the applicable program as well, unless proper deviation authority has been provided to the contractor from the USMS Contracting Officer as per policies and procedures set forth by USMS.

(b) All turbojet aircraft shall have the following at all times during the contract:

(1) Operational forward and/or aft self-contained airstairs.

(2) Extended over-water equipment to include life vests, life rafts, and emergency locator transmitters (ELTs).

(3) Two, permanently installed, long range navigation systems (i.e. INS or GPS) fully coupled (integrated) with the aircraft’s auto flight system.

(4) All equipment, manuals, and programs affiliated with the applicable FAA FAR Part 121/125/135 programs.

(5) Compliance with all published FAA Airworthiness Directives (ADs).

(6) Compliance with all Calendar, Flight Hour, or Flight Cycle maintenance inspections / events as required by the applicable FAA FAR Part 121/125/135 maintenance program.

(7) Valid Certificate of Airworthiness

(8) Valid aircraft registration.

(9) Valid aircraft radio licenses.

(10) Aircraft daily flight log books, which includes quantity sufficient for the period of performance.

(11) A current List of Passenger Accommodations (LOPA).

(12) Lavatory

(c) All turbo prop aircraft shall have the following at all times during the contract:

(1) Operational forward and / or aft self-contained airstairs.

(2) Extended over-water equipment to include life vests, life rafts, and emergency locator transmitters (ELTs).

(3) One permanently installed, long range navigation system (i.e. INS or GPS).

(4) All equipment, manuals, and programs affiliated with the applicable FAA approved program.

(5) Compliance with all published FAA Airworthiness Directives (ADs).

(6) Compliance with all Calendar, Flight Hour, or Flight Cycle maintenance inspections / events as required by the applicable FAA approved maintenance program.

(7) Valid Certificate of Airworthiness

(8) Valid aircraft registration.

(9) Valid aircraft radio licenses.

(10) Aircraft daily flight log books, which includes quantity sufficient for the period of performance.

(11) Lavatory

(d) Flight Crew (1) The contractor’s flight crew must meet all applicable Federal Aviation Administration (FAA) regulations and certification requirements.

(2) The contractor shall provide a minimum of two (2) pilots per charter. All pilots, co-pilots, and maintenance staff must have current and valid certifications by the U.S. Federal Aviation Administration (FAA) including IFR for commercial twin engines (prop or jet). The Captain / PIC shall possess a valid Air Transport Pilot’s License (ATP) and applicable aircraft type ratings, if required.

(3) A USMS representative (Deputy) will be present on the aircraft while the aircraft is in the performance of a USMS operational mission.

(4) All flight crew personnel must be United States citizens.

(e) Fuel and Interior (1) The contractor will be responsible for all fuel on the scheduled flight hours, to include positioning and de-positioning.

(2) All aircraft shall be delivered to the secure loading site with clean interior and all lavatory services fully operational. If aircraft is equipped with a galley, all food and beverages, to include alcohol and utensils, must be removed.

(f) Aircraft Maintenance / Logistics Support (1) The contractor shall provide a secure loading site in Anchorage, Alaska, as approved by USMS personnel.

(2) The contractor shall utilize the loading and unloading site currently known as Galvin Flying Service in Seattle, Washington (Boeing Field/King County Airport).

(3) The contractor shall maintain total responsibility for Aircraft Maintenance and Logistics Support in providing full Line Servicing, Line Maintenance, and Heavy Maintenance to include, but not limited to, such maintenance tasks as:

a) Routine aircraft servicing such as oxygen, nitrogen, oil, fuel, hydraulic fluid, and lavatory and potable water.

b) Launch and recovery services to include push-back.

c) Formal flight crew debriefing of pilot reported discrepancies.

d) Evaluation, troubleshooting, repair, and tests of pilot reported discrepancies.

e) Positioning and operation of ground support equipment.

(4) The contractor shall maintain total responsibility for ensuring that no leased aircraft enters service which requires any scheduled heavy maintenance or major inspection, during the period of performance of the contract.

(5) The contractor shall maintain total responsibility for providing Aircraft Maintenance and Logistics Support which provides “dispatchable” aircraft 24 hours a day, 7 days a week, on an as-needed basis for emergency missions with a two (2) hour notice.

(6) The contractor shall maintain Aircraft Maintenance and Logistical Support with employees holding valid FAA Airframe and Powerplant certifications with acceptable levels of experience and training. This experience must be on the same type and category of the leased aircraft which are required to under the contract.

(7) The contractor shall maintain total responsibility required to research, purchase, receive, store, distribute, issue, and ship aircraft spares, materials, consumables, and free stock.

(8) The contractor shall develop, administer, stock, manage, and back-fill aircraft fly away kits with required aircraft spares, materials, consumables, and free stock.

(9) The contractor shall research, purchase, receive, store, distribute, issue, and dispose of hazardous materials (HAZMAT) in accordance with the federal, state, and local statutes.

(10) The contractor shall maintain, repair, and inspect each leased aircraft so as to keep current all maintenance events and inspections identified within the applicable FAA approved maintenance program.

(11) The contractor shall manage an automated process to identify, document, and track maintenance events and inspections within the manufacturer’s or FAA accepted maintenance program, as well as maintaining the permanent historical records for each leased aircraft. Such notice shall include the suspected cause of non-airworthiness and the date when the Government will require an airworthy aircraft. When so notified, the contractor assumes responsibility for the aircraft. Should there be an owner representative, flight engineer, or A&P mechanic aboard, they will carry authorization for the procurement of required parts or labor to continue the mission.

(g) Substitute Aircraft The contractor shall furnish an aircraft in substitution of the aircraft initially delivered hereunder, provided that (i) the substitute aircraft conforms to all requirements of the contract, and (ii) the approval of the Contracting Officer’s Technical Representative (COTR) is first obtained in writing.

7.

FLIGHT SCHEDULING

(a) Flight schedules shall be performed as directed by USMS. Schedules for basic charters shall be provided to the contractor 30 days before travel or other frequencies as determined by USMS. Additions to the basic charters may occur with a 48 hours notice to the contractor. Under rare conditions, there may be requirements to make schedule changes with a very short lead time or even while in flight.

(b) There are times when USMS will schedule flight hours very close to the crew limitations and any delays could cause flight time to be exceeded. For any leases, additional flight crews shall be made available in case FAA flight time is exceeded so that the next day’s schedule will not be compromised.

8.

FLIGHT CANCELLATION

The District of Alaska USMS, may, at its discretion, release the contractor / cancel a flight at any time prior to or during a mission.

9.

SECURITY REQUIREMENTS

(a) The contractor’s flight crew, maintenance personnel, Presidents, General Managers, or Chief Executive Officers may be subject to background check by the USMS. Based upon the results of the background check, the USMS reserves the right to accept or reject any proposed contractor personnel.

(b) The contractor shall provide the name, date of birth, and social security number of any personnel, either flight crew or maintenance personnel, who will be on the aircraft or working with the aircraft, as well as the President, General Managers, or Chief Executive Officers of the company.

(c) The contractor shall provide to the USMS, District of Alaska a listing of employees to be utilized in the performance of the contract thirty (30) days after the contract is awarded. The USMS, District of Alaska shall return the list as approved with any comments necessary, including removal of individuals from the list who are not suitable for use under the contract due to security concerns. Requests for new employees shall be submitted in writing to the USMS, District of Alaska for subsequent approval.

(d) All personnel employed by the contractor in support of the contract shall occupy positions of special trust and confidence. Because of the sensitive nature of this contract, the Government has the right to expect that contractors will employ persons of integrity and trust. To ensure this is the case, the contractor shall conduct a pre-screening, at no cost to the government, of its employees prior to assignment to this contract to determine past criminal history and/or record of civil judgment or administrative sanction by any federal, state, or local entity.

(e) The contractor shall report to the Government all criminal convictions, all adverse civil judgments, and all administrative circumstances surrounding the matter. Based on the information provided, the Government will make a determination as to whether an employee may work on this contract. The Government will take into consideration the nature of the offense, date of occurrence, and final disposition of the case. Persons convicted of violent felonies will not be considered for employment under this contract. Other felony convictions will not automatically eliminate an employee for consideration under this contract. Each employee’s case (except convicted violent felons) will be considered on its own merits.

(f) The contractor has an affirmative obligation to report negative employee background findings to the Government. If a contractor fails to report a past criminal conviction or civil judgment involving any of its employees, and the Government subsequently uncovers such information, the contractor may be terminated for default.

(g) During the life of the contract, the contractor shall report to the USMS, District of Alaska significant incidents involving employees pervious cleared and assigned to this contract. Significant incidents include, but are not limited to arrests, convictions, adverse civil judgments and administrative disciplinary actions. Based on the information provided, a determination as to whether that employee may continue to work on this contract will be made by the COTR. If the contractor fails to report current significant incidents, and the USMS subsequently uncovers such information, the contractor may be terminated for default.

(h) These security requirements will also apply to all subcontractors employed under or in support of this contract.

10.

CONTRACTOR PRE-SCREENING REQUIREMENTS

(a) The contractor is responsible for pre-screening all perspective employees for suitability to work on this contract. Pre-screening employees shall be performed at the contractor’s expense.

(b) The contractor shall provide to the COTR a listing all perspective employees to be utilized in the performance of the contract thirty (30) days after the contract is awarded. The list will provide names, social security numbers, and qualifications of each employee. The COTR shall return the list as approved with any comments necessary, including the removal of individuals from the list who are not suitable for use under the contract due to lack of qualifications. Requests for new employees will be submitted in writing to the COTR for subsequent approval.

(c) The contractor shall ensure that the following forms are completed by each employee or submitted in person to the COTR, as applicable:

(1) USM-234 Form (Personal Qualifications Statement)

(2) USM-394 Form Personal Identity Verification (PIV) / Building Access Card Request Form

(3) Form I-9, Employment Eligibility Verification (4) SF-85P (Qualifications for Public Trust Positions) paper version or electronic version using the OPM e-QIP system

(5) SF-85P-S (Supplemental Questionnaire for Selected Positions)

(6) DOJ-555 (Disclosure and Authorization Pertaining to Consumer Reports)

(7) Provide a military discharge certificate (if applicable)

(8) Medical Certification (fit for duty) or a physical

(9) Submit two (2) FD-258s (Applicant Fingerprint Cards)

(10) Present two (2) Forms of Identification to the COTR

(d) The contractor shall, at no cost to the Government, perform a credit check for each employee to ascertain whether the employee has significant recent debt problems. Note: The credit checks shall be at the expense of the contractor.

(e) The contractor is also responsible for submitting, at no cost to the Government the required security forms (see above) for all individuals proposed for hire during the life of the contract. All security forms shall be submitted a minimum of sixty (60) days before the contractor plans to assign an employee to begin working under this contract.

(f) During the life of the contract, the contractor shall report to the COTR significant incidents involving employees previously cleared and assigned to this contract. Significant incidents include, but are not limited to arrests, convictions, adverse civil judgments, and administrative disciplinary actions. Based on the information provided, the USMS Personnel Security Branch (PSB) will make a determination as to whether an employee may continue to work on this contract. Persons convicted of felonies will be considered unsuitable for employment under this contract. If the contractor fails to report current significant incidents, and the USMS subsequently uncovers such information, the contractor may be terminated for default.

(g) Acceptability of Previous Background Investigations/Clearances:

Whenever a contractor employee has been the subject of a prior Government background investigation conducted by an investigative unit of another Federal Agency and meets the standards prescribed in the following paragraphs, suitability approval may be granted on review of the prior investigation, provided that there has been no break in service longer than one (1) year, the required investigation was conducted no more than 60 months prior to the date of the award of the contract, and an inquiry is made of the agency of prior employment which discloses no reason why a clearance should not be granted. If the prior suitability approval does not meet such standards, a supplemental or additional investigation shall be conducted. Even though a previous investigation is accepted as meeting the standard, a current FBI National Crime Information Center (NCIC) check must be completed. Acceptance of a prior investigation does not, in and of itself, convey approval for access to USMS facilities or information systems. The USMS Personnel Security Branch (PSB) will be the final authority on the suitability of the previous Government background investigation.

11.

GOVERNMENT SEQ CHAPTER \h \r 1BACKGROUND INVESTIGATIONS

(a) The Government reserves the right to reject any personnel proposed to work on this contract if any derogatory information is discovered during or after the commencement of work by the employee. The Government also reserves the right to investigate any individual working on this contract, as deemed necessary.

(b) SEQ CHAPTER \h \r 1The contractor shall ensure that the employees to be utilized in the performance of this contract have completed a background investigation. The intent and purpose of the investigation is to preclude the assignment of any individual who poses a threat to the Government or successful contract completion due to past unlawful or inappropriate behavior.

(c) The Government will pay for the cost of the background investigations for each employee working on this contract. This does not include the pre-screening and credit check, which shall be paid for by the contractor.

12.

GOVERNMENT SEQ CHAPTER \h \r 1BACKGROUND INVESTIGATION PROCEDURES (a) The PSB will order from the U.S. Office of Personnel Management (OPM) a Background Investigation (BI) type case for each employee requiring a new background investigation, because the employees working on this contract are considered High Risk Public Trust Type Positions.

(b) Each employee will submit in person to the COTR a completed USM-394 – Part I, along with two (2) forms of identification required to establish his/her identity.

(c) Proper identification may include a valid State or Federal Government issued picture identification. The COTR will authenticate the identity of the employee, completed Part I and II of a USM-394, and the COTR will forward the USM-394 and photo copies of ID documents to the PSB utilizing the following e-mail address: PSB-Contractor@usdoj.gov.

(d) All Applicant Fingerprint Cards shall be completed neatly and mailed to USMS HQ, Attn: Matt Lambert, HRD, Tactical Operations Division, Building CS-3 - 2nd floor, 2604 Jefferson Davis Highway, Alexandria, VA 22301.

(e) The PSB team will create an on line account in the Office of Personnel Management (OPM) system known as the Electronic Questionnaire Investigative Processing (e-QIP).

(f) The contractor must provide the COTR an e-mail address for each employee. If no e-mail address is available, an e-mail address for the contractor or other point of contact (POC) shall be provided.

(g) The PSB team will send each employee a detailed e-mail directing the employee to an OPM website where the employee will be required to complete a SF-85P and SF-85P-S (Public Trust Position Questionnaire & Supplemental SF-85P-S) on line / electronically. The employees must authorize DOJ to conduct a credit check using the form DOJ-555, if required.

(h) The employee must comply fully with the detailed instructions provided, because failure to do so could adversely affect his/her ability to continue working on this contract.

(i) If the employee fails to complete the required forms by day 20 following receipt of the e-mail from the PSB team, the OPM e-QIP system will terminate the employee and they will no longer have access to the SF- 85P. Therefore, each employee’s cooperation is very important.

(j) Once PSB receives all of the required forms for the background investigation, the case will be released to OPM and the BI will be requested.

(k) The PSB will advise the COTR of the results of the background investigation by issuing either an approval or disapproval notice, and an approval memo will be prepared and sent to the COTR.

(l) The COTR will notify the contractor if an employee is not suitable to perform under the contract.

Note:

No paperwork should be forwarded by the contractor directly to the PSB. The COTR will coordinate the background investigation and forward all required documents to the PSB.