District Wide Security Updates 220316-01 Project Manual.pdf

2/23/2022

PROJECT NAME:

PROJECT LOCATIONS:

District-Wide Security Upgrades

FY2021-22

PROJECT NUMBER:

220316-01

Butler Creek Elementary (60,500 SF) - 2789 SW Butler Road, Gresham, OR 97080

Centennial High School (265,875 SF) - 3505 SE 182nd Avenue, Gresham, OR 97030

Centennial Middle School (185,398 SF) - 17650 SE Brooklyn Street, Portland, OR 97236

Meadows Elementary (50,196 SF) - 18009 SE Brooklyn, Portland, OR 97236

Oliver School (86,459 SF) - 15840 SE Taylor Street, Portland, OR 97233

Parklane Elementary (47,327 SF) - 15811 SE Main, Portland, OR 97233

Patrick Lynch Elementary (49,151 SF) - 1546 SE 169 Place, Portland, OR 97233

Pleasant Valley Elementary (64,757 SF) - 17625 SE Foster Road, Gresham, OR 97080

Powell Butte Elementary (51,002 SF) - 3615 SE 174th Ave, Portland, OR 97236

00 01 10

PROJECT NAME:

FY2021-22

District-Wide Security Upgrades

PROJECT NUMBER:

220316-01

TABLE OF CONTENTS

DIVISION 00: PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 10 TABLE OF CONTENTS

00 11 16 ADVERTISEMENT FOR BIDS

00 21 00 INSTRUCTIONS TO BIDDERS

00 41 00 COMBINED BID FORM

00 41 13 FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

00 52 00 OWNER-CONTRACTOR AGREEMENT

00 72 00 GENERAL & SUPPLEMENTAL CONDITIONS

DIVISION 01: GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 31 13 PROJECT COORDINATION

01 31 19 PROJECT MEETINGS

01 33 00 SUBMITTAL PROCEDURES

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

SUBSTITION REQUESTS

01 70 00 EXECUTION AND CLOSEOUT REQUIREMENTS

01 73 29 CUTTING AND PATCHING

DIVISION 28: LOW VOLTAGE

28 00 00 Electronic Safety and Security Basic Requirements

28 10 00 Access Control and Intrusion

28 23 00 Video Surveiilance

LIST OF DRAWINGS

Cover Symbol Sheet and 10 sheets for the 9 schools - 11 sheets overall

SECTION 00 11 16

CENTENNIAL SCHOOL DISTRICT

DISTRICT-WIDE SECURITY UPGRADES

ADVERTISEMENT FOR BIDS

INVITATION TO BID

DISTRICT-WIDE SECURITY UPGRADES

FOR

CENTENNIAL SCHOOL DISTRICT

AT

ALL NINE SCHOOL SITES

PROJECT #220316-01

Sealed bids will be received by Centennial School District in the District Office, 18135 SE Brooklyn Street, Portland, OR 97236 until 2:00 p.m. Wednesday, March 16, 2022;

By U.S. Centennial School District By hand Centennial School District mail: District Office - Bid #220316-01 delivery: 18135 SE Brooklyn Street 18135 SE Brooklyn Street Portland, OR 97236 Portland, OR 97236 District Office Bid #220316-01

Project Description: The Contractor will provide all labor, equipment, materials, project management and site supervision as required to complete all scope of work described in the project specifications. The project is estimated to cost $1,200,000. Bids will be opened and read aloud immediately after the bid closing time for their receipt, at which time all interested persons are entitled to attend the bid opening.

Bid documents will be available for viewing and/or download beginning on February 23, 2022 at OregonBuys https://oregonbuys.gov/bso/ or Contractor Plan Center http://www.contractorplancenter.com/?Src=UID. Prospective bidders will be required to sign in as an account member to have access to the project documents. Prospective bidders can call OregonBuys at

855.800.5046 or Contractors Plan Center at 503.650.0148 with any questions about setting up an account for viewing and/or downloading documents.

No Bid will be considered unless it is in complete accordance with the instruction to bidders and is submitted upon the official bid form provided to prospective bidders (included in the bid documents).

Questions can be directed toward Scott Rose of R&C Management Group at scott@randcmanagement.com.

A non-mandatory pre-bid conference for Contractors interested in bidding this project will be conducted online at 3:30 pm on Wednesday, March 2, 2022. No tour is currently scheduled due to the nature of the work. The link for the pre-bid is as follows:

https://us02web.zoom.us/j/86397717355?pwd=YXh2MXJjSkxyYUVHeGRjQVcwSE1iQT09

The Board of Directors of Centennial School District reserves the right to reject any or all bids or portions thereof and waive any informality or irregularities.

Paul Southerton Director of Business and Operations https://oregonbuys.gov/bso/ http://www.contractorplancenter.com/?Src=UID mailto:scott@randcmanagement.com https://us02web.zoom.us/j/86397717355?pwd=YXh2MXJjSkxyYUVHeGRjQVcwSE1iQT09

Centennial School District

INSTRUCTIONS TO BIDDERS 1

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INSTRUCTIONS TO BIDDERS

1.01 DEFINITIONS

A. All definitions set forth in the General Conditions of the Contract for Construction or in other Contract

Documents are applicable to the Bidding Documents.

B. “Addenda” are written or graphic instruments issued by the Architect or the Owner prior to the execution of the Contract which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections. The contents of Addenda are issued in no particular order and therefore should be carefully and completely reviewed. Addenda relating to administrative matters, such as, for example, the date or time of meetings or Bid receipt, may be issued in writing by fax, mail or other delivery.

C. An “Alternate Bid” (or “Alternate”) is an amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted by the Owner.

D. “Award” means the formal decision by the Owner notifying a Bidder with the lowest Responsive Bid of the Owner’s acceptance of the Bid and intent to enter into a contract with the Bidder. A contract is only formed upon execution of the contract, and not simply by Award.

E. The “Award Requirements” include the all applicable statutory requirements as a condition precedent to Award, including but not limited to the following. The lowest Responsive Bidder shall not be disqualified by the list created by the Construction Contractors Board under ORS 701.227 for bidders who are not qualified to hold a public improvement contract. In determining whether the Bidder is

Responsible, a Responsible Bidder must demonstrate to the Owner that the Bidder:

(1) has available the appropriate financial, material, equipment, facility and personnel resources and expertise, or has the ability to obtain the resources and expertise, necessary to meet all contractual responsibilities;

(2) holds current licenses that businesses or service professionals operating in this state must hold in order to undertake or perform the work specified in the contract;

(3) is covered by liability insurance and other insurance in amounts the contracting agency requires in the solicitation documents;

(4) qualifies as a carrier-insured employer or a self-insured employer under ORS 656.407 or has elected coverage under ORS 656.128;

(5) has made the disclosure required under ORS 279C.370;

(6) has completed previous contracts of a similar nature with a satisfactory record of performance. For purposes of this subparagraph, a satisfactory record of performance means that to the extent that the costs associated with and time available to perform a previous contract remained within the bidder’s control, the bidder stayed within the time and budget allotted for the procurement and otherwise performed the contract in a satisfactory manner. The contracting agency shall document the bidder’s record of performance if the contracting agency finds under this subparagraph that the bidder is not responsible;

SECTION 00 21 00

INSTRUCTIONS TO BIDDERS 2

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(7) has a satisfactory record of integrity. The contracting agency in evaluating the bidder’s record of integrity may consider, among other things, whether the bidder has previous criminal convictions for offenses related to obtaining or attempting to obtain a contract or subcontract or in connection with the bidder’s performance of a contract or subcontract. The contracting agency shall document the bidder’s record of integrity if the contracting agency finds under this subparagraph that the bidder is not responsible;

(8) is legally qualified to contract with the contracting agency;

(9) possesses an unexpired certificate that the Oregon Department of Administrative Services issued under ORS 279A.167, if the bidder employs 50 or more full-time workers and submitted a bid for a procurement with an estimated contract price that exceeds $500,000 in response to an advertisement or solicitation from a state contracting agency; and

(10) supplies all necessary information in connection with the inquiry concerning responsibility. If a bidder fails to promptly supply information concerning responsibility that the contracting agency requests, the contracting agency shall determine the bidder’s responsibility based on available information, or may find that the bidder is not responsible.

The Owner may reject a Bid that does not comply with prescribed public contracting procedures and requirements, including the requirement to demonstrate the bidder’s responsibility under ORS

279C.375(3)(b), and the Owner may reject for good cause all bids after finding that doing so is in the public interest.

F. The “Base Bid” is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents as the base to which work may be added to or from which work may be deleted for sums stated in Alternate Bids.

G. A “Bid” is a complete and properly signed proposal to do the Work or designated portion thereof, submitted in accordance with the Bidding Documents, for the sums therein stipulated and supported by any data called for by the Bidding Documents.

H. A “Bidder” is a person or entity who submits a Bid for a prime contract with the Owner for the Work described in the Contract Documents.

I. The “Bidding Documents” include the Advertisement or Invitation to Bid, Instructions to Bidders, the

Bid form, any other sample Bidding and contract forms, the Bid Bond, and the Contract Documents, including any Addenda issued prior to receipt of Bids.

J. The “Contract Documents” for the Work consist of the Agreement Between Owner and Contractor, the

General Conditions of the Contract (as well as any Supplemental, Special or other Conditions included in the Project Manual), the Drawings, the Specifications, and all Addenda issued prior to, and all modifications issued after, execution of the Contract.

K. The “Owner” is the Centennial School District.

L. To be considered “Responsible” or meet “Responsibility” requirements, a Bidder must meet the Award

Requirements, any other qualifications required by the Contract Documents or Bidding Documents, and

Such other information as may be secured having a bearing on the decision to award the contract.

M. A “Sub-bidder” is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion of the Work.

INSTRUCTIONS TO BIDDERS 3

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N. A “Unit Price” is an amount stated in the Bid as a price per unit of measurement for materials, equipment or services as described in the Bidding Documents or in the Contract Documents. The Owner reserves the right to reject at any time, without impairing the balance of the proposal, any or all such predetermined unit prices.

1.02 BIDDER’S REPRESENTATIONS

By making its Bid, each Bidder represents that:

A. BIDDING DOCUMENTS. The Bidder has read and understands the Bidding Documents, and its Bid is made in accordance with them.

B. POSSIBLE SELF-PERFORMED WORK REQUIREMENT. The Bidder will perform with its own forces at least that percentage (if any) of the Work required by the Bidding Documents or the Contract

Documents.

C. PRE-BID MEETING. The Bidder has attended any pre-bid meeting(s) required by the Bidding

Documents.

D. BASIS. Its Bid is based upon the materials, systems, services, and equipment required by the Bidding

Documents, without exception.

E. EXAMINATION. The Bidder has carefully examined and understands the Bidding Documents, the

Contract Documents (including, without limitation, any liquidated damages and insurance provisions), and the Project site, including any existing buildings, it has familiarized itself with the local conditions under which the Work is to be performed and has correlated its observations with the requirements of the Contract Documents and it has satisfied itself as to the nature, location, character, quality and quantity of the Work, the labor, materials, equipment, goods, supplies, work, services and other items to be furnished, and all other requirements of the Contract Documents. The Bidder has also satisfied itself as to the conditions and other matters that may be encountered at the Project site or affect performance of the Work or the cost or difficulty thereof, including but not limited to those conditions and matters affecting: transportation, access, disposal, handling and storage of materials, equipment and other items;

availability and quality of labor, water, electric power and utilities; availability and condition of roads;

climatic conditions and seasons; physical conditions at the Project site and the surrounding locality;

topography and ground surface conditions; and equipment and facilities needed preliminary to and at all times during the performance of the Work. The failure of the Bidder fully to acquaint itself with any applicable condition or matter shall not in any way relieve the Bidder from the responsibility for performing the Work in accordance with, and for the Contract Sum and within the Contract Time provided for in, the Contract Documents.

F. PROJECT MANUAL. The Bidder has checked its copies of the Project Manual with the Table of

Contents bound therein to ensure the Project Manual is complete.

G. SEPARATE WORK. The Bidder has examined and coordinated all Drawings, Contract Documents, and Specifications for any other contracts to be awarded separately from, but in connection with, the

Work being bid upon, so that the Bidder is fully informed as to conditions affecting the Work under the contract being bid upon.

H. LICENSE REQUIREMENTS. Bidders and their proposed Subcontractors shall hold such licenses as may be required by Oregon law for the performance of the Work specified in the Contract Documents.

I. NO EXCEPTIONS. Bids must be based upon the materials, systems and equipment described and required by the Bidding Documents, and terms and conditions in the Contract Documents, without exception.

INSTRUCTIONS TO BIDDERS 4

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1.03 BIDDING DOCUMENTS

A. COPIES

1. Deposit. Bidders may obtain complete sets of the Bidding Documents from the issuing office and other locations designated in the Advertisement or Invitation to Bid in the number and for the deposit amount, if any, stated. The deposit (if any) will be refunded to Bidders who submit a bona fide Bid and return the Bidding Documents in good condition within ten days after receipt of Bids. The cost of replacement of any missing or damaged documents will be deducted from the deposit. A Bidder awarded a Contract may retain the Bidding Documents, and its deposit will be refunded.

2. Sub-bidders. Bidding Documents will not be issued directly to Sub-bidders or others unless specifically offered in the Advertisement or Invitation to Bid.

3. Complete sets. Bidders shall use complete sets of Bidding Documents in preparing Bids and are solely responsible for utilizing established plan holder identification processes to obtain updated bid information; neither the Owner nor the Architect assumes any responsibility for errors or misinterpretations resulting from the use of incomplete and/or superseded sets of Bidding

Documents. Printed copies of plans take precedence over any on-line images.

4. Conditions. The Owner and/or the Architect make copies of the Bidding Documents available on the above terms only for the purpose of obtaining Bids on the Work and do not confer a license or grant permission for any other use.

5. Legible Documents. To the extent any drawings, specifications, or other Bidding documents are not legible, it is the Bidder’s responsibility to notify the Owner and the Architect and to obtain legible documents from the plan center.

6. Resident Bidder. The Bidder’s Bid must include a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120.

B. INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

1. Format. The Contract Documents may be divided into parts, divisions, and sections for convenient organization and reference. Generally, there has been no attempt to divide the Specification sections into Work performed by the various building trades, any Work by separate contractors, or any Work required for separate facilities in or phases of the Project.

2. Notify Owner and Architect. Bidders and Sub-bidders shall promptly notify the Owner and the

Architect in writing of any ambiguity, inconsistency, or error that they may discover upon examination of the Bidding Documents or of the site and local conditions. All Bidders and Sub-bidders shall thoroughly familiarize themselves with specified products and installation procedures and submit to the Owner and the Architect any objections (in writing) no later than seven calendar days prior to the Bid Date. The submittal of the Bid constitutes acceptance of products and procedures specified as sufficient, adequate, and satisfactory for completion of the Contract.

3. Written request. Bidders and Sub-bidders requiring clarification or interpretation of the Bidding

Documents shall make a written request which shall reach the Architect at least seven calendar days prior to the date for receipt of Bids.

4. Addenda. Any interpretation, correction or change of the Bidding Documents will be made by written Addendum. Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections and changes.

INSTRUCTIONS TO BIDDERS 5

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5. Singular references. Reference in the singular to an article, device, or piece of equipment shall include as many of such articles, devices, or pieces as are indicated in the Contract Documents or as are required to complete the installation.

6. Utilities and runs. The Bidder should assume that the exact locations of any underground or hidden utilities, underground fuel tanks, and any plumbing and electrical runs may be somewhat different from any location indicated in the surveys or Contract Documents.

7. Division of Contract Documents. The Contract Documents may be divided into parts, divisions, and sections for convenient organization and reference. Generally, there has been no attempt to divide the Specification sections into Work performed by the various building trades, any Work by separate contractors, or any Work required for separate facilities in of phases of the Project.

C. SUBSTITUTIONS

1. Standard. The materials, products, procedures and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality that must be met by any proposed substitution.

2. Substitution procedure. No substitution will be considered prior to receipt of Bids unless the

Architect receives a written request for approval on the Owner’s Substitution Request form for the

Project, with all data requested on the form completed, at least seven days prior to the date for receipt of Bids. Each such request shall be submitted with a Request for Substitution form identical to or equivalent in content to the form found in the Project Manual, and shall include the name of the material or equipment proposed to be replaced and a complete description of the proposed substitute, including drawings, cuts, performance and test data, warranty information, and any other information necessary for an evaluation. A statement setting forth any changes in other materials, equipment or other Work that incorporation of the substitute would require shall be included. The proposer has the burden to prove the merit of the proposed substitute; by proposing the substitution, the Bidder represents that it has personally investigated the proposed material or product and determined that it is equal or better in all respects to that specified, that the same or better warranty will be provided for the substitution, that complete cost data, including all direct and indirect costs of any kind, has been presented, that the Contract Time will not be increased, and that it will coordinate the installation of the substitute if accepted and make all associated changes in the Work.

The Architect’s decision to approve or disapprove a proposed substitution shall be final. Written requests for approval shall constitute a guarantee by the Bidder that the articles or materials are in all respects, including warranty and installation, equal or superior to those specified, unless otherwise noted. To the extent the proposed substitution will require additional services by the

Architect or its consultants after Bid award, the Bidder, if successful, will be required to pay the

Architect or its consultants for these services at their customary hourly rates.

3. Addendum. If the Architect approves a proposed substitution prior to receipt of Bids, the approval will be set forth in a written Addendum. Bidders shall not rely upon approvals made in any other manner. Substitution request forms returned by the Architect are a courtesy only, and Bidders/Sub-bidders shall rely solely on substitution approvals listed in an Addenda.

4. Post-Bid substitutions. After the Contract has been executed, the Owner and the Architect may consider a written request for the substitution of material or products in place of those specified in the Contract Documents only under the circumstances as specified therein.

INSTRUCTIONS TO BIDDERS 6

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D. ADDENDA

1. Written. All Addenda will be written. They will be mailed, emailed, faxed delivered, and/or posted electronically with notice to those the Architect knows to have received a complete set of Bidding

Documents.

2. Copies. Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose.

3. Verification and acknowledgment of receipt. Prior to bidding, each Bidder shall ascertain that it has received all Addenda issued. Each Bidder shall acknowledge its receipt of all Addenda in its

Bid.

1.04 BIDDING PROCEDURE

A. FORM AND STYLE OF BIDS

1. Form. Bids (including any required attachments) shall be submitted on forms identical to the form included with the Bidding Documents. Bids on different forms may be rejected. No oral, email, or telephonic responses or modifications will be considered to be Bids.

2. Entries on the Bid form. All blanks on the Bid form shall be filled in by typewriter or manually in ink.

3. Words and figures. Where so indicated by the makeup of the Bid form, sums shall be expressed in both words and figures; in case of discrepancy between the two and regardless of any statement to the contrary on the Bid form, the amount written in figures shall govern and the words shall be used to determine any ambiguities in the figures. Portions of the Bid form may require the addition of component bids to a total or the identification of component amounts within a total. In case of discrepancy between component amounts listed and their sum(s), the component amounts listed shall govern.

4. Initial changes. Any interlineation, alteration or erasure must be initialed by an authorized representative of the Bidder.

5. Alternates and Unit Prices. All requested Alternates and unit prices should be bid. The Owner reserves the right, but is not obligated, to reject any Bid on which all requested Alternates or unit prices are not bid. If no change in the Base Bid is required for an Alternate, enter “No Change.” If there is no entry, it will be presumed that the Bidder has made no offer to accomplish this Alternate.

If it is not otherwise clear from the Bid or nature of the Alternate, it will be presumed that the amount listed for an Alternate is an add rather than a deduct.

6. No conditions. The Bidder shall make no conditions or stipulations on the Bid form nor qualify its

Bid in any other manner.

7. Identity of Bidder. The Bidder shall include in the specified location on the Bid form the legal name of the Bidder and, if requested, a description of the Bidder as a sole proprietor, a partnership, a joint venture, a corporation (including the state of incorporation), or another described form of legal entity. The Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid submitted by an agent shall have a current power of attorney attached certifying the agent’s authority to bind the Bidder, and provide other information requested.

8. Taxes. The Bid shall include in the sum stated all taxes imposed by law.

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9. Bid breakdown. The Bid form may contain, for the Owner’s accounting purposes only, a breakdown of some or all of the components included in the Base Bid.

B. LISTING OF SUBCONTRACTORS

1. Procedure. Pursuant to ORS 279C.370, applicable to public improvement contracts with a value, estimated by the Owner, of more than $100,000, First-tier subcontractor disclosure: Within two working hours after the date and time of the deadline when bids are due, the Bidder shall submit to the Owner a disclosure of the first-tier subcontractors that:

(a) Will be furnishing labor or will be furnishing labor and materials in connection with the public improvement contract; and

(b) Will have a contract value that is equal to or greater than five percent of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid.

The disclosure of first-tier subcontractors as described above must include the name of each subcontractor, the category of work that each subcontractor will perform and the dollar value of each subcontract. The information shall be disclosed in substantially the form described in

ORS 279C.370(2). The Disclosure Form and Instruction is in Section 00 41 13.

The Owner shall accept the subcontractor disclosure. The Owner shall consider the bid of any Bidder that does not submit a subcontractor disclosure to the Owner to be a nonresponsive bid and may not award the contract to that Bidder. The Owner is not required to determine the accuracy or the completeness of the subcontractor disclosure.

2. Replacement. If a listed Subcontractor is unable to comply with any bondability, qualification, or other requirements of the Contract or Bidding Documents (including without limitation a finding of

Subcontractor non-Responsibility), the Owner may require the Bidder to replace the Subcontractor with a Subcontractor acceptable to the Owner at no change in the Contract Sum or Contract Time.

3. Subcontractor Standards. Subcontractors shall meet contractual and technical qualifications standards, and provide specialized certification, licensing, and/or payment and performance bonding where specified.

C. BID SECURITY

1. Purpose and procedure. The Bidder shall submit or post a surety bond, irrevocable letter of credit issued by an insured institution as defined in ORS 706.008, cashier’s check, or certified check in the amount of five percent (5%) of the amount of the Bid for the contract. The bid security constitutes a pledge that the Bidder will enter into the Contract with the Owner in the form provided, in a timely manner, and on the terms stated in its Bid and will furnish in a timely manner the payment and performance bonds, certificates of insurance, Contractor’s Construction Schedule, and all other documents required in the Contract Documents. Should the Bidder fail or refuse to enter into the

Contract or fail to furnish such documents, the amount of the bid security shall be forfeited to the

Owner as liquidated damages, not as a penalty. By submitting its Bid and bid security, the Bidder agrees that any forfeiture is a reasonable prediction at the time of Bid submittal of future damages to the Owner.

2. Form. The bid security shall be payable to the Owner or a bid bond executed by a bonding company acceptable to the Owner and licensed in the State of Oregon on the form included with the Bidding

Documents or on an acceptable and equivalent form. The Attorney-in-Fact who executes the bond

INSTRUCTIONS TO BIDDERS 8

150008459.1 on behalf of the surety shall be licensed to do business in the State of Oregon and shall affix to the bond a certified and current copy of his or her Power of Attorney.

3. Retaining Bid Security. The Owner will have the right to retain the Bid Security of Bidders to whom an award is being considered until the earliest of either (a) the Contract has been executed, and payment and performance bonds have been furnished, or (b) the specified time has elapsed so that Bids may be withdrawn, or (c) all Bids have been rejected.

4. Return of Bid Security. Within forty-five days after the Bid Date, the Owner will release or return

Bid securities to Bidders whose Bids are not to be further considered in awarding the Contract. Bid securities of the three apparent low Bidders will be held until the Contract has been finally executed, after which all unforfeited Bid securities will be returned.

D. SUBMISSION OF BIDS

1. Procedure. The Bid, the Bid security, and any other documents required to be submitted with the

Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party specified in the Advertisement or Invitation to Bidders and shall be identified with the Project name, the Bidder’s name and address and, if applicable, the designated portion of the Work for which the

Bid is submitted. If the Bid is sent by mail the sealed envelope shall be enclosed in a separate mailing envelope with the notation “SEALED BID ENCLOSED” on the face thereof.

2. Deposit. Bids shall be deposited at the designated location prior to the time and date for receipt of

Bids indicated in the Advertisement or Invitation to Bid, or any extension thereof made by

Addendum. Bids received after the time and date for receipt of Bids may be opened, retained unopened, or returned (open or unopened), all at the discretion of the Owner.

3. Responsibility. The Bidder assumes full responsibility for timely delivery at the location designated for receipt of Bids.

4. Form. Oral, fax, telephonic, email, electronic, or telegraphic Bids are invalid and will not be considered.

E. MODIFICATION OR WITHDRAWAL OF BID

1. After receipt time. A Bid may not be modified, withdrawn or canceled by the Bidder during a forty-five day period following the time and date designated for the receipt of Bids, and each Bidder so agrees by virtue of submitting its Bid.

2. Before receipt time. Prior to the time and date designated for receipt of Bids, any Bid submitted may be modified or withdrawn only by notice to the party receiving Bids at the place designated for receipt of Bids. Such notice shall be in writing over the signature of the Bidder or by telegram or fax; if by telegram or fax, written confirmation over the signature of the Bidder shall be mailed and postmarked on or before the date and time set for receipt of Bids. The notice shall be worded so as not to reveal the amount of the original Bid. E-Mail notice will not be considered. It shall be the

Bidder’s sole responsibility to verify that the notice has been received by the Owner in time to be withdrawn before the Bid opening.

3. Resubmittal. Withdrawn Bids may be resubmitted up to the time designated for the receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders.

4. Bid security with resubmission. Bid security shall be in an amount sufficient for the Bid as modified or resubmitted.

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F. NOTICE

1. Notice or a request from a Bidder under these Instructions to Bidders must be in writing over the signature of the Bidder and delivered in person or by mail, express delivery, telegram or fax. If the notice is by telegram or fax, written confirmation over the signature of the Bidder must be mailed and postmarked on or before the date and time set for the notice.

1.05 CONSIDERATION OF BIDS

A. OPENING OF BIDS: Unless stated otherwise in the Advertisement or Invitation to Bid or any

Addendum, the properly identified Bids received on time will be opened publicly and will be read aloud.

An abstract of the Base Bids and Alternate Bids, if any, will be made available to Bidders and other interested parties.

B. REJECTION OF BIDS: The Owner shall have the right but not the obligation to reject any or all Bids for good cause all bids after finding that doing so is in the public interest, to reject a Bid not accompanied by required Bid security or by other material or data required by the Bidding Documents, or to reject a

Bid which is in any way incomplete or irregular.

C. ACCEPTANCE OF BID (AWARD)

1. Owner. The Owner intends (but is not bound) to award a Contract to the lowest Responsible and

Responsive Bidder, provided the Bid has been submitted in accordance with the requirements of the

Bidding Documents and does not exceed the funds available. The Owner has the right to waive any informality or irregularity in any Bid(s) received and to accept the Bid which, in its judgment, is in its own best interests.

2. Alternates. The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Contract Documents or Bidding Documents, and to determine the low Bidder on the basis of the sum of the Base Bid and the Alternates (if any) accepted. The

Owner retains the right to accept Alternate Bid items at the price bid within 45 days after the

Agreement is executed.

3. Requirements for Award. Before the Award, the lowest Responsive Bidder shall meet the Award

Requirements.

D. BID PROTEST PROCEDURES

1. Procedure. A Bidder protesting for any reason the Bidding Documents; a bidding procedure; the

Owner’s objection to the Bidder or a person or entity proposed by the Bidder, including but not limited to a finding of non-Responsibility; the rejection of a Bid; the award of the Contract; or any other aspect arising from or relating in any way to the bidding or award or lack thereof, shall cause a written protest to be filed with the Owner within two business days of the event giving rise to the protest and, in any event, no later than two business days after the date upon which Bids are opened.

(Intermediate Saturdays, Sundays, and legal holidays are not counted.) The written protest shall include the name of the protesting Bidder, a detailed description of the specific factual and legal grounds for the protest, copies of all supporting documents, and the specific relief requested. The written protest shall be delivered to:

INSTRUCTIONS TO BIDDERS 10

150008459.1

Paul Southerton

Chief Financial Officer

Centennial School District

18135 SE Brooklyn Street

Portland, Oregon 97236 paul_southerton@csd28j.org

2. Consideration. Upon receipt of the written protest, the Owner will consider the protest. The Owner may, within three business days of the Owner’s receipt of the protest, provide any other affected

Bidder(s) the opportunity to respond in writing to the protest. If the protest is not resolved by mutual agreement of the protesting Bidder and the Owner, the Superintendent of the Owner or his or her designee will review the issues and promptly furnish a final and binding written decision to the protesting Bidder and any other affected Bidder(s) within six business days of the Owner’s receipt of the protest. (If more than one protest is filed, the Owner’s decision will be provided within six business days of the Owner’s receipt of the last protest.) If no reply is received from the Owner during the six business-day period, the protest shall be deemed rejected.

3. Waiver. Failure to comply with these protest procedures will render a protest waived.

4. Condition precedent. Timely and proper compliance with and exhaustion of these protest procedures shall be a condition precedent to any otherwise permissible judicial consideration of a protest.

1.06 POST BID INFORMATION

A. INFORMATION FROM APPARENT LOW BIDDER

1. Submittal. Within forty-eight hours of the Architect’s request, the apparent low Bidder and any other Bidders so requested shall submit the following to the Architect and the Owner:

(a) additional information regarding the use of their own forces and the use of subcontractors and suppliers;

(b) a properly executed Contractor’s Qualification Statement on the form provided (unless otherwise required to be submitted at the time of the Bid);

(c) a letter or form from the Bidder’s insurance company stating that the insurance required by the

Contract Documents will become effective upon execution of the Contract;

(d) a letter or form from the Bidder’s surety stating that the bond(s) required by the Contract

Documents will become effective upon execution of the Contract;

(e) if requested by the Owner, a detailed breakdown of the Bid in a form acceptable to the Owner;

(f) the names of the persons or entities (including a designation of the Work to be performed with the Contractor’s own forces, and the names of those who are to furnish materials or equipment fabricated to a special design) proposed for each of the principal portions of the Work;

(g) the proprietary names and the suppliers of the principal items or systems of materials and equipment proposed for the Work; and

(h) all information requested by the Owner to demonstrate that the Bidder meet the Award

Requirements.

Failure to provide any of the above information in a timely manner may constitute an event of breach permitting forfeiture of the Bid security.

INSTRUCTIONS TO BIDDERS 11

150008459.1

2. Responsibility. The Bidder will be required to establish to the satisfaction of the Architect and the

Owner the reliability and Responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents as well as qualifications set forth in the Sections of the Project Manual pertaining to such proposed Subcontractor’s respective trades. The

Responsibility of the Bidder may be judged in part by the Responsibility of these proposed entities.

CONSIDERATION. In considering a Bidder’s Responsibility, a Bidder shall be deemed to be unqualified to perform the Contract if, after review and verification of the representations included upon the Contractor’s Qualification Statement submitted by the Bidder, conditions such as, but not limited to, the following appear:

(a) The Bidder does not have sufficient prior experience (or an acceptable substitute thereof, as described below) with projects of a similar nature in technical, managerial, and financial requirements to that in the present Contract being bid. In addition to such established contractors, a newly established contractor may be considered qualified if it has shown on the Contractor’s

Qualification Statement that it is staffed with sufficient technical, managerial, and financial personnel with prior experience in the nature of construction for which the Bids are invited.

(b) The Bidder does not have sufficient capability to undertake the obligations of the Contract.

A determination will be made when the Owner’s review of the probable cash flow needs of the

Bidder for this Project (including payroll, cost of material and supplies, equipment rental costs, and any other direct or incidental costs of the Contract), concludes that the Bidder does not have sufficient financial resources to enable it to satisfy its financial obligations under the Contract.

(c) The Bidder has submitted unrealistic unit prices as determined by other Bidders’ unit prices for this Project.

(d) The Bidder does not have sufficient staff, equipment, or plant available to perform the

Contract. The Owner’s determination in this matter will be based upon that represented by Bidder in the Contractor’s Qualification Statement.

(e) The Bidder has a history of unsatisfactory performance of contracts of this or similar nature, regardless of whether such contracts existed between the Owner and the Bidder, or other parties.

• A determination of this nature will be made if the Owner, after review of the Bidder previous work experience, determines that the Bidder’s unsatisfactory performance has resulted predominantly from the Bidder’s failure rather than a failure to perform by another party. The Owner will give the Contractor an opportunity to explain such nonperformance’s before any final determination is reached.

• A determination of failure to perform will be made if the Owner is satisfied after review of the Bidder’s prior experience, that the Bidder has failed to satisfy its obligations under past contracts and the Owner cannot safely assume satisfactory performance of the Contract by the Bidder.

• In reaching its determination, the Owner may consider statements of other parties to the prior unperformed contracts, as well as the representations of the Bidder on its Contractor’s Qualification Statement.

3. Subcontractors. The Responsibility of the Bidder may be judged in part by the Responsibility of its Subcontractors. Bidders must verify Responsibility criteria for each first-tier Subcontractor. A

Subcontractor of any tier that hires other Subcontractors must verify Responsibility criteria for each of its next lower-tier Subcontractors. Verification shall include that each Subcontractor, at the time of subcontract execution, is Responsible.

4. Request to Modify Criteria. No later than ten days prior to the Bid Date, a potential Bidder may request in writing that the Owner modify the Responsibility criteria listed in clause (2) above or elsewhere in the Contract Documents or the Bidding Documents. The Owner will evaluate the

INSTRUCTIONS TO BIDDERS 12

150008459.1 information submitted by the potential Bidder and respond before the Bid Date. If the evaluation results in a change of the criteria, the Owner will issue an Addendum identifying the new criteria.

5. Objection. Prior to the Award of the Contract, the Architect will notify the Bidder in writing if either the Owner or the Architect, after due investigation, has reasonable objection to the Bidder or a person or entity proposed by the Bidder, and the Owner will provide the reasons for the determination. The Bidder may appeal the determination within two business days of its receipt of the objection by presenting additional information to the Owner, and the Owner will consider the additional information before issuing its final determination. The Bidder may, after the Owner’s objection or determination, and at Bidder’s option, (1) withdraw the Bid, (2) submit an acceptable substitute person or entity with no change in the Contract Time and no adjustment in the Base Bid or any Alternate Bid, even if there is a cost to the Bidder occasioned by the substitution, or (3) appeal by filing a protest in accordance with paragraph 1.05.D. In the event of withdrawal, Bid security will not be forfeited.

6. Change. Persons and entities proposed by the Bidder and to whom the Owner or the Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and the Architect.

7. Right to Terminate. The Bidder’s representations concerning its qualifications will be construed as a covenant under the Contract. Should it appear that the Bidder has made a material misrepresentation on its Contractor’s Qualification Statement, the Owner shall have the right to terminate the Contract for cause for the Contractor’s breach, and the Owner may then pursue such remedies as exist elsewhere under this Contract, or as otherwise are provided at law or equity.

B. INFORMATION FROM OTHER BIDDERS: All other Bidders designated by the Architect as under consideration for award of a Contract shall also provide a properly executed Contractor’s Qualification

Statement, if so requested by the Owner.

C. BIDDING MISTAKES: The Owner will not be obligated to consider notice of claimed bidding mistakes received more than three business days after the Bid opening.

1.07 PERFORMANCE BOND AND LABOR AND MATERIAL PAYMENT BOND

A. BOND REQUIREMENTS: Within twenty-four hours after the issuance of the Owner’s notice of intent to award the Contract, and prior to the date of execution of the Contract, the Bidder shall furnish evidence satisfactory to the Owner of its ability to obtain statutory bonds covering the faithful performance of the

Contract and the payment of all obligations arising thereunder in the form and amount prescribed in the

Contract Documents. The cost of such bond shall be included in the Base Bid.

B. TIME OF DELIVERY AND FORM OF BONDS. The Bidder shall deliver the bonds and other documents required by the Contract Documents (including but not limited to certificates of insurance) to the Owner pursuant to the Contract Documents and in no event any later than with the Bidder’s submission of the executed Contract to the Owner and prior to commencing operations at the site. The bonds shall be written in the form approved by the Owner for public work and pursuant to the requirements of applicable statutes and the Contract Documents.

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1.08 FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

A. FORM TO BE USED: The Agreement for the Work will be written on the form(s) contained in the

Bidding Documents, including any General, Supplemental or Special Conditions, and the other Contract

Documents included with the Project Manual. In the event no form is enclosed, an AIA Document

A101-2017, “Standard Form of Agreement Between Owner and Contractor, where the basis of payment is a Stipulated Sum,” along with the General Conditions (AIA Document A201-2017), as both are revised, modified and supplemented by the Owner, will be used. All references in these Instructions to

Bidders to the A101 or the A201 refer to the documents as revised by the Owner.

B. CONFLICTS: In case of conflict between the provisions of these Instructions and any other Bidding

Document, these Instructions shall govern. In case of conflict between the provisions of the Bidding

Documents and the Contract Documents, the Contract Documents shall govern.

1.09 CONTRACT DOCUMENTS

This paragraph contains descriptions of some but not all of the provisions of the Contract Documents.

A. CONTRACT TIME: The Contract Documents specify the Contract Time. Timely completion of this

Project is essential to the Owner.

B. PREVAILING WAGES: This is a public works project subject to the state prevailing rates of wage under ORS 279C.800 to 279C.870, the federal prevailing rates of wage under the Davis-Bacon Act (40

U.S.C. 3141 et seq.), or both the state and federal prevailing rates of wage. Therefore the Owner will not receive or consider a bid unless the bid contains a statement by the bidder that the bidder will comply with ORS 279C.838 or 279C.840 or 40 U.S.C. 3141 et seq.

C. WRITTEN CLAIMS AND NOTICE: The Contract Documents contain a number of provisions that require the Contractor to provide notice of Claims and to make and support Claims, in writing, within a specified time in order to maintain the Claim. The Owner is under no obligation to consider Claims that fail, in any respect, to meet these requirements.

D. CHANGES IN CONTRACT SUM: The Contract Documents contain provisions specifying requirements for and pricing of changes in the Contract Sum.

E. DISPUTE RESOLUTION: The Contract Documents contain provisions replacing the arbitration provisions of the form General Conditions with an alternative dispute resolution procedure which, among other things, requires non-binding mediation of all disputes.

F. OTHER PROVISIONS: The above paragraphs contain descriptions of some but not all of the provisions of the Contract Documents. Bidders should review in detail the Contract Documents themselves and not rely upon the above paragraphs in this article as complete or inclusive.

END OF SECTION

155526808.1

CSD – DISTRICT-WIDE SECURITY UPGRADES SECTION 00 41 00

220316-01

BID FORM

BIDS TO CENTENNIAL SD DISTRICT OFFICE

18135 SE BROOKLYN STREET

PORTLAND, OREGON 97236

The undersigned hereby proposes to furnish all necessary materials, superintendence, labor, plant, equipment, tools, and accessories to perform DISTRICT-WIDE SECURITY UPGRADES in full conformity with Contract Documents as prepared by INTERFACE ENGINEERING.

Per the Contract Documents associated with this project, the District reserves the right to award contracts, or to reject all bids as may be determined to be in the best interest of the District.

Total Base Bid A (Centennial High School) $ Dollars

Total Base Bid B (Centennial Middle School) $ Dollars

Total Base Bid C (Oliver School) $ Dollars

Total Base Bid D (Butler Creek School) $ Dollars

Total Base Bid E (Meadows School) $ Dollars

Total Base Bid F (Parklane School) $ Dollars

Total Base Bid G (Patrick Lynch School) $ Dollars

Total Base Bid H (Pleasant Valley School) $ Dollars

Total Base Bid I (Powell Butte School) $ Dollars

Total COMBINED Base Bid J* (All 9 sites) $ Dollars

*PLEASE NOTE: If a bid is provided for Base Bid J for the combination of all 9 sites, any cost savings resulting from receiving all the work shall be reflected in that total (it need not just be the sum of the 9 prior bids). This bid will be compared to the low bid of each site and the lowest cost to the district will be awarded.

155526808.1

Bidder's Name:

The undersigned has attached the required 10% Bid Security to this Bid.

If awarded the Contract, the undersigned agrees to be bound by the Agreement with the Owner, to present the required performance and payment bonds within 15 days of Notification to Proceed and to substantially complete the work within the time stipulated in Section 01 11 00, Summary of Work.

Addenda: Receipt is hereby acknowledged of Addendum through .

The Undersigned certifies that: (1) This Bid has been arrived at independently and is being submitted without collusion with and without any agreement, understanding, or planned common course of action with any other vendor of…