DISTRICT 6-614074-135792-A-1.pdf

Ten Park Plaza, Suite 4160, Boston, MA 02116 Tel: 857-368-4636, TTY: 857-368-0655 mass.gov/massdot

August 4, 2026 614074-135792

ADDENDUM NO. 1

To Prospective Bidders and Others on:

DISTRICT 6

Standpipe & Fire Safety Inspection, Testing and Repairs

THIS PROPOSAL TO BE OPENED AND READ: TUESDAY, AUGUST 18, 2026 at 2:00 P.M.

Transmitting revisions to the Contract Documents as follows:

DOCUMENT 00010: Revised pages 1 and 2.

DOCUMENT 00718: Inserted new document (10 pages).

DOCUMENT B00842: Inserted new document (2 pages).

DOCUMENT B00843: Inserted new document (2 pages).

DOCUMENT B00846: Inserted new document (2 pages).

DOCUMENT B00847: Inserted new document (4 pages).

Take note of the above, substitute the revised pages for the originals, insert the new documents in the proper order, and acknowledge Addendum No. 1 in your Expedite Proposal file before submitting your bid.

Very truly yours, Eric M. Cardone, P.E.

Construction Contracts Engineer

RM

cc: A. Youssef, Project Manager

THIS PAGE INTENTIONALLY LEFT BLANK

Massachusetts Department Of Transportation Highway Division Proposal No. 614074-135792

① Addendum No. 1, August 4, 2026

00010 - 1

DOCUMENT 00010

TABLE OF CONTENTS

DOCUMENT 00010

TABLE OF CONTENTS ........................................................................................................... 00010-1 through 2

DOCUMENT 00108

NOTICE TO CONTRACTORS ................................................................................................ 00108- 1 through 4

DOCUMENT 00210

REQUIREMENTS OF MASSACHUSETTS GENERAL

LAWS CHAPTER 30 SECTION 39R; CHAPTER 30, SECTION 39O ................................... 00210-1 through 4

DOCUMENT 00331

LOCUS MAP ............................................................................................................................. 00331-1 through 2

DOCUMENT 00438

STANDARD CONTRACTOR PROJECT EVALUATION FORM........................................ 00438-1 through 10

DOCUMENT 00710

GENERAL CONTRACT PROVISIONS................................................................................... 00710-1 through 2

DOCUMENT 00715

SUPPLEMENTAL SPECIFICATIONS .................................................................................. 00715-1 through 20

① DOCUMENT 00718

SPECIAL PROVISION FOR PARTICIPATION BY MINORITY OR WOMEN'S

BUSINESS ENTERPRISES AND SERVICE- DISABLED VETERAN- OWNED

BUSINESS ENTERPRISES .................................................................................................... 00718-1 through 10

DOCUMENT 00761

SPECIAL PROVISIONS FOR CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION ................................... 00761-1 through 4

DOCUMENT 00820

THE COMMONWEALTH OF MASSACHUSETTS

SUPPLEMENTAL EQUAL EMPLOYMENT OPPORTUNITY,

NON-DISCRIMINATION AND AFFIRMATIVE ACTION PROGRAM ............................... 00820-1 through 6

DOCUMENT 00821

ELECTRONIC REPORTING REQUIREMENTS

CIVIL RIGHTS PROGRAM AND CERTIFIED PAYROLL ................................................... 00821-1 through 2

DOCUMENT 00859

CONTRACTOR/SUBCONTRACTOR CERTIFICATION FORM .......................................... 00859-1 through 2

DOCUMENT 00860

COMMONWEALTH OF MASSACHUSETTS PUBLIC EMPLOYMENT LAWS ................ 00860-1 through 2

DOCUMENT 00861

STATE PREVAILING WAGE RATES .................................................................................. 00861-1 through 34

DOCUMENT A00801

SPECIAL PROVISIONS ...................................................................................................... A00801-1 through 60

DOCUMENT A00803

SCHEDULES AND INSPECTION FORMS ........................................................................ A00803-1 through 62

DOCUMENT A00805

MBTA RAILROAD OPERATIONS DIRECTORATE ..................................................... A00805-1 through 134

① Addendum No. 1, August 4, 2026

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TABLE OF CONTENTS (Continued)

DOCUMENT A00806

MBTA SAFETY SPECIFICATIONS .................................................................................. A00806-1 through 14

DOCUMENT A00807

MBTA SPECIAL INSTRUCTIONS .................................................................................... A00807-1 through 16

DOCUMENT A00812

MBTA FLAGGING REQUEST FORM ................................................................................ A00812-1 through 4

DOCUMENT A00814

DAILY WORK FORCE REPORT ......................................................................................... A00814-1 through 4

DOCUMENT A00820

REQUEST FOR RELEASE OF MASSDOT AUTOCAD FILES FORM .............................. A00820-1 through 2

DOCUMENT A00875

POLICY DIRECTIVE P-22-001 AND POLICY DIRECTIVE P-22-002 .............................. A00875-1 through 8

DOCUMENT B00420

PROPOSAL............................................................................................................................ B00420-1 through 18

DOCUMENT B00521

FORM FOR GENERAL BID................................................................................................... B00521-1 through 2

① DOCUMENT B00842

SCHEDULE OF PARTICIPATION BY MINORITY OR WOMEN BUSINESS

ENTERPRISE (M/WBE) ......................................................................................................... B00842-1 through 2

① DOCUMENT B00843

MINORITY OR WOMENS BUSINESS ENTERPRISE PARTICIPATION

LETTER OF INTENT .............................................................................................................. B00843-1 through 2

① DOCUMENT B00846

M/WBE OR SDVOBE JOINT CHECK ARRANGEMENT APPROVAL FORM ................. B00846-1 through 2

① DOCUMENT B00847

JOINT VENTURE AFFIDAVIT ............................................................................................. B00847-1 through 4

*** END OF DOCUMENT ***

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DOCUMENT 00718

SPECIAL PROVISION FOR PARTICIPATION BY MINORITY OR WOMEN'S BUSINESS ENTERPRISES

AND SERVICE- DISABLED VETERAN- OWNED BUSINESS ENTERPRISES

(Implementing Chapter 102, Section 24 and Chapter 273, Section 124, of the Acts of 1994 and Chapter 56, Sections 1 to 5 of the Acts of 2010 and subsequent Acts) Revised: September 27, 2021

I. PARTICIPATION

M/WBE PARTICIPATION GOAL

On this Contract, the Massachusetts Department of Transportation (MassDOT) has established a goal for participation by Minority or Women Business Enterprise(s) (M/WBE). One half of the goal shall be met in the form of contractor activity. This goal shall remain in effect throughout the life of the Contract.

☒ Design-Bid-Build Projects: M/WBE Participation Goal ____% (One half of this goal shall be met in the form of Subcontractor construction activity)

☐ Design-Build Projects: M/WBE Design Participation Goal ___% and M/WBE

Construction Participation Goal ___% (One half of the Construction Goal shall be met in the form of Subcontractor construction activity)

SDVOBE PARTICIPATION BENCHMARK

On this Contract, the Massachusetts Department of Transportation (MassDOT) has established a goal for participation by Service- Disabled Veteran- Owned Business Enterprise(s) (SDVOBE). This goal shall remain in effect throughout the life of the Contract.

☐ Design-Bid-Build Projects: SDVOBE Participation Goal ____%

☐ Design-Build Projects: SDVOBE Design Participation Goal ___% and SDVOBE

Construction Participation Goal ___%

II. POLICY

It is the policy of the MassDOT that Minority, Women Business Enterprises (M/WBEs) and Service- Disabled Veteran- Owned Business Enterprises (SDVOBEs) have equal opportunity to receive and participate in the performance of its state funded Contracts.

III. M/WBE and SDVOBE OBLIGATION

The Contractor agrees to take all necessary and reasonable steps to ensure that MBE, WBE, and SDVOBEs have the maximum opportunity to compete for, and to perform, Department Contracts.

IV. FAILURE TO COMPLY WITH M/WBE OR SDVOBE REQUIREMENTS

All Contractors and Subcontractors are hereby advised that failure to carry out the requirements of these Provisions constitutes a breach of Contract which may result in termination of the Contract, a determination that the Contractor or Subcontractor be barred from bidding on Department Contracts for up to three (3) years, or any other remedy as the Department may impose under Section XIV of these Special Provisions.

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V. REQUIRED SUBCONTRACT PROVISIONS

The Prime Contractor shall include the Provisions of Sections II, III, and IV above in every subcontract making those provisions binding on each subcontractor, supplier, manufacturer, consultant or service provider.

VI. DEFINITIONS

For the purpose of these Special Provisions, the terms listed below are defined as follows:

Minority Business Enterprise or MBE means any individual, business organization, or non-profit corporation certified as a MBE by the Supplier Diversity Office (SDO), formerly known as the State Office of Minority and Women Business Assistance (SOMWBA), or by the Department for the purposes of a particular bid or proposal to be submitted to the Department.

Women Business Enterprise or WBE means any individual, business or organization, or non-profit corporation certified as a WBE by SDO, or by the Department for the purposes of a particular bid or proposal to be submitted to the Department.

Service- Disabled Veterans- Owned Businesses or SDVOBE means a business not less than 51 percent of which is owned by one or more service- disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and the management and daily business operations of which are controlled by one or more service- disabled veterans or, in the case of a veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

"Contractor activity" means any work, including but not limited to, construction, demolition, renovation, survey, test boring services, or maintenance work performed under the Contract.

"Approved Joint Venture" means a joint venture between M/WBEs and non-M/WBEs, or SDVOBEs and non- SDVOBEs, which has been established for the purpose of participation on a particular contract, where:

1. The M/WBE or SDVOBE partner(s) shares in the ownership, control, management responsibilities, risks and profits of the joint venture; and

2. The Joint Venture has been approved by the Department for M/WBE or SDVOBE participation on the particular contract.

"Equipment Rental Firm" means a firm that owns equipment and assumes actual and contractual responsibility to rent said equipment to perform a useful function of the work of the contract consistent with normal industry practice.

"Material Supplier" means a vendor engaged in sales to the highway construction industry from an established place of business or source of supply, which:

(a) Manufactures goods from raw materials or substantially alters them before resale, or

(b) Provides and maintains a storage facility for materials used in the work, consistent with normal industry practice.

“Department” means the Massachusetts Department of Transportation (MassDOT).

"SDO" means the Massachusetts Supplier Diversity Office.

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VII. ELIGIBILITY of M/WBEs

Only firms, OTHER THAN THE PRIME CONTRACTOR, which have been certified by SDO and/or the Department as eligible to participate on state funded contracts as MBEs or WBEs may be used on this contract for credit toward the toward the M/WBE participation goal.

1. SDO Directory of Certified M/WBEs: The Supplier Diversity Office publishes a Directory of certified MBE and WBEs. This Directory can be obtained from SDO at https://www.sdo.osd.state.ma.us/. This site lists those firms which have been certified as minority owned (MBEs) or women owned (WBEs) in accordance with the criteria of 425 CMR 2.00 et seq to participate as M/WBEs on state funded contracts. It also lists the kinds of work in which each firm engages but does not constitute an endorsement of the quality or performance of any business and does not represent Department subcontractor approval.

2. Application for Certification by the Department for a Particular Project: A firm which has (1) submitted a fully completed M/WBE application to SDO at least 30 days previously, (2) has provided in a timely manner, any additional information which may have been requested by SDO, and (3) can provide evidence, satisfactory to the Department, of a bidder's conditional commitment to subcontract with the firm, if certified, may apply directly to the MassDOT Office of Civil Rights to be certified for participation on the particular contract.

3. Joint Venture Approval: To obtain recognition as an approved joint venture between M/WBEs and non-/M/WBEs, the Joint Venture must provide to the MassDOT Office of Civil Rights, at least 14 business days before the bid opening date, the Joint Venture Affidavit Document B00847, and a copy of the Joint Venture Agreement, which shall include a detailed breakdown of the following:

(a) Capital participation by the M/WBE,

(b) Specific equipment to be provided to the Joint Venture by the M/WBE,

(c) Specific responsibilities of the M/WBE in the management of the Joint Venture,

(d) Workforce and specific skills to be provided to the Joint Venture by the M/WBE, and

(e) Percentage distribution to the M/WBE of the projected profit or loss incurred by the Joint Venture.

(f) The Joint Venture shall provide all such additional information as may be requested by the Department for the purpose of determining joint venture eligibility.

VIII. ELIGIBILITY of SDVOBEs

Only firms, OTHER THAN THE PRIME CONTRACTOR, which have demonstrated that they are listed as a service-disabled veteran- owned small businesses within the VetBiz database may be used on this contract for credit toward the SDVOBE participation goal.

1. VetBiz Database: The website, located at www.VetBiz.gov, listing verified service- disabled veteran- owned businesses.

2. Joint Venture Approval: To obtain recognition as an approved joint venture between SDVOBEs and non-/SDVOBEs, the joint venture must provide to the MassDOT Office of Civil Rights, at least 14 business days before the bid opening date, an application for joint venture participation approval, and a copy of the Joint Venture Agreement, which shall include a detailed breakdown of the following:

(a) Capital participation by the SDVOBE,

(b) Specific equipment to be provided to the joint venture by the SDVOBE,

(c) Specific responsibilities of the SDVOBE in the management of the Joint Venture,

(d) Workforce and specific skills to be provided to the joint venture by the SDVOBE, and https://www.sdo.osd.state.ma.us/

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(e) Percentage distribution to the SDVOBE of the projected profit or loss incurred by the Joint Venture.

(f) The Joint Venture shall provide all such additional information as may be requested by the Department for the purpose of determining joint venture eligibility.

IX. COUNTING M/WBE PARTICIPATION AND SDVOBE BENCHMARKS TOWARDS M/WBE AND

SDVOBE GOALS

In order for M/WBE participation and SDVOBE benchmarks to count toward the Contract goal, the M/WBE and SDVOBE must have independently managed, supervised and performed the Contract work with its own workforce, equipment and resources. M/WBE and SDVOBE participation which fulfills these requirements shall be counted toward meeting the M/WBE and SDVOBE goals in accordance with the following rules:

1 If a firm has been determined to be an eligible MBE, WBE or SDVOBE, the total dollar value of the contract performed by the M/WBE or SDVOBE is counted toward the applicable goal as follows:

a. Except as provided below, in Section IX (1)(g), work performed by a M/WBE or a SDVOBE Prime Contractor shall not be counted toward the M/WBE or SDVOBE goal, and all Prime Contractors, including M/WBE or SDVOBE Prime Contractors, must comply with the M/WBE and SDVOBE requirements of this Contract.

b. For a M/WBE or SDVOBE material supplier, sixty percent (60%) of the amount to be paid for materials and supplies required under this Contract shall be credited toward the goal.

c. For a M/WBE or SDVOBE who provides a bonafide service such as professional, technical, consultant or managerial services and assistance in the procurement of essential personnel, facilities, equipment, materials, or supplies required for performance of the contract, reasonable fees or commissions charged for the service shall be listed, but the cost of items themselves shall not be credited.

d. For a M/WBE or SDVOBE hauler, trucker, or delivery service, which is not also the manufacturer of or a regular dealer in the materials and supplies, reasonable fees charged for delivery of materials and supplies required on the job site shall be credited; the cost of the materials and supplies themselves shall not be credited.

e. For a M/WBE or SDVOBE who provides any bonds or insurance specifically required for the performance of the contract, reasonable fees or commissions charged for such service shall be listed, but the face amount or actual premium paid for the bond or insurance shall not be credited.

f. The Department shall determine if the fees or commissions listed in accordance with paragraphs (c), (d), and (e) are not excessive as compared with fees or commissions customarily allowed for similar services.

g. That portion of the contract total dollar value equal to the percentage of ownership and control of the M/WBE partner(s) or SDVOBE partner(s) in an approved Joint Venture shall be counted toward the Contract goal, except that credit for M/WBE and SDVOBE participation in an approved Prime Joint Venture shall not exceed one half of the Contract goal.

X. JOINT CHECK POLICY

1. MassDOT recognizes that the use of joint checks may be a business practice required by material suppliers and vendors in the construction industry. A joint check is a two-party check issued by a/the Prime Contractor to a M/WBE or SDVOBE third party such as a regular dealer of material or supplies. The Prime Contractor issues the check as payor to the M/WBE or SDVOBE and the third party jointly as payees to guarantee payment to the third party for materials or supplies obtained or to be used by the M/WBE or SDVOBE. MassDOT has established criteria to ensure that M/WBEs or SDVOBEs are in fact performing a commercially useful function (“CUF”) while using a joint check arrangement. Contractors and M/WBEs or SDVOBEs must meet and conform to these conditions and criteria governing the use of joint checks.

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2. In the event that a Contractor, M/WBE or SDVOBE Subcontractor desires to a use joint check, MassDOT will require prior notice and will closely monitor the arrangement for compliance. MassDOT may allow a joint check arrangement and give credit to a Contractor for use of the M/WBE or SDVOBE where one or more of the following conditions exist:

• The use of a joint check is in fact required by this type of vendor or supplier as a standard industry practice that applies to all Contractors (M/WBEs, SDVOBE and non-M/WBEs or non-SDVOBEs); or is required by a specific vendor or supplier;

• Payment for supplies or materials would be delayed for an unreasonably extended period without the joint check arrangement;

• The M/WBE or SDVOBE (or any of its Subcontractors) has a pattern or history of not paying a vendor or supplier within a reasonable time or has not established enough of a credit history with the supplier or vendor; and/or

• The presence of severe adverse economic conditions, where credit resources may be limited and such practices may be necessary or required to effect timely payments.

3. Other factors MassDOT may consider:

• Whether there is a requirement by the Prime Contractor that a M/WBE or SDVOBE should use a specific vendor or supplier to meet their Subcontractor specifications;

• Whether there is a requirement that a M/WBE or SDVOBE use the Prime Contractor’s negotiated price;

• The independence of the M/WBE or SDVOBE;

• Whether approval has been sought prior to use of a joint check arrangement; and

• Whether any approved joint check arrangement has exceeded a reasonable period of use;

• The operation of the joint check arrangement; and

• Whether the M/WBE or SDVOBE has made an effort to establish alternate arrangements for following periods ( i.e., the M/WBE or SDVOBE must show it can, or has, or why it has not, established or increased a credit line with the vendor or supplier).

Even with the use of a Joint Check, both the Contractor and M/WBE or SDVOBE remain responsible for compliance with all other elements of the Special Provisions, and must still be able to prove that a commercially useful function is being performed for the Contractor.

XI. JOINT CHECK PROCEDURES

• The M/WBE or SDVOBE advises its General or Prime Contractor that it will have to use a Joint Check and provide proof of such requirement.

• The General or the Prime Contractor submits a request for approval to MassDOT, using MassDOT’s approved Joint Check Request form (Document B00846) and by notification on the M/WBE Letter of Intent (Document B00843) or SDVOBE Letter of Intent (Document B00845), and any other relevant documents. Requests that are not initiated during the bid process should be made in writing and comply with the procedure.

• The Contractor and M/WBE or SDVOBE must have:

(a) a written agreement with the material supplier/vendor;

(b) applied for credit with the subject material supplier and has supplied the vendor's response;

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(c) shown that it will place all orders to the subject material supplier/vendor;

(d) made and retains all decision-making responsibilities concerning the materials; and

(e) provided a Joint Check Agreement that is acceptable to MassDOT;

• The MassDOT Office of Civil Rights will review the request and render a decision as part of the approval process for M/WBE or SDVOBE Schedules and Letters of Intent.

• Review and Approval will be project specific and relevant documents will be made part of the Project Contract file.

• Payments should be made in the name of both the M/WBE or SDVOBE and vendor or supplier. Payments should be issued and signed by the Contractor as only the guarantor for prompt payment of purchases to the vendor or supplier. The payment to the vendor or supplier should be handled by the M/WBE or SDVOBE (i.e. if possible, funds or the joint check should be processed by the M/WBE or SDVOBE and sent by the M/WBE or SDVOBE to the vendor or supplier).

• MassDOT may request copies of cancelled checks (front and back) and transmittal information to verify any payments made to the M/WBE or SDVOBE and vendor or supplier.

• MassDOT may request other information and documents, and may ask questions of the Contractor, Subcontractor and vendor or supplier prior to, during, and after the project performance to ascertain whether the Subcontractor is performing a commercially useful function and all parties are complying with M/WBE or SDVOBE Program policies and procedures as part of the Subcontractor approval process.

XII. AWARD DOCUMENTATION AND PROCEDURES

1. The two lowest bidders/the two bidders with the lowest price per quality score point, including any M/WBE bidder or SDVOBE bidder, shall submit, by the close of business on the third business day after the bid opening, a completed Schedule of M/WBE and SDVOBE participation, in the form attached, which shall list:

a. The full company name, address and telephone number of each M/WBE or SDVOBE with whom the bidder intends to make a commitment;

b. The Contract item(s), by number(s) and quantity(ies), if applicable, or specific description of other business activity to be performed by each M/WBE or SDVOBE as set forth in the Letters of Intent. The bidder shall list only firms which have the capacity to perform, manage and supervise the work proposed in accordance with the requirements of Section XII of these Special Provisions.

c. The total dollar amount to be paid to each M/WBE or SDVOBE. (Bidders are cautioned that at least one half of the participation goal must be met with Contract work.)

d. The total dollar amount to be paid to each M/WBE or SDVOBE which is eligible for credit toward the M/WBE or SDVOBE goal under the crediting rules set out in Section IX.

e. The total creditable M/WBE or SDVOBE participation as a percentage of the total bid price.

2. All firms listed on the Schedule must be currently certified.

3. The two lowest bidders/the two bidders with the lowest price per quality score point shall submit with their

Schedules of Participation, fully completed, signed Letters of Intent from each of the M/WBEs or SDVOBEs listed on the Schedule. The Letters of Intent shall be in the form attached and shall identify specifically the contract activity the M/WBE or SDVOBE proposes to perform, expressed as contract item number, if applicable, description of the activity, quantity, unit price and total price. In the event of discrepancy between the Schedule and the Letter of Intent, the Letter of Intent shall govern.

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4. Evidence of good faith efforts will be evaluated by the Department in the selection of the lowest responsible bidder/best value bidder. All information requested by the Department for the purpose of evaluating the bidder's efforts to achieve the goal must be provided within three calendar days and must be accurate and complete in every detail. The apparent low bidder's/best value bidder’s attainment of the M/WBE or SDVOBE goal or a satisfactory demonstration of good faith efforts is a prerequisite for Award of the Contract.

5. Failure to meet, or to demonstrate good faith efforts to meet, the requirements of these Special Provisions shall render a bid non-responsive. Therefore, in order to be eligible for award, the bidder (1) must list on the Schedule of Participation, and provide the required Letters of Intent for, M/WBE or SDVOBE participation which meets or exceeds the Contract goal in accordance with the terms of these Special Provisions or (2) must demonstrate, to the satisfaction of the Department, that good faith efforts were made to achieve the goal.

6. If the Department finds that the percentage of M/WBE or SDVOBE participation submitted by the bidder on its

Schedule does not meet the Contract goal, or that the Letters of Intent were not timely filed, and that the bidder has not demonstrated good faith efforts to comply with these requirements, it shall propose that the bidder be declared ineligible for Award. In that case, the bidder may request administrative reconsideration. Such requests must be sent in writing within three calendar days of receiving notice of proposed ineligibility to: The Office of the General Counsel, Massachusetts Department of Transportation, 10 Park Plaza, Boston, MA, 02116.

7. If, after administrative reconsideration, the Department finds that the bidder has not shown that sufficient good faith efforts were made to comply with the requirements of these Special Provisions it shall reject the bidder’s proposal and may retain the proposal guaranty.

8. Actions which constitute evidence of good faith efforts to meet the M/WBE or SDVOBE goals include, but are not limited to, all of the following examples:

a. Efforts made to select portions of the work proposed to be performed by M/WBEs or SDVOBEs in order to increase the likelihood of achieving the stated goal, including, where appropriate, but not limited to, breaking down contracts into economically feasible units to facilitate M/WBE and SDVOBE participation.

The value of such work is required to at least equal the M/WBE and SDVOBE goal.

b. Reasonable written notification prior to the opening of bids soliciting individual M/WBEs or SDVOBEs interested in participation in the contract as subcontractors, regular dealers, manufacturers, consultants, or service providers and identifying the specific items or type of work being solicited.

c. Written notification to M/WBE or SDVOBE economic development assistance agencies and organizations which provide assistance in recruitment and placement of M/WBEs and SDVOBEs, describing the type of work, supplies or services being considered for M/WBE or SDVOBE subcontracting on this contract.

d. Efforts made to negotiate with M/WBEs or SDVOBEs for specific items of work including evidence of:

(1) The names, addresses, telephone numbers of M/WBEs or SDVOBEs who were contacted, the dates of initial contact and whether initial solicitations of interest were followed up by contacts with M/WBEs or SDVOBEs to determine with certainty whether the M/WBEs or SDVOBEs were interested.

Personal or phone contacts are expected.

(2) A description of the information provided by the M/WBEs or SDVOBEs regarding the plans and specifications and estimated quantities for portions of the work to be performed.

(3) A statement of why additional agreements with M/WBEs or SDVOBEs were not reached.

(4) Documentation of each M/WBE or SDVOBE contacted but rejected and the reasons for the rejection.

e. Absence of any agreements between the Contractor and the M/WBE or SDVOBE in which M/WBE or SDVOBE promises not to provide subcontracting quotations to other bidders.

f. Efforts made to assist the M/WBEs or SDVOBEs that need assistance in obtaining bonding, insurance, or lines of credit required by the Contractor.

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g. Documentation that qualified M/WBEs or SDVOBEs are not available, or are not interested.

h. Attendance at any meeting scheduled by the Department to encourage better Contractor-M/WBE or Contractor- SDVOBE relationships and/or to inform M/WBEs or SDVOBEs of forthcoming M/WBE or SDVOBE utilization opportunities.

i. Advertisement, in general circulation media, in trade association publications and in disadvantaged business enterprise-focused media, of interest in utilizing M/WBEs or SDVOBEs and the area of interest.

j. Efforts to effectively use the services of available minority community organizations; women organizations, veteran organizations, minority, women disadvantaged and veteran contractor's groups;

local, state and federal disadvantaged business assistance offices; and other organizations that provide assistance in recruitment and placement of M/WBEs or SDVOBEs.

9. The demonstration of good faith efforts must establish that the Contractor has actively and aggressively sought out M/WBEs or SDVOBEs to participate in the project and has taken all actions which could be reasonably expected to achieve the goal. Examples of circumstances or actions not acceptable as reasons for failure to meet the M/WBE or SDVOBE goal, include, but are not limited to:

a. The M/WBE or SDVOBE was unable to provide performance and/or payment bonds.

b. The M/WBEs or SDVOBEs commercially reasonable bid was rejected based on price.

c. The M/WBE or SDVOBE would not agree to perform items of work at the unit bid price.

d The Contractor does not want to subcontract a percentage of the work sufficient to meet the goal.

e. Solicitation by mail or fax only.

XIII. COMPLIANCE

1. All activity performed by a M/WBE or SDVOBE for credit toward the Contract goal must be performed, managed and supervised by the M/WBE or SDVOBE. Prime Contractor shall not enter into, or condone, any other arrangement.

2. The Prime Contractor shall not perform with its own organization, or assign to any other business, any activity designated for the M/WBEs or SDVOBEs named on the Schedule submitted by the Prime Contractor under Section IX, or under Section XII(6), without the approval of the Department in accordance with the requirements of Sections XIII(6) and XIII(10).

3. The Department may suspend payment for any activity which was not performed by the M/WBE or SDVOBE to whom the activity was committed on the approved Schedule of Participation, or which was not performed in accordance with the requirements of Section XIII(1).

4. The Department retains the right to approve or disapprove all subcontractors. Requests by the Prime Contractor for approval of participation by a M/WBE or SDVOBE subcontractor for credit toward the Contract goal must include, in addition to any other requirements for subcontractor approval, the following:

a. A copy of the proposed subcontract. The subcontract must be for at least the dollar amount, and for the work described, in the Prime Contractor's Schedule of Participation.

b. A resume stating the qualifications and experience of the M/WBE or SDVOBE superintendent and/or foreperson who will supervise the on-site work. A new resume will be required for any change in supervisory personnel during the progress of the work.

c. A Schedule of Operations indicating when the M/WBE or SDVOBE is expected to perform the work.

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d. A list of (1) equipment owned by the M/WBE or SDVOBE to be used on the Project, and (2) equipment to be leased by the M/WBE or SDVOBE for use on the Project.

e. A list of: (1) all projects (public and private) which the M/WBE or SDVOBE is currently performing, (2) all projects (public and private) to which the M/WBE or SDVOBE is committed, (3) all projects (public and private) to which the M/WBE or SDVOBE intends to make a commitment. For each contract, list the contracting organization, the name and telephone number of a contact person for the contracting organization, the dollar value of the work, a description of the work, and the M/WBEs or SDVOBEs work schedule for each project.

5. If, pursuant to the subcontractor approval process, the Department finds that a M/WBE or SDVOBE subcontractor does not have sufficient experience or resources to perform, manage and supervise work of the kind proposed in accordance with the requirements of Section XIII(1), approval of the M/WBE or SDVOBE subcontractor may be denied. In the event of such denial, the Prime Contractor shall proceed in accordance with the requirements of Sections XIII(6) and XIII(10).

6. If, for reasons beyond its control, the Prime Contractor cannot comply with its M/WBE or SDVOBE commitment in accordance with the Schedule of participation submitted under Section IX and the terms of these Special Provisions, the Prime Contractor shall submit to the Department the reasons for its inability to comply with its obligations under Section I and shall submit, and request approval for, a revised Schedule of Participation. If approved by the Department, the revised Schedule shall govern the Prime Contractor's performance in meeting its obligations under these special provisions.

7. A Prime Contractor's compliance with the participation goal in Section I shall be determined by reference to the required percentage of the total Contract price, including any additions and modifications thereto, provided, however, that no decrease in the dollar amount of a bidder's commitment to any M/WBE or SDVOBE shall be allowed without the approval of the Department.

8. If the Contract amount is increased, the Prime Contractor shall submit a revised Schedule of Participation in accordance with Sections XIII(6) and XIII(10).

9. In the event of the decertification of a M/WBE or SDVOBE participating or scheduled to participate on the contract for credit toward the goal, the Contractor shall proceed in accordance with Sections XIII(6) and

XIII(10).

10. The Prime Contractor shall notify the Department immediately of any facts which come to its attention indicating that it may or will be unable to comply with any aspect of its M/WBE or SDVOBE obligation under this Contract.

11. Any notice required by these Special Provisions shall be given in writing to the Resident Engineer and the district designated Compliance Officer with a copy to the Director of Compliance, Office of Diversity and Civil Rights, 10 Park Plaza, Room 3170, Boston MA 02116.

12. The Prime Contractor and its subcontractors shall comply with the Department’s Electronic Reporting System

Requirements (Contract Document 00821) and submit all information required by the Department related to the M/WBE Special Provisions and SDVOBE Special Provisions through the Equitable Business Opportunity Solution (EBO). The Department reserves the right to request reports in the format it deems necessary anytime during the performance of the Contract.

13. The Contractor shall pay each M/WBE or SDVOBE for satisfactory performance of its Contract no later than

10 days from receipt of payment for the work from the Department. Any delay or postponement of payment to the M/WBEs or SDVOBEs must be for good cause and only with the prior approval of the Department.

14. The Department may withhold the Contractor's next periodic payment if each M/WBE or SDVOBE is not paid in accordance with Section XIII(13).

15. The Department may require specific performance of the Prime Contractor's commitment under the Contract by requiring the Prime Contractor to subcontract with a M/WBE or SDVOBE for any contract or specialty item.

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XIV. SANCTIONS

If the Prime Contractor does not comply with the terms of these Special Provisions and cannot demonstrate to the satisfaction of the Department that good faith efforts were made to achieve such compliance, the Department may, in addition to any other remedy provided for in the Contract, and notwithstanding any other provision in the Contract:

1. Retain, in connection with final acceptance and final payment, an amount determined by multiplying the total contract amount by the percentage in Section I, less the amount paid to approved M/WBEs or SDVOBEs for work performed under the Contract in accordance with the provisions of Section X. The Prime Contractor shall have the right to appeal such retention of funds in accordance with the provisions of M.G.L. c. 30A s.10.

2. Suspend, terminate or cancel this Contract, in whole or in part, and call upon the Prime Contractor's surety to perform all terms and conditions in the Contract.

3. In accordance with 720 CMR 5.05(1)(f), modify or revoke the Prime Contractor's Prequalification status or recommend that the Prime Contractor not receive award of a pending Contract. The Prime Contractor may appeal the determination of the Prequalification Committee in accordance with the provisions of 720 CMR 5.07.

4. Initiate debarment proceedings under M.G.L. c.29 §29F.

XV. FURTHER INFORMATION

Any proposed M/WBE, SDVOBE, bidder, Contractor or subcontractor shall provide such information as is necessary in the judgement of the Department to ascertain its compliance with the terms of this Special Provision.

XVI. LIST OF ADDITIONAL DOCUMENTS

1. The following documents shall be completed and signed by the bidder and designated M/WBEs or SDVOBEs in accordance with Section XII - Award Documentation and Procedures. These documents must be returned by the bidder to MassDOT’s Bid Document Distribution Center:

□ Schedule of M/WBEs (Document B00842) or SDVOBE Participation (Document B00844)

□ Letter of Intent: M/WBEs (Document B00843) or SDVOBE (Document B00845)

□ M/WBEs or SDVOBE Joint Check Arrangement Approval Form (Document B00846), if Contractor and

M/WBE or SDVOBE plan, or if M/WBE or SDVOBE is required to use a Joint Check (when applicable)

2. The following document shall be signed and returned by Contractor and Subcontractors/M/WBEs or SDVOBEs to the MassDOT District Office overseeing the Project, as applicable:

□ Contractor/Subcontractor Certification Form (Document No. 00859) (a checklist of other documents to be included with every subcontract (M/WBEs or SDVOBEs and non-M/WBEs or SDVOBEs alike)).

3. The following document shall be provided to MassDOT’s Office of Civil Rights and Prequalification Office at least fourteen (14) business days before the bid opening date:

□ Joint Venture Affidavit of M/WBE or SDVOBE/Non-M/WBE or Non-SDVOBE (Document B00847)

4. The following document shall be provided to MassDOT’s District Office of Civil Rights within 30 calendar days after the work of the M/WBE is completed, or no later than 30 calendar days after the work of the M/WBE is on a completed and processed CQE. This document shall be completed and submitted by the Prime Contractor:

□ Certificate of Completion by a Minority/Women or Disadvantaged Business Enterprise (M/WBE) (Form

No. CSD-100)

** END OF DOCUMENT ***

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B00842 - 1

DOCUMENT B00842

SCHEDULE OF PARTICIPATION

BY MINORITY OR WOMEN BUSINESS ENTERPRISES (M/WBE)

B00842-1 through ∴

MASSDOT PROJECT NUMBER:

PROJECT LOCATION:

DATE OF BID OPENING:

NAME OF PRIME BIDDER:

Name Address and Phone Number of

M/WBE

Name of Activity (a)

M/WBE

Contractor Activity Amount

(b)

M/WBE

Other Business Amount

(c) Total amount eligible for credit under rules in Section VIII of the

Special Provisions

Total Bid Amount

TOTALS:

$ M/WBE Percentage of Total bid:

Column (a) must be at least one-half of the M/WBE percentage goal.

SIGNATURE: ______________________________ Date: ______________ Tel No: ______________________

NAME AND TITLE (PRINT):_________________________________________________________________

BIDDERS ARE CAUTIONED TO REVIEW DOCUMENT 00718 -- SPECIAL PROVISION FOR

PARTICIPATION BY MINORITY OR WOMEN BUSINESS ENTERPRISES AND SERVICE DISABLED

VETERAN OWNED BUSINESS ENTERPRISES.

614074

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DOCUMENT B00843

MINORITY OR WOMEN'S BUSINESS ENTERPRISE PARTICIPATION LETTER OF INTENT

B00843-1 through ∴

MASSDOT PROJECT NUMBER:

PROJECT LOCATION:

FROM _____________________________________________________________________________________

(Minority or Women's Business Enterprise Company)

TO: _____________________________________________________________________________________

(Name of Prime Contractor)

1. My company is currently certified as an MBE or WBE by the Massachusetts Supplier Diversity Office, formerly known as the State Office of Minority and Women Business Assistance (SOMWBA). There have been no changes affecting the ownership, control or independence of my company since my last certification review.

2. If any such change occurs prior to my company's completion of this proposed work, I will give written notification to your firm and to the Massachusetts Department of Transportation (MassDOT).

3. (For contractor activity only.) My firm will provide to you, upon request, for the purpose of obtaining subcontractor approval from MassDOT; (1) a resume stating the qualifications and experience of the superintendent or foreperson who will supervise on site-work; (2) a list of equipment owned or leased by my firm for use on the project; (3) a list of all projects (public or private) which my firm is currently performing, is committed to perform, or intends to make a commitment to perform. I shall include, for each project, the names and telephone number of a contact person for the contracting organization, the dollar value of the work, a description of the work, and my firm's work schedule for the Project.

4. If you are awarded the Contract, my company intends to enter into an agreement with your firm to perform the items of work or other activity described on the following sheet for the prices indicated.

5. My firm has the ability to manage, supervise and perform the activity described on the following page.

M/WBE Authorized Signature Date

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B00843 - 2

MINORITY OR WOMEN'S BUSINESS ENTERPRISE PARTICIPATION LETTER OF INTENT

MASSDOT PROJECT NUMBER:

PROJECT LOCATION:

NAME OF PRIME BIDDER:

Item number if applicable

Description of Activity with notations such as Installation Only, Material Only, or Complete

Quantity Unit Price

Amount

TOTAL AMOUNT:

M/WBE COMPANY NAME:

M/WBE AUTHORIZED SIGNATURE: ____________________________________________________________

NAME AND TITLE (PRINT): __________________________________________________________________

TELEPHONE NUMBER: ______________________ FAX NUMBER: ____________________________

Rev’d 9/20/19

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B00846 - 1

DOCUMENT B00846

M/WBE OR SDVOBE JOINT CHECK ARRANGEMENT APPROVAL FORM

(to be submitted by Prime Contractor)

Contract No: Project No.

Location: Bid Opening Date:

Project Description:

We have received the attached request for the use of a joint check arrangement from ________________ _______________________ , a M/WBE or SDVOBE on the above- referenced Contract and _________________________ _______________, a Material Supplier/Vendor for the subject Contract. The M/WBE or SDVOBE has complied with the requirements of Special Provision Document 00718. In particular, the M/WBE or SDVOBE has:

• a written agreement with the material supplier/vendor;

• applied for credit with the subject material supplier and has supplied the vendor's response;

• shown that it will place all orders to the subject material supplier/vendor;

• made and retains all decision-making responsibilities concerning the materials; and

• provided a Joint Check Agreement that is acceptable to MassDOT;

As the Contractor for the Project, we agree to issue joint checks (made payable to the Material Supplier/Vendor and the M/WBE or SDVOBE) for payment of sums due pursuant to invoices from the Supplier/Vendor and M/WBE or SDVOBE.

Contractor:

Company Name Signature Duly Authorized

Printed Name

Date Title

SubContractor:

Company Name Signature – Duly Authorized

Printed Name

Date Title

DISTRICT 6

Standpipe & Fire Safety Inspection, Testing and Repairs

135792

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B00847 - 1

DOCUMENT B00847

JOINT VENTURE AFFIDAVIT

(All Firms)

• All Information Requested By This Schedule Must Be Answered. Additional Sheets May Be Attached.

• If, there is any change in the information submitted, the Joint Venture parties must inform MassDOT

Pre-Qualifications Office (and, if one of the companies is a M/WBE or SDVOBE, the Director of Contract Compliance, Office of Civil Rights) prior to such change, in writing, either directly or through the Prime Contractor if the Joint Venture is a subcontractor.

• If the Joint Venture Entity will be the bidder on a prime Contract, it must bid and submit all required documents (insurance, worker’s compensation, bonds, etc.) in the name of the Joint Venture Entity.

I. Name of Joint Venture:

Type of Entity if applicable (Corp., LLC):____________________Filing State ________________

Address of joint venture:

Phone No(s) for JV Entity: E-mail:

Contact Person(s)

Tax ID/EIN of Joint Venture: Vendor Code:

II. Identify each firm or party to the Joint Venture:

Name of Firm:

Address:

Phone : E-mail:

Contact person(s)

Name of Firm:

Address:

Phone: E-mail:

Contact Person(s)

III. Describe the role(s) of the each party to the Joint Venture:

IV. Attach a copy of the Joint Venture Agreement. The proposed Joint Venture Agreement should include specific details including, but not limited to: (1) the contributions of capital and equipment;

(2) work items to be performed by each company’s forces, (3) work items to be performed under the supervision of any M/WBE or SDVOBE Venturer; (4) the commitment of management, supervisory and operative personnel employed by the M/WBE or SDVOBE to be dedicated to the performance of the Project; and (5) warranty, guaranty, and indemnification clauses.

V. Attach any applicable Corporate or LLC Votes, Authorizations, etc.

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B00847 - 2

VI. Ownership of the Joint Venture:

A. What is the percentage(s) of each company’s ownership in the Joint Venture?

ownership percentage(s):

ownership percentage(s):

B. Specify percentages for each of the following (provide narrative descriptions and other detail as applicable):

1. Sharing of profit and loss:

2. Capital contributions:

(a) Dollar amounts of initial contribution:

(b) Dollar amounts of anticipated on-going contributions: ___________________________

(c) Contributions of equipment (specify types, quality and quantities of equipment to be provided by each firm): ______________________________________________________

4. Other applicable ownership interests, including ownership options or other agreements, which restrict or limit ownership and/or control:

5. Provide copies of all other written agreements between firms concerning bidding and operation of this Project or projects or contracts.

6. Identify all current contracts and contracts completed during the past two (2) years by either of the Joint Venture partners to this Joint Venture:

VII. Control of and Participation in the Joint Venture. Identify by name and firm those individuals who are, or will be, responsible for and have the authority to engage in the following management functions and policy decisions. (Indicate any limitations to their authority such as dollar limits and co-signatory requirements.):

A. Joint Venture check signing:

B. Authority to enter Contracts on behalf of the Joint Venture:

C. Signing, co-signing and/or collateralizing loans:

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B00847 - 3

D. Acquisition of lines of credit:

E. Acquisition and indemnification of payment and performance bonds:

F. Negotiating and signing labor agreements:

G. Management of contract performance. (Identify by name and firm only):

1. Supervision of field operations:

2. Major purchases:

3. Estimating:

4. Engineering:

VIII. Financial Controls of Joint Venture:

A. Which firm and/or individual will be responsible for keeping the books of account?

B. Identify the "Managing Partner," if any, and describe the means and measure of their compensation:

C. What authority does each firm have to commit or obligate the other to insurance and bonding companies, financing institutions, suppliers, subcontractors, and/or other parties participating in the performance of this Contract or the work of this Project?

IX. Personnel of Joint Venture: State the approximate number of personnel (by trade) needed to perform the Joint Venture's work under this Contract. Indicate whether they will be employees of the majority firm, M/WBE or SDVOBE firm, or the Joint Venture.

Firm 1

(number) Firm 2 (number)

Joint Venture (number)

Trade

Professional

Administrative/Clerical

Unskilled Labor

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B00847 - 4

Will any personnel proposed for this Project be employees of the…