Direct Solicitation MEMO-B-43531 ADCRC PR Services RFP.docx

I L L I N O I S J.B. Pritzker, Governor

DEPARTMENT OF CENTRAL MANAGEMENT SERVICES

Raven A. DeVaughn, Director

CMS

I L L I N O I S J.B. Pritzker, Governor

DEPARTMENT OF CENTRAL MANAGEMENT SERVICES

Raven A. DeVaughn, Acting Director

CMS

MEMORANDUM

The Illinois Department of Central Management Services’ African Descent-Citizens Reparations Commission (ADCRC) seeks to procure and implement a contract for public relations expertise to the ADCRC to leverage community relationships and organizational alignments to engage broadly with the African Descent-Citizen community across the State. This solicitation is a Request for Proposal (RFP). This RFP can be viewed by visiting the Illinois BidBuy site https://www.bidbuy.illinois.gov/bso/view/login/login.xhtml

The BidBuy website is where contracting opportunities are published.

Registration and/or logging into BidBuy is not required to view this solicitation.

At the top of the BidBuy homepage, type in the bid number “43531” in the Search field; ensure that the words Bid Solicitation appear on the right side of the Search field for the drop-down box, then click on the magnifying glass. The system should open a new window and present the bid number on the left-hand side. Click on the bid number to open the solicitation. The solicitation will list the bid documents that are pertinent for bidders to read.

The Illinois Administrative Code allows that in addition to giving notice in Illinois BidBuy, CMS may directly contact prospective vendors by providing copies of solicitations or other procurement information, provided that vendors shall receive the same information as in BidBuy and not prior to the date the notice first appears in BidBuy.

We encourage participation in the Pre-Bid Conference – please see the file attachment in BidBuy titled “Pre-Bid Conference Information” for details on the web ex.

Bidders may submit a proposal to provide public relations expertise to the ADCRC to leverage community relationships and organizational alignments to engage broadly with the African Descent-Citizen community across the State by following the RFP instructions.

Please take a few minutes to familiarize yourself with the documents required for submitting a responsive bid/quote.

1. Business & Directory Information.

2. Illinois Department of Human Rights Public Contracts Number: if your company employs fifteen or more full time employees, the IDHR number.

· must be registered as the vendor’s name, not the parent company: and

· must be current or show proof of application prior to the bid opening date or show proof of a renewal application prior to the bid opening date.

https://www2.illinois.gov/dhr/PublicContracts/Pages/IDHR_Number.aspx

3. Authorized to do Business in Illinois: the vendor (not parent company) submitting a bid/quote must be a legal entity and authorized to transact business in the State of Illinois by the Secretary of State and certified in good standing.

(http://cyberdriveillinois.com/departments/business_services/home.html)

4. Standard Certifications: acknowledge and/or verify each item noted.

5. State Board of Elections: the Illinois Procurement Code prohibits political contributions of certain vendors and bidders. Companies submitting a bid/quote must have an active registration with the State Board of Elections under their name, not a parent company.

https://www.elections.il.gov/#News The Business Registration tab has information on how to register, search for a business and frequently asked questions.

6. Disclosure of Business Operations in Iran: confirm whether the company has any business operations to identify as per the law.

7. Financial Disclosures and Conflicts of Interest:

· the vendor submitting a bid/quote must complete all nine steps for their company.

· all parent companies must each have a separate set of disclosures and conflicts of interest.

8. Taxpayer Identification Number: to be completed by the bidder submitting the bid/quote.

Bidders interested in submitting a bid/quote will need to complete these forms using Vendor Disclosure-Formerly Forms A or IPG Active Registered Vendor Disclosure-Formerly Forms B, which are attached to the solicitation within BidBuy.

IPG Active Registered Vendor Disclosure-Formerly Forms B are for those bidders who have a valid registration and expiration date with the State of Illinois on the Illinois Procurement Gateway (IPG). Bidders are encouraged to register on the IPG and upload these forms electronically on an annual basis.

Vendor Disclosure-Formerly Forms A: must be completed by all bidders who are not actively registered in the IPG.

It is imperative that you read the solicitation carefully and submit all completed documents as requested.

300 W. Jefferson St., Springfield, IL 62702 Printed on Recycled Paper