B-43531 ADCRC Public Relations Pre-Bid Conference Slides.ppt
PPT presentation 15 MB Posted
- Attached to
- ADCRC Public Relations Services
- Solicitation number
- 24-416CMS-BOSS4-B-43531
- Issued by
- Illinois
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State of Illinois Welcome to the Pre-Submission Conference for AFRICAN DESCENDANT CITIZENS REPARATIONS COMMISSION (ADCRC) PUBLIC RELATIONS (PR) SERVICES RFP
24-416CMS-BOSS4-B-43531
While we wait for others to join the Webex, please use the chat box feature to send a message to the HOST only:
Enter your name, company and contact information.
Please remain muted during the conference unless you are speaking.
This conference will be recorded to ensure that all questions received are transcribed accurately and afforded a response in the Question and Answer document. The recording will not be posted.
ADCRC
RFP Highlights If you need assistance in uploading documents and/or submitting your Quote in BidBuy, contact our Help Desk.
On the BidBuy homepage, scroll down below the picture is the information:
il.bidbuy@illinois.gov or by phone
866-455-2897
B-43531 AFRICAN DESCENDANT CITIZENS REPARATIONS COMMISSION (ADCRC) PUBLIC RELATIONS (PR) SERVICES RFP Review
| Section A | Scope of Work | |
| Section B | Current Conditions | |
| Section C | Proposal Requirements | |
| Section D | Evaluation Procedures | |
| Section E | Administrative Requirements | |
| Section F | Proposal Forms | |
| Section G | Attachments and Exhibits | |
| State of Illinois References must be completed and returned via email. |
ADCRC RFP Highlights Section A. SCOPE OF WORK
Section B. CURRENT CONDITIONS
Section C. PROPOSAL REQUIREMENTS The Offer must remain firm for 180 days from opening.
Section C. PROPOSAL REQUIREMENTS Continued
Section D. EVALUATION PROCEDURES
Section D. EVALUATION PROCEDURES Continued
Section E. ADMINISTRATIVE REQUIREMENTS
Section F. PROPOSAL FORMS
Section F. PROPOSAL FORMS Continued: CONTRACT REQUIREMENTS AND MANDATORY REQUIREMENTS WITH EVIDENCE
Section F. PROPOSAL FORMS Continued
F.3. PROPOSED TECHNICAL SOLUTION – DESIRABLE ELEMENTS
| Please provide the Proposal Section and Page Number for each. |
| All areas should be addressed – look for key words such as “Offeror will explain” or “Offeror will describe”. |
Part F. PROPOSAL FORMS Continued
F.4. COMMITMENT TO DIVERSITY
II. Subcontracting / Contracting with any WMDB (not Limited to BEP)Outside of Current Solicitation: *Subcontracts listed in UPlan for this procurement do not qualify for this factor.
If you do not meet everything in the categories, you will only receive fewer points, not be disqualified.
Section F PROPOSAL FORMS Continued
F.4. COMMITMENT TO DIVERSITY
II. Subcontracting / Contracting with any WMDB (not Limited to BEP)Outside of Current Solicitation: *Subcontracts listed in UPlan for this procurement do not qualify for this factor.
If you do not meet everything in the categories, you will only receive fewer points, not be disqualified.
Section F. PROPOSAL FORMS Continued
F.5. PRICING
Section G. ATTACHMENTS AND EXHIBITS
Section G. ATTACHMENTS AND EXHIBITS Continued Illinois-Compiled-Statutes-20ILCS405.405-540_Reparations-Authorizing-Statute.pdf
BidBuy Required Quote Attachments There are Eighteen (18) Files for Offerors
IPG Active Registered Vendor Disclosure (formerly FORMS B)
Required to be submitted as part of your proposal if you have an active registration in the Illinois Procurement Gateway (IPG).
Required Vendor Disclosure Offerors are to respond to every question within the red text areas or mark the appropriate boxes and signature by an authorized person.
For the Tax Identification Number (TIN) page, double check the number is entered correctly and that the legal status box you mark matches the status that is on file with the Internal Revenue Service.
Vendor Disclosure (formerly FORMS A)
Required to be submitted as part of your proposal if you are NOT registered in the Illinois Procurement Gateway (IPG).
Required Vendor Disclosure Continued
Required for parent companies if NOT registered in the Illinois Procurement Gateway (IPG).
Required to be completed for the vendor, any subcontractors, the vendor’s parent company, the parent’s parent company, and so forth. Separate documents must be completed for each entity.
Tax Identification Number (TIN) For the Tax Identification Number (TIN) page, double check the number is entered correctly and that the legal status box you mark matches the status that is on file with the Internal Revenue Service.
If the legal status does not match up with what the IRS has, then it may cause issues with the contract being accepted by the Illinois Office of the Comptroller and result in delayed payment.
8% participation goal.
Required to be submitted as part of your proposal.
Required Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan Also, please do not leave any fields or spaces blank. If something does not apply, please enter N/A or not applicable.
Be sure to use this version of the UPlan that is attached to the solicitation in BidBuy. If you do not submit this version of the UPlan, or fail to submit any UPlan, it is considered non-responsive, and you will be disqualified from further evaluation.
Part I Commitment and Signature Part II Participation Agreement Required Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan Continued
Part II Participation Agreement In section (d) of the Participation Agreement you must list the work to be performed or the goods or equipment to be provided by the BEP/VBP certified Subcontractor and you must include the NIGP code or codes associated with the work to be performed or goods or equipment to be provided.
A separate Part II for each BEP/VBP certified Subcontractor is required when multiple Subcontractors will be engaged to meet the participation goal.
Required Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan Continued
Part III Good Faith Effort Part IV Terms of Utilization Required Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan Continued
Business Enterprise Program (BEP) Utilization Plan
Identify how the participation goal is intended to be met by marking one of the three boxes.
Required Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan Continued
Self-Perform = check the first box and submit Part I Commitment and Signature with the proposal.
Required Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan Continued
Business Enterprise Program (BEP) Utilization Plan and Veteran Business Program (VBP) Utilization Plan
Use one or more BEP-certified Subcontractors to meet the entire participation goal = check the second box and submit Part I Commitment and Signature AND Part II Participation Agreement with the proposal.
A Participation Agreement must be done with each BEP-certified Subcontractor being used to meet the goal.
Required Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan Continued
Use one or more BEP-certified Subcontractors to meet the part of the goal and good faith effort to reduce or waive the remainder of the goal = check the third box and submit Part I Commitment and Signature AND Part II Participation Agreement AND Part III Good Faith Effort with the proposal.
Good Faith Effort starts with contacting 100% of the vendors listed on the Certified BEP and VBP Directory attached in BidBuy.
OR
Required Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan Continued
Offeror is unsuccessful in utilizing a certified subcontractor to meet all or part of the goal and is requesting a waiver of the goal = check the third box and submit Part I Commitment and Signature AND Part III Good Faith Effort with the proposal.
Required Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan Continued
BEP-certified is NOT the same as being registered on the Illinois Procurement Gateway (IPG).
Required Business Enterprise Program for Minorities, Women, and Persons with Disabilities (BEP) Utilization Plan Continued The undersigned bidder/offeror understands that all subcontractors identified in this U-Plan and Participation Agreement(s) must be certified with CEI BEP/VBP in at least one of the NIGP Code(s) identified in the solicitation at the time of the bid/offer submission.
https://www.youtube.com/watch?v=4NujlhKbazE
Watch the CPO Instructions to Vendors for submitting an offer in the eProcurement system BidBuy at:
https://www.youtube.com/watch?v=4NujlhKbazE CPO Instructions to Vendors for submitting an offer in the eProcurement system BidBuy
Questions?
REQUIRED DOCUMENTS REMINDER
Required documents of the proposal:
| Offer to State (Including Subcontractor Disclosure and Where Services are to be Performed, found in BidBuy Attachments). |
| Technical Proposal Response. |
| Commitment-to-Diversity-Vendor-Answer-Form-B-43531 ADCRC. |
| Pricing with additional details; actual pricing must in be in BidBuy. |
| Vendor Disclosure. |
| IPG Active Registered Vendor Disclosure = for any Offeror or subcontractors who ARE registered in the Illinois Procurement Gateway (IPG) and have an active registration. Use Vendor Disclosure form if not an IPG active registration. |
| Vendor Disclosure = for any Offeror or subcontractors who ARE NOT registered in the IPG. |
| BEP Utilization Plan for the 8% participation goal. |
| Three (3) References. |
| DO NOT modify any of the required documents (e.g., using letterhead, changing headers/footers, or adding banner/logos, etc.). |
| Documents signed by persons other than President, CEO, Owner, or Executive Director should submit a Signature Authority Letter with the Offer. |
REQUIRED DOCUMENTS REMINDER Continued Required documents of the proposal visual: Documents signed by persons other than President, CEO, Owner, or Executive Director should submit a Signature Authority Letter with the Offer.
DO NOT modify any of the required documents (e.g., using letterhead, changing headers/footers, or adding banner/logos, etc.).
ADCRC DATE REMINDERS
December 4, 2024. Pre-Bid Conference held at 2pm.
December 16, 2024. Written questions are due in writing to the Information Contact.
January 7, 2024 @ 2:00 p.m. CST RFP closes – proposals due.
Watch the CPO Instructions to Vendors for submitting an offer in the eProcurement system BidBuy at:
https://www.youtube.com/watch?v=4NujlhKbazE
ADCRC
The solicitation contact is Anthony.Hamilton@illinois.gov.
File details come from the government source that posted it. Updated .