Dirab and KAA - Mooring Eyes SOW Final 20230813.pdf

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STATEMENT OF WORK

KAA & Dirab Airbase Mooring Eyes and Grounding Points

August 10, 2023

Ministry of National Guard – Khasm Al Aan & Dirab Airbases Riyadh, Saudi Arabia

1 General

1.1 Project Description

1.1.1 The Ministry of National Guard (MNG) Aviation Airbase at Dirab and Kashm Al Aan was previously constructed with parking stands without mooring eyes and grounding points for securing aircraft. The Contractor (KTR) shall repair and modify items as mentioned in this Statement of Work (SOW) to meet the requirements in accordance with UFC 3- 260-01 Appendix B Section 11. This contract will provide for an initial install and schedule.

1.1.2 Contractor shall have qualified staff to accomplish all requirements outlined in this SOW.

1.1.3 The project site is located at the MNG Aviation Airbase in Kashm Al Aan, east of Riyadh, and in Dirab, south-west of Riyadh, Kingdom of Saudi Arabia (KSA).

1.2 Period of Performance

1.2.1 The overall period of performance will not exceed 200 calendar days from signing of contract.

1.2.2 All work (design and construction) must be completed and ready for use no later than ninety (90) calendar days after Notice to Proceed (NTP) is issued for each install request.

1.2.3 On rare occasions, Government may notify the KTR to stop partial or all work for a period of time to allow MNG conduct various operations. In these instances, KTR will be allowed to request extension to the period of performance and equitable adjustment.

1.3 Work Hours & Holidays

1.3.1 Regular work shall be performed Sunday through Thursday. Work hours will vary based on the stage of work and airfield operations. KTR will submit proposed scheduled work hours NLT 7 working days prior to scheduled work week.

Scheduled work hours will be approved by the COR in coordination with ATCT and airfield operations NLT than 3 working days prior. Any working hours requiring additional cost will require written approval from KO. Work during KSA holidays is not allowed. Work requiring supervision or escort by OPM-SANG personnel on US and Saudi National holidays is not allowed. Activities requiring formal inspection cannot be schedules during KSA and US holidays. KTR may submit a waiver request to the Contracting Officer (KO) requesting temporary approval to work beyond the regular working hours. The waiver request shall be submitted in writing at minimum seven (7) calendar day in advance of the proposed work. KTR shall ensure work conducted outside of regular working hours is still open/exposed such that Government can inspect work during regular working hours. Approval of the waiver will only be provided, if the work is deemed necessary and found to be in the best interest of the Government. The KTR shall proceed to schedule work during these periods only after receiving written approval from the KO.

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2 General Sequence of Work

2.1 General Sequence after Contract Award

2.1.1 Post Award Submittals

2.1.1.1 Upon contract award, the KTR will be required to complete preparatory work before Notice to Proceed (NTP) is issued. Preparatory work includes: (i) providing KTR’s Project Management Team, (ii) obtaining required Gate Passes for employees and vehicles, (iii) submittal of Work Schedule, (iv) Progress Payment Breakdown, and any required shop drawings. Post award submittals will be submitted to KO or COR. No actual work on the project site is authorized until NTP is issued by KO. Initial submittals to government will be no later than sixty (60) days after contract award.

2.1.1.2 KTR’s Project Management Team – Submit a list of key project personnel with their phone numbers and email addresses; include their responsibility on the project. At minimum the list should include: Project Manager, Site Superintendent, Quality Control Officer and Site Safety Officer. Note that Quality Control Officer and Site Safety Officer is required to be onsite when construction activities are being accomplished. KTR may also appoint alternates for each key project personnel allowing the primary key personnel to leave site if necessary. KTR shall ensure that all key project personnel and alternates are English-speaking.

2.1.1.3 Base access – MNG airbases are military bases and require MNG authorization for access. KTR personnel performing work will be required to request access. Workers may be provided a badge or put on an access roster. Escort of KTR personnel may be required in accordance with MNG AVN TC 3-04.81. Any communication with MNG security will include COR/OPM-SANG. KTR will submit the following documents and a consolidated list of all workers and vehicles with access rights requested to COR / OPM-SANG:

2.1.1.3.1 All personnel requiring base access will submit copy of Iqamas, Saudi National ID, or Passport with Saudi

Business Visa. Personnel who will be driving on base, but not flight line, will submit copy of driver’s license, vehicle registration, and insurance for the vehicle.

2.1.1.3.2 Workers from Prohibited Countries (Yemen & Syria) will not be granted base access. This list is subject to change at the discretion of MNG.

2.1.1.3.3 Flight Line Drivers and Vehicles – Due to the sensitive nature and dangers of flight line activities, flight line drivers and vehicles will be limited to necessary drivers and vehicles. KTR will identify special equipment, vehicles needed for daily supervision and vehicles for transport of personnel equipment. Only drivers who are approved and complete flight line driver’s training at respective location will be allowed to drive on the flight line. Drivers who do not operate in accordance with local driving rules may be removed from work site.

2.1.1.3.4 Mobile Devices – KTR will collect mobile devices for all workers and secure them until leaving. Photos not required for work are prohibited. Photos required for design work or verification must be approved by COR / MNG and are not to be distributed publicly. Violation of photo policy may cause worker to be removed from site and prohibited from return. Supervisors requiring communication capability must submit request to retain mobile device for approval by MNG and sign written agreement with MNG.

2.1.1.3.5 Riyadh Chambered Letter – For third party or subcontractor workers, KTR will submit a liability letter attested by the Riyadh Chamber of Commerce assuming liability for personnel and equipment.

2.1.1.3.6 Submission Timeline – Documents for supervisors and key design team will be submitted no later than seven

(7) calendar days of notification of award. Documents for KTR vehicles and all KTR workers will be submitted

C-3 no later than fourteen (14) calendar days of notification of award. Documents for third party and subcontractor workers and vehicles will be submitted no later than thirty (30) calendar days of notification of award. If additional needs are identified, KTR will submit documents no later than fourteen (14) calendar days prior to required access.

2.1.1.4 Work Schedule – Submit a detailed, printable digital work schedule for initial installations showing sequence of work, key design and construction milestones including critical paths necessary to complete all work during the initial installation. Schedule will provide detail of working areas and prevent complete blockage of hangars or access ways.

For future request provide a rough breakdown of timelines required from notification to completion. Any significant modifications to work schedule will be submitted to COR and approved by KO.

2.1.1.5 Progress Payment Breakdown – Using USACE ENG Form 93 (Attachment 6), submit a detailed progress payment breakdown showing costs associated with various design and construction activities. Cost breakdown shall be detailed and logically arranged to allow the Government the ability to determine and verify periodic and cumulative progress based on deliverables and construction inspections.

2.1.1.6 Request(s) for Information (RFI) – During repair activities, all design related questions, clarification or information requests shall be addressed to the design review team. Request for deviations from any approved “For Construction” drawings, design specifications and/or other information request shall be submitted to the Contracting Officer using the Request for Information form, see Attachment 7. The Contractor shall allow a minimum of three (3) working days for Government response.

2.1.1.7 Correspondence – All correspondence from the Government to the contractor will be Serial numbered sequentially, without breaks in sequence, and transmitted by the most expeditious manner. Correspondence from the Contractor must be serial numbered in a like manner. Each letter will address only one subject. All Government correspondence will be receipt acknowledged by the contractor’s representative. Correspondence shall be addressed to the Contracting Officer as follows:

U.S. Army, Office of the Program Manager Attn: AMPM-NGA-CI P.O. Box 5305 Riyadh 11422 Saudi Arabia

All letters shall contain the following heading:

Serial Letter No. Date

SUBJECT: Contract Number (Name of Contract and Location) (Subject Matter of Letter)

2.1.2 Notice to Proceed (NTP)

2.1.2.1 Upon approval of Post Award submittals, the KTR shall submit written request to the KO requesting NTP.

Request shall be submitted at minimum five (5) calendar days prior to the desired NTP date. The KO may issue NTP unilaterally before KTR submits request for NTP.

2.1.3 Submittal Register. The contractor shall provide a submittal register similar or equal to attached Attachment 8.

The register must be approved by the KO and/or COR. The submittal register shall be maintained throughout the entire contract period. Any deviations or changes to the register shall be requested to the KO in writing.

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2.1.3.1 Submittals. Before commencing any work, KTR shall ensure all applicable material submittals have been submitted for approval. Do not purchase material or proceed with work until the material submittal has been returned as approved. All material submitted to the Government for approval shall be compliant with design drawings and specifications. The KTR shall allow a minimum of seven (7) calendar days for review of the submittal for approval or disapproval. Disapproval of submittal shall not be the base for any delay claims.

2.1.3.2 Design Requirements. The KTR shall provide all labor, material, plant, tools, equipment and services required to successfully accomplish the provisions of this SOW. Work required to be performed by the KTR shall result in complete, fully functional and operational tie-down systems ready for MNG use meeting the requirements outlined in this SOW.

All shop drawings and material must be submitted for approval prior to commencing work. No work shall be accomplished without an approved submittal.

2.1.4 Mobilization

2.1.4.1 All workers must be vetted through installation security prior to accessing the jobsite. The process can take up to 21 days. Requests can be initiated while shop drawings and material are being approved.

2.1.4.2 The KTR must complete airfield driving safety course provided by Vinnell Arabia Safety at Dirab Airfield prior to being allowed to drive vehicles onto the airfield. Individuals must be assigned to a specific vehicle and maintain an access roster.

2.1.4.3 The KTR shall develop and submit a Site Laydown Plan for approval. The approved Site Laydown Plan shall be strictly followed during mobilization. Deviation from the approved Site Laydown Plan will not be allowed without explicit prior approval in writing.

2.1.5 Repair and/or Modify Facilities and Infrastructure

2.1.5.1 The KTR shall commence onsite activities only after substantial completions of design development. All work shall be in strict compliance with approved design drawings, manufacturer specifications, and applicable industry standards when not specified elsewhere in contract.

2.1.5.2 Progress Meetings – Upon contract award, during initial installation, on a bi-weekly basis the KTR shall host and document the meeting notes for a progress review meeting to inform the Government work already performed, work ongoing, and upcoming work. Additionally, the KTR shall also discuss schedule, submittals, payment and any other issues. The KTR shall work with the COR to develop an acceptable format for the progress meeting report. The KTR will send the meeting notes to the COR with-in 5 days of the meeting being held.

2.1.5.3 Inspection and Acceptance – Inspections and final acceptance will be made as different phases of work is completed by the KTR with the following additional provisions:

2.1.5.3.1 Government reserves the right to conduct inspections at any time during construction. Any issues identified that are not in accordance with this SOW will be corrected at no additional cost.

2.1.5.3.2 KTR is responsible for quality control and is responsible to ensure that all work conforms to the requirements of this SOW.

2.1.5.3.3 Pre-installation Inspections – Shall be performed prior to beginning any new work activity. It shall include a review of contract requirements; a check to assure that all materials and/or equipment have been tested, submitted, and approved; a check to assure that provisions have been made to provide required control testing; examination of work area to ascertain that all preliminary work has been completed; and a physical

C-5 examination of materials and equipment to assure that they conform to approved drawings or submittal data and that all materials and/or equipment are on hand. Attendance at the pre-installation inspections is mandatory for the KTR’s Quality Control and Site Safety Officer.

2.1.5.3.4 Final Inspection – The KTR shall coordinate with the KO and COR to conduct a final inspection that encompasses all phases of the installed project. This inspection shall include a review of the “as-built” drawing as well. KTR will hire an independent third party to conducting testing of grounding points and a written report will be provided to the government. Vinnell Arabia Safety may have a KTR, with airfield access, on retainer that can inspect for a negotiated fee. Final inspection proceedings shall be documented by the Contractor with a sign-in sheet and sent to the Contracting Officer’s Representative immediately for record. Attendance at the final inspection is mandatory for the Contractor’s Project Manager, Site Superintendent, Quality Control and Site Safety Officer.

2.1.5.3.5 The KTR shall make sure that the work is ready for all inspections. The presence of an unreasonable number of deficiencies (5 or more items), may cause the inspection to be rescheduled.

2.1.5.3.6 The KTR shall give the Government a minimum five (5) calendar days’ notice for all requested inspections in writing.

2.1.5.4 Site Utilities – Certain locations may not have utilities nearby. The KTR shall plan to provide all necessary temporary utilities necessary to complete all work specified in this SOW.

2.1.5.5 Utility Outages – Shall be defined as a stoppage of electric, potable water, or sewer serving all or a part of a facility effecting occupied areas. All utility outages shall be coordinated not less than fourteen (14) calendar days prior to the time of the required outage. Written approval must be obtained before the outage. All work shall be coordinated and arranged to ensure that the outage will be of minimum duration. Once a utility outage is arranged and work begun, work shall continue until all utilities are restored.

2.1.5.6 Safety – KTR shall perform all work in accordance with the requirements of latest USACE EM 385-1-1.

2.1.5.7 Site Security – KTR shall be responsible for the safety and security of its own materials, equipment, or personnel.

Government is in no way shape or form responsible for the security of Contractor owned property or its personnel.

2.1.5.8 Site Cleanup – KTR shall maintain a high standard of site cleanliness during construction. All construction debris or trash generated from onsite activities shall be cleaned up at the end of each working day and removed from project site completely or stored in designated areas as approved on the Site Layout Plan. If the items mentioned before could become airborne, they shall be placed in lidded refuse containers immediately. Clean up of the work site shall include construction area, office area, material storage area, break area and any other areas affected by the construction process. Any dirt or mud which is tracked outside the project area to any street or parking area shall be cleaned away daily.

2.1.5.9 Worker Control – KTR shall be responsible for the conduct of workers on this project. Workers shall not wander from the job sites. Any temporary facilities brought to the site for provided shall be maintained in a clean and hygienic condition. Workers will not be allowed in buildings where work is not being performed. Washrooms will not be readily available and KTR must provide facilities for workers to utilize.

2.1.5.10 Progress Payments – KTR may submit a request for payment of completed work no more than once per month.

Payment requests shall include: (i) invoice letter, (ii) sub-contractor payment certification letter, (iii) cost breakdown and progress for all CLINs using ENG Form 93, and (iv) an updated work schedule to show actual progress in relation to planned progress. Prior to submitting the request for progress payment, KTR shall coordinate with COR and conduct a

C-6 joint progress inspection. This inspection shall use Progress Payment Breakdown to record the result of the progress inspection. KTR’s request for progress payment shall be based on the results of the joint progress inspection. Regardless of the work completed, Government will hold that last 10% of this project value until each mobilization closeout is complete. This amount will be released to the KTR at the time of final payment.

2.1.6 Demobilization

2.1.6.1 Upon completion and acceptance of all work, KTR shall remove all remaining debris, materials, equipment, fencing, temporary buildings or utilities installed to support the work on this contract. The site shall be fully restored to a clean condition. Any damage to streets, fences, or other facilities caused by mobilization or de-mobilization shall be restored by the KTR to original or better condition.

2.1.7 Project Closeout

2.1.7.1 As-built Drawings – KTR shall provide complete detailed as-built drawings for the entire project showing all changes. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Drawings shall be provided to the Government on A2 size hard copy, standard black line quality paper and electronically on AutoCAD and as PDF on CD. Preliminary as-built drawings shall be submitted for Government review and approval. The preliminary as-built shall be submitted concurrently with the request for pre-final inspection. Upon approval of the preliminary as-built, KTR shall submit the entire final set of hard copy and electronic as-built drawings for final approval and acceptance. The final as-built drawings set shall contain two (2) complete hard copies and two (2) electronic copy (CAD and PDF files) and shall be submitted within five (5) working days of the final acceptance of the project.

2.1.7.2 O&M Manuals (if required) – KTR shall submit for approval, any and all Operation & Maintenance (O&M) manuals. Two (2) copies of each O&M Manual shall be provided in a bound booklet format, letter or A4 size paper, with plastic covers. In addition, two (2) copies of each O&M manual shall be provided in electronic format, Adobe PDF or MS Word, on a CD.

2.1.7.3 Warranty – KTR is required to warranty all work performed under this contract. The warranty period shall extend from the date of final acceptance of the work for a period of one (1) year, excluding items specified here that require longer warranty periods and extended warranties of equipment/materials given as normal practice by manufacturer. All warranty calls will be issued in writing to the KTR by the facility user. The KTR shall respond to the warranty calls within the following time frame: (i) Emergency – within 1 hour of receiving the notice, (ii) Urgent – within 6 hours of receiving the notice, and (iii) Routine - within 24 hours of receiving the notice.

3 Design Requirements

3.1 Design Development

3.1.1 The KTR shall be responsible for developing the complete design to comply with the provisions of this SOW and obtaining Government approval. Design package includes the development of the following: (i) design drawings, (ii) design specifications, (iii) design calculations, (iv) material selection, (v) Site Laydown Plan, (vi) Site Safety Plan (SSP), (vii) Construction Quality Control Plan (CQCP), and (viii) submittal registry. Finalized approved design drawings shall be stamped “For Construction” and shall be available on site prior to commencing construction activity.

3.1.2 Upon review of the of design submittal, Government may furnish review comments on the submittals. Any review by the Government of technical items shall not be construed to relieve the KTR of responsibility for technically correct and complete documents in compliance with applicable codes, industry standards, and the requirements of this SOW. KTR shall comply with the review comments in the development of subsequent design submittals. Any comment non-concurred by the KTR shall be justified with a narrative. The KTR shall allow minimum of seven (7) calendar days for review of the submittal for approval or disapproval. Disapproval of submittal shall not be the base for any delay claims.

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3.1.3 Design Criteria – KTR shall identify and comply with applicable: (i) Saudi Arabian regulations as well as (ii) US Department of Defense (DoD) and Army statutes and regulations. Special attention shall be paid to: UFC 3-260-01 Appendix B Section 11.

4 Repair and/or Modify Facilities and Infrastructure

4.1 Parking stands

4.1.1 Existing parking stands KAA - KTR shall install six (6) mooring eyes an each identified parking stand IAW UFC 3-

260-01 Appendix B Section 11 Figure B11-3. Installation will comply with Figure B11-6 for any existing parking stand. Ensure parking stands are marked for wheel stops and tow lines. )

4.1.2 Existing Sunshade stands – KTR shall install additional (10) mooring eyes and (1) grounding point per parking bay as identified in Attachment 1 – Tab C and UFC 3-260-01 Appendix B section 11 figure B11-6 to facilitate parking two aircraft in each bay. Ensure parking stands are marked for wheel stops and tow lines. Reference Attachment 1 Tab C.

4.1.3 Grounding Points – Grounding points will be installed IAW UFC 3-260-01 Appendix B section 11 figure B11-9 for any each parking. Grounding point will meet the requirements of UFC 3-575-01. Grounding points will be marked IAW UFC 3-575-01 Figure 2-3.

4.2 Initial Build

4.2.1 Kashm Al Aan Airfield (KAA) – (Reference Attachment 1 Tab B) (10 mooring eyes, 1 ground point per parking pad). 24 sunshade parking spaces requiring 10 mooring eyes each. KAA Total 240 mooring eyes 24 Ground Points

4.2.2 Dirab Airbase – (Reference Attachment 1 Tab A) (6 mooring eyes, 1 ground point per parking pad) 24 uncovered parking spaces requiring Total 144 mooring eyes and 24 grounding points.

4.2.3 Total build Includes 384 mooring eyes and 48 grounding points..

4.2.4 KTR shall paint ground receptacles and tow lead in lines IAW UFC 3-260-04-2018 for sunshade parking stands as identified in Attachment 1 – Tabs C and D and Attachment 4.

4.2.5 The KTR shall provide the following equipment IAW TM 1-1500-250-23, to be delivered with installation:

• One (1) MB-1 Chain Adjuster Assembly per mooring eye, NSN 160-00-212-1149 or equivalent

• Two (2) type 1 3m Chain w/hook per mooring eye, NSN 1670-00-516-8405 or equivalent

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END OF STATEMENT OF WORK

ATTACHMENTS

Attachment 1 – Airfield/Sunshade/Wash Rack Diagrams

Attachment 2 – TM 1-1500-250-23 Figures

Attachment 3 – UFC 3-260-01 Appendix B Chapter 11 – Army Criteria

Attachment 4 – UFC 3-260-04 Tow Lanes Excerpt

Attachment 5 – UFC 3-575-01 Ground Receptacle Excerpt

Attachment 6 – USACE ENG FORM 93

Attachment 7 – Request for Information

Attachment 8 – Submittal Registry Example