DID_80503_ship_pack.pdf

This is a Data Item Description (DID) document that establishes the format and content requirements for SF 364, the Report of Shipping (Item) and Packaging Discrepancy form used in defense contracts.

The DID (Identification Number DI-MGMT-80503) applies when contractors receive Government materiel during performance of defense contracts. The report enables contractors to notify the Government when freight contents do not agree with shipping documents. The principal uses are to provide basic documents required to support adjustment of property and financial inventory accounting records and to provide information as a basis for claims. The applicable form is SF 364, with AMSC Number A4284. Preparation instructions specify that the report be prepared on SF 364 with required information including: date of preparation, report number (DOD Activity Address Code plus four-digit number), recipient information (TO field), reporting activity (FROM field), shipper name and invoice details, transportation document type and identifying number, shipment number and contract information, requisitioner's number, NSN/part number and nomenclature, unit of issue, quantity shipped/billed, quantity received, unit price, total cost, discrepancy code, and action code. Additional mandatory entries include remarks explaining the discrepancy nature, funding and accounting data for packaging discrepancies, and preparer contact information. The document includes detailed codes for condition of material, product quality deficiencies, and required actions, along with a standardized SF 364 form layout showing all required data fields and sections for distribution addresses and disposition instructions.