DID 80503.pdf

This is a Data Item Description (DID) document that establishes the format and content requirements for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364).

The DID applies to contractors receiving government materiel during performance of defense contracts and establishes the principal uses of the report: to notify the government when freight contents do not agree with shipping documents, to support adjustment of property and financial inventory accounting records, and to provide information as a basis for claims. The report is submitted on Standard Form 364 using AMSHC-MD as the office of primary responsibility. Contractors must indicate whether discrepancies involve shipping or packaging by placing an "X" in the appropriate box at the top of the form. The report number consists of the contract Department of Defense Activity Address Code (DODAAC) followed by a four-digit sequential number starting with 0001. Key data elements required include the date of preparation, reporting activity's name and address, shipment details (item number, nomenclature, quantities shipped and received), discrepancy information (nature, quantity, unit price, and total cost), action code requested, and remarks. Item 12 (Remarks) should document specific details such as appearance, lot or batch numbers, manufacture or packaging dates, inspector information, probable cause, and suggested corrective action. The form's reverse side contains disposition instructions for the referenced material, including options for process improvements, retention, pickup, or shipment to designated locations. The form is approved under OMB number 0704-0188 and is available on Standard Form 364 with AMSC number A4284.