DFW Records Retention Schedule v.1.11.pdf

Department of Fish and Wildlife Records Retention Schedule

Version 1.11 (October 2020)

This schedule applies to: Department of Fish and Wildlife

Scope of records retention schedule This records retention schedule authorizes the destruction/transfer of the public records of the Department of Fish and Wildlife relating to the unique functions of protecting and conserving Washington’s fish and wildlife resources and ecosystems. The schedule is to be used in conjunction with the State Government General Records Retention Schedule (SGGRRS) which authorizes the destruction/transfer of public records common to all state agencies.

Disposition of public records Public records covered by records series within this records retention schedule (regardless of format) must be retained for the minimum retention period as specified in this schedule. Washington State Archives strongly recommends the disposition of public records at the end of their minimum retention period for the efficient and effective management of state resources.

Public records designation as “Archival (Permanent Retention)” must not be destroyed. Records designated as “Archival (Appraisal Required)” must be appraised by the Washington State Archives before disposition. Public records must not be destroyed if they are subject to ongoing or reasonably anticipated litigation. Such public records must be managed in accordance with the agency’s policies and procedures for legal holds. Public records must not be destroyed if they are subject to an existing public records request in accordance with chapter 42.56 RCW. Such public records must be managed in accordance with the agency’s policies and procedures for public records requests.

Revocation of previously issued records retention schedules All previously issued records retention schedules to the Department of Fish and Wildlife and its predecessors are revoked. The Department of Fish and Wildlife must ensure that the retention and disposition of public records is in accordance with current, approved records retention schedules.

Authority This records retention schedule was approved by the State Records Committee in accordance with RCW 40.14.050 on October 7, 2020.

Signature on File

For the State Auditor:

Al Rose

For the Attorney General:

Suzanne Becker

For the Office of Financial Management:

Gwen Stamey

The State Archivist:

Steve Excell

REVISION HISTORY

Version Date of Approval Extent of Revision

1.0 March 14, 2012 Consolidation of all existing disposition authorities (with some minor revisions).

1.1 June 6, 2012 Minor correction of one incorrect Disposition Authority Number and minor corrections to the DAN index.

1.2 September 5, 2012 Major revision of Enforcement function (with some other minor revisions).

1.3 December 5, 2012 Minor revision of Asset Management – Maintenance section.

1.4 March 6, 2013 Addition of one new record series to the Enforcement – Case Management section.

1.5 December 4, 2013 Minor revisions to the Enforcement and Licenses and Permits sections.

1.6 June 4, 2014 Revision to existing and added series for Recreational Sports Fish/Crab Catch Report Cards.

1.7 December 2, 2015 Minor revisions to the Agency Management, Conservation, and Licenses and Permits sections.

1.8 March 2, 2016 Minor revisions to the Conservation and Licenses and Permits sections.

1.9 September 7, 2016

Minor revisions to the Agency Management, Enforcement – Case Management and the Licenses and Permits – Granting Licenses and Permits sections.

1.10 December 7, 2016 Minor revisions to the Conservation, Enforcement and Licenses and Permits sections.

1.11 October 7, 2020 Minor revisions to the Conservation and Enforcement sections.

For assistance and advice in applying this records retention schedule, please contact the Department of Fish and Wildlife’s Records Officer or Washington State Archives at:

recordsmanagement@sos.wa.gov mailto:recordsmanagement@sos.wa.gov

TABLE OF CONTENTS

1. AGENCY MANAGEMENT

1.1 COMMUNITY RELATIONS

1.2 HEARINGS

2. ASSET MANAGEMENT

2.1 MAINTENANCE

3. CONSERVATION

3.1 HABITAT RESTORATION AND PROTECTION

3.2 SPECIES RECOVERY AND MANAGEMENT

4. ENFORCEMENT

4.1 ADMINISTRATIVE

4.2 CASE MANAGEMENT

4.3 COMMUNITY INTERACTION

4.4 INVESTIGATIONS

4.5 PROPERTY AND AUCTION MANAGEMENT

4.6 VIOLATIONS/CITATIONS

5. LICENSES AND PERMITS

5.1 DEALER AND VENDOR MANAGEMENT

5.2 GRANTING LICENSES AND PERMITS

5.3 REPORTING

GLOSSARY

INDEXES

1. AGENCY

MANAGEMENT

1.9. RULES AND POLICY

ASSISTANCE UNIT

E ADVISORY

COMMITTEE

1. AGENCY MANAGEMENT

This section covers records relating to the overarching management of agency business and its general administration not currently covered by the State Government General Records Retention Schedule.

See State Government General Records Retention Schedule for additional records relating to agency management.

1.1 COMMUNITY RELATIONS

Records relating to the state government agency’s interaction with its community not currently covered by the State Government General Records Retention Schedule.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

82-04-29817

Rev. 2

Tribal Relations

Records documenting agency interaction with tribes concerning contracts, agreements, regulations, resolutions, law or other official documents that concern and/or controls the government to government operations.

Includes, but is not limited to:

• Studies and management plans;

• Tribal ceremonial agreements;

• Court cases and other legal documents.

Excludes enforcement case files covered by:

• Case Files – Criminal (DAN 79-03-22114);

• Case Files – Juvenile Offenders (DAN 12-09-68296);

• Case Files – Notorious (DAN 12-09-68299).

Retain for 11 years after end of calendar year then

Transfer to Washington State Archives for permanent retention.

ARCHIVAL

(Permanent Retention)

ESSENTIAL

(for Disaster Recovery)

OPR

1. AGENCY

MANAGEMENT

1.9. RULES AND POLICY

ASSISTANCE UNIT

E ADVISORY

COMMITTEE

1.2 HEARINGS

The activity of conducting administrative hearings.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

96-01-56406

Rev. 4

Civil Administrative Hearings

Records documenting the adjudicative proceedings of the Department’s Administrative Hearing Officers that determine the rights, duties and privileges of petitioners in Department rulings.

Includes, but is not limited to:

• Seizure for forfeiture;

• Notice of Forfeiture following 45 days;

• Hunting/fishing license suspension and revocations;

• Wildlife Rehabilitation permit revocation;

• Wildlife permit denial, hunter education application and instructor’s dismissal;

• Master Hunter Permit Revocation;

• Crop Damage claims;

• Commercial license (fishing/crab) appeals.

Excludes records related to other litigation actions through the Attorney General’s Office.

Retain for 7 years after case closed then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

2. ASSET MANAGEMENT Page 7 of 51

2. ASSET MANAGEMENT

This section covers records relating to the management of the agency’s physical assets (facilities, land, equipment, vehicles, supplies, etc.) not currently covered by the State Government General Records Retention Schedule.

See State Government General Records Retention Schedule for additional records relating to asset management.

2.1 MAINTENANCE

The activity involved of maintaining and servicing of agency owned assets.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-12-68350

Rev. 0

Agency-Owned Animals

Records relating to horses, dogs, or other animals owned by the agency and retained in accordance with WAC 139-05-915(7).

Includes, but is not limited to:

• Training and canine team certification;

• Animal acquisition and microchip information;

• Records showing purpose, use, or assignment of animal.

Retain for 6 years after removal from active service then

Destroy.

NON-ARCHIVAL

2. ASSET MANAGEMENT Page 8 of 51

2.1 MAINTENANCE

The activity involved of maintaining and servicing of agency owned assets.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-12-68351

Rev. 0

Aircraft – Alteration, Status, and Time in Service

Records identified by 14 CFR §91.417(b) (2) relating to the airworthiness, alterations, time in service and status of agency aircraft.

Includes, but is not limited to:

• Time in service records;

• Life-limited parts;

• Inspection status;

• Alterations to aircraft.

Excludes records covered by Aircraft – Maintenance and Inspection (DAN 12-12-68352).

Note: At time of sale, copies of the agency’s records should be transferred to purchaser.

Original records must be retained by the agency until the current approved minimum retention period has been met in accordance with RCW 40.14.060.

Retain for 6 years after sale of aircraft then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

12-12-68352

Rev. 0

Aircraft – Maintenance and Inspection

Records identified in 14 CFR §91.417(b) (1) relating to the maintenance and inspections of agency aircraft.

Includes, but is not limited to:

• Maintenance records;

• Inspection records

Excludes records covered by Aircraft – Alteration, Status, and Time in Service (DAN 12-12- 68351).

Retain until repeated or superseded by subsequent maintenance work or

3 years after the work is performed, whichever is sooner then

Destroy.

NON-ARCHIVAL

2. ASSET MANAGEMENT Page 9 of 51

2.1 MAINTENANCE

The activity involved of maintaining and servicing of agency owned assets.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-12-68353

Rev. 1

Weapons (Agency-Issued)

Records relating to the purchasing, issuance, inspection and maintenance of weapons issued by and/or handled by agency personnel.

Includes, but is not limited to:

• Records of inspection, maintenance, and certification;

• Primary and backup weapons.

Retain for 3 years after disposal of weapon then

Destroy.

NON-ARCHIVAL

3. CONSERVATION Page 10 of 51

3. CONSERVATION

This section covers records relating to the conservation, restoration and recovery of fish and wildlife.

3.1 HABITAT RESTORATION AND PROTECTION

The activity relating to restoring and protecting natural habitats for fish and wildlife.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

77-02-18453

Rev. 1

Lakes and Streams Historical File

Information gathered annually by Department of Fish and Wildlife lake and stream surveying used for documenting rotenone (pesticide) treatment and rehabilitation for the purpose of protecting fish species and enhancing fisheries and the effects on specific bodies of water within the State of Washington.

Retain until no longer needed for agency business then

Transfer to Washington State Archives for permanent retention.

ARCHIVAL

(Permanent Retention)

NON-ESSENTIAL

OPR

00-07-59816

Rev. 1

State Environmental Policy Act (SEPA)

Documentation pertaining to SEPA permits issued by Department of Fish and Wildlife as a lead agency. Includes records of environmental review by the public and federal/state permitting agencies, and threshold determinations originated by the Washington Department of Fish and Wildlife and rendered before project initiation per RCW 43.21C.

Note: Department of Ecology holds the registry of SEPA permits issued by Department of Fish and Wildlife and other lead agencies in the State of Washington.

Retain for 14 years after initiation of project or until no longer needed for agency business then

Transfer to Washington State Archives for permanent retention.

ARCHIVAL

(Permanent Retention)

ESSENTIAL

(for Disaster

Recovery)OPR

3. CONSERVATION Page 11 of 51

3.1 HABITAT RESTORATION AND PROTECTION

The activity relating to restoring and protecting natural habitats for fish and wildlife.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

15-12-68949

Rev. 0

Water Resources/Energy Development

Records related to the Department of Fish and Wildlife’s consultation in the proposed licensing and permitting of construction, expansion and implementation of projects related to energy development in WA State, such as:

• Hydropower and water storage;

• Wind power;

• Mining and fossil energy generation and distribution;

• Transmission lines and pipelines.

Projects may be regulated by the Federal Energy Regulatory Commission (FERC), the Energy Facility Site Evaluation Council (EFSEC), local jurisdictions or other external entities.

Includes, but is not limited to:

• Biological assessments;

• Associated maps;

• Correspondence, email, meeting notes and memorandum to file;

• Photographs;

• Modifications or changes to the proposed action or project;

• Any necessary internal compliance documentation and the WDFW concurrence.

Retain for 6 years after date of document then

Destroy.

NON-ARCHIVAL

3. CONSERVATION Page 12 of 51

3.1 HABITAT RESTORATION AND PROTECTION

The activity relating to restoring and protecting natural habitats for fish and wildlife.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

79-07-23036

Rev. 1

State Environmental Policy Act (SEPA) – Requests By External Entities

Records related to requests from external entities for environmental review and comments provided by the Department of Fish and Wildlife.

Note: For records resulting in SEPA mitigation use DAN 00-07-59816.

Retain for 6 years after end of the calendar year or until no longer needed for agency business then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

08-01-61695

Rev. 1

Watershed Analyses

Detailed records of Local Habitat Assessments (LHA) performed by Department of Fish and Wildlife staff for counties and watersheds to identify important species and habitats for fish and wildlife protection.

Retain until completion of watershed analysis project then

Transfer to Washington State Archives for permanent retention.

ARCHIVAL

(Permanent Retention)

3. CONSERVATION Page 13 of 51

3.2 SPECIES RECOVERY AND MANAGEMENT

The activity relating to protection, restoration and recovery of fish and wildlife species.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

16-12-69022

Rev. 0

Controlled Substance Authorized Lists

Lists of personnel who are authorized to possess and administer controlled substances (such as sodium pentobarbital), created and maintained in accordance with WAC 246- 886-160.

Retain for 2 years after superseded then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

16-12-69023

Rev. 0

Drug Management

Records documenting the acquisition/requisition, transfer, inventory and reconciliation, use, and/or disposition of drugs or Schedule I, II, III, IV or V controlled substances under the control or possession of the agency.

Includes, but is not limited to:

• Drug Enforcement Agency Form 222 and other requisition documentation (as required by 21 CFR 1305.17);

• Drug inventories or transcriptions of inventories from oral recordings (WAC 246- 886-210);

• Documentation accounting for errors, discrepancies, or inventory reconciliations;

• Drug Enforcement Agency Form 41;

• Drug log books (in accordance with WAC 246-886-210);

• Correspondence.

Retain for 2 years after end of calendar year then

Destroy.

NON-ARCHIVAL

3. CONSERVATION Page 14 of 51

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

82-04-29818

Rev. 5

Fish Species – Management, Protection and Restoration

Records documenting the management, protection and recovery of fish species that exist in waters of Washington State.

Includes, but is not limited to:

• Management plans (includes local, interagency, federal or tribal);

• Tagging, laboratory operations, populations, locations;

• Documentation of diseases or other threats for different fish species;

• Fishways, fish passages and screening.

Exclude:

• Raw data/statistics/survey responses that have been consolidated/aggregated into another summary record or database are covered by Records Documented as Part of More Formalized Records (DAN GS 50012)

Retain for 10 years after end of calendar year then

Transfer to Washington State Archives for permanent retention.

ARCHIVAL

(Permanent Retention)

NON-ESSENTIAL

OPR

74-10-07126

Rev. 5

Hatcheries and Fish Farms

Records documenting hatchery production, operation and management.

Includes, but is not limited to:

• Fish arriving at traps and numbers for brood year species;

• Plant and carcass disposition of eggs taken, fish spawned;

• Annual salmon hatchery production plans.

Exclude:

• Raw data/statistics/survey responses that have been consolidated/aggregated into another summary record or database are covered by Records Documented as Part of More Formalized Records (DAN GS 50012)

Retain for 10 years after end of calendar year then

Transfer to Washington State Archives for permanent retention.

ARCHIVAL

(Permanent Retention)

3. CONSERVATION Page 15 of 51

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

77-02-18424

Rev. 3

Wildlife Management

Records documenting wildlife management, protection and preservation.

Includes, but is not limited to:

• Reports;

• Status and Trends;

• Management Plans;

• Census studies.

Exclude:

• Raw data/statistics/survey responses that have been consolidated/aggregated into another summary record or database are covered by Records Documented as Part of More Formalized Records (DAN GS 50012).

Retain for 10 years after end of calendar year then

Transfer to Washington State Archives for appraisal and selective retention.

ARCHIVAL

(Appraisal Required)

NON-ESSENTIAL

OPR

16-12-69024

Rev. 0

Microchip Records

Records documenting the implantation of microchips in animals by the agency.

Includes, but is not limited to:

• Microchip label;

• Data related to movement;

Existing and deceased microchipped species.

Retain for anticipated lifetime of animal being microchipped then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OFM

77-02-18439

Rev. 2

Claims For Damage

Records of claims filed by land owners who have a legal right to commercial crops, commercial livestock, or private land for monetary reimbursement for damages caused by wildlife interaction.

Retain for 6 years after claim closes then

Destroy.

NON-ARCHIVAL

3. CONSERVATION Page 16 of 51

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-09-68300

Rev. 0

Problem/Dangerous Wildlife Field Incidents

Documentation related to problem and/or dangerous wildlife incidents/encounters completed by commissioned enforcement staff.

Includes, but is not limited to:

• Black bear and cougar incident reports and forms.

Retain for 3 years after date of incident then

Destroy.

NON-ARCHIVAL

OFM

4. ENFORCEMENT Page 17 of 51

4. ENFORCEMENT

This section covers records created by the WDFW Enforcement Program including but not limited to criminal processes, actions, and resolutions implemented as a result of enforcement activities.

4.1 ADMINISTRATIVE

This section covers records relating to oversight and responsibility for the Enforcement Program’s complaint and disciplinary procedures (including review and investigation of employee conduct, alleged misconduct, policy violations, etc.)

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

20-10-69596

Rev. 0

Internal Review/Investigation (Formal Discipline Imposed)

Records relating to the internal review and investigation of agency employee conduct and/or allegation of misconduct or violation of agency regulations/orders, federal, state or local statute, where charges are sustained, and formal discipline is imposed.

Formal discipline includes any sanction that penalizes an employee financially through loss of pay or accrued leave (e.g., demotion, suspension, removal, leave without pay, etc.).

Investigative records include, but are not limited to:

• Statements by complainant, employee, witnesses, etc.;

• Recordings (regardless of format or source);

• Incident reports (including Use of Force, discharge of weapon, fleet accident, etc.);

• Other investigative reports and communications (Internal Affairs, etc.);

• Final action summary (memo, correspondence, log, report);

• Notification of termination provided to the Washington State Criminal Justice Training Commission pursuant to RCW 43.101.135.

Note: Includes confidential records, which will retain their confidentiality at Washington State Archives in accordance with RCWs 42.56.240, 42.56.250(6), 10.97.050, and 10.97.130

Retain for 6 years after completion of disciplinary action and

3 years after minor reaches age 18, if minor involved in incident then

Transfer to Washington State Archives for appraisal and selective retention.

ARCHIVAL

(Appraisal Required)

ESSENTIAL

(for Disaster Recovery)

4. ENFORCEMENT Page 18 of 51

4.1 ADMINISTRATIVE

This section covers records relating to oversight and responsibility for the Enforcement Program’s complaint and disciplinary procedures (including review and investigation of employee conduct, alleged misconduct, policy violations, etc.)

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

20-10-69597

Rev. 0

Internal Review/Investigation (Formal Discipline NOT Imposed)

Records relating to internal review/investigation of agency employee conduct and/or allegations of misconduct or violation of agency regulations/orders, or federal, state or local statute, where formal discipline is not imposed.

Includes incidents where:

• Agency response is determined to be within policy/procedure;

• Employee is exonerated and/or charges are determined to be not sustained, unfounded, or inconclusive;

• Charges are sustained and informal discipline is imposed (written or verbal reprimands, memoranda, counseling, retraining or additional corrective training, etc.).

Investigative records (regardless of format) include, but are not limited to:

• Statements by complainant, employee, witnesses, etc.;

• Incident reports (including Use of Force, discharge of weapon, fleet accident, etc.);

• Recordings (regardless of format or source);

• Other investigative reports and communications;

• Final action summary (memo, correspondence, log, report).

Excludes records covered by:

• Internal Review/Investigation – Notorious/Historically Significant Incidents (DAN 20-10-69598);

• Internal Review/Investigation (Formal Discipline NOT Imposed) (DAN 20-10- 69597);

• Case Files – Criminal (DAN 79-03-22114).

Retain for 6 years after final disposition and

6 years after completion of informal disciplinary action, if imposed and if minor involved in incident, 3 years after minor reaches age 18, then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 19 of 51

This section covers records relating to oversight and responsibility for the Enforcement Program’s complaint and disciplinary procedures (including review and investigation of employee conduct, alleged misconduct, policy violations, etc.)

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

20-10-69598

Rev. 0

Internal Review/Investigation – Notorious/Historically Significant Incidents

Records documenting the internal review and investigation of agency actions relating to or arising from incidents within the agency’s jurisdiction which have gained contemporary public notoriety or significance.

Includes, but is not limited to, incidents involving:

• Major (subsequent) modification to internal Enforcement policy/procedure, training, or equipment;

• Use of force by or against an officer that results in “great bodily harm” as defined by RCW 9A.04.110 or death to any person;

• Officer’s use of “deadly force” as defined by RCW 9A.16.010 (regardless of whether or not death results);

• DFW Enforcement official investigation and response to a natural disaster, terrorist threat, declared state of emergency, major riot/protest or other incident of similar magnitude and impact.

Excludes records covered by:

• Emergency/Disaster Response/Recovery – Significant (DAN GS 25006).

Note: For guidance on how to identify notorious/significant incidents, please contact Washington State Archives.

Note: Includes confidential records, which will retain their confidentiality at Washington State Archives in accordance with RCWs 42.56.240, 42.56.250(6), 10.97.050, and 10.97.130.

Retain for 6 years after resolution of review/investigation then

Transfer to Washington State Archives for permanent retention.

ARCHIVAL

(Permanent Retention)

4. ENFORCEMENT Page 20 of 51

This section covers records relating to oversight and responsibility for the Enforcement Program’s complaint and disciplinary procedures (including review and investigation of employee conduct, alleged misconduct, policy violations, etc.)

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

20-10-69593

Rev. 0

Directive Control Sheets

Records documenting staff acknowledgement of new Enforcement Regulations and General Orders.

Retain for 5 years after end of the calendar year then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

20-10-69592

Rev. 0

Background checks/tests/investigations (Non-Criminal)

Records relating to background checks, tests, and/or investigations completed by the law enforcement agency on behalf of the agency or any other government agency or private employer/entity that are unrelated to the agency’s criminal investigation cases. Includes employment-related investigations of employees, volunteers, contractors, etc.

Including, but not limited to:

• Criminal History Record Information (CHRI) and/or “no record found” results;

• Fingerprints, analysis, etc.;

• Third party references, statements, reports (including credit checks, etc.);

• Polygraph and psychological testing;

• Related communications (regardless of format).

Retain for 3 years after request fulfilled then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 21 of 51

4.2 CASE MANAGEMENT

The activity involved in managing cases under enforcement jurisdiction, including hunting accidents.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

79-03-22114

Rev. 4

Case Files – Criminal

Detailed records pertaining to criminal cases.

Includes, but is not limited to:

• Arrest reports, citations, and general criminal case files;

• License suspensions, revocations and reinstatements.

Retain for 10 years after case is closed then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

12-09-68296

Rev. 0

Case Files – Juvenile Offenders

Case reports and files assembled by enforcement staff pertaining to offenses allegedly committed by juveniles.

Retain until juvenile attains 23 years of age or notification of destruction eligibility is received by the juvenile court, whichever is sooner then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OFM

12-09-68299

Rev. 1

Case Files – Notorious

Case files of any type, and related documentation of investigations of cases which have gained contemporary public notoriety or significance.

Excludes juvenile offenders.

Note: For guidance on how to identify notorious or historically significant cases, contact Washington State Archives.

Retain until no longer needed for agency business then

Transfer to Washington State Archives for appraisal and selective retention.

ARCHIVAL

(Appraisal Required)

4. ENFORCEMENT Page 22 of 51

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

13-03-68437

Rev. 0

Citations/Notices of Infraction Issued

Records relating to criminal or non-criminal citations and infractions issued to alleged violators.

Includes, but is not limited to:

• Originals and/or duplicates of issued citations and infractions;

• Documentation of disposition of the charge when applicable.

Retain for 3 years after date of issuance then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

12-09-68297

Rev. 0

Court Orders – Warrants and Writs

Writs and warrants received from courts requiring law enforcement action and which have not been served, fulfilled, or recalled.

Note: Once served, warrants and writs are to be retained with the pertinent case file.

Retain until served, recalled, or cancelled then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

12-09-68298

Rev. 1

Criminal History Inquiry Logs

Logs documenting all criminal history inquiries performed by enforcement.

Including, but is not limited to:

• Records documenting all National Crime Information Center (NCIC)/III inquiries performed by the agency.

Retain for 4 years after completion of Washington State Patrol audit then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OFM

16-09-68998

Rev. 0

Hunting Accidents – Routine

Records relating to Department of Fish and Wildlife Enforcement Program’s investigations into routine hunting accidents.

Routine hunting accidents are those not covered by Hunting Accidents – Significant (DAN 79-03-22123).

Retain for 6 years after date of accident then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 23 of 51

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

79-03-22123

Rev. 2

Hunting Accidents – Significant

Records relating to Department of Fish and Wildlife Enforcement Program’s investigations into significant hunting accidents.

Significant hunting accidents are those which involve:

• At least one fatality; or

• Famous/infamous people; or

• Receive significant national/international media attention.

Excludes records covered by Hunting Accidents – Routine (DAN 16-09-68998).

Retain for 6 years after date of accident then

Transfer to Washington State Archives for permanent retention.

ARCHIVAL

(Permanent Retention)

4. ENFORCEMENT Page 24 of 51

4.3 COMMUNITY INTERACTION

The activity involves enforcement interactions with the community.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-09-68301

Rev. 0

Crime Prevention Programs

Records relating to the management of crime prevention programs, including but not limited to the Eyes in the Woods program.

Note: Excludes forms used to pay rewards or preference points for information leading to issuance of a citation.

Retain for 1 year after obsolete or superseded then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

16-12-69025

Rev. 0

Non-Emergency Reports

Reports of non-emergency crimes or incidents received by law enforcement agencies.

Includes, but is not limited to:

• Reports received via WDFW WILDCOMM dispatch;

• Telephone;

• Email;

• Web-form.

Retain for 90 days after report is received then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OFM

12-09-68302

Rev. 0

Rewards Program

Provides documentation of the payment of rewards or preference points for information leading to issuance of citation.

Includes, but is not limited to:

• Rewards request forms;

• Copies of order payment forms;

• Copies of case report;

• Reward letters.

Note: Information is highly confidential.

Retain for 5 years after date when violation was reported then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 25 of 51

4.3 COMMUNITY INTERACTION

The activity involves enforcement interactions with the community.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-09-68303

Rev. 0

Ride-Along Program

Provides documentation relating to the public participation in Enforcement’s Ride-Along Program where citizens are allowed to ride along in vehicles with agents/officers from enforcement.

Retain for 3 years after participant’s ride-along then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 26 of 51

4.4 INVESTIGATIONS

The activity involved in the collection of information and investigations of suspected or alleged criminal activity.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-09-68305

Rev. 0

Confidential Informants

Records relating to individuals with confidential informant status who provide information to enforcement.

Note: Information is confidential and steps taken to ensure security and confidentiality.

Retain for 5 years after termination of confidential informant status then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OFM

12-09-68306

Rev. 0

Investigational Conversations – Recordings

Recordings of investigational conversations with victims, suspects, witnesses, or other individuals associated with criminal investigations.

Retain for 1 year after transcribed verbatim and verified or until disposition of pertinent case file(s), whichever is sooner then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OFM

12-09-68307

Rev. 0

Investigational Conversations – Transcriptions

Transcriptions of investigational conversations with victims, suspects, witnesses, or other individuals associated with criminal investigations.

Retain until disposition of pertinent case file(s) then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 27 of 51

The activity involved in the collection of information and investigations of suspected or alleged criminal activity.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-09-68308

Rev. 0

Special Operations Team

Provides documentation relating to special or tactical enforcement operations planned and/or executed by the Special Operations team.

Includes, but is not limited to:

• Marijuana eradication;

• Swift rescue.

Excludes records that are part of a case file.

Retain for 2 years after completion of mission/operation then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

79-03-22119

Rev. 1

Specialized Investigative Unit (SIU)

Documentation that relates to undercover identity records produced for the purpose of creating an alternative identity for undercover investigations.

Includes, but is not limited to:

• Vehicle tabs and licenses;

• Other alternate forms of identification such as a Social Security card;

• Other investigative accrued expenses.

Retain for 3 years after investigation closed then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 28 of 51

The activity involved in the collection of information and investigations of suspected or alleged criminal activity.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-09-68309

Rev. 1

Recordings from Mobile Devices – Incident Identified

Recordings created by the law enforcement agency using mobile recording devices and, whether manually or automatically triggered, are known to have captured a unique or unusual action from which litigation or criminal prosecution is expected or likely to result.

Including all mobile recordings, but is not limited to:

• Bodycam (device on officer’s chest, shoulder, head, cap, sunglasses, pole/stick, etc);

• Dashcam (or any other device mounted on the inside or outside of a vehicle – car, motorcycle, boat, all-terrain vehicle (ATV), bike, scooter, etc.);

• Dog-cam (on an animal’s body – canine, equine, etc.);

• Drone (unmanned aerial vehicle or any other remote controlled equipment).

Note: Does not include agency building surveillance.

Retain until matter resolved or until exhaustion of appeals process then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 29 of 51

The activity involved in the collection of information and investigations of suspected or alleged criminal activity.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-09-68310

Rev. 1

Recordings from Mobile Devices – Incident Not Identified

Recordings created by the law enforcement agency using mobile recording devices and whether manually or automatically triggered.

Including all mobile recordings, but is not limited to:

• Bodycam (device on officer’s chest, shoulder, head, cap, sunglasses, pole/stick, etc.);

• Dashcam (or any other device mounted on the inside or outside of a vehicle – car, motorcycle, boat, all-terrain vehicle (ATV), bike, scooter, etc.);

• Dog-cam (on an animal’s body – canine, equine, etc.);

• Drone (unmanned aerial vehicle or any other remote controlled equipment).

Note: Does not include agency building surveillance. A retention of 90 days covers the required 60 days as referenced in RCW 42.56.240.

Retain for 90 days after date of recording then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 30 of 51

The activity involved in the collection of information and investigations of suspected or alleged criminal activity.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

20-10-69600

Rev. 0

Recordings from Mobile Devices – Buffered Data/Images

Automatically and continuously generated data and images that are captured by mobile recording devices, stored temporarily in the device, and recorded over as part of routine device operations without being accessed.

Excludes:

• Data and images (including any “pre-event” or “post event” buffer) that are part of a manually or automatically triggered event recording, covered by Records from Mobile Devices – Incident Identified (DAN 12-09-68309) and Recordings from Mobile Devices – Incident Not Identified (DAN 12-09-68310);

• Any data and images that are access before being recorded over (e.g., if a triggered recording does not record successfully, if the agency reviews recorded images/data that are not part of a triggered event recording, etc.) are covered by Recordings from Mobile Devices – Incident Identified (DAN 12-09-68309) and Recordings from Mobile Devices – Incident Not Identified (DAN 12-09-68310).

Destroy as part of routine devices operations as defined by program regulations.

NON-ARCHIVAL

4. ENFORCEMENT Page 31 of 51

4.5 PROPERTY AND AUCTION MANAGEMENT

The activity involved in confiscating, seizing, acquiring, and/or auctioning non-agency property as mandated by statute, ordinance or court order.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-09-68312

Rev. 0

Physical Property Seizure/Sale

Records relating to the seizure and/or sale of non-agency physical property.

Retain for 6 years after sale of property then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

20-10-69595

Rev. 0

Evidence/Property in Custody – Management

Records documenting the intake, management, disposition of property acquired or taken by the law enforcement agency as evidence or for safekeeping. Does not include the actual evidence which should be managed in accordance with applicable federal, state or local law, court order, and/or agency policy.

Includes, but is not limited to:

• Correspondence;

• Evidence/property in/out logs;

• Documentation relating to disposition (destruction, return to owner, return to jurisdictional agency, etc.)

Retain for 6 years after disposition of property and

1 year after disposition of pertinent case file(s);

then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 32 of 51

4.5 PROPERTY AND AUCTION MANAGEMENT

The activity involved in confiscating, seizing, acquiring, and/or auctioning non-agency property as mandated by statute, ordinance or court order.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

20-10-69599

Rev. 0

Property Forfeited

Records relating to personal and/or real property forfeited to the agency in accordance with RCW 69.50.505.

Includes, but is not limited to:

• Notice of seizure to the owner of the property;

• Owner of property’s claim of ownership or right to possession of items;

• Documentation of auction and/or proceeds realized from disposition;

• Property retained for agency use.

Excludes:

• Records relating to property retained for Law Enforcement use.

• Records covered under Scientific Collection Permits – (DAN 96-01-56406).

Retain for 7 years after disposition of the property then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

20-10-69594

Rev. 0

Evidence Audits

Records relating to evidence room audits conducted by the law enforcement agency’s own staff to determine compliance with applicable policies, procedures and requirements for the management of the evidence.

Includes, but is not limited to:

• Correspondence relating to evidence audits;

• Notes, logs or other documentation created by the auditor relating to the inspection/audit;

• Audit reports/results/findings.

Retain for 4 years after completion of auditor’s report then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 33 of 51

4.6 VIOLATIONS/CITATIONS

The activity involved in enforcing laws and ordinances and citing violations

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-09-68313

Rev. 0

Citations/Notices of Infraction Forms Issued to Officer

Records relating to the issuance of blank, pre-numbered citations/notices of infractions to officers in accordance to RCW 46.64.010.

Includes, but is not limited to:

• Voided citations/tickets;

• Receipt for books and/or devices issued;

• New and unused books issued to enforcement;

• Citation books turned into enforcement after being issued to commissioned staff.

Retain for 3 years after date issued then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

12-09-68314

Rev. 1

Impounds/Abandoned Vehicles

Documentation related to vehicles impounded by enforcement.

Includes, but is not limited to:

• Impounds and abatements;

• Tow-away notices.

Retain for 2 years after disposition of vehicle then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

12-09-68315

Rev. 0

Officer Notebooks

Notebooks used by commissioned enforcement staff and communications officers to take notes while on duty.

Retain for 10 years after last entry then

Destroy.

NON-ARCHIVAL

4. ENFORCEMENT Page 34 of 51

4.6 VIOLATIONS/CITATIONS

The activity involved in enforcing laws and ordinances and citing violations

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

12-09-68316

Rev. 2

Vessel Reports/Inspections

Documentation of vessel reports and safety inspections conducted to augment regulatory and safety requirements for vessels on state waterways.

Includes, but is not limited to:

• Records relating to ballast water reporting forms required for all vessels entering State waters;

• Records relating to boater safety inspections for compliance with State boating regulations.

Note: Inspections may be performed as a courtesy or to meet compliance.

Retain for 6 years after date of inspection then

Destroy.

NON-ARCHIVAL

5. LICENSES AND

PERMITS

5. LICENSES AND PERMITS

This section covers records relating to the licensing and permitting for hunting and fishing.

5.1 DEALER AND VENDOR MANAGEMENT

The activity of authorizing and monitoring the dealers and vendors who sell Department of Fish and Wildlife licenses and permits.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

79-05-22337

Rev. 1

Dealer/Vendor License Records

Records documenting licenses issued to dealers/vendors authorized to sell fishing and hunting licenses, stamps, razor clams and shrimp licenses.

Including, but is not limited to:

• Applications and approvals;

• Bonds and sales reports;

• Terminated dealers/vendors.

Note: License does not expire. Active until terminated by the vendor or by Department of Fish and Wildlife. Incomplete or withdrawn applications are held for reference purposes.

Retain for 7 years after termination of license then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

08-03-61743

Rev. 2

Returned Licenses from Dealers/Vendors

All records pertaining to hunting and fishing license transactions and documents returned by authorized dealers for credit. Vendors issue licenses via a terminal system and documents numbered at time of sale.

Retain for 3 months after dealer account is charged then

Destroy.

NON-ARCHIVAL

5.2 GRANTING LICENSES AND PERMITS

The activity relating to licensing and permitting for both commercial and private hunting, fishing and collecting.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

80-08-25204

Rev. 4

Commercial Licensing/Registration Records

Records documenting the licensing of commercial boats and wholesalers for harvesting, selling and growing fish and shellfish.

Includes, but is not limited to:

• Buoy brand licenses

• Commercial gear licenses;

• Aquaculture registrations;

• Wholesale fish dealers, Aquaculture farms.

Retain for 6 years after expiration of license or inactive status of registrations then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

13-12-68483

Rev. 0

Hunter/Fisher Disability Privileges

Records related to applications by persons with disabilities to be granted special status for access and special privileges for hunting, fishing and wildlife opportunities.

Includes but is not limited to:

• Special Use Permit applications;

• Exception to the Special Use Permit Application Submission For;

• Hunter/Fisher Disability Status applications;

• Hunter/Fisher Reduced Fees applications;

• Road Access Entry Program Submission;

• Approvals, denials, renewals.

Note: Special Use Permits and Exceptions provide accommodations in hunting, fishing or wildlife viewing activities. Reduced fees application is for reduced fees only. The Fisher Disability Status Application must be completed to receive disability status. Information is entered into WILD System and status remains until updated.

Retain for 7 years after the date of the original issuance or denial then

Destroy.

NON-ARCHIVAL

The activity relating to licensing and permitting for both commercial and private hunting, fishing and collecting.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

72-05-02061

Rev. 4

Hydraulic Project Approvals

Records documenting permits approved/denied for construction activity that will divert, obstruct, or change the natural flow bed of state waters. Includes all marine waters and freshwaters of the state except artificial water courses.

Retain for 7 years after the date of the original issuance or denial of the permit then

Transfer to Washington State Archives for permanent retention.

ARCHIVAL

(Permanent Retention)

NON-ESSENTIAL

OPR

12-09-68317

Rev. 0

License Suspensions/Revocations and Reinstatements

Records relating to the notices issued to suspend, revoke or reinstate the rights of an individual to hunt or fish in the state of Washington.

Retain for 1 year after cancelled or expired and until exhaustion of appeals process then

Destroy.

NON-ARCHIVAL

The activity relating to licensing and permitting for both commercial and private hunting, fishing and collecting.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

77-02-18412

Rev. 1

Raptors/Wildlife Rehabilitator License Records

Records pertaining to licensed falconers and wildlife rehabilitators who have been trained to care for and hunt raptors.

Includes, but not limited to:

• Applications/renewal applications for licenses;

• Exams, inspections;

• Annual reports/ledgers;

• Records of withdrawn applications and failed attempts to pass requirements successfully.

Note: Falconers submit a Renewal Application, Rehabilitators submit an Annual Report for renewal. If renewal requirements are not met, license is terminated and falconers and rehabilitators must go through application process again.

Retain for 6 years after end of calendar year then

Transfer to Washington State Archives for appraisal and selective retention.

ARCHIVAL

(Appraisal Required)

NON-ESSENTIAL

OPR

15-12-68948

Rev. 0

Recreational Passes

Records relating to the issuance of passes required for parking, access and use of park grounds and facilities such as Sno-Park or Discover passes.

Includes, but is not limited to:

• Applications

• Supporting documentation for eligibility verification.

Excludes financial records for payment covered by Financial Reports, Quarterly, Monthly & Daily, Agency Copy (DAN GS 02005).

Retain until pass is expired then

Destroy.

NON-ARCHIVAL

The activity relating to licensing and permitting for both commercial and private hunting, fishing and collecting.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

96-01-56409

Rev. 4

Scientific Collection Permits

Permits issued to scientists/researchers, educators/educational institutions, museums, aquariums and zoos that authorize the permit holder to collect samples and specimens (such as fish, shellfish, mammals, reptiles, amphibians, their nests and eggs) for scientific and educational purposes.

Retain for 3 years after permit expires then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

77-02-18435

Rev. 3

Special Permits, Licenses, Certificates, Authorizations or Permissions

Records related to special permits, licenses, certificates, permissions, waivers or authorizations granted by agency programs.

Includes, but is not limited to:

• Applications, approvals, denials, renewals;

• Eligibility verification documents;

• Entries for contests.

Excludes records covered by:

• Hunter/Fisher Disability Privileges (DAN 13-12-68483);

• Hydraulic Project Approvals (DAN 72-05-02061);

• State Environmental Policy Act (SEPA) – Requests By External Agencies (DAN 79- 07-23036).

Retain for 3 years after expiration then

Destroy.

NON-ARCHIVAL

The activity relating to licensing and permitting for both commercial and private hunting, fishing and collecting.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

79-03-22120

Rev. 1

Hunter Education Program

Records related to the Hunter Education program.

Includes, but is not limited to:

• Course records and instructor files;

• Course evaluations and surveys;

• Registrations and Certificates of Completion.

Retain for 6 years after completion of course then

Destroy.

NON-ARCHIVAL

NON-ESSENTIAL

OPR

12-03-68235

Rev. 0

Master Hunter (AHE) Permit Program

Records related to Advanced Hunter Education (AHE) Program. Provides training, education and upon successful completion of the course, a permit to participate in special hunts aimed at reducing property damage and/or public safety problems posed by wildlife.

Includes, but is not limited to:

• Applications, tests, certification/re-certification;

• Course records and instructor files;

• Issuing/renewals of permits;

• Unsuccessful attempts.

Retain for 6 years after permit expires or non-recertification then

Destroy.

NON-ARCHIVAL

5.3 REPORTING

The activity relating to reporting of counts and catches by licensees and permittees.

DISPOSITION

AUTHORITY

NUMBER (DAN)

DESCRIPTION OF RECORDS

RETENTION AND

DISPOSITION ACTION

DESIGNATION

92-09-51256

Rev. 5

Commercial Fish Catches

Records relating to commercial fish catches and reports submitted by licensees. Catches are reported to document legal and compliance requirements for commercial licenses for annual renewals and are used for other compilations gathered to create statistical and analytical reports.

Includes, but is not limited to:

• Catch reports and reconciliations (Non-Treaty & Treaty Quick Reports);

• Commercial Fish Receiving Tickets

• Aquaculture Production Reports

• Season setting/closures;

• Quota determinations.

Excludes:

• Published reports covered by Publications (DAN GS 15008);

• Research data and plans covered by Fish Species – Management (DAN 82-04- 29818).

Note…