Denver Health - RFP Template - Oct 2023.docx

DHHA RFP# 1183 - Sleep Apnea Testing Solution

Request for Proposal (RFP)# 1183

Sleep Apnea Testing Solution

DENVER HEALTH AND HOSPITAL AUTHORITY

Purchasing – 777 Delaware St Denver, CO 80204

Date of Issuance:

April 14,2025

TABLE OF CONTENTS

1. INTRODUCTION - DENVER HEALTH

2. PROJECT DESCRIPTION

3. TENTATIVE PROPOSED SCHEDULE

4. MINIMUM QUALIFICATIONS

5. ATTACHMENTS

6. SUBMITTAL GUIDELINES

7. DIVERSITY, EQUITY, AND INCLUSION IN PROCUREMENT

8. SELECTION INFORMATION

9. GENERAL INFORMATION

10. PROPOSAL CONDITIONS

1. INTRODUCTION – DENVER HEALTH

Denver Health was established in 1860 and has been caring for the people of Denver and the Rocky Mountain Region ever since. Denver Health is a vast source of medical knowledge, technology and resources where every hour of every day our expert, caring staff delivers high-value care. Denver Health cares for all people. We are committed to providing the best care for every person, mind body and spirit. We are committed to making our community a healthy place to live, work, and raise a family.

Founded on the banks of Cherry Creek in 1860, Denver Health reflects the historical mission of our nation’s public safety net hospitals. Additionally, Denver Health integrates acute hospital and emergency care with public and community health to deliver preventive, primary and acute care services. This integration promotes continuity of care for each patient. Integration also assures health care that is delivered in the most efficient, cost-effective setting. Denver Health cares for one-third of Denver’s population annually, and 40 percent of Denver’s children.

Denver Health cares for:

· The special health needs of the entire population with services ranging from trauma care to the Rocky Mountain Poison and Drug Center, and

· The needs of special populations such as the poor, uninsured, mentally ill, pregnant teens, persons addicted to alcohol and other substances, victims of violence, the homeless and those with AIDS.

Denver Health Medical Center Denver Health Medical Center (DHMC) is Denver Health’s acute care hospital. With 525-licensed beds, DHMC is one of the state’s busiest hospitals with more than 25,000 admissions annually.

Rocky Mountain Regional Trauma Center Denver Health Medical Center is home to the Rocky Mountain Regional Trauma Center (RMRTC), the region’s academic Level I Trauma Center, certified for both children and adults. In 2010, the RMRTC was recognized by the Colorado Department of Public Health and Environment as having the best trauma survival rates in the state.

911 Emergency Response Denver Health operates Denver’s 911 medical emergency response system. In 2010, Denver Health paramedics responded to more than 78,000 calls for emergency medical assistance and transported nearly 54,000 patients to 12 area hospitals.

Community Health Services Denver Health’s Community Health Services manages more than 355,000 outpatient visits annually.

Family Health Centers Nine family health centers located throughout Denver neighborhoods provide convenient primary care services.

School-based Health Centers Seventeen School-based Health Centers in Denver Public Schools offer on-site medical care to elementary, middle and high school students.

Public Health Denver Public Health (DPH) serves as the center for communicable disease reporting, surveillance, investigation and control for the City and County of Denver. An integral part of Denver Health, infectious disease physicians from DPH work with hospital physicians on disease prevention and treatment throughout the hospital and family health centers. Through numerous grant-funded programs, DPH conducts important research on infectious diseases including hepatitis surveillance; tuberculosis clinical trials; HIV/AIDS prevention, counseling, testing and treatment; and vaccine trials.

Rocky Mountain Poison and Drug Center Denver Health offers many alternatives to expensive emergency room visits and/or hospitalization. The Rocky Mountain Poison and Drug Center (RMPDC) handles many minor poisoning emergencies by telephone. In addition, the Center’s staff of toxicologists cares for seriously ill patients in the hospital.

Through Denver Health’s 24-hour Nurse Line, more than 85,000 patients get free and confidential answers to health-related questions, to avoid costly emergency room visits.

Denver CARES Behavioral Health Services manages Denver CARES, a 100-bed, non-medical facility, which provides a safe setting for more than 23,000 detoxifying public inebriates each year.

Denver Health Medical Plan Denver Health Medical Plan, Inc. (DHMP) is a local, nonprofit health insurance company established in 1997 to provide quality, accessible and affordable health insurance. We provide health insurance coverage to over 120,000 members in the Denver Metro Area. We offer employer group, Medicare, Child Health Plan Plus (CHP+), health care exchange and Medicaid products. Our largest member population is Medicaid totaling more than 100,000 members. Denver Health Medical Plan is a subsidiary of Denver Health and Hospital Authority.

Quality

• Lowest hospital mortality

• Lowest trauma mortality

• Zero maternal mortality

2. PROJECT DESCRIPTION

Throughout this document, Denver Health and Hospital Authority, a body corporate and political subdivision of the State of Colorado, hereinafter referred to as DHHA, intends to contract with a provider for acquire a new sleep study system. The device and system are to be used for in-home sleep testing for obstructive and central sleep apnea. The system for this testing must also provide robust reporting that allows for accurate physician interpretations and CMS compliant ordering for treatment of these disorders if indicated.

The full scope of work is described below and within the attached documents.

3. TENTATIVE REQUEST FOR PROPOSAL SCHEDULE

Project Kickoff

August 1st

4. MINIMUM QUALIFICATIONS:

To be considered as qualified, the Contractor will provide evidence regarding the following:

4.1 The sleep test must:

1. Meet the Medicare requirements for a valid sleep test as outlined in NCD 240.4.1 (below) and the applicable A/B MAC LCD and Billing and Coding article; and must be approved by the Food and Drug Administration (FDA) as a diagnostic device.

The sleep study should match one of the below:

2. Type II or Type III sleep testing devices are covered when used to aid the diagnosis of OSA in beneficiaries who have clinical signs and symptoms indicative of OSA if performed unattended in or out of a sleep lab facility or attended in a sleep lab facility.

3. Type IV sleep testing devices measuring three or more channels, one of which is airflow, are covered when used to aid the diagnosis of OSA in beneficiaries who have signs and symptoms indicative of OSA if performed unattended in or out of a sleep lab facility or attended in a sleep lab facility.

4. Sleep testing devices measuring three or more channels that include actigraphy, oximetry, and peripheral arterial tone, are covered when used to aid the diagnosis of OSA in beneficiaries who have signs and symptoms indicative of OSA if performed unattended in or out of a sleep lab facility or attended in a sleep lab facility.

5. ATTACHMENTS:

Attachment A – Statement of Work

· Please review and send us any questions you may have about our request. Your proposal should ultimately be based on the information provided in this document.

Attachment B – Questions & Clarifications Form

· Please complete this form and return a copy to Susan.Schulze@dhha.org by DATE IN TENTATIVE SCHEDULE, if you have any questions about this RFP. All vendor questions/clarifications will be combined into one document that’s sent to all participants and posted to Bidnet.

Attachment C – Service Agreement Template

· This document contains DHHA’s standard legal terms, which will be the terms and conditions used for the eventual awarded contract. Please review and include either a redlined version of this document, or your Terms & Conditions that we can review and redlined.

Attachment D – Blank W-9 Form

· Please complete this form and include it in your proposal.

Attachment E – Voluntary Business Category Self-Certification Form

· Please complete this form and include it in your proposal.

Attachment – IT Risk Stratification

· Please complete this form and include it in your proposal submission. Note that more detailed technical information may be required during contract negotiation.

Attachment FG – Simplified Cost Breakdown

· Please complete this form and include it in your proposal submission. You are encouraged to provide a more detailed cost breakdown in your preferred format as well, but please also submit it in this format.

Attachment H – Evaluation Matrix

· This will be used to rate the proposals received for this RFP and is included for reference.

6. SUBMITTAL GUIDELINES

Each respondent must provide a response that follows the outline below. The response to this request for proposal must include the following information:

SECTION 1 – TABLE OF CONTENTS:

a. Complete proposal Cover Sheet (see pg. 6). One copy of the proposal cover sheet must be signed by an individual with authority to legally bind the company and included with the proposal.

b. Proposal Table of Contents.

SECTION 2 – GENERAL INFORMATION:

a. Executive Summary of your company’s services.

SECTION 3 – VALUE ADDED:

a. Describe what your firm provides that others may not.

b. Describe any offered on-site training.

SECTION 4 – PROPOSED TEAM:

a. Provide an Organization Chart that clearly represents the reporting structure of the leadership and proposed assigned representatives.

a. Resumes may be included but are not required.

SECTION 5 – SCHEDULING:

a. Provide proposed turnaround time per support request.

b. Provide a listing of observed Holidays.

a. Or official dates observed if the holiday falls on a Saturday or Sunday.

a. SECTION 6 – CONTRACTUAL AGREEMENT: The proposal must be based on Attachment C – Service Agreement as modified by DHHA in conjunction with this RFP. DHHA may entertain a limited number of proposed changes.

SECTION 7 – COSTS:

a. Provide proposed pricing in the format provided in Attachment F – Simplified Cost Breakdown. More detailed pricing information may be required as well.

b. The proposed pricing will be valid until an award decision is made, and it must be valid for the term of the contract.

c. The proposed price shall reflect all discounts, shipping, handling charges, and be FOB Destination. The bid price shall include any charges such as assembly charges, certificates, etc., that would be required to furnish a complete and finished product.

7. DIVERSITY, EQUITY, AND INCLUSION (DEI) IN PROCUREMENT

At Denver Health it is our mission to provide high-quality medical care for everyone, regardless of their ability to pay. But we know that clinical care alone only accounts for 20 percent of a person’s health status. There are many other factors that impact a person’s overall wellbeing including their access to healthy food, housing, employment and education as well as the physical environment in which they live. To truly care for the whole person, we as an institution must address all of those other determinants of health. And that is why we have committed to serving our Denver community as an Anchor Institution.

Anchor institutions are place-based, mission-driven entities such as hospitals, universities, and government agencies that leverage their economic power alongside their human and intellectual resources to improve the long-term health and social welfare of their communities. For more information about Denver Health’s role as an Anchor Institution, please visit the following webpage: https://www.denverhealth.org/about-denver-health/anchor-institution.

As part of Denver Health’s commitment to its Anchor Institution goals, it is a priority for us to buy and invest locally and with businesses whose owners may have faced disadvantages and/or whose missions align with Denver Health’s, based on a set of factors as outlined in Attachment D, our Voluntary Business Category Self-Certification form. As part of your proposal, please complete Attachment D to the best of your ability.

8. SELECTION INFORMATION

Denver Health intends to select the proposal that represents the best value to the organization, as determined by a weighted evaluation of the below criteria. Evaluation criteria have been selected based on Denver Health’s needs for this service as detailed in the Statement of Work, and Denver Health’s DEI Goals as outlined in Section 7 will be taken into consideration. The evaluation criteria below will be used to first select the short list of vendors, and then to make an award:

General Information/Qualifications 10% Features & Functionality 30 % Technology & Architecture 20% Costs 20 % Implementation & Support 20%

DHHA Purchasing Dept.--Mail Code 1415 Attn: Susan Schulze Ref. # RFP 1183

777 Delaware Street Denver, CO 80204 Late proposals will not be accepted. All Proposers are responsible for reviewing the requirements within this RFP and complying with the requirements established.

All questions or requests for clarification shall be directed only to Susan Schulze, utilizing Attachment B - Question & Clarifications Form. The completed form should be submitted by the date and time stated in Section 3. Contractors shall not contact any other individual at DHHA directly. Violations of this provision may result in the disqualification of a Contractor's Proposal. DHHA will collect and combine all forms. Responses to the submitted questions will be published by the date and time stated in Section 3.

WE OFFER TO FURNISH TO DENVER HEALTH AND HOSPITAL AUTHORITY THE MATERIALS, SUPPLIES, PRODUCTS OR SERVICES REQUESTED IN ACCORDANCE WITH AND SUBJECT TO THE RULES, REGULATIONS AND CONDITIONS OF PURCHASE(S) DESCRIBED HEREIN.

Proposal #1183

Proposer:

Name: _______________________________________

Address: ______________________________________

City: ____________________ State ____ Zip ________

Telephone No. _________________________________

Facsimile No. __________________________________

Email address _________________________________

By:

(Printed or Typed Name)

(Written Signature)

Title: _____________________________________________

Date: _____________________________________________

Tax ID No. _____________________________________________

DHHA Purchasing:

By: _____________ _______________________ (Printed or Typed Name)

(Written Signature)

Title: __________ _________________________

Date: ____________________________________

Vendor agrees that bid price is valid until an award decision is made.

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