Appendix_J_11_-_Functional_and_Technical_Requirements.xlsx

XLSX spreadsheet 93 KB Posted Oct 18, 2018

Attached to: DC Superior Courts Case Management System
Solicitation number: DCSC-19-RFP-0013
Issued by: District of Columbia Government

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Functional and Technical Requirements

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File	Type	Posted
Amendment_No.__5--Response_to_Questions--DCSC-19-RFP-0013_--_DC_Superior_Courts_Case_Management_System.pdf	PDF	Nov 28, 2018
Amendment_No__4_REVISION--_Appendix_J_15_-__Response_to_Questions_FINAL_11-24-2018.pdf	PDF	Nov 24, 2018
Amendment_No.__3--Response_to_Questions--DCSC-19-RFP-0013_--_DC_Superior_Courts_Case_Management_System.pdf	PDF	Nov 20, 2018
Amendment_No.__2_--_DCSC-19-RFP-0013_DC_Superior_Courts_Case_Management_System.doc.pdf	PDF	Nov 6, 2018
Amendment_No__1_--_Appendix_J_15_-__Response_to_Questions_DCSC-19-RFP-0013.pdf	PDF	Oct 26, 2018
Appendix_J_12_-_Case_Management_Plans.pdf	PDF	Oct 18, 2018
Appendix_J_10_-_Wage_Determination_No_2015-4281.pdf	PDF	Oct 18, 2018
Appendix_J_01_-_D_C__Courts_General_Provisions_(Revised2017).pdf	PDF	Oct 18, 2018
Appendix_J_07-_Certification_Regarding_A_Drug-Free_Workplace.pdf	PDF	Oct 18, 2018
Appendix_J_15_-_Question_Submission_Template.xlsx	XLSX spreadsheet	Oct 18, 2018
Appendix_J_08_-_D_C__Courts_Release_of_Claims_Form_(updated_Dec__2017).pdf	PDF	Oct 18, 2018
Appendix_J_02_-_Anti-Collusion_Statement.pdf	PDF	Oct 18, 2018
DCSC-19-RFP-0013_--_DC_Superior_Courts_Case_Management_System.pdf	PDF	Oct 18, 2018
Appendix_J_05_-_Certification_Of_Eligibility.pdf	PDF	Oct 18, 2018
Appendix_J_16_-_Interface_Descriptions.pdf	PDF	Oct 18, 2018
Appendix_J_06_-_Tax_Certification_Affidavit.pdf	PDF	Oct 18, 2018
Appendix_J_14_-_Price_Proposal_Template.xlsx	XLSX spreadsheet	Oct 18, 2018
Appendix_J_04_-_Non_Discrimination.pdf	PDF	Oct 18, 2018
Appendix_J_13_-_Offeror_References_and_Solution_Users_(3).pdf	PDF	Oct 18, 2018
Appendix_J_09_-_Past_Performance_Evaluation_Form.pdf	PDF	Oct 18, 2018
Appendix_J_03_-_Ethics_In_Public_Contracting.pdf	PDF	Oct 18, 2018

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Instructions Appendix J.11 Functional and Technical Requirements Instructions

Overall Notes
1	Offerors shall only submit responses in blue boxes (Columns H and I)
2	The Courts have assigned priority levels to each requirement according to the definitions below:
	High: Mission critical requirements that the solution must satisfy. These include existing business functions, NCSC standard functions, and other critical items.
	Medium: Desired requirements that the solution should satisfy to support current and future processes.
	Low: Nice-to-have requirements that are desirable. The Courts will determine whether to pursue these based on the cost/effort to obtain the requirements.

Tab A. Functional Requirements
1	Offerors shall provide a response, using the drop-down menus in Column H, indicating whether the capability is:
	i. Currently available out-of-the box, with or without configuration
	ii. Currently in development, with or without configuration
	iii. Available through customization
	iv. Not available
2	Offerors shall provide a response in Column I describing how the proposed solution meets the requirement and any relevant assumptions.
3	For requirements that require customization, Offerors shall describe the customization approach in Column I. Additionally, in the separate cost proposal (Volume II), Offerors shall include the cost of customization.
4	For requirements that the Offeror indicates are in development, the Offeror shall describe in Column I the timeline for development and testing and the date the capability will be in production.

Tab B. Technical Requirements
1	Offerors shall provide a response, using the drop-down menus in Column H, indicating whether the capability is:
	i. Currently available out-of-the box, with or without configuration
	ii. Currently in development, with or without configuration
	iii. Available through customization
	iv. Not available
2	Offerors shall provide a response in Column I describing how the proposed solution meets the requirement and any relevant assumptions.
3	For requirements that require customization, Offerors shall describe the customization approach in Column I. Additionally, in the separate cost proposal (Volume II), Offerors shall include the cost of customization.
4	For requirements that the Offeror indicates are in development, the Offeror shall describe in Column I the timeline for development and testing and the date the capability will be in production.

A. Functional Requirements Offeror Name: Type Here Appendix J.11 - Tab A. Functional Requirements

	ID	Artifact
Type	Requirement Theme	Requesting
Business Group	Requester	Requirement Text	Business Priority	Offeror Response	Offeror Notes and Assumptions

(including customization approach and timeline for development and testing if applicable)

1	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Review and enter reason for case initiation (e.g. new filing, reopened case) so that filings are validated to ensure they should be accepted by the Court.	Medium
2	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Generate and assign each case a unique number, both automatically and manually, so that all related data, documents, activity, and other information can be tracked to the case.	High
3	Functional	Case Initiation & Processing	Criminal / Domestic Violence	Clerk	Enter a case type separate from the case number so that the case can be classified according to the charge/petition, and the charge can be amended throughout the life the case without altering the case number.	High
4	Functional	Case Initiation & Processing	Family	Clerk	Identify the applicable division/branch of the case based on charge/case type so that the case is routed to the correct division for further processing.	High
5	Functional	Case Initiation & Processing	Civil	Clerk	Assign case titles configurable to each division/branch so that each division/branch can maintain case titles in accordance to their preferences (e.g. phrase to identify case to include plaintiff and defendant).	Low
6	Functional	Case Initiation & Processing	Criminal / Domestic Violence	Clerk	Identify the lead charge on the case so that the primary case category is identified for case management and reporting purposes.	High
7	Functional	Case Initiation & Processing	Civil	Clerk	Enter an explanation of legal issues through free text entry and user defined selections so that legal issues are identified and can be linked to similar issues	Low
8	Functional	Case Initiation & Processing	Civil	Clerk	Identify the dispute category on the case so that the case can be categorized for reporting and case management differentiation.	High
9	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Enter party identifiers and contact information including (but not limited to) date of birth, driver's license number, social security number, e-mail, phone number and address so that participants can be searched in the CMS using various identifiers, and can be contacted with case related communications.	High
10	Functional	Case Initiation & Processing	Tax	System Administrator	Search for existing identities using various criteria including, but not limited to unique person identifier, name, drivers license number, social security number, wildcards, and Soundex so that persons do not have multiple identities created within the CMS.	High
11	Functional	Case Initiation & Processing	Family	Clerk	Enter aliases for participants so that the party can be searched for under alternative identities.	High
12	Functional	Case Initiation & Processing	Tax	Clerk	Enter and display special requirements for case participants (e.g. ADA, Spanish translator, US Marshalls needed) so that the proper resources are accounted for in scheduling, and alerts/prompts can be later configured to require action to address special requirements.	High
13	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Identify parties as pro se so that pro se status can be tracked for reporting purposes.	Medium
14	Functional	Case Initiation & Processing	Multiple Courts	System Administrator	Identify parties for whom fees are waived so that persons with in forma pauperis (IFP) status do not pay fees.	High
15	Functional	Case Initiation & Processing	Probate	Clerk	Capture multiple addresses for case parties, including home and work, for case participants so that communications can be sent to multiple addresses	High
16	Functional	Case Initiation & Processing	Civil	Clerk	Receive suggestions to complete addresses when partial information is entered (e.g. when a street address is entered, system suggests the best fit, including zip codes) so that invalid or incomplete addresses are not entered into a participants contact information.	High
17	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Capture party scheduling preferences and availability so that scheduling can be better coordinated amongst several parties	Medium
18	Functional	Case Initiation & Processing	Multiple Courts	System Administrator	Enter case participants such as parties, attorneys, mediators, interrupters, guardians, witnesses and bonding companies so that such participants are associated with the case, can be eServed, or otherwise participate in the case.	High
19	Functional	Case Initiation & Processing	Probate	Clerk	Assign a bar number to all attorneys at case initiation so that Probate Court can generate a list of attorneys to serve as fiduciaries.	High
20	Functional	Case Initiation & Processing	Family	System Administrator	Require specific case participants by case type so that for example, certain case and case sub-types will require a mediator be added to the case at case initiation.	Medium
21	Functional	Case Initiation & Processing	Family	Clerk	Assign unique person identifiers by division so that a person-centric view of court involvement is enabled (e.g. a persons entire court history and involved can be tracked).	High
22	Functional	Case Initiation & Processing	Family	Clerk	Apply a family ID to parties in Family Division cases so that family cases are identified and can be processed differently than other division/branch cases.	High
23	Functional	Case Initiation & Processing	Tax	Clerk	For property cases, allow the capture of multiple property identifiers including address, lot numbers and square lot numbers so that all data, activity, and other information about a property can be tracked to that property, including the multiple identifiers that may be associated with the property.	High
24	Functional	Case Initiation & Processing	Tax	Clerk	Search for existing property within database before adding property to a case so that users are prompted to relate existing property to case to avoid dual data entry	High
25	Functional	Case Initiation & Processing	Tax	Clerk	Assign unique property identifiers so that all data, activity, and other information about a property can be tracked to that property.	High
26	Functional	Case Initiation & Processing	Tax	Clerk	Identify property as a party on a case so that tax cases can be processed	High
27	Functional	Case Initiation & Processing	Probate	Judge	Capture the value of a property so that the Probate Division can utilize property values.	High
28	Functional	Case Initiation & Processing	Civil	Clerk	Indicate that a receivership has been appointed on an address so that users are aware of related cases and property information to inform decision making	Medium
29	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Receive a prompt when searching and an organization already exists that relates to a new case so that duplicate identifiers for organizations are not created.	High
30	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Assign a unique identifier for organization so that a single identifier is used for organizations involved in cases	High
31	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Capture demographic data including physical characteristics so that descriptive, informational data is captured for reporting purposes.	High
32	Functional	Case Initiation & Processing	Multiple Courts	System Administrator	Store mug shots so that these are available within case participant information.	High
33	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Require additional data fields be completed at case initiation as defined by Court rules so that data unique to cases such a Probate case's date of death, place of death and inventory value can be maintained.	High
34	Functional	Case Initiation & Processing	Family	Clerk	Automatically create and maintain case index to view summary information such as party name, case role, case number, case type and any associated parties in the case so that users can look up cases or parties and view summary information.	High
35	Functional	Case Initiation & Processing	Multiple Courts	System Administrator	Allow authorized users to delete parties/participants from a case so that party and participant lists may be updated.	High
36	Functional	Case Initiation & Processing	Probate	Clerk	Archive all deleted parties from a case so that the history of all case participants can be retrieved.	High
37	Functional	Case Initiation & Processing	Civil	Clerk	Automatically update party roles based on various pleadings or case events so that the index can be automatically updated.	Low
38	Functional	Case Initiation & Processing	Strategic Management	System Administrator	Automatically update a party's pro se status when an attorney is added to the case so that the time a party is self represented throughout the life of a case is tracked for reporting purposes.	Medium
39	Functional	Case Initiation & Processing	Multiple Courts	System Administrator	Automatically notify parties of case initiation through electronic notifications including e-mail or text messaging so that the progress of a case is transparent to participants.	High
40	Functional	Case Initiation & Processing	Civil	Clerk	Automatically schedule hearings/events at case initiation based on rules (such as case type) so that scheduling is more efficient.	High
41	Functional	Case Initiation & Processing	Civil	Clerk	Automatically assign a mediation date at case initiation so that scheduling is more efficient.	High
42	Functional	Case Initiation & Processing	Probate	Judge	Maintain the history of all bonds assigned to a case so that a judge is aware of all history to inform decision making.	High
43	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Generate lists of cases eligible for bulk updates (e.g. adding docket entries) so that a clerk may operate more efficiently.	High
44	Functional	Case Initiation & Processing	Multiple Courts	Clerk	Process and update case information in bulk (e.g. case initiation, event schedule) so that a clerk may operate more efficiently.	Medium
45	Functional	Docketing	Civil	System Administrator	Define relationships between docket codes and divisions/case types so that when assigning docket codes, users are presented only active codes applicable to the filing's case type in effort to minimize the number of erroneous entries	High
46	Functional	Docketing	Civil	System Administrator	Assign visual indicators on docket codes to for example, differentiate between D.C codes and non D.C codes, so that users are guided through the docket entry process and presented help tools to perform the correct function.	High
47	Functional	Docketing	Family	Clerk	Access case information originally entered at case initiation within the docket so that information can be maintained and supplemented throughout the life a case.	High
48	Functional	Docketing	Criminal / Domestic Violence	System Administrator	Enter and maintain docket entries for events, so that for example the docket is automatically updated with changes in release status or summary hearings are automatically docketed.	High
49	Functional	Docketing	Finance	System Administrator	Configure automated docket entries and updates of case information based on functions performed in the system so that for example, a docket entry is automatically created when a check is voided.	High
50	Functional	Docketing	Multiple Courts	Clerk	Automatically update the status of a case based on docket entries so that case status is updated efficiently	High
51	Functional	Docketing	Civil	Clerk	Apply the same docket code to all cases in a consolidate group so that codes can be applied without having to docket in each individual case.	High
52	Functional	Docketing	Civil	Clerk	Apply a change to multiple dockets, parts of dockets, or groups of cases as if they were a single docket or case (e.g. a change in courtroom requires all old courtroom numbers to be changed) so that changes may be made more efficiently.	High
53	Functional	Docketing	Civil	Clerk	Apply the same cost docket to multiple accounts so that some docket entries can be distributed to holding/fiduciary accounts, and others to Court accounts.	High
54	Functional	Docketing	Civil	Clerk	Create multiple docket entries from a single event for one or more cases so that for example entries can be created for an order, rescheduled hearing, and resulted event within a single step	High
55	Functional	Docketing	Criminal / Domestic Violence	Clerk	Configure automated docket entries based on documents generated by other system functions (e.g. notices and warrants) so that docket entries are made more efficiently.	High
56	Functional	Docketing	Probate	Clerk	Support the upload of documents to the docket without requiring documents be scanned as an image prior to upload so that documents are available in the system more efficiently.	High
57	Functional	Docketing	Civil	Clerk	Associate electronic documents to docketed events so that the documents can later be easily identified and retrieved from the docket.	High
58	Functional	Docketing	IT	System Administrator	Associate related docket entries so that any related entries can be referenced throughout the docket (e.g. the docket entry for the motion is referenced in the docket entry for a granted order)	High
59	Functional	Docketing	Civil	Clerk	Associate one image to multiple cases so that the image can be retrieved from separate cases more efficiently.	High
60	Functional	Docketing	Civil	Clerk	Place prepopulated overlays, such as dates, watermarks, and signatures, on images/documents that are docketed so that the images/documents contain the necessary information more efficiently.	High
61	Functional	Docketing	Multiple Courts	Clerk	Seal and unseal docket entries or components of docket entries (e.g. documents) so that viewing is permitted only for authorized users.	High
62	Functional	Docketing	Multiple Courts	Clerk	Link related docket entries so that docket entries are able to be created and referenced more efficiently.	High
63	Functional	Docketing	Family	Clerk	Enter notes and comments separate from the official court record so that certain court participants can communicate about logistics (meeting times, etc.).	High
64	Functional	Docketing	Probate	Clerk	Query the docket by types of docket entries (e.g. all orders, all motions) so that users may locate information.	High
65	Functional	Docketing	Civil	Clerk	Amend the docket indefinitely so that users can correct errors or back date dockets while preserving information contained in the official court record (e.g. through the creation of additional docket entries to amend originals)	High
66	Functional	Docketing	Probate	Clerk	Require users provide an explanation for any edited or changed docket entry that is visible evident when viewing the docket so that changes to the court record are transparent.	High
67	Functional	Docketing	Multiple Courts	Clerk	Configure the information displayed on docket entries so that the Courts can define what information to provide the public and internal users (e.g. displaying revisions and revisions user id and time stamp).	High
68	Functional	Docketing	Probate	Clerk	Prohibit the deletion of docket entries based on configured rules so that docket entries with financial information cannot be deleted	High
69	Functional	Docketing	Family	Clerk	Configure notifications to case participants (paper or electronic) of any docket entries or changes to docket entries so that the status of a party's case is transparent.	Medium
70	Functional	Docketing	Multiple Courts	Clerk	Export the docket to various file formats including .CSV, Excel and PDF so that the docket can be used for external purposes.	High
71	Functional	Docketing	Finance	Clerk	Perform keyword searches of docket entries within a case so that duplicative docket entries are not created for the same data	High
72	Functional	Docketing	Multiple Courts	Clerk	Copy a case so that users do not need to make duplicate data entries.	High
73	Functional	Calendaring & Scheduling	Civil	Clerk	Establish and maintain resource parameters such as standard available days, times, holidays, courtrooms and electronic needs so that available resources, and relationships between available resources can be used to configure automatic scheduling rules (e.g. Courtroom 210 is available for Family cases on Tuesday's between 10-11am).	High
74	Functional	Calendaring & Scheduling	Civil	Clerk	Set a maximum number of events that can be scheduled for specific event types, judges, courtrooms and other resources so that efficient court operations are maintained through the avoidance of overscheduling (e.g. system will prompt to not allow more than 10 hearings in a day for Courtroom 200).	High
75	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Assign case categories to divisions/branches so that cases are routed to their applicable division/court (e.g. landlord tenant is assigned to Landlord & Tenant within Civil).	High
76	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Receive suggestions for department and judge case assignments based on case type, judge caseload and participant history so that cases may be assigned to balance caseloads while maintaining a degree of consistency.	Medium
77	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Automatically assign judges to cases based on rules and established resource parameters (case type, hearing type, case load) so that cases may be assigned to balance caseloads while maintaining a degree of consistency.	High
78	Functional	Calendaring & Scheduling	Family	Judge	Assign judges to case management tracks so that differentiated case management can be accounted for in scheduling.	Medium
79	Functional	Calendaring & Scheduling	Probate	Judge	Automatically assign motion judges based on pre-defined rules so that for example, Probate can assign “Probate Division” as a judge.	Medium
80	Functional	Calendaring & Scheduling	Family	Judge	Automatically assign appointed counsel based on pre-defined rules so that appointments can be conducted accurately and efficiently.	High
81	Functional	Calendaring & Scheduling	Mediation	Clerk	Automatically assign mediators based on pre-defined rules so that mediation appointments can be scheduled accurately and efficiently.	Medium
82	Functional	Calendaring & Scheduling	Family	Judge	Track appointed counsel case assignments so that the courts can view appointed counsel caseloads and history.	Medium
83	Functional	Calendaring & Scheduling	Family	Clerk	Identify scheduling conflicts so that users are alerted and prompted to not advance scheduling (e.g. courtroom is already being used).	High
84	Functional	Calendaring & Scheduling	Family	Clerk	Receive an alert when assigning a judge to a family case with a different judge previously assigned to the family so that the one family, one judge requirement is enforced.	High
85	Functional	Calendaring & Scheduling	Family	Clerk	Receive suggestions to resolve scheduling conflicts so that authorized users are prompted to override and reschedule conflicts with accurate alternatives and availabilities (e.g. mediators are not assigned if a mediator is already assigned).	Medium
86	Functional	Calendaring & Scheduling	Multiple Courts	System Administrator	Permit authorized users to override automatic judge assignments to cases so that timely, manual adjustments can be made.	High
87	Functional	Calendaring & Scheduling	Probate	System Administrator	Generate a list of all cases with action pending within user defined criteria so that Court staff is aware of outstanding items when prioritizing and managing internal workloads (e.g. cases waiting to be scheduled).	High
88	Functional	Calendaring & Scheduling	Probate	Judge	Display elapsed time between events on a case so that key metrics are easily accessible for the use in various case functions.	Low
89	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Track conformance to time standards and business rules as defined by Court rules so that time for to complete actions needed on a case adhere to rules (e.g. schedule a hearing within 30 days, move case from on case track to another in 30 days, or must override ruling within 60 days).	High
90	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Edit previously scheduled calendar dates, courtrooms and judge assignments so that authorized users can edit time, location and hearing type without needing to delete the hearing.	High
91	Functional	Calendaring & Scheduling	Civil	Judge	Transfer caseloads or conduct reassignments between judges one at a time and in bulk so that caseloads transfers between judges can be completed within a single action.	High
92	Functional	Calendaring & Scheduling	Multiple Courts	System Administrator	Capture the reason a case is being reassigned so that reassignment history can be tracked and maintained for future assignment considerations.	High
93	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Reschedule events automatically as caseloads are transferred to new judges so that hearings/events do not need to be re-entered manually.	High
94	Functional	Calendaring & Scheduling	Civil	Judge	Schedule multiple hearings/events for one case in one transaction, including scheduling on subsequent days so that cases that require multiple or continuous hearings/events can be scheduled in bulk and in advance.	High
95	Functional	Calendaring & Scheduling	Family	Clerk	Schedule a group of related cases in a single action so that scheduling is more efficient.	High
96	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Apply a change to multiple schedules for a group of cases so that the change is automatically applied to all cases within the group in a single action (e.g. judge is sick and all cases need to be rescheduled).	High
97	Functional	Calendaring & Scheduling	Family	Clerk	Automatically record scheduled hearings or events to the case docket so that manual docket entries are not required for scheduled, modified and completed hearings/events.	Medium
98	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Produce schedules for case participants including parties, judges, attorneys, interpreters and mediators so that schedules can be printed or displayed for case events/hearings, hearing types and location (e.g. mediator's daily schedule)	High
99	Functional	Calendaring & Scheduling	Family	Clerk	Automatically send notices to case participants, both internal and external to the Courts, of any scheduled, rescheduled or altered hearings/events so that case participants are given advance notice of scheduled hearings/events.	High
100	Functional	Calendaring & Scheduling	Mediation	Clerk	Provide mediators notice of incarcerated parties so that the division can obtain the necessary resources to accommodate the party (e.g. video conference or telephone).	High
101	Functional	Calendaring & Scheduling	Criminal / Domestic Violence	Clerk	Provide an option for case participants to opt-out of scheduling notifications so that participants confidentiality is upheld for specific cases (e.g. civil protection orders)	High
102	Functional	Calendaring & Scheduling	Criminal / Domestic Violence	Judge	Maintain history of attorney assignments on a case so that dates when an attorney was added or removed, and who they are representing is tracked	High
103	Functional	Calendaring & Scheduling	Mediation	Clerk	Maintain conflict of interest information regarding attorney and mediator assignments so that courts are aware of conflicts in scheduling decisions.	High
104	Functional	Calendaring & Scheduling	Probate	Judge	Recuse a judge from a specific case or attorney, and record the reason so that judge's recusal history can be tracked for future consideration in automatic scheduling rules.	Medium
105	Functional	Calendaring & Scheduling	Probate	System Administrator	Automatically bypass recused judges based on party or party attorney so that disqualified judges are prohibited from being selected during scheduling.	High
106	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Produce calendars for case participants including parties, judges, attorneys, interpreters and mediators so that participants can see all scheduled events.	Medium
107	Functional	Calendaring & Scheduling	Multiple Courts	Judge	Generate and maintain calendars for judges so that all scheduling information can be combined with judge's notes and other system functions in a calendar format.	High
108	Functional	Calendaring & Scheduling	Mediation	Clerk	Generate and maintain calendars for mediators so that all availability and scheduling information is available to assist in scheduling between mediators and case participants.	High
109	Functional	Calendaring & Scheduling	Multiple Courts	Judge	Produce personalized calendar views to display calendar information for a given person, location or event and provide interface to other parts of the system to access related types of information so that all essential information applicable to the participant and case is easily accessible.	High
110	Functional	Calendaring & Scheduling	Mediation	Clerk	Provide mediators access to participant case information for scheduled events, specifically conditions of a protection order, so that the Courts can ensure the safety of mediation participants.	High
111	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Reassign calendars to new judges or new courtrooms so that an entire calendar may be reassigned at once.	High
112	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Create and maintain notes on the calendar so that judges and other authorized users can make personal notes.	High
113	Functional	Calendaring & Scheduling	Multiple Courts	Clerk	Reschedule a hearing directly from the calendar so that rescheduling may occur more efficiently.	High
114	Functional	Calendaring & Scheduling	IT	System Administrator	Provide a seamless user experience with Office 365 so that a judges calendar can be populated with hearings and events scheduled from the CMS (outbound)	High
115	Functional	Calendaring & Scheduling	IT	System Administrator	Provide a seamless user experience with Office 365 so that a judges calendar populates the CMS (inbound)	Low
116	Functional	Calendaring & Scheduling	IT	System Administrator	Allow clerks to view a judges' calendar so that they can accurately schedule hearings and events around the judges' availability.	Medium
117	Functional	Document Management	Criminal / Domestic Violence	Clerk	Generate and distribute documents, notices, and forms so that these can be distributed to participants as needed.	High
118	Functional	Document Management	Family	System Administrator	Create documents and forms based on rules, such as rules related to case data, case events, and time standards, so that documents and forms can be created more efficiently.	High
119	Functional	Document Management	Family	System Administrator	Create and maintain document, notice, and form templates with standard text (e.g. boilerplate language) and fields so that creating new documents can be performed efficiently.	High
120	Functional	Document Management	Multiple Courts	Clerk	Generate documents, notice or forms for groups of related cases as if group were a single case so that generation can be completed in a single action.	High
121	Functional	Document Management	Criminal / Domestic Violence	System Administrator	Allow tokens for forms generation on all available fields so that forms, templates, and other items can utilize any data field.	High
122	Functional	Document Management	Criminal / Domestic Violence	Clerk	Allow forms, documents, notices, templates, etc. to be opened, filled, and modified within the CMS so that courtroom tasks can be completed more efficiently through eliminating the need for a separate application to open a form first.	High
123	Functional	Document Management	Probate	Superuser	Modify templates so that users can edit templates to meet specific needs of their role, branch, or division.	High
124	Functional	Document Management	Multiple Courts	Clerk	Create various type of notes so that judge notes, case notes, event notes, etc. can be created apart from the official court record	High
125	Functional	Document Management	Family	Clerk	Generate labels on-demand and in batch so that they may be printed if necessary.	Medium
126	Functional	Document Management	Multiple Courts	Clerk	Display a master distribution list based on case parties, participants and other user-defined entities so that the contact information for document transmittal is maintained.	High
127	Functional	Document Management	Probate	Clerk	Establish a hierarchy of document recipients so that required recipients are clearly indicated and non-required recipients remain eligible to receive documents	Medium
128	Functional	Document Management	Civil	Clerk	Select one or more recipients for document transmittal so that selecting multiple recipients can be all at once, rather than needing to navigate to multiple screens	High
129	Functional	Document Management	Probate	Clerk	Automate the transmittal of documents to required recipients based on rules based hierarchies so that users do not need to manually select case participants to receive information.	High
130	Functional	Document Management	Civil	Clerk	Select one or more addresses to use for specific participants or parties so that notices can be sent to the best address.	High
131	Functional	Document Management	Multiple Courts	Clerk	Distribute notices, calendars, schedules forms and documents to case participants and external agencies electronically so that electronic communication (e-mail, text messaging) can replace paper communications.	High
132	Functional	Document Management	Multiple Courts	Clerk	Generate a single notice for attorney who represents multiple entities so that multiple documents are not required to be generated and distributed.	High
133	Functional	Document Management	IT	System Administrator	Support the initiation and processing of document workflows through, at minimum, scanning documents, electronic forms processing, document imports, interfaces, and retrieval of stored documents so that the Courts' existing workflows and lifecycles are preserved or replicated to achieve the same outcomes.	High
134	Functional	Document Management	IT	System Administrator	Automatically route a document to the appropriate workflow process upon initiation so that the Court existing core workflows and lifecycles are preserved or replicated to achieve the same outcomes.	High
135	Functional	Document Management	IT	System Administrator	Configure rules-based routing of documents based on pre-defined document attributes or characteristics so that the Courts existing core workflows and lifecycles are persevered or replicated to achieve the same outcomes.	High
136	Functional	Document Management	IT	System Administrator	Allow for data exchanged through Court interfaces to be included in workflows so that the Courts existing core workflows and lifecycles are preserved or replicated to achieve the same outcomes.	High
137	Functional	Document Management	IT	System Administrator	Allow documents to be attached to electronic forms so that associated documents require no manual attachment.	High
138	Functional	Document Management	IT	System Administrator	Allow for manual overlays to be placed on documents and images so that the Courts existing core workflows and lifecycles are preserved or replicated to achieve the same outcomes.	High
139	Functional	Document Management	IT	System Administrator	Allow for automatic workload balancing and document review distribution so that work is routed to users based on priority of filings, case milestones, staff productivity and availability, and size of existing reviewer workloads.	High
140	Functional	Document Management	IT	System Administrator	Receive prompts to guide a user through tasks within a workflow so that user errors are reduced.	High
141	Functional	Document Management	IT	System Administrator	View document management information (such as workflow status, pending tasks, recent or common searches, filters, etc.) through dashboards or personalized screens so that users are presented data and information most applicable to their use of the system.	High
142	Functional	Document Management	Multiple Courts	Clerk	View documents and images within the CMS through various displays (e.g. full-screen, thumbnail) so that users can view content in accordance to their preferences.	High
143	Functional	Document Management	Civil	Judge	Search images by date, filer, attorney, and docket description, at minimum, so that users can retrieve images efficiently.	High
144	Functional	Document Management	Multiple Courts	Clerk	Perform full text searches within documents from within the CMS so that finding information needed for notices, documents, forms, etc. can be performed efficiently.	High
145	Functional	Document Management	Civil	Clerk	Copy and paste content from documents within the system so that populating notices, documents, forms, etc. can be performed efficiently and accurately.	High
146	Functional	Document Management	Civil	Clerk	Open multiple forms simultaneously so that users can toggle between forms.	High
147	Functional	Document Management	Multiple Courts	Clerk	Apply electronic signatures, stamps and seals to documents so that manual application is not required by Court staff.	High
148	Functional	Document Management	Civil	Clerk	Manually or electronically affix the case number to scanned images or PDF images at case initiation so that each image is clearly labeled with the case number.	High
149	Functional	Document Management	Civil	Clerk	Insert, reorder, and delete pages within a previously scanned document/image so that the document is not required to be re-scanned for modification.	High
150	Functional	Document Management	Multiple Courts	System Administrator	Configure rules for automated service of process so that this may occur with less manual work.	High
151	Functional	Document Management	Multiple Courts	Clerk	Identify types of service to be executed (e.g. eService, certified mail) so that the system and filers can process service correctly.	High
152	Functional	Document Management	Multiple Courts	System Administrator	Create service data fields to include (but not limited to) service date, name of person being served, and physical description of person being served so that the party executing service has complete information.	High
153	Functional	Document Management	Civil	Clerk	Enter International Country Codes for the purposes of service so that the party executing service has complete information.	Medium
154	Functional	Document Management	Probate	Clerk	View an image of a document upon it being served so that authorized users are able to validate service.	High
155	Functional	Document Management	Multiple Courts	System Administrator	Configure rules-based notification when the United States Postal Office enters a status of service so that such notification to appropriate parties occurs automatically.	Medium
156	Functional	Document Management	Family	Clerk	Track the status of served documents so that what documents were served and to whom can be monitored.	High
157	Functional	Document Management	Multiple Courts	System Administrator	Automatically notify the process server when Notice of Service has been filed so that the process server can take appropriate action.	Medium
158	Functional	Document Management	IT	System Administrator	Automatically redact information on documents based on defined rules, formats and patterns (e.g. Social Security Number) so that confidential information is protected.	High
159	Functional	Document Management	IT	System Administrator	Configure specific redaction targets and in-line redaction features so that confidential information can be automatically redacted.	High
160	Functional	Document Management	IT	System Administrator	Identify structured expressions for redaction (e.g. case numbers) so that confidential information can be automatically redacted.	High
161	Functional	Document Management	IT	System Administrator	Identify unstructured expressions for redaction (e.g. victim names) so that confidential information can be automatically redacted.	High
162	Functional	Document Management	IT	System Administrator	Identify expressions in structured documents (e.g. forms) so that information can be automatically redacted or otherwise processed.	High
163	Functional	Document Management	IT	System Administrator	Identify expressions in unstructured documents (e.g. scanned pleadings) so that information can be automatically redacted or otherwise processed.	High
164	Functional	Document Management	IT	System Administrator	Upload and recognize handwritten court case records using Intelligent Character Recognition (ICR) so that written information, orders, client satisfaction etc. may be automatically redacted or otherwise processed.	High
165	Functional	Document Management	IT	System Administrator	Identify data sets automatically (i.e., using machine learning to learn from test documents) so that designated information may be processed automatically.	High
166	Functional	Document Management	Appeals	Judge	Perform optical character recognition (OCR) on images in .DOC, TIFF, and PDF files so that users may access, search, copy, etc. the text electronically.	High
167	Functional	Document Management	IT	System Administrator	Support file types to include, at minimum, .DOC, TIFF, PDF and Secured PDF so that various common files types are accessible in the system.	High
168	Functional	eFiling	IT	System Administrator	Allow parties such as attorneys and self-represented litigants to register as e-Filers so that they may file with the Court electronically.	High
169	Functional	eFiling	IT	System Administrator	Allow parties to hold more than one account so that registered users can file for both private court work and pro bono court work (e.g. one account requires fees waived).	High
170	Functional	eFiling	IT	System Administrator	Allow registered filers to submit filings remotely through web-based eFiling services so that they may file with the Court electronically.	High
171	Functional	eFiling	External Agency	Attorney	Navigate personalized dashboards of relevant case information so that an authorized filer may view all associated cases, recent activity, and the status of all filings (submitted, approved, in review) without needing to inquire with the Courts.	High
172	Functional	eFiling	External Agency	Attorney	Provide access to the docket from the eFiling application so that a filer may view docket information without needing to access a separate system or inquire with the Court.	High
173	Functional	eFiling	IT	System Administrator	Configure the eFiling application to adhere to D.C Courts and District of Columbia requirements and orders so that the Court is in compliance to all mandatory laws.	High
174	Functional	eFiling	External Agency	Attorney	Configure the types of filings the Courts will permit electronically so that e-Filers cannot submit filings for a division, branch or case type that requires paper filings.	High
175	Functional	eFiling	External Agency	Attorney	Submit filings 24 hours a day, seven days per week, with exception of maintenance downtime so that eFiling is highly available.	High
176	Functional	eFiling	External Agency	Attorney	Submit filings to initiate a new case so that a user may initiate a case.	High
177	Functional	eFiling	External Agency	Attorney	Submit filings to an existing case so that a user may create subsequent filings without initiating a case.	High
178	Functional	eFiling	External Agency	Attorney	Submit filings across multiple or consolidated cases so that a user can submit filings more efficiently.	Medium
179	Functional	eFiling	External Agency	Attorney	Allow users to be designated as delegates to attorneys so that law office staff can submit filings on behalf of attorneys	High
180	Functional	eFiling	External Agency	Attorney	Electronically transmit discovery information/documents so that opposing counsel and/or pro se parties receive information subject to discovery.	High
181	Functional	eFiling	External Agency	Attorney	Search for existing cases using various tools including populating recent cases, predictive text or voice search so that filers are presented more efficient and effective means to finding cases.	High
182	Functional	eFiling	External Agency	Attorney	Indicate the division or branch of the case so that the case is routed appropriately and to ensure the filing meets the requirements specific to each division/branch.	High
183	Functional	eFiling	External Agency	Attorney	Enter the case number associated with the filing so that the filing is associated with the correct case.	High
184	Functional	eFiling	External Agency	Attorney	Enter an unlimited, free form text case title associated with the filing so that case names may match business needs.	Medium
185	Functional	eFiling	Probate	System Administrator	Allow participants to opt-in to electronic service so that they may be served without requiring mail service.	High
186	Functional	eFiling	External Agency	Attorney	Electronically serve filings to registered participants so that they may be served without manual intervention.	High
187	Functional	eFiling	Civil	System Administrator	Configure rules of who can receive electronic service so that court-specific rules may be enforced (e.g., in Probate the Judge should not be eServed unlike Civil).	High
188	Functional	eFiling	External Agency	Attorney	Generate a list of all case participants so that the filer can select all necessary participants to be served.	High
189	Functional	eFiling	Probate	Clerk	Indicate participants that are eligible for electronic service and which must receive mailed service so that court rules and user preferences are followed.	High
190	Functional	eFiling	IT	System Administrator	Integrate with the case management system to automatically update the service list with removed case participants so that only applicable parties can be selected for service (e.g. dismissed attorneys won't appear).	High
191	Functional	eFiling	External Agency	Attorney	Assign roles to case participants in the service list so that attorney of record, guardian ad-litem, defendant, and other roles are identified.	High
192	Functional	eFiling	External Agency	Attorney	Add participants and participant contact information to a service list so that any missing participants can be served.	High
193	Functional	eFiling	External Agency	Attorney	Allow filers to update service lists without initiating a filing so that filers can proactively make modifications to case participants.	High
194	Functional	eFiling	IT	System Administrator	Upload one or multiple documents for filing so that filings may occur more efficiently.	High
195	Functional	eFiling	Multiple Courts	Attorney	Upload multiple file types, including at minimum .tif and .doc so that a user does not have to convert file types.	High
196	Functional	eFiling	External Agency	Attorney	Upload video recordings, audio recordings, and other forms of digital media so that the system can support the increased used of electronic evidence.	Medium
197	Functional	eFiling	External Agency	Attorney	Allow e-mail files to be uploaded so that e-mail conversations required for discovery are accessible.	Medium
198	Functional	eFiling	External Agency	Attorney	Allow filers to access court forms within the e-Filing application so that information needed for filing can be accessed within a singular location.	High
199	Functional	eFiling	External Agency	Attorney	Allow documents to uploaded from document management systems (e.g. CLIO) so that the steps to upload documents are reduced and user friendly	High
200	Functional	eFiling	External Agency	Attorney	Timestamp all uploaded files so that the history is available for court use.	High
201	Functional	eFiling	Multiple Courts	Attorney	Seal filings so that filing contents and case information are only provided to parties with proper permissions.	High
202	Functional	eFiling	Family	Clerk	Configure rules for automatic redaction so that filings are not submitted with visible credit card numbers, social security numbers, addresses, etc.	Medium
203	Functional	eFiling	Criminal / Domestic Violence	System Administrator	Automatically apply confidentiality to filings based on case types defined by the Courts (e.g. Domestic Violence, Family, Mediation cases) so that confidentiality may be implemented more efficiently.	High
204	Functional	eFiling	External Agency	Attorney	Provide an option to route filings only to judges and judge-in-chambers staff so that case information or documents can be received without being included in the official court record (e.g. ex parte flings, physiological evaluations).	Medium
205	Functional	eFiling	Probate	System Administrator	Process proposed orders as non-write protected prior to being signed by a judge, and update the order to write-protected upon being signed so that Probate can process documents both as non-write protected, and write-protected.	High
206	Functional	eFiling	Probate	System Administrator	Automatically update documents to write-protected upon being signed by a judge so that they may not be modified.	High
207	Functional	eFiling	Civil	Clerk	Permit authorized users to override write-protected so that redactions can be applied.	Medium
208	Functional	eFiling	External Agency	Attorney	Automatically generate docket entries based on the filing so that dockets are created more efficiently.	High
209	Functional	eFiling	Multiple Courts	Attorney	Indicate time-sensitive filings that require immediate action so that Clerks can prioritize workload.	High
210	Functional	eFiling	Probate	System Administrator	Configure and visually indicate mandatory fields to be completed prior to final submission based on division, branch or case type so that users do not submit without completing required information.	High
211	Functional	eFiling	Probate	Clerk	Prohibit submission of filing if missing required information so that the number of clerk reviews, rejections and re-filings is limited.	High
212	Functional	eFiling	IT	System Administrator	Configure fees for each document type contained in a filing as defined by DC Courts so that filer costs can be calculated upon submission.	High
213	Functional	eFiling	Probate	System Administrator	Calculate court e-Filing fee based on value of estate for Probate cases so that appropriate fees may be applied.	High
214	Functional	eFiling	Probate	Clerk	Calculate all itemized court costs so that filers pay the correct amount for miscellaneous requests	High
215	Functional	eFiling	IT	System Administrator	Generate a single receipt for two (2) or more Court fees so that filers receive a consolidated receipt..	High
216	Functional	eFiling	IT	Clerk	Display for filers what costs are being generated and final costs due so that filers are provided an online shopping experience such as ringing up transactions.	High
217	Functional	eFiling	External Agency	Attorney	Permit agencies or individual filers a fee waiver status so that fees are not generated upon filing submission.	High
218	Functional	eFiling	IT	System Administrator	Accept payments for filings by credit card and electronic checks so that filers may pay remotely.	High
219	Functional	eFiling	Multiple Courts	System Administrator	Capture electronic signatures on electronic filings so that they may be submitted.	High

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it.