DCR-VSP-Lake Anna SP- Fireplace and Chimney Repairs.pdf

COMMONWEALTH OF VIRGINIA

Department of Conservation and Recreation (DCR) 600 East Main Street, Richmond, VA 23219

Quick Quote

SMALL BUSINESS PRIORITY SET ASIDE

Issue Date: August 11, 2026

Title: Lake Anna State Park, Fireplace and Chimney Repairs

Commodity Code: 91010 – Chimney Installation, Maintenance and Repair

Bids Due: 11:00AM on August 26, 2026

Location where work will be performed: Lake Anna State Park

6800 Lawyers Road Spotsylvania, Virginia 22551

All Inquiries for Information Should Be Directed To: Barbara Little, Procurement Officer at barbara.little@dcr.virginia.gov. All questions must be received via email by 11:00AM, August 19, 2026.

All questions must be in writing and will be answered in writing, by email or addendum.

Electronic Bid Submissions in eVA ONLY will be accepted for this solicitation. Bids submitted via e-mail, fax or mailed in WILL NOT be accepted. If a bidder needs assistance submitting an electronic response, the Bidder must contact eVA Customer Care at 866-289-7367 or email eVACustomerCare@dgs.virginia.gov.

I. PURPOSE: The intent of this Quick Quote is to obtain a fixed price bid to a qualified contractor to complete inspect and provide necessary maintenance and repairs to Fireplaces and chimneys in Cabins 1, 2, 3, 4, 5, 6, 7, 8, 9 10 and Park Ranger’s Residence at Lake Anna Lake State Park.

II. SPECIFICATIONS, SCOPE OF WORK:

A. General Requirements:

1. Attendance at the mandatory Prebid meeting at 11:00AM EST on August 18, 2026.

Attendees will meet at the Lake Anna State Park, Park Office, 6800 Lawyers Road, Spotsylvania, VA. Attendees must sign in to have their attendance recorded and be present for the entire pre-bid meeting.

2. Submit all required documents.

a) Vendor Data Sheet

b) Copy of applicable license/certification(s)

c) Addendums (if any)

3. Work Dates and Time: The work must be scheduled no later than seven (10) calendar days after receipt of award purchase order. Work beginning approximately September 8, 2026. Completion of work must be prior to September 30, 2025. Start date and time to be coordinated with park staff. No cabin shall be offline for more than 5 days.

4. The contractor shall provide all materials, trained personnel, equipment, and English speaking supervision necessary complete fireplace repairs.

5. Work Hours: All services shall be performed, unless mutually agreed upon by the Contractor and the Park Representative, during normal business hours, between the hours of 8:00 A.M. TO 5:00 P.M., Monday through Friday, except for State & Federal Holidays. Request to work on Saturday and Sundays shall be approved by park contact prior to start phases.

6. Start date and time to be coordinated with park staff. No cabin shall be offline for more than 5 days.

7. Crews will not be allowed to stay in the cabins while completing the work. However, reservations can be made independently by the contractor through the Virginia State Park reservation system.

B. Scope of Work:

1. Cabins 1, 2, 3, 4, 5, 6, 7, 8 - Replace refractory panels on the rear wall and floor of the fireplace.

2. Cabin 9 - Replace refractory panels on the rear wall and floor of the fireplace and replace spark screen.

3. Cabin 10 - Replace refractory panels on the rear wall, two side walls and floor of the fireplace.

4. Park Ranger’s Residence - Pressure wash chimney and apply water repellant. Remove and replace four (4) cracked bricks, grind and repoint. Clean mortar crown surface and apply Flex crown material evenly.

5. General for all work:

Cover floors/deck to protect existing flooring/deck and surrounding areas from damage, dirt, and debris.

Set up cutting stations.

CSIA-Certified Chimney Inspection shall be performed for all cabin chimneys and residence once all work is completed. Inspection report to be sent to the issuing agency. Contractors intending to bid should verify they can provide a passing inspection without any additional work outside of this scope.

All materials must be new and in good condition.

All materials must be installed according to the manufacturers’ specifications.

All materials not reused must be disposed of by the contractor.

Clean all project areas thoroughly and remove all tools and debris.

C. Contractor Requirements:

1. The Contractor shall furnish all materials, labor, equipment, tools, necessary to complete all work listed and English-speaking supervisor while on project site.

2. A daily check-in with the designated park representative shall take place to cover progress, problems, scheduling, or any other pertinent project milestones. A final walk through along with a product demonstration shall occur with a designated park representative at the end of each installation.

3. No mechanical cut work shall be done in the interior of the cabin or on the exterior deck surfaces. Cut stations should be set up in the yard surrounding the cabin. Cut station areas must be cleaned of all debris at the end of the project.

4. It is the Contractor’s responsibility to verify any information, measurements and obtain any clarifications prior to submitting the bid response. The Department of Conservation and Recreation (DCR) is not liable for any errors or misinterpretations made by the Contractor in response to this solicitation.

5. Contractor is responsible for maintaining all necessary insurance and licenses as required, for the duration of this project and provides documentation before work can begin. All contractor personnel shall be fully qualified, licensed and trained.

6. Contractor shall be legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all work included in the scope of the contract.

7. Contractor shall maintain a Class A license.

8. Contractor registration is required in accordance with Section 54.1-1103 of the Code of

Virginia.

9. The Contractor shall ensure that all OSHA safety regulations are followed throughout the course of the project. The area shall be clearly marked with “work in progress signs” and/or caution tape. Proper signage usage when working in a public right-of-way or where the safety of the public must be maintained.

10. The Contractor shall maintain a clean work site continuously throughout the duration of the project.

11. The Contractor shall be responsible for removal of all discarded or unused material, trash, and debris and legal disposal off the park’s premises. Dumpster may be placed in area designated by park staff.

12. No portion of this work shall be sublet to subcontractors without first securing written consent of the DCR.

III. BID SUBMISSION:

Electronic Bid Submissions in eVA ONLY will be accepted for this solicitation. Bids submitted via e-mail, fax or mailed in WILL NOT be accepted. If a bidder needs assistance submitting an electronic response, the Bidder must contact eVA Customer Care at 866-289-7367 or email eVACustomerCare@dgs.virginia.gov .

Instructions on “How to Respond to A Quick Quote “ can be found at https://dgs.virginia.gov/globalassets/business-units/dps/documents/vbo/how-to-respond-to-qq.pdf

Note: The following information is required as part of your response to this solicitation.

Failure to complete and provide this sheet may result in finding your bid nonresponsive.

Bidders must enter all pricing in eVA, in the items tab.

Bidders must include Vendor Data Sheet, Attachment “C” with the bid.

Bidders must include copy of applicable license/certification(s) Bidders must include signed Addendums (if any)

IV. GENERAL TERMS AND CONDITIONS: See additional attachment “A” entitled “General Terms and Conditions”.

V. SPECIAL TERMS AND CONDITIONS: See additional attachment “B” entitled “Special

Terms and Conditions”.

VI. ATTACHMENTS:

Attachment A - General Terms and Conditions Attachment B - Special Terms and Conditions Attachment C - Vendor Data Sheet