DCF ITN 2223 037 SC Part 2.pdf

CONTRACT NO.

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EXHIBIT A – SPECIAL PROVISIONS

The following provisions supplement or modify the provisions of Items 1 through 11 of the Integrated Standard Contract, as provided herein:

A.1. ENGAGEMENT, TERM AND CONTRACT DOCUMENT

There are no additional provisions to this section of the Standard Contract.

A.2. STATEMENT OF WORK

A.2.1. Florida State Hospital (FSH/Facility/Campus) is the oldest and largest psychiatric facility in Florida, located in Chattahoochee. The Campus covers 620 acres and has its own water and sewage treatment plant, security, independent fire department, and food services. There are 223 buildings with over 1.8 million square feet available floor space. FSH serves approximately 563 secure beds and 538 non-secure with approximately 400 more beds added in 2023-2024. FSH employs approximately 1,600 staff, most of whom are direct service Providers. Services are spread out on the Campus. FSH provides services around the clock, twenty-four (24) hours per day, seven (7) days per week, including Emergency Services.

A.2.2. The Provider shall assume the provision of the below, and deliver the required areas of service in accordance with the performance standards defined herein for the Department of Children and Families (Department) at FSH

A.2.2.1. Environmental Housekeeping Services (EVS) A.2.2.2. Facilities Maintenance (FM), A.2.2.3. Landscaping Services, A.2.2.4. Transportation Services.

A.2.3. The Provider and the Provider’s employees are not employees of the Department.

Nevertheless, the Provider and the Provider’s employees must comply with all applicable FSH policies and procedures; all applicable state and federal laws, codes, regulations, required trainings; all applicable Commission on Accreditation of Rehabilitation Facilities (CARF) standards related to services provided; and any and all standards governing the Environmental Housekeeping Services in mental health treatment facilities.

A.2.4. The Provider shall manage and provide services to critical areas through the transition period, as described in Exhibit C.

A.2.5. The Provider may be required to assist the Department in obtaining necessary Vendors to complete tasks related to each of the areas of service.

A.2.6. Contract specific definitions:

A.2.6.1. Campus – The entire legal limits of FSH or facility grounds, including buildings used for the provision of resident services, buildings subleased or rented to other agencies, and vacant buildings.

A.2.6.2. Canteen (Main) – Bldg. 1261, located in the west end of FSH’s Campus, directly behind the annex. (Refer to the Campus map in Attachment 1 for building location.)

A.2.6.3. Deficiencies – Any component of monthly service Deliverables, as defined in Exhibit D – Deliverables, not meeting the standards set forth in Exhibit E – Minimum Performance Measures.

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A.2.6.4. Energy Management Services – A broad range of comprehensive energy solutions including, but not limited to, designs and implementation of energy savings projects, energy conservation, energy infrastructure outsourcing, power generation and energy supply, and risk management.

A.2.6.5. Environmental Housekeeping Services (EVS)– All functions related to housekeeping services and janitorial functions, which include trash removal from inside all buildings and recreational facilities designated in Exhibit C.1.1, hazardous waste removal from designated areas, and the provision of all necessary staff, equipment, and cleaning supplies.

A.2.6.6. Facilities Manager – An employee of the Department that is responsible for the management of the Florida State Hospital Facility and Campus.

A.2.6.7. Facility/ies – A building or group of buildings and the surrounding grounds extending to the legal limits of the property. For this contract, the entire legal limits of FSH will be considered.

A.2.6.8. FM Assistant Director – A full-time employee of the Provider, responsible for the overall management of Facilities Management Services exclusively at FSH A.2.6.9. FSH – Florida State Hospital (FSH), located in Chattahoochee, Florida.

A.2.6.10. Grounds Maintenance – Maintenance of exterior landscaping and paving, including lawns, beds and all plants; walks, plazas, drives, parking areas and storm water management facilities; fences, walls, monuments, fountains flag poles, etc. Tasks include fertilizing, mulching, weeding, pest and disease control, watering, mowing, trimming and raking lawns and beds and blowing, vacuuming, sweeping and pressure washing all pavements, emptying of exterior trash receptacles and pick up and disposal of all yard trash and debris.

A.2.6.11. High Dusting – the process of cleaning difficult to reach spots and removing bacteria, dust, and dirt build-up. This includes but is not limited to areas such as air vents, light fixtures, ceilings, pipes, etc.

A.2.6.12. Hazardous Substances – Substances including, but not limited to asbestos; lead;

fuel storage tanks or contents; indoor air pollutants or contaminants; hazardous, toxic, or regulated waste substances; mold; fungi; mildew; pollutants; or contaminants.

A.2.6.13. EVS Assistant Director – A full-time employee of the Provider, responsible for the overall management of Environmental Housekeeping Services exclusively at FSH.

A.2.6.14. Kitchen/Dining Rooms – area of the facility located in Building 11 (Dietary) where Residents eat and dine 7 days a week. Refer to the Campus map in Attachment 1 for building location.

A.2.6.15. Life Safety Preventative Maintenance – Life safety preventative maintenance are the scheduled maintenance of systems and equipment installed in the building to detect fire and products of combustion, notify building occupants, and emergency responders, initiate smoke control systems, initiate fire suppression systems, control, or suppress fires, and facilitate or enhance emergency egress. These systems also shall communicate with other major building systems for fire and smoke control, elevator recall and utilities control.

A.2.6.16. Minor Construction Projects – Construction projects up to $1,500,000 to include but not limited to fabrication, installation, alteration, modification, or other work that adds to, or otherwise improves FSH. Minor Construction Projects may include work needed to build, alter, or add a structure, from land clearance through completion, including excavation, erection, and the assembly and installation of building components and equipment.

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A.2.6.17. Non-Maintenance Activities – Any activities of the FM department's Service Employees other than Preventative Maintenance and corrective maintenance under FM.

Examples include but are not limited to Minor Construction Projects, capital construction support, project management of various projects, relocation of furniture/supplies, or other activities not included specifically as Preventative Maintenance and corrective maintenance in Exhibit C).

A.2.6.18. Powerhouse – FSH’s electrical generating station.

A.2.6.19. Preventive Maintenance – Preventive maintenance is a program of scheduled maintenance activities performed based on a fixed schedule or on equipment runtimes.

A.2.6.20. Office and Support Services Areas – Areas of the facility where the bulk of Rehabilitation Treatment Services at FSH are provided. Housekeeping services delivery for the Programming Services areas include the Adult Recovery Centers.

A.2.6.21. Project – Service tasks defined within the normal scope of work that require additional planning and coordinating (scheduling with FSH staff and/or FSH departments).

A.2.6.22. Residents – Those persons residing in or receiving services from a Mental Health Hospital. This includes individuals served pursuant to Chapter 394 or 916, F.S.

A.2.6.23. Resident Living Area – Area of the facility in which residents reside. 1051, 1052, 1053, 1452, 1453, 1454,1456 (Forensic – Unit 21,23) 1020, 1030, 1034, 1037, 1038, 1042, 1043, 1391(River Junction Correctional Institution - RJCI) 1015, 1012 (Civil Transition Unit 3),1015- Unit 3, 1028 - Unit 14, 1241-Unit 1, 1243-Unit 31/32 (Rehab),1048 (Recreation Hall), 1260 (Central Rehab), 1261 (Freedom House), 1265-Unit 27, 1267 (Endeavour House), 1410 (Lrg. Horticulture- Exp), 1005 (Vocational – Exp); Refer to the Campus map in Attachment 1 for building location information.

A.2.6.24. Terminal Cleaning – Terminal cleaning is a cleaning procedure that is performed when a resident is discharged or transferred from a previously occupied room.

A.2.6.25. Transportation – Travel assistance given to an individual with escort service, if necessary, to and from community facilities and resources as part of a service plan.

A.2.6.26. Work Order – A Work Order (Work Request/Work Order) is a documented response entered into the work order system, the tenant or a Provider’s observation that some equipment, system or material covered by the Contract is inoperable, dysfunctional, deteriorated, or not within normal operating parameters, or that the performance standard of the Contract is not being met.

Work Order response involves analysis of the problem and adjustment of operating or monitoring controls or other immediate corrective action.

A.3. PAYMENT, INVOICE AND RELATED TERMS

There are no additional provisions to this section of the Standard Contract.

A.4. GENERAL TERMS AND CONDITIONS GOVERNING PERFORMANCE

There are no additional provisions to this section of the Standard Contract.

A.5. RECORDS, AUDITS AND DATA SECURITY

There are no additional provisions to this section of the Standard Contract.

A.6. INSPECTIONS, PENALITIES, AND TERMINATION

There are no additional provisions to this section of the Standard Contract.

A.7. OTHER TERMS

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A.8. FEDERAL FUNDS APPLICABILITY

There are no additional provisions to this section of the Standard Contract.

A.9. CLIENT SERVICES APPLICABILITY

There are no additional provisions to this section of the Standard Contract.

A.10. PROPERTY

There are no additional provisions to this section of the Standard Contract.

A.11. AMENDMENT IMPACT

EXHIBIT B - SCOPE OF WORK

B.1. SCOPE OF SERVICE

B.1.1. The Provider shall provide and manage all functions related to the provision of services, including staff, equipment, and supplies for:

B.1.1.1. Environmental Housekeeping Services B.1.1.2. Transportation; including the transport of residents on and off-site, B.1.1.3. Facilities Maintenance Operations, and B.1.1.4. Landscaping Services.

B.1.2. The Provider shall assume managerial responsibility for the operation of the FSH’s existing EVS, Transportation and FM programs including hiring and supervising staff to provide services in those departments and apply the Provider's programs and expertise as appropriate.

B.2. MAJOR CONTRACT GOALS

B.2.1. The Provider shall develop, implement, and maintain organized Environmental Housekeeping Services (EVS), Facilities Maintenance (FM), Landscaping, and Transportation programs in compliance with 59A-3, F.A.C., through the performance of all functions related to the provision of services.

B.2.2. Services should be designed to assist FSH staff with accomplishing FSH's mission to “provide comprehensive mental health treatment services to ensure timely transition to the community.”

Additionally, the Provider shall ensure a clean and sanitary environment in accordance with One Hospital, Agency for Healthcare Administration (AHCA), Commission on Accreditation of Rehabilitation Facilities (CARF), Centers for Medicare & Medicaid Services (CMS), and Joint Commission policies for all occupants, visitors, and FSH staff.

B.2.3. Environmental Housekeeping Services The Provider shall designate an EVS Supervisor to develop, implement, and maintain an effective EVS Plan to ensure that the facility is maintained in compliance with the following:

B.2.3.1. The facility and its contents shall be kept free from dust, dirt, debris, and noxious odors;All rooms and corridors shall be maintained in a clean, safe, and orderly condition, and shall be properly ventilated to prevent condensation, mold growth, and noxious odors;

B.2.3.2. All walls and ceilings, including doors, windows, skylights, screens, and similar closures shall be kept clean;

B.2.3.3. All window coverings, including curtains, blinds, and shades, cubicle curtains and privacy screens; and furniture shall be kept clean and in good condition;

B.2.3.4. Floors shall be kept clean and free from spillage, and non-skid wax shall be used on all waxed floors;

B.2.3.5. Articles in storage shall be elevated from the floor;

B.2.3.6. Aisles in storage areas shall be kept unobstructed;

B.2.3.7. All garbage and refuse from resident areas shall be collected daily and stored in a manner to make it inaccessible to insects and rodents;

B.2.3.8. Garbage or refuse storage rooms, if used, shall be kept clean, shall be vermin-proof, and shall be large enough to store the garbage and refuse containers that accumulate. Outside garbage or refuse storage areas or enclosures shall be large enough to store the garbage and refuse containers that accumulate and shall be kept clean. Outside storage of unprotected plastic bags, wet strength paper bags, or baled units containing garbage or refuse is prohibited. Garbage and refuse containers, dumpsters, and compactor systems located outside shall be stored on or above a smooth surface of non-absorbent material, such as concrete or machine-laid asphalt, that is kept clean and maintained in good repair; and B.2.3.9. Garbage and refuse shall be removed from both interior and outside storage areas as often as necessary, at least bi-weekly to prevent sanitary nuisance conditions. If garbage and refuse are disposed of on the facility premises, the method of disposal shall not create a sanitary nuisance.

B.2.3.10. The Provider shall reduce, by 5% each year, the number of environmental services deficiencies noted per month on environmental inspections.

B.2.4. Facilities Maintenance The Provider shall designate a FM Supervisor to develop, implement, and maintain a written Preventive Maintenance Plan, submitted to the Contract Manager within 30 days of execution, in conjunction with the policies and procedures developed by the Infection Control Committee (See Attachment VI – FSH Infection Control Policies and Procedures), to ensure that the facility is maintained in accordance with the following:

B.2.4.1. The interior and exterior of buildings shall be in good repair, free of hazards, and painted as needed; this includes but is not limited to small projects such as touch-up paint, the painting of offices and hallways;

B.2.4.2. All plumbing fixtures shall be maintained in good repair to assure proper functioning, and provided with back flow prevention devices, when required, to prevent contamination from entering the water supply;

B.2.4.3. All mechanical and electrical equipment shall be maintained in working order, and shall be accessible for cleaning and inspection;

B.2.4.4. Loose, cracked, or peeling wallpaper or paint shall be promptly replaced or repaired to provide a satisfactory finish;

B.2.4.5. The grounds and buildings shall be maintained in a safe and sanitary condition and kept free from refuse, litter, and vermin breeding or harborage areas.

B.2.5. Landscaping B.2.5.1. The Provider is responsible for all Grounds Maintenance, including maintenance of exterior landscaping and paving, including lawns, beds, and all plants; walks, plazas, drives, parking areas and storm water management facilities; fences, walls, fountains, monuments, flag poles, etc. Tasks include fertilizing, mulching, weeding, pest and disease control, watering, mowing, trimming and raking lawns and beds and blowing, vacuuming, sweeping and pressure washing all pavements, emptying of exterior trash receptacles and pick up and disposal of all yard trash and debris daily.

B.2.5.2. The Provider shall provide Landscaping Services for all 620 acres of FSH, including River Junction Correctional Institution – RJC.

B.2.6. Transportation B.2.6.1. The Provider shall designate a Transportation Assistant Director to develop, implement, and maintain a transportation/transport program, in alignment with the policies and procedures of FSH and all governing federal/state regulations.

B.2.6.2. Maintenance of all emergency generators and assists with maintenance of site-wide alternate power source.

B.2.6.3. Maintain all Hospital vehicles and equipment (to include small engines) (attached spreadsheet). Auto Body shop paints and repairs damaged vehicles as needed/directed, tints windows, paints fabrications from Welding & Cabinet Shops, miscellaneous items requested by work order, wash/cleans vehicles.

B.2.6.4. Provide drivers for off-site patient appointments. There are approximately 1,300 Civil patient transports and 500 Forensic patient transports annually. Vehicles used for off-site transports are cars/sedans, vans, stretcher vans, and shuttle buses.

B.2.6.5. Schedule and send drivers for daily mail/distribution runs to headquarters in Tallahassee.

B.2.6.6. Schedule and send drivers to pick up other items as needed: such as replacement parts, supplies and materials.

B.2.6.7. Tracking, recording, and reporting vehicle mileage, fuel consumption, oil changes, preventative maintenance, and adding/remove fleet vehicle to Fleet Management. This includes collecting mileage logs from the units and maintaining vehicle maintenance records on-site.

B.3. SERVICE AREA/LOCATIONS/TIMES

B.3.1. Services shall be primarily provided at the Department of Children & Families, Florida State Hospital, located at 100 N. Main St., Chattahoochee, Florida 32324; however, monthly routine maintenance is provided at outer lying Department locations in Quincy and Marianna (See Attachment IV- Buildings).

B.3.2. Service Times.

B.3.2.1. EVS, FM, Landscaping, and Transportation Services shall be provided in accordance with FSH's operating requirements.

B.3.2.2. The Provider shall be responsible for the daily provision of all services at FSH, 8 hours per day, Monday through Friday, between the standard hours of 7:30 A.M. and 4:00 P.M. (inclusive of a thirty-minute lunch), and four (4) hours per day, Saturday, Sunday and on State Holidays.

B.3.2.3. Staff should be designated for evening coverage of the Powerhouse and 24-hour coverage when boilers are running. Minimal staff must be available for weekend coverage.

B.3.2.4. All shops, to include but not limited to Transportation, Facility Operations tradesmen, such as electricians, carpenters, HVAC mechanics, locksmiths and plumbers, should be available for call-back, seven (7) days a week, 24 hours a day, and shall return to the FSH within forty-five

(45) minutes, whenever emergency maintenance is warranted. Administrative and supervisory staff may similarly be placed on call when warranted.

B.3.2.5. Reductions in service times and any additional holidays that the Provider wants to observe must receive written approval from FSH’s Chief Hospital Administrator, at least sixty (60) days prior to implementing any such changes.

B.3.3. The Provider shall notify the Contract Manager, in writing, fifteen (15) calendar days prior to any changes in their administrative offices that would affect the Department’s ability to contact the Provider relative to providing EVS and FM services.

B.3.4. The total number of buildings requiring EVS and FM will remain the same throughout the term of the contract unless mutually agreed upon and modified by an amendment. However, the usage for each building within the Campus is subject to change based on needs of the Department. Changes in building usage or function may change service locations but will not increase the overall service level required.

B.4. CLIENTS TO BE SERVED

The Provider will not offer direct to client services under this contract.

B.5. CLIENT ELIGIBILITY

There are no additional provisions to this section of the Standard Contract.

B.6. CLIENT DETERMINATION

There are no additional provisions to this section of the Standard Contract.

B.7. EQUIPMENT

B.7.1. Materials, Supplies, and Equipment Required from the Provider

B.7.1.1. The cost of the cleaning materials and supplies, including cleaning chemicals and minor cleaning tools but excluding expendable supplies, needed to perform EVS shall be paid for by the Provider and will be included in the Provider Payment. The transfer of ownership of an item to the Department, except the items purchased with the proceeds of the Financial Commitment, shall occur when used by the Provider.

B.7.1.2. All computer hardware and software, tools, and miscellaneous ancillary equipment that is owned by the Provider or licensed to the Provider by third-parties and that may be used by the Provider to perform FM, if any, will remain the property of the Provider. The Provider will repair, maintain, and replace such computer hardware and software, at no additional cost to the Department. If the Department uses any specialized software in connection with the FM at any time, then Department, at its own cost, will make such software and appropriate hardware available for use by the Provider and FM will incorporate use of that software.

B.7.1.3. The Provider must also provide small hand and power tools needed for the Service Employees to carry out FM.

B.7.2. Materials, Supplies, and Equipment Provided by the Department.

B.7.2.1. The Department will provide all related office space, shop space and storage space.

Expendable supplies needed to perform EVS (with examples of expendable supplies including but not limited to linen, toilet tissue, paper towels, deodorants, body soap, washroom soap, plastic non-biohazard trash container liners), shall be paid for by the Department. The Department will provide for use by the Service Employees the equipment owned by the Department and used in the EVS/Housekeeping department. Such equipment shall remain the property of the Department, and the Department shall be responsible to repair and maintain its equipment. New capital equipment purchased by the Provider for use in EVS shall be paid, repaired, and maintained by the Provider.

B.7.2.2. The Department will provide all equipment with the exception of small hand and power tools needed for FM; alternately, if the Department does not supply such equipment, the Provider may rent or lease it and will invoice the Department for all costs incurred, with written authorization from the Department prior to renting or leasing said equipment.

B.7.2.3. The Department will provide a list of equipment to be provided for FM. The Department will provide major pieces of equipment such as large mowers, vehicles, air handlers, etc. The Provider will provide any additional equipment deemed necessary by the Provider. All Department-owned equipment will remain the property of the Department, to be maintained by the Department {including any of Provider's equipment, after it becomes the property of the Department) in a fully operable condition consistent with manufacturers' specifications and will repair (including provision of replacement parts}, replace, and provide additional equipment as necessary for FM to be performed.

B.7.2.4. The Department will provide all safety equipment for safe performance of FM, including, but not limited to, eye/hearing protections, fall protection devices, eye wash stations and personal protective equipment). The Provider will ensure that all personnel under its control using such equipment are qualified and properly trained in the use of and utilize such equipment according to proper standards.

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EXHIBIT C – TASK LIST

The Provider shall perform all functions necessary for the proper delivery of services including, but not limited to, the following:

C.1. SERVICE TASKS

C.1.1. Environmental Housekeeping Services C.1.1.1. General Conditions:

1. All commercially reasonable and necessary measures shall be taken to ensure the health and safety of FSH’s residents, staff, and visitors. This includes the use of signage and any other precautions taken for the health and safety of all persons on the FSH Campus.

2. Resident Living Areas will be inspected daily by the Provider’s management staff to further support a clean and healthy environment by ensuring all deliverables and performance measures are met.

3. The hours of operation for environmental housekeeping services will be from 7:00 A.M. to 4:30 P.M. each day, including holidays. Some services (i.e., floor care, window cleaning, etc.) may be performed outside of normal hours of operation with prior coordination and approval from the Department’s Contract Manager, which shall not be unreasonably withheld.

4. All Provider supplied cleaning chemicals and supplies must be approved by the Department prior to use within the Facility. A Safety Data Sheet for each cleaning chemical must be filed with the Department’s Contract Manager, which shall not be unreasonably withheld.

5. The Department will supply Paper Towels, Toilet Paper, Hand Soap, Hand Sanitizer, and Trash Liners. The Provider will use FSH’s inventory to replenish each item.

6. The overall appearance of the Facility shall always be tidy and uncluttered.

7. Fire access and exit doors shall be left clear and unhindered.

8. FSH shall be free from unpleasant odors. The Provider shall ensure the source of any foul odor is removed, and the affected area is thoroughly cleaned and sanitized. Any issues causing a foul odor that are outside the scope of work as defined herein shall be communicated to the nearest Department staff and to the Housekeeping Site Manager.

9. Except as otherwise set forth in the Contract, the Provider is responsible for supplying all equipment needed to complete the scope of services.

10. Provision, maintenance, cleaning, storage, and replacement of all cleaning equipment is to be kept by Provider in a manner consistent with health, safety, and industry best practices.

Additionally, all cleaning equipment is subject to inspection by the Department. Immediate removal and prompt repair/replacement must be made for any equipment or product determined to be unacceptable by the Department.

11. Cleaning areas are to be kept clean and organized.

12. Environmental Housekeeping services are to be provided in a manner that does not interfere with patient care.

13. All furniture should be returned to its original position if moved while providing services, unless otherwise directed by the Department.

14. No damage is to be caused to the building, furnishings, fixtures, or equipment.

15. When possible, cleaning products should be environmentally friendly.

16. All equipment and products used in the performance of Environmental Housekeeping Services must remain in good working order and in such condition as not to pose a threat to the health and safety of FSH residents.

17. All housekeeping duties shall be in accordance with the Hospital’s Infection Control Policies and Procedures, and operational standards as defined herein. Copies of the FSH’s current Infection Control Policies and Procedures (Attachment VI) are available upon request to the Department’s Contract Manager.

18. The Provider must maintain a clean and sanitary environment at FSH. This includes, but is not limited to, the overall appearance and smell of each area covered within the scope of this contract.

19. In the event of a medical outbreak and at no additional cost to the Department, all surfaces in the affected room/area, as determined by the Hospital’s Infection Control Department, shall be thoroughly cleaned and disinfected. Temporary reallocation of staff from other assigned areas is acceptable to address the situation if the need is beyond the capacity of the assigned staff to manage. The Provider is responsible to address such requests during the hours of operation each day.

20. For health and safety measures and to minimize the potential of spreading hazardous waste, FSH mandates the use of clean and separate mop heads, and fresh cleaning solution, from one area to another. The use of disposable mop heads is highly recommended, to prevent multiple uses of the same. Mop heads and equipment must remain clean and maintained in proper working condition.

21. Provider shall perform 20% of such other related tasks requested by FSH in connection with the overall goals of the Contract to include but not limited to, staff housing and special projects.

22. Terminal cleaning of resident rooms shall include cleaning and disinfecting of all low-touch and high-touch surfaces, including those that may not be accessible when the room/area was occupied (e.g., patient mattress, bedframe/bed, tops of shelves/ledges, blinds, vents, and floors).

Patient/Resident Living Areas – 7 days per week – 8:00 A.M. to 4:30 P.M. including: each weekday (Monday through Friday), each weekend day (Saturday and Sunday), and each holiday.

• Includes Buildings: 1051, 1052, 1053, 1452, 1453, 1454, 1456 (Forensic – Unit 21, 23) 1020, 1030, 1034, 1037, 1038, 1042, 1043, 1391 (RJCI) 1015, 1012 (Civil Transition Unit 3),1015- Unit 3, 1028 - Unit 14, 1241-Unit 1, 1243-Unit 31/32 (Rehab), 1048 (Recreation Hall), 1260 (Central Rehab), 1261 (Freedom House), 1265-Unit 27, 1267 (Endeavour House), 1410 (Large Horticulture- Exp), 1005 (Vocational – Exp)

Daily Tasks – Weekdays (Monday through Friday) – each day per Resident Living Area:

1. Clean all Bathrooms/Restrooms: Clean and mop floors with approved disinfectant solution using a fresh solution mixture and mop pad for each restroom. Floors shall be clean of all dirt, debris, mildew, and stains. Brush clean urinals and toilets with an approved disinfectant solution, using a fresh solution mixture for each restroom.

Scrub sinks, adjacent counters, and fixtures with an approved disinfectant solution.

Wipe and disinfect toilet seats on both sides, with an approved disinfectant. Spot clean doors and walls using an approved disinfectant and mildew retardant solution. All mirrors, metal surfaces/fixtures and enamel surfaces will be cleaned and polished to a high luster. Remove any spots, stains, and splashes from walls adjacent to sinks, toilets, urinals, and showers. Clean and disinfect showers ensuring that all mildew and soap residue is removed from shower walls and that shower curtains are free of mildew and soap residue. Replenish soap, paper towels, hand sanitizer, and toilet tissue in appropriate dispensers from the Department’s stock.

2. Damp wipe all dispensers with germicidal detergent.

3. Sweep or Dust mop Lobby, Hallway, and Common Areas, and elevators

4. Terminal clean rooms as instructed – i.e., MRSA, C-Diff., Discharge, etc.

5. Following a Resident accident (feces or urine spillage), after staff clean up, completely clean all vertical and horizontal surfaces with a disinfectant and deodorizer.

6. Spot-clean all doors, walls, glass, inserts, mirrors, and cabinets.

7. Clean and disinfect all water fountains, sinks, and faucets with an approved disinfectant.

8. Clean and disinfect Seclusion Room and furniture.

9. Clean and disinfect Quiet Room and furniture.

10. Clean and sanitize Nursing Station.

11. Living Area Dining Rooms: Clean and mop floors with approved disinfectant solution.

Damp wipe counters, tables, furniture after each meal during hours of operation.

12. Lobby, Dayrooms, and Common Areas: Dust all counters, tables, chairs, desks, planters, ledges, shelves, and cabinets.

13. Damp wipe phones, doorknobs, counters, treatment surfaces and furniture with approved disinfectant solution.

14. Empty all trash into designated refuse containers. Clean and disinfect all waste containers and replace trash liners.

15. Resident Rooms: Dust, Damp mop all Resident rooms – using a fresh solution mixture and mop pad for each area. Damp wipe ledges, furniture, and windowsills.

16. Exterior: Sweep front and rear entry/exit ways, and patio. Empty, clean, and disinfect outside waste containers and replace trash liners. Remove trash from grounds at entry/exit ways and on patio. Clean entrance doors and frames at all entrances/exits including glass where applicable.

Daily Tasks – Weekend Days (Saturday through Sunday) and Holidays (each day) – each day per Resident Living Area:

1. Clean all Bathrooms/Restrooms: Clean and mop floors with approved disinfectant solution using a fresh solution mixture and mop pad for each restroom. Floors shall be clean of all dirt, debris, mildew, and stains. Brush clean urinals and toilets with an approved disinfectant solution, using a fresh solution mixture for each restroom.

Scrub sinks, adjacent counters, and fixtures with an approved disinfectant solution.

Wipe and disinfect toilet seats on both sides, with an approved disinfectant. Spot clean doors and walls using an approved disinfectant and mildew retardant solution.

All mirrors, metal surfaces/fixtures and enamel surfaces will be cleaned and polished to a high luster. Remove any spots, stains, and splashes from walls adjacent to sinks, toilets, urinals, and showers. Clean and disinfect showers ensuring that all mildew and soap residue is removed from shower walls and that shower curtains are free of mildew and soap residue. Replenish soap, paper towels, hand sanitizer, and toilet tissue in appropriate dispensers from the Department’s stock.

2. Damp wipe all dispensers with approved disinfectant.

3. Following a Resident accident (feces or urine spillage), after staff clean up, completely clean all vertical and horizontal surfaces with a disinfectant and deodorizer.

4. Resident Living Area Dining Rooms: Clean and mop floors with approved disinfectant solution. Damp wipe counters, tables, and furniture.

5. Empty all trash into designated refuse containers. Clean and disinfect all waste containers and replace trash liners.

Weekly Tasks – Minimum 1x per Week

1. Damp mop floors with approved disinfectant solution using a fresh solution mixture and mop pad for each room, lobby, foyer, and hallway.

2. Buff floors in lobby, common rooms, and all high traffic areas.

3. Dust all ledges, counters, tables, chairs, desks, planters, ledges, shelves, and cabinets.

4. Perform high dusting and remove any cobwebs

5. Sweep and damp mop floors in Med Room, Chart Room, Group/Treatment Room, and Exam Room. Damp wipe all windowsills, counters, treatment surfaces and furniture with an approved disinfectant.

6. Vacuum any carpeted rooms/areas.

7. Dust and Damp mop floors, and clean basins in Janitor’s Closet and Mop Closet.

Empty mop buckets and remove any waste material.

8. Clean baseboards and comers.

9. Clean behind day room chairs and furniture

10. Clean and dust appliances and surfaces in Laundry Room. Sweep and Damp mop floors.

11. Sweep and damp mop floors in Linen Room. Dust shelves, and damp wipe windowsill and ledges.

Monthly Tasks – Minimum 1x per Month

1. Clean interior windows and inside window screens.

2. Buff all Resident room floors.

3. Dust HVAC vents.

Quarterly Tasks – Minimum 4x per year and at least once per quarter

1. Clean and sanitize ice machines.

2. Completely wash partitions and spot clean walls to remove graffiti and associated marks.

3. Deep clean day room and lobby chairs.

Yearly Tasks – Minimum 1x per Year

1. Clean exterior windows on single story buildings.

2. Strip and refinish all floors using a minimum of 4 coats of wax each year. Top

Scrubbing and recoating are acceptable when appropriate to maintain a clean, durable, and glossy appearance. FSH desires a minimum of 6 coats of wax in high traffic areas.

Dining Rooms – 7 days per week – 7:00 A.M. to 4:30 P.M. (Monday through Sunday), including holidays

• Includes Building: Building 1007 – Kitchen/Dining Daily Tasks – (Monday through Sunday):

1. Clean and mop floors with approved disinfectant solution. Damp wipe counters, tables, and furniture after meals at Breakfast and Lunch. Floors shall be clean of all dirt, debris, mildew, and stains.

2. Empty all trash into designated refuse containers. Clean and disinfect all waste containers and replace trash liners.

3. Clean and disinfect all water fountains, sinks, and faucets with an approved disinfectant immediately following meals at Breakfast and Lunch.

4. Clean all Bathrooms/Restrooms: Clean and damp mop floors with approved disinfectant solution using a fresh solution mixture and mop pad for each restroom.

Floors shall be clean of all dirt, debris, mildew, and stains. Brush clean urinals and toilets with an approved disinfectant solution, using a fresh solution mixture for each restroom. Scrub sinks, adjacent counters, and fixtures with an approved disinfectant solution. Wipe and disinfect toilet seats on both sides, with an approved disinfectant.

Spot clean doors and walls using an approved disinfectant and mildew retardant solution. All mirrors, metal surfaces/fixtures and enamel surfaces will be cleaned and polished to a high luster. Remove any spots, stains, and splashes from walls adjacent to sinks, toilets, and urinals. Replenish soap, paper towels, hand sanitizer, and toilet tissue in appropriate dispensers from the Department’s stock.

5. Exterior: Sweep entry/exit ways. Empty, clean, and disinfect outside waste containers and replace trash liners. Remove trash from grounds at entry/exit ways.

Clean entrance doors and frames at all entrances/exits including glass where applicable.

Weekly Tasks – Minimum 1x per Week

1. Dust, and damp wipe walls, windowsills, ledges, doorknobs, counters, and tabletops

(and legs) in dining areas and with approved disinfectant solution.

2. Perform high dusting and remove any cobwebs.

3. Sweep/damp mop/vacuum mats as applicable.

Monthly Tasks – Minimum 1x per Month

1. Clean interior windows.

2. Buff all applicable floors.

3. Dust HVAC vents.

4. Spot clean walls to remove graffiti and associated marks.

1. Clean exterior windows on two-story buildings

2. Strip and refinish all applicable floors using a minimum of 4 coats of wax each year.

Top Scrubbing and recoating are acceptable when appropriate to maintain a clean, durable, and glossy appearance. FSH desires a minimum of 6 coats of wax in high traffic areas.

Main Canteen – 6 days per week -- 8:00 AM to 12:30 PM, 1:30 PM to 4:00 PM (Monday through Friday) 8:00 AM to 11:30 P.M, 12:30 PM to 3:00 PM (Saturday)

• Includes Building 1261 Daily Tasks - Weekdays (Monday through Friday)

1. Empty all trash into designated refuse containers. Clean and disinfect all waste containers and replace trash liners.

2. Clean and disinfect all water fountains, sinks, and faucets with an approved disinfectant.

3. Clean all Bathrooms/Restrooms: Clean and mop floors with approved disinfectant solution using a fresh solution mixture and mop pad for each restroom. Floors shall be clean of all dirt, debris, mildew, and stains. Brush clean urinals and toilets with an approved disinfectant solution, using a fresh solution mixture for each restroom.

Scrub sinks, adjacent counters and fixtures with an approved disinfectant solution.

Wipe and disinfect toilet seats on both sides, with an approved disinfectant. Spot clean doors and walls using an approved disinfectant and mildew retardant solution.

All mirrors, metal surfaces/fixtures and enamel surfaces will be cleaned and polished to a high luster. Remove any spots, stains, and splashes from walls adjacent to sinks, toilets, and urinals. Replenish soap, paper towels, hand sanitizer, and toilet tissue in appropriate dispensers from the Department’s stock.

Weekly Tasks – Minimum 2x per Week

1. Sweep/vacuum floors, mats, and rugs as applicable throughout. Request access from Security or Direct Care Staff to any locked areas.

2. Damp wipe tabletops with an approved disinfectant

3. Buff Floors in the Canteen

Monthly Tasks – Minimum 1x per Month

1. Damp mop rooms and accessible office floors (request access to any locked areas) with approved disinfectant solution using a fresh solution mixture and mop pad for each area.

2. Buff all applicable floors

3. Dust HVAC vents

Quarterly Tasks – Minimum once every three months

1. Spot clean walls to remove graffiti and associated marks.

2. Perform high dusting and remove any cobwebs.

3. Dust, and Damp wipe windowsills, ledges, doors and door frames, chairs, doorknobs, counters, tabletops (and legs), and other office furniture in classrooms, lobbies, and offices with approved disinfectant solution.

1. Strip and refinish applicable floors using a minimum of 4 coats of wax each year.

Scrubbing/Top Scrubbing and recoating is acceptable when appropriate to maintain a clean, durable, and glossy appearance. FSH desires a minimum of 6 coats of wax in high traffic areas.

2. Shampoo/Clean all carpeted areas.

Forensic and Central Canteen – 5 days per week – (Monday through Friday) 8:00 A.M. to 3:30 P.M Central (Closed 12:30 – 1:30 PM) 8:00 A.M. to 2:45 PM Forensic (Closed 12:15 – 1:30 PM)

• Includes Building 1451 and 1051

1. Daily Tasks - Weekdays (Monday through Friday) Empty all trash into designated refuse containers. Clean and disinfect all waste containers and replace trash liners.

2. Clean and disinfect all water fountains, sinks, and faucets with an approved disinfectant.

3. Clean all Bathrooms/Restrooms: Clean and mop floors with approved disinfectant solution using a fresh solution mixture and mop pad for each restroom. Floors shall be clean of all dirt, debris, mildew, and stains. Brush clean urinals and toilets with an approved disinfectant solution, using a fresh solution mixture for each restroom. Scrub sinks, adjacent counters and fixtures with an approved disinfectant solution. Wipe and disinfect toilet seats on both sides, with an approved disinfectant. Spot clean doors and walls using an approved disinfectant and mildew retardant solution. All mirrors, metal surfaces/fixtures and enamel surfaces will be cleaned and polished to a high luster. Remove any spots, stains, and splashes from walls adjacent to sinks, toilets, and urinals. Replenish soap, paper towels, hand sanitizer, and toilet tissue in appropriate dispensers from the Department’s stock.

Weekly Tasks – Minimum 2x per Week

1. Sweep/vacuum floors, mats, and rugs as applicable throughout area. Request access to any locked areas.

2. Damp wipe tabletops with an approved disinfectant

3. Buff floors in the Canteen

Monthly Tasks – Minimum 1x per Month

1. Damp mop rooms and accessible office floors (request access to any locked areas) with approved disinfectant solution using a fresh solution mixture and mop pad for each area.

2. Buff all applicable floors

3. Dust HVAC vents

Quarterly Tasks – Minimum 4x per Year; at least once per quarter

1. Spot-clean walls to remove graffiti and associated marks.

2. Perform high dusting and remove any cobwebs.

3. Dust, and Damp wipe windowsills, ledges, doors and door frames, chairs, doorknobs, counters, tabletops (and legs), and other office furniture in classrooms, lobbies, and offices with approved disinfectant solution.

1. Strip and refinish applicable floors using a minimum of 4 coats of wax each year.

Scrubbing/Top Scrubbing and recoating is acceptable when appropriate to maintain a clean, durable, and glossy appearance. FSH desires a minimum of 6 coats of wax in high traffic areas.

2. Shampoo/Clean applicable carpeted areas.

Gymnasium – 2 days per week and upon request for events -- (Monday through Friday)

• Includes Building: 1245 Weekly Tasks – Minimum 2x per Week

1. Clean all Bathrooms/Restrooms: Clean and mop floors with approved disinfectant solution using a fresh solution mixture and mop pad for each restroom. Floors shall be clean of all dirt, debris, mildew, and stains. Brush clean urinals and toilets with an approved disinfectant solution, using a fresh solution mixture for each restroom.

Scrub sinks, adjacent counters, and fixtures with an approved disinfectant solution.

Wipe and disinfect toilet seats on both sides, with an approved disinfectant. Spot clean doors and walls using an approved disinfectant and mildew retardant solution.

All mirrors, metal surfaces/fixtures and enamel surfaces will be cleaned and polished to a high luster. Remove any spots, stains, and splashes from walls adjacent to sinks, toilets, and urinals. Replenish soap, paper towels, hand sanitizer, and toilet tissue in appropriate dispensers from the Department’s stock.

2. Empty all trash into designated refuse containers. Clean and disinfect all waste containers and replace trash liners.

3. Clean and disinfect all water fountains, sinks, and faucets with an approved disinfectant.

4. Sweep or dust-mop Lobby, Hallway, Offices, and Common Areas.

5. Sweep Entry/Exit ways, including mats.

Weekly Tasks – Minimum 1x per Week

1. Sweep/vacuum floors, mats, and rugs as applicable. Request access to any locked areas.

2. Damp wipe tabletops with an approved disinfectant.

Monthly Tasks – Minimum 1x per Month

1. Damp mop rooms and accessible office floors (request access to any locked areas) with approved disinfectant solution using a fresh solution mixture and mop pad for each area.

2. Buff Floors.

Quarterly Tasks – Minimum 4x per Year (once per quarter)

1. Spot clean walls to remove graffiti and associated marks.

2. Perform high dusting and remove any cobwebs.

3. Dust, and damp wipe HVAC vents, windowsills, ledges, doors and door frames, chairs, doorknobs, counters, tabletops (and legs), and other office furniture in classrooms, lobbies, and offices with approved disinfectant solution.

1. Strip and refinish applicable floors using a minimum of 4 coats of wax each year.

Scrubbing/Top Scrubbing and recoating is acceptable when appropriate to maintain a clean, durable, and glossy appearance. FSH desires a minimum of 6 coats of wax in high traffic areas.

2. Shampoo/Clean applicable carpeted areas.

Office and Support Areas: 5 days per week - 8:00 A.M. to 4:30 P.M. – (Monday through Friday); 2 days per week -- (Monday through Friday); 1 day per weekday – (Monday through Friday)

• 5 days per week -- Includes Buildings:1248 (Volunteer Services), 1249 (HR/Program Planning/Risk Management/Adult Services etc.), 1235, 1238 (Pharmacy/Lab), 1153 Purchasing

Daily Tasks - Weekdays (Monday through Friday)

1. Empty all trash into designated refuse containers. Clean and disinfect all waste containers and replace trash liners.

2. Clean and disinfect all water fountains, sinks, and faucets with an approved disinfectant.

3. Clean all Bathrooms/Restrooms: Clean and mop floors with approved disinfectant solution using a fresh solution mixture and mop pad for each restroom. Floors shall be clean of all dirt, debris, mildew, and stains. Brush clean urinals and toilets with an approved disinfectant solution, using a fresh solution mixture for each restroom.

Scrub sinks, adjacent counters, and fixtures with an approved disinfectant solution.

Wipe and disinfect toilet seats on both sides, with an approved disinfectant. Spot clean doors and walls using an approved disinfectant and mildew retardant solution.

All mirrors, metal surfaces/fixtures and enamel surfaces will be cleaned and polished to a high luster. Remove any spots, stains, and splashes from walls adjacent to sinks, toilets, and urinals. Replenish soap, paper towels, hand sanitizer, and toilet tissue in appropriate dispensers from the Department’s stock.

4. Damp wipe all dispensers with germicidal detergent.

5. Doctor on call area: In addition to the other daily tasks, change linens, make bed, and place soiled linens in laundry chute.

6. Sweep or Dust mop Lobby, Hallway, and Common Areas

7. Spot-clean all doors, walls, glass, inserts, mirrors, and cabinets

8. Damp wipe phones, doorknobs, counters, treatment surfaces and furniture with approved disinfectant solution.

9. Entry/Exit and Exterior: Sweep front and rear entry/exit ways, and patio. Empty, clean, and disinfect outside waste containers and replace trash liners. Remove trash from grounds at entry/exit ways and on patio. Clean entrance doors and frames at all entrances/exits including glass where applicable.

Weekly Tasks – Minimum 1x per Week

1. Sweep/vacuum floors, mats, and rugs as applicable. Request access to any locked areas.

2. Damp wipe tabletops with an approved disinfectant Monthly Tasks – Minimum 1x per Month

1. Damp mop rooms and accessible office floors (request access to any locked areas) with approved disinfectant solution using a fresh solution mixture and mop pad for each area.

2. Buff Floors Quarterly Tasks – Minimum 4x per Year and at least once per quarter

1. Spot-clean walls to remove graffiti and associated marks.

2. Perform high dusting and remove any cobwebs.

3. Dust, and Damp wipe HVAC vents, windowsills, ledges, doors and door frames, chairs, doorknobs, counters, tabletops (and legs), and other office furniture in classrooms, lobbies, and offices with approved disinfectant solution.

Yearly Tasks – Minimum 1x per Year

1. Strip and refinish applicable floors using a minimum of 4 coats of wax each year.

Scrubbing/Top Scrubbing and recoating is acceptable when appropriate to maintain a clean, durable, and glossy appearance. FSH desires a minimum of 6 coats of wax in high traffic areas.

2. Shampoo/Clean applicable carpeted areas Warehouse Area: 2 Days per week -- (Monday through Friday).

• Includes Building: 19 (Warehouse/Purchasing/Maintenance/Engineering -- office spaces, office space floors, and bathrooms only)

Daily Tasks – Minimum 2x per Week

1. Empty all trash into designated refuse containers. Clean and disinfect all waste containers and replace trash liners.

2. Clean and disinfect all water fountains, sinks, and faucets with an approved disinfectant.

3. Clean all Bathrooms/Restrooms: Clean and mop floors with approved disinfectant solution using a fresh solution mixture and mop pad for each restroom. Floors shall be clean of all dirt, debris, mildew, and stains. Brush clean urinals and toilets with an approved disinfectant solution, using a fresh solution mixture for each restroom.

Scrub sinks, adjacent counters, and fixtures with an approved disinfectant solution.

Wipe and disinfect toilet seats on both sides, with an approved disinfectant. Spot clean doors and walls using an approved disinfectant and mildew retardant solution.

All mirrors, metal surfaces/fixtures and enamel surfaces will be cleaned and polished to a high luster.