DBLFT_Fleet_PEMB_Pre-Bid_Invites.docx

This is a pre-bid meeting invitation list for Volusia County, Florida's Tomoka Farms Landfill Fleet Management Solid Waste Shop project. The project involves the construction of a new 4,720 square foot open-air pre-engineered metal building (PEMB) canopy structure to provide covered workspace for fleet vehicle maintenance and repair operations adjacent to an existing maintenance facility in Port Orange, Florida. The structure will feature a 21'-6" eave height, pre-finished metal roof panels, concrete slab, oil/water separator, compressed air system extension, and LED lighting, with complete electrical and plumbing systems included. A non-mandatory pre-bid meeting is scheduled for October 30, 2025, at 3:30 pm, with sealed bids due on November 20, 2025, at 3:01 pm. The project timeline includes 150 total days with 120 days designated for substantial completion. Five pre-bid invitees are listed: Jose R. Alvarez, Terrence Reilly, and Brian Jones from Volusia County, Robert Gilmore from Volusia County, and Brenton Daily from Bentley Group Inc.

The estimated project construction cost is $250,000.00, awarded on a lump sum basis to a single responsive and responsible bidder. Bidders must hold a Florida Certified General or Building Contractor license and comply with E-verify requirements. Performance and payment bonds are required due to the project value exceeding $200,000. Liquidated damages are assessed at $225 per day for delays beyond the completion date. Local businesses with at least six months of operation may receive preference, though no specific disadvantaged business enterprise set-asides are designated. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability, Auto Liability, and Builder's Risk insurance. Funding is drawn from multiple county account numbers: 513-860-0300-6300 and 450-760-5000-6300. Subcontractors must be pre-approved, and any changes require prior approval from the County Project Manager. The project is overseen by Volusia County's Business Services/Facility Management department.