DBLFT_Fleet_PEMB_Pre-Bid_Invites.docx

This is a pre-bid meeting invitee list for Volusia County, Florida's Invitation for Bid (IFB) #25-B-155LL, which seeks construction of a new open-air pre-engineered metal building (PEMB) canopy structure at the Tomoka Farms Landfill in Port Orange. The project involves constructing a 4,720 square foot covered workspace for fleet vehicle maintenance and repair operations, including site preparation, civil work, structural construction, plumbing, and electrical systems. The structure will feature a rigid frame design with a 21'-6" eave height, pre-finished metal roof panels, concrete slab, oil/water separator, compressed air system extension, and LED lighting. A non-mandatory pre-bid meeting is scheduled for October 30, 2025, at 3:30 pm, with sealed bids due on November 20, 2025, at 3:01 pm. The project timeline requires 120 days for substantial completion with a total project duration of 150 days, with liquidated damages assessed at $225 per day for delays beyond the completion date.

Bidders must hold a Florida Certified General or Building Contractor license and comply with E-verify requirements. The estimated project construction cost is $250,000.00, with funding drawn from county account numbers 513-860-0300-6300 and 450-760-5000-6300. Contractors must provide performance and payment bonds due to the project value exceeding $200,000, along with comprehensive insurance coverage including Workers' Compensation, Commercial General Liability, Auto Liability, and Builder's Risk insurance. Local businesses with at least six months of operation may receive preference. The contract will be awarded on a lump sum basis to a single responsive and responsible bidder, with the County's Business Services/Facility Management department overseeing project execution. Subcontractors must be pre-approved, and any modifications require prior approval from the County Project Manager.