DB SOW_Fresno VA_B1 Tiebacks_Final.pdf

STATEMENT OF WORK

Department of Veterans Affairs

Fresno VA Medical Center, California 93703

Project Number: 570-26-611

Install Tieback Roof Anchors Building 1

October 2nd, 2025

1. PROJECT PURPOSE AND INTENT.

1.1. The primary purpose of this project is to Install Tieback Roof Anchors Building 1 in Fresno VA Medical Center which located at 2615 E Clinton Avenue, Fresno, CA 93703.

1.2. Building 1 roofs are cast-in-place concrete slabs approximately 4" thick with #3 bars @ 11" o.c. spanning to beams and girders. Davit anchors must support a factored ultimate load of 5,000 lbs in any direction. Several roof areas contain obstructions (MEP units, conduit, solar panels) that require coordinated design for anchor placement

1.3. The Design Build (DB) contractor must furnish:

1.3.1 Design: all design Architect Engineer (A.E) services, equipment, materials, supplies, investigations and project supervision, and construction period services associated with this contract. Design must meet Veterans Affairs Design Guides and Design Criteria and Veterans Affairs Master Specifications at the technical information library TIL (www.cfm.va.gov/TIL). Design must follow all current applicable codes, including:

International Building Code (I.B.C) National Fire Protection Association (N.F.P.A) Occupational Safety and Health Administration (O.S.H.A) Veterans Affairs Plumbing Design Manual.

Veterans Affairs Health Directive 1061 design standard for protection against Health Care Associated (H.C.A) Legionella Disease (L.D)

1.3.2 Contractor shall provide all the equipment, labor, materials, tools and supplies required for construction of the project in accordance with the drawings and specifications including Davis Bacon Wage Rate (year was awarded)

1.3.3 The Design Build contractor will be responsible for providing a complete set of construction specifications along with design drawings, engineer calculations for this project

2 PROJECT OBJECTIVES.

2.1.1 Building 1 is a Main Building.

2.1.2 It is a 7 stories structure, employs a gravity system structural design.

2.1.3 Building 1 consists of reinforced concrete slab over metal deck, concrete pan joists, concrete beams, exterior walls, and concrete columns along the the building.

2.1.4 Roof level is covered with rocks and gravel on the top, also known as a tap and gravel roof.

2.1.5 Building 1 roofs are cast-in-place concrete slabs approximately 4" thick with #3 bars @ 11" o.c. spanning to beams and girders

2.1.6 The refrigeration room, which has been repeatedly patched in as a manner that increases the difficulty of the mitigation at the roof and this permeation appears to extend along the air vent of the refrigeration room.

2.1.9 Clogged drains from the water flowing off the roof and it causes the ponding water on the flat roof.

2.2. The Design Build Contractor:

2.2.1 DB Contractor shall provide complete design services for permanent window-washing davit anchor systems, including evaluation of existing roof and parapet structures, engineering calculations, and preparation of construction documents compliant with OSHA, OHS, and VA Master Specifications).

2.2.2 Confirm the existing construction, dimensions, and conditions of the roof and parapet.

2.2.3. Collaborate with VA stakeholders to determine the appropriate davit system type, platform width, and anchor spacing.

2.2.4 Develop designs for post-installed base plates, thru-bolt plates, and temporary parapet clamps, where applicable.

2.2.5. Provide sealed structural calculations that ensure compliance with the required load specifications. Additionally, the A/E shall prepare comprehensive and biddable construction documents, which will include detailed plans, specifications, and notes regarding corrosion protection.

3. PROJECT SCOPE:

3.1.1. The scope of this project shall provide complete design services for permanent window-washing davit anchor systems, including evaluation of existing roof and parapet structures, engineering calculations, and preparation of construction documents compliant with OSHA, OHS, and VA Master Specifications for Install Tieback Roof Anchors Building 1.

3.1.2. All construction work is to be done during normal hours, 6:30AM to

4:00PM. Any work that creates noise loud enough to impact patient operations, disturb patients or staff is to be accomplished after working hours.

3.1.3. All outages and outages are after hours. Submit outage notice 14 days in advance, first come first serve of the outage date for approval.

3.1.4. The National Environment Policy Act (NEPA) and environmental documentation required must be developed and managed by the Design Build Contractor.

3.1.5. In addition, the Architect Engineer (A.E) Design requirements. The scope of AE services shall include the following:

3.1.6. Preliminary site investigation of the project location.

3.1.7. Development of a complete Professional Engineer stamped and signed design package including all appropriate trades which should include architect, civil, electrical, mechanical, plumbing, structural for the project.

3.1.8. Development of a complete stamped and signed design package including all appropriate trades which, at a minimum, should include architect, civil, structural, mechanical, electrical and plumbing for the project.

3.1.9. Construction period services include, but not limited to submittal review, Request for Information to review and responses, weekly construction meeting, once a month visit entire construction period service. Reviews and emergency phone or on-site responses as issues arise.

4. QUALITY ASSURANCE/QUALITY CONTROL (Q.A / Q.C):

4.1. The Design Build Contractor must develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. A third-party review is required at 65%. The requirements are as follows:

4.1.2. Provide an outline of the actions that Architect Engineer Firm take during the design process.

4.1.3. Two Weeks after Receipt of the Notice to Proceed: Submit a detailed Quality Assurance and Quality Control Plan describing each step that be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

4.1.4. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

5. CRITICAL PATH METHOD PHASING MEETINGS:

5.1.

5.2.

The Design Build Contractor must meet with the Fresno VA Medical Center, Contracting Officer Representative (C.O.R) to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints exist that influence the Contractor's approach to the construction project.

The Contractor shall be responsible for recording the phasing requirements. Parking impacts, pedestrian traffic, and Off Highway Vehicle (O.H.V) traffic should all be considered; the station cannot suffer construction impacts that unduly inhibit patient flow, or the site traffic flow.

Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the Fresno VA Medical Center Contracting Officer Representative and Safety Officer. The Department of Veterans Affairs reviews these submission(s) and returns comments to the contractor within two weeks of receipt. The contractor then uses this information in preparing their schematic, design development, and construction document submissions.

6. SCHEDULE FOR DESIGN BUILD & CONSTRUCTION TIME

ACTION CALENDAR

DAYS

Kick-Off Meeting and Preliminary Site Review

20 Notice to Proceed

35% Design Submittal & Meeting 15 Kick Off Meeting

35% Veteran Affairs Comments 15 35% Design Submittal & Meeting

65% Design Submittal and Meeting 15 35% VA Comments

*Start Site Preparation for

Trailer after 65% turn in

65% Veterans Affairs Comments 15 65% Design Submittal & Meeting

95% Design Submittal & Meeting 15 65% Veteran Affairs Comments

100% Veteran Affairs comments 10 100% Design Submittal & Meeting

100% Final Documents Submittal 15 100% Veterans Affairs comments

For the Design phase

(4 months)

For the Construction Phase

(4 months)

Total Contract time (120 + 120) = 240 days

7. DESIGN REQUIREMENT

7.1. Veterans Affair design instructions, guide specifications and reference material are available at the VA Office of Facilities Management website http://www.cfm.va.gov/TIL/. This design shall substantially meet all VA requirements.

7.2. Utilize Architect Engineer Submission Instructions, Volume C as detailed at VA website http://www.cfm.va.gov/cfm/contract/ae/aesubmin.doc unless otherwise changed by this Scope of Work (SOW).

7.3. Site Design Data: The Architect Engineer shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents per this Statement of Work.

8. DESIGN DELIVERABLES

8.1. Construction Schedule. A construction schedule indicating phasing, durations, and critical site visit milestones for the AE (and consultants).

8.2. Veteran Affairs Criteria Deviation Log. VA criteria must be strictly followed unless approved otherwise by the Contracting Officer. Any approved deviations must be maintained in a Deviation Log.

8.3. Submittal Register identifying every submittal required by the drawing specifications. The AE must provide a draft submittal register at the 100% drawing submittal and a final submittal with the Bid Documents.

8.4. Drawings and Specifications. The items specified below may not include all required deliverables. Provide other required deliverables as required in the Veterans Affairs Technical Information Library.

8.5. Submittals:

8.5.1 Hard Copy: Specifications must be single spaced, double sided, 3-hole (3/8th inch holes) punch, in a notebook. Drawings must be on 24-lb bond paper, bound unless otherwise noted. Drawing size: full size 42x30, half size 22x16.

8.5.2. Electronic Files (AutoCAD, PDF, Word, etc.). Must be provided in an editable format. Electronic filenames must include both the drawing and specification number and the drawing and specification name in the order.

8.5.3. 35% Design Submission: Hard copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections.), and construction schedule. Electronic: One CD containing separate files for each drawing in AutoCAD and PDF; construction schedule; specs in Microsoft Word.

8.5.4. 65% Design Submission: Hard Copy: 3 full-size set of drawings, 3 half-size, specifications (table of contents indicating intended spec sections), construction schedule. Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, etc.

8.5.5. 100% Design Submission: Hard copy: 3 full-size set of drawings, 3 half size, specifications; construction schedule. Electronic: Electronic: One CD containing separate files for each drawing and rendering (in AutoCAD and PDF), construction schedule, specs in both MS Word and PDF, VA Criteria Deviation Log, design calculations, etc.

8.5.6. 100% Final Documents: Hard copy: 3 full-size sets of drawings (one loose), 5 half size set of drawings; 3 sets of specifications; construction schedule; design calculations. Electronic: one CD containing: separate files for each drawing in AutoCAD and PDF; one fully bookmarked PDF file containing all the drawings;

one Word file containing all the specification sections; a Word file for each specification section; one PDF file containing all the specification sections; a PDF file for each specification section, submittal log; VA Criteria Deviation Log, construction schedule; design calculations.

8.5.7. Record Drawings: Hardcopy: One set full-size 24-lb bond paper. Electronic copy:

two CDs each containing: each drawing to be a separate file, both in DWG and PDF (the DWG format must be unprotected to permit future editing); and one fully bookmarked PDF file containing all the drawings.

9. CONSTRUCTION SUPPORT SERVICES

9.1 The Architect Engineer shall perform field reconnaissance, surveys, and site investigations required to obtain engineering information and design data for the accomplishment of the contract documents. Specific site visit milestones be identified in the construction schedule – textual trip reports are required within two days following the visit. In addition to scheduled visits (weekly production meetings and specific construction schedule milestones) unscheduled visits, Submittal and Shop Drawing Reviews. The Design Build (D.B) Architect Engineer (A.E) shall perform submittal reviews and provide recommendations for the range of acceptance to rejection. Unless otherwise agreed, Department of Veteran Affairs determines the outcome of submittals.

9.2 Production Meeting participation. Weekly production meetings will be held at the job site. If the A/E is within a 60-mile radius of the jobsite, then face to face attendance is required by the A/E, otherwise, phone attendance is acceptable.

9.3 Project record drawings - The Design Build (D.B) contractor maintains a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications.

The project record drawings always be available for review by the Contracting Officer Representative (C.O.R)

9.4 Perform submittal and shop drawing reviews. The AE must perform submittal reviews and provide recommendations for the range of acceptance to rejection.

Responses must be due within 14 calendar days of receipt.

9.5 Provide site inspection visits as requested by the Contracting Officer or Contracting Officer Representative (C.O.R) and provide immediate on-site comments. Forward formal inspection reports to the COR no later than seven (7) calendar days after the site visit.

9.6 Review and prepare response to construction contractor Request for Information (R.F.I) and submittals forwarded. Veterans Affairs shall be included in all RFI, and submittals review and responses.

10 RISK CONTROL

10.1.1 The Department of Veterans Affairs, Fresno Medical Center is an active hospital, and therefore, requires consideration to those areas with patients and staff.

10.1.2 The Contractor shall be responsible for the administration and management of all aspects of this Scope of Work Design Build. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

10.1.3 The Government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

10.1.4 The parties agree that the Contractor’s personnel working because of this contract must not be considered Veteran Affairs employees for any purpose and must be considered employees of the Contractor.

11 SECURITY

11.1.1 Contractors do not need and must not be allowed access to any Veteran Affairs personnel or Veterans Affairs patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this Design Build Scope of Work. Additionally, the contractor does not need and must not be allowed access to Veterans Affairs sensitive information in the performance of the requirements of this Design Build Statement of Work.

11.1.2 The contractor shall not connect contractor-owned Information Technology (I.T) devices (laptop computer or remote connection from a contractor system) to a Veterans Affairs internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

11.1.3 Contractors, contractor personnel, subcontractors, and subcontractor personnel must be subject to the same Federal laws, regulations, standards, and Veteran Affairs Directives and Handbooks as Veteran Affairs and Veteran Affairs personnel regarding information and information system security.

12 Records Management Language for Contracts Required

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

12.1.1 Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C.

552a); 36 CFR Part 1222 and Part 1228.

12.1.2 Contractor must treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency must have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

12.1.3 The Contractor must not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

12.1.4 The Contractor must not retain, use, sell, or disseminate copies of any deliverables that contain information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

12.1.5 The Contractor must not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

12.1.6 The Government Agency owns the rights to all data/records produced as part of this contract.

12.1.7 The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

12.1.8 The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

12.1.9 No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

12.1.10Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

13 APPLICABLE REFERENCES

VA Standard Title and Section

Accessibility (PG-18-13)

Architect Engineer (A.E) Submission Instructions (PG-18-15)

Architect Engineer (A.E) Design Submission Requirements (Submittal Guide PG-18-15)

Design Manuals (PG-18-10)

Design Guides (PG-18-12)

Environmental Compliance Manual (PG-18-17)

Equipment Guide (PG-18-5)

Equipment Inspection Manual (Program Guide 7610.2)

Fire Protection Design Manual - Fourth Edition

International Building Code 2024 edition, also known as ICC IBC-2022

Master Construction Specifications Index (PG-18-1)

National Computer Aid Design (C.A.D) Standard Details (PG-18-4)

National Electric Code – Latest Edition

NATURAL DISASTERS NON-STRUCTURAL RESISTIVE DESIGN (formerly CD- 54)

Physical Security Design Manuals for VA Facilities - Mission Critical Facilities

Space and Facility Planning (PG-18-9) (Handbook 7610)

Sustainable Design and Energy Reduction Manual (Final Draft)

Veteran Health Administration Program Guide (PG-18-3 Design and Construction Procedures)

Veteran Affairs Handbook H-18-8, Seismic Design Requirements

Veteran Affairs Cost Estimating

Veteran Affairs Signage Design Guide

Veteran Health Administration Directive 1061: prevention of Health Care associated Legionella Disease and Scald Injury from Potable Water Distribution Systems.