D.1 36C25027Q5393.docx

36C25026Q5394 1 (

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25027Q5393 /2026 Robert Bolcavage La'Veta Ingram 10/ /2026 1:00 pm EST

EDT

Department of Veterans Affairs Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337 X X 492110 1500 Employees N/A X 36C250 Department of Veterans Affairs Dayton VA Medical Center Network Contracting Office (NCO 10) 4100 West Third Street Dayton OH 45428-9000 36C250 Network Contracting Office (NCO) 10 Department of Veterans Affairs 3140 Governors Place Blvd. Suite 210 Kettering OH 45409-1337

Department of Veterans Affairs Financial Services Center Invoices To Be Submitted Electronically https://www.ob10.com/us/en/veterans-affairs// Invoice Setup Info Phone 877 353 9791 512 460 5429 See CONTINUATION Page The contractor shall provide all required labor, material, supplies, equipment and supervision of contractor personnel necessary to perform Courier Service f/ the Veterans Affairs Medical Center (VAMC) and CBOCs in Cincinnati VAMC in accordance with the terms and conditions established herein.

The anticipated performance periods are as follows:

Base Year from 1 /01/2026 - 1 /3 /2027;

Option Year One from 1 /01/2027

11/30 /2028;

Option Year Two from 1 /01/2028 -

11/30 /2029;

Option Year Three from 1 /01/2029 -

11/30 /2030;

Option Year Four from 1 /01/2030 -

11/30 /2031;

This Solicitation is a set-aside for SDVOSB.

FAR 52.232-18 Availability of Funds applies Questions accepted by email robert.bolcavage@va.gov.

by 1 0/

2026, 1:00 PM EST.

$0.00 See CONTINUATION Page Robert Bolcavage Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C250 Department of Veterans Affairs Dayton VA Medical Center 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C25026Q5394

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B.2 PERFORMANCE WORK STATEMENT

Performance Work Statement Network Contracting Office 10 for Courier Services

PART 1 General Information

1. General:

This is a non-personnel services contract to provide Courier Service for VA Medical Center Cincinnati CBOC locations. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction:

The contractor shall provide all personnel, equipment, supplies (except those supplied), facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the courier services as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

1.2. Background:

The Department of Veterans Affairs has a need to transfer lab specimens from the local CBOCs to the Cincinnati Main Campus for testing and a back-fill of the CBOC stock of specimen containers for each location. As well as transport routine reusable medical equipment (RME) between two locations (Cincinnati VAMC main campus and the eye clinic). The Sterile Processing Service (SPS) at the Cincinnati VA Medical Center was sited after a national review. The national action plan requires SPS to attain compliance and close out the finding for transporting RME to/from the Eye Clinic and the main campus.

1.3. Objectives:

· Transfer all lab specimens requiring testing to the Cincinnati main campus in a timely and professional manner.

· Provide the CBOCs with the amount of specimen containers needed to restock what was picked up.

1.4. Scope Summary:

Provide daily courier services to transfer lab specimens to the Cincinnati VA campus and restock the number of containers when picked up from each location.

1.5. Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option periods summarized in the price schedule.

1.6. General Information:

1.6.1. Quality Control Plan (QCP):

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's QCP is how he/she assures himself/herself that their performance complies with the requirement of the contract. This QCP shall be provided with the submittal of the quote to the contracting office for evaluation. After acceptance of the QCP the contractor shall receive the contracting officer's acceptance in writing of any proposed change to his QCP.

1.6.2. Quality Assurance:

The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays:

New Year's Day; Martin Luther King Jr.'s Birthday; President's Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day; Veteran's Day; Thanksgiving Day; Christmas Day

1.6.4. Hours of Operation:

The contractor is responsible for conducting business between the hours of 8:00 A.M. and 5:30 P.M. EST, Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5. Place or Performance:

The work to be performed under this contract will be performed at:

Cincinnati VA Medical Center 3200 Vine Street Cincinnati, Ohio 45220-2637

Cincinnati HPACT 907 Vine Street Cincinnati, OH 45202

Cincinnati VAMC Eye Clinic 2090 Florence Ave.

Cincinnati, OH 45220

Bellevue CBOC 103 Landmark Drive, Suite 300 Bellevue, KY 41073

Clermont CBOC 4327 Ivy Pointe Blvd Cincinnati, OH 45245

Hamilton CBOC 7215 Gateway Ave Hamilton, OH 45011

Florence CBOC 7310 Turfway Road, Suite 510 Florence, KY 41042

Dearborn CBOC 131 Campus Dr Lawrenceburg, IN 47025

Georgetown CBOC 474 Home Street Georgetown, OH 45121

1.6.6. Special Qualifications:

The contractor shall employee only individuals, to perform under the contract, that are at least 18 years of age and must hold a current state issued driver's license.

The contractor shall follow all applicable laws and regulations pertaining to the following throughout the entirety of the contract:

· Vehicle insurance requirements.

· Valid state issued driver's licenses.

· DOT, OSHA, and state requirements for transporting such items/samples.

1.6.7. Contracting Officer Representative (COR):

The COR monitors all technical aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.8. Key Personal (Government):

The follow personnel are considered key personnel by the government: Contracting Officer & Contracting Officer's Representative. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 A.M. and 5:30 P.M. EST. Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.9. Identification of Contractor Employees:

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The employees performing under the contract should obtain and wear company issued badges that clearly identify them as contractor employees.

1.6.10. Contractor Travel:

For travel, all cost incurred for courier services should be built into the overall price for performance.

No separate travel will be accepted or acknowledged by the government for payment.

1.6.11. Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2 SECURITY REQUIREMENTS

2.1 Security Requirements

All Contractor employees shall be required to observe the requirements imposed on sensitive data by law, Federal regulations, VA statutes and policy, and associated requirements to ensure appropriate screening of all personnel. Because of the inherent sensitivity of the data at the clinic facilities and data to be maintained at the facilities, the level of security clearance required of the Contractor's employee shall reflect the same level of security clearance carried by the VA personnel for the function under contract. The Contractor shall ensure that its personnel meet the above restrictions, and that confidential and proprietary information shall be divulged only to those officers and officials of the VA who are authorized to receive such information.

All contractor employees who require physical access to the Department of Veterans Affairs' facility shall be subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. The investigations will be at a cost to the contractor for completion. The COR responsible for the contract will assist the contractor, once the contract is awarded, with requirements and submission of required package contents.

Position Sensitivity - The position sensitivity has been designated as Low Risk.

Background Investigation - The level of background investigation commensurate with the required level of access is national Agency Check with Written Inquiries.

The Certificate & Accreditation requirements do not apply. and a Security Accreditation package is not required.

PART 3 DEFINITIONS

3.0 Definitions and Acronyms

3.1 Definitions:

· CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

· CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

· CONTRACTING OFFICER'S TECKNICIAL REPRESENTATIVE (COTR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

· DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

· DELIVERABLE. Anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

· KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

· NOT TO EXCEED (NTE). The price and/or quantity that the contract or purchase order shall not exceed.

· PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

· QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

· QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be utilized by the government for surveillance of contractor performance.

· QUALITY CONTROL PLAN. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

· SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

· WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

· WORK WEEK. Monday through Friday, unless specified otherwise

PART 4 CONTRACTOR/GOVERNMENT FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities:

4.0.1 General:

· The Contractor shall provide all required labor, services, and equipment to perform the services as described within this PWS.

4.0.2 Equipment:

· The Contractor shall provide well maintained vehicles for performance. Vehicles are to be in good order and dependable to complete the day-to-day requirements under the contract.

4.1 Government Furnished Items:

4.1.1 General:

· Non-sterile medical supplies to contractor for transfer to the CBOC locations defined herein.

· Insulated carry all bags for transporting specimens. Volume of space required to the transport the specimens will rarely exceed the dimensions of one (1) large suitcase.

PART 5 SPECIFIC TASKS

5.0 Specific Tasks:

5.0.1 Specific Task #1: Standard Daily Courier Service Requirements

The contractor shall provide for a morning and afternoon (twice daily) pickup of from the following CBOC locations Monday through Friday:

· Cincinnati HPACT: 907 Vine Street, Cincinnati, OH 45202

· Cincinnati EYE CLINIC: 2090 Florence Ave, Cincinnati, OH 45220

· BELLEVUE CBOC: 103 Landmark Dr Suite 300, Bellevue, KY 41073

· CLERMONT CBOC: 4327 Ivy Pointe Blvd, Cincinnati, OH 45245

· DEARBORN CBOC: 131 Campus Dr, Lawrenceburg, IN 47025

· FLORENCE CBOC: 7310 Turfway Road, Suite 510 Florence, KY 41042

· GEORGETOWN CBOC: 474 Home Street, Georgetown, OH 45121

· HAMILTON CBOC: 7215 Gateway Ave, Hamilton, OH 45011

Pick-ups shall be conducted at location twice daily, between 10:00 A.M. & 11:00 A.M. and 3:00 P.M. & 4:00 P.M.

The contractor shall deliver all specimens to the VA Pathology and Laboratory Medicine Service, Room B211, VA Medical Center, Cincinnati, Ohio, no later than 12:30 P.M. and 5:30 P.M. Est. twice daily.

Pharmacy deliveries will be made to the Outpatient pharmacy located on the first floor of the VAMC, room C140. All pick-ups and deliveries must be made on the same day. The CBOC personnel are responsible for preparing specimens.

There shall be no stops from the point of pickup until all delivers have been made, other than additional CBOCS, outside of emergency situations.

The contractor shall maintain a record and log of daily courier pick-ups and deliveries indicating time and date of pick-up, delivery, number of transport containers and signatures. These logs should be submitted to the government representative (COR) monthly before invoicing for the month ended. These shall be submitted as one single log, per vehicle driver, to the COR for invoice certification. A summary of the runs completed for each location should be included as a cover page to the submittal.

Due to the nature of this requirement, the contractor is required to maintain these services daily, unless the CBOC is closed (Holidays, Inclement Weather & Weekends).

5.0.2 Specific Task #3: Pick-up of packaged non-sterile packages and deliver to CBOC locations on next visit.

The contractor shall be responsible for checking the Supply, Processing and Distribution (SPD) cart outside of room# B07(basement) of the Cincinnati VAMC, on morning visits, to check if there are any non-sterile packaged instruments in a plastic bend that need to be transported to the CBOC locations on the next visit. These items are not used at all the locations and will not be present every day for transport. After a drop-off of these items, the following trip the to the CBOC the empty bend and return it back to the SPD that day.

There shall be no stops from the point of pickup until all delivers have been made, other than additional CBOCS, outside of emergency situations.

The contractor shall maintain a record and log of daily courier pick-ups and deliveries indicating time and date of pick-up, delivery, number of empty/full transport containers and signatures. These logs should be submitted to the government representative (COTR) monthly before invoicing for the month ended. These shall be submitted as one single log, per vehicle driver, to the COR for invoice certification. A summary of the runs completed for each location should be included as a cover page to the submittal.

Due to the nature of this requirement, the contractor is required to maintain these services on an as needed basis, when notification is given, unless the CBOC is closed (Holidays, Inclement Weather & Weekends).

5.0.3 Specific Task #4: Pick-up of eye-clinic packages and deliver to Cincinnati VAMC location.

The contractor shall provide the following services:

Transportation of reusable medical equipment (RME) to include small probes to scan the eye lid or cornea in different colored bins to distinguish between clean and dirty RME

Transport RME Monday – Friday between approximate times of 7:45am – 4:45pm, with approximately 4 pick-up/drop off runs per day

PART 6

ATTACHMENT/TECHNICAL EXHIBIT LISTING

6.0 Technical Exhibit List

6.1 Technical Exhibit List - Performance Requirements Summary

PRS #1:

The contractor shall complete pick-up and delivery times.

by the CBOC & Laboratory staff

PRS #2:

The contractor shall maintain a qualified workforce and equipment.

PRS #3:

The contract manager shall be available to correct any problems in performance.

6.2 Technical Exhibit List -Deliverables Schedule (Post Award Performance)

Travel Logs

(Section 5)

driver

Administrator

CO/COR

Invoiced

B.2 PRICE/COST SCHEDULE

Courier Service To transport clean and dirty reusable medical equipment (RME) to and from the CVAMC main campus and the Eye Clinic Monday -Friday with multiple runs per day.

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

PRINCIPAL NAICS CODE: 492110 - Couriers and Express Delivery Services PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger

On-Demand Service - 60 Mile included Base Rate

POP Begin: 11-01-2026 POP End: 10-31-2027

After Hours Service - 60 Mile included Base Rate

POP Begin: 11-01-2026 POP End: 10-31-2027

Milage Rate beyond 60 Miles included w/in Base Rate for On-Demand Service in CLINs 0002 and 0003.

Contract Period: Base POP Begin: 11-01-2026 POP End: 10-31-2027

Courier Service Option Year 1 To transport clean and dirty reusable medical equipment (RME) to and from the CVAMC main campus and the Eye Clinic Monday-Friday with multiple runs per day.

Contract Period: Option 1 POP Begin: 11-01-2027 POP End: 10-31-2028

On-Demand Service - 60 Mile included Base Rate

POP Begin: 11-01-2027 POP End: 10-31-2028

After Hours Service - 60 Mile included Base Rate

POP Begin: 11-01-2027 POP End: 10-31-2028

Milage Rate beyond 60 Miles included w/in Base Rate for After Hours Coverage in CLIN 1002 and 1003 Contract Period: Option 1 POP Begin: 11-01-2027 POP End: 10-31-2028

Courier Service Option Year 2 To transport clean and dirty reusable medical equipment (RME) to and from the CVAMC main campus and the Eye Clinic Monday-Friday with multiple runs per day.

Contract Period: Option 2 POP Begin: 11-01-2028 POP End: 10-31-2029

On-Demand Service - 60 Mile included Base Rate

POP Begin: 11-01-2028 POP End: 10-31-2029

After Hours Service - 60 Mile included Base Rate

POP Begin: 11-01-2028 POP End: 10-31-2029

Milage Rate beyond 60 Miles included w/in Base Rate for After Hours Coverage in CLIN 2002 and 2003 Contract Period: Option 2 POP Begin: 11-01-2028 POP End: 10-31-2029

Courier Service Option Year 3 To transport clean and dirty reusable medical equipment (RME) to and from the CVAMC main campus and the Eye Clinic Monday-Friday with multiple runs per day.

Contract Period: Option 3 POP Begin: 12-01-2029 POP End: 11-30-2030

On-Demand Service - 60 Mile included Base Rate

POP Begin: 12-01-2029 POP End: 11-30-2030

After Hours Service - 60 Mile included Base Rate

POP Begin: 12-01-2029 POP End: 11-30-2030

Milage Rate beyond 60 Miles included w/in Base Rate for After Hours Coverage in CLIN 3002 and 3003 Contract Period: Option 3 POP Begin: 12-01-2029 POP End: 11-30-2030

Courier Service Option Year 4 To transport clean and dirty reusable medical equipment (RME) to and from the CVAMC main campus and the Eye Clinic Monday-Friday with multiple runs per day.

Contract Period: Option 4 POP Begin: 12-01-2030 POP End: 11-30-2031

On-Demand Service - 60 Mile included Base Rate

POP Begin: 11-01-2030 POP End: 10-31-2031

After Hours Service - 60 Mile included Base Rate

POP Begin: 11-01-2030 POP End: 10-31-2031

Milage Rate beyond 60 Miles included w/in Base Rate for After Hours Coverage in CLIN 4002 and 4003

POP Begin: 11-01-2030 POP End: 10-31-2031

GRAND TOTAL

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ https://www.acquisition.gov/far-overhaul

(End of Clause)

C.3 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

(a) Definition.

United States, as used in this clause, means the 50 States, the District of Columbia, and outlying areas.

(b) Display of fraud hotline poster(s). Except as provided in paragraph (c)—

(1) During contract performance in the United States, the Contractor shall prominently display in common work areas within business segments performing work under this contract and at contract work sites-

(i) Any agency fraud hotline poster or Department of Homeland Security (DHS) fraud hotline poster identified in paragraph (b)(3) of this clause; and

(ii) Any DHS fraud hotline poster subsequently identified by the Contracting Officer.

(2) Additionally, if the Contractor maintains a company website as a method of providing information to employees, the Contractor shall display an electronic version of the poster(s) at the website.

(3) Any required posters may be obtained as follows:

(Contracting Officer shall insert—

(i) Appropriate agency name(s) and/or title of applicable Department of Homeland Security fraud hotline poster; and

(ii) The website(s) or other contact information for obtaining the poster(s).)

(c) If the Contractor has implemented a business ethics and conduct awareness program, including a reporting mechanism, such as a hotline poster, then the Contractor need not display any agency fraud hotline posters as required in paragraph (b) of this clause, other than any required DHS posters.

(d) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (d), in all subcontracts that exceed the threshold specified in Federal Acquisition Regulation 3.1004(b)(1) on the date of subcontract award, except when the subcontract—

(1) Is for the acquisition of a commercial product or commercial service; or

(2) Is performed entirely outside the United States.

(End of Clause)

C.4 52.217-8 OPTION TO EXERCISE SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before the contract expires.

(End of Clause)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before the contract expires; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.6 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

(a) During the term of this contract, the Contractor must post an employee notice, of such size and in such form, and containing such content as prescribed by the…