CUI - Attch 4 - Order Specifications.docx

49100425R0006 Attachment 4

ANTARCTIC SCIENCE AND ENGINEERING SUPPORT CONTRACT (ASESC)

ATTACHMENT 4

EXAMPLE TASK ORDERS AND TASK ORDER 1

CONTENTS

1. Example Task Order A: Management and Operations of Christchurch, New Zealand (CHCH) USAP Facilities As described in 52.216-18(b), all delivery orders or task orders are subject to the terms and conditions of the basic IDIQ contract.

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this Example Task Order as furnished by the Government) and otherwise do all things necessary for, or incident to, the performance of work as described in Section C under this Example Task Order.

The offeror’s proposal must include:

1. A brief explanation of the assumptions regarding the use of materials and services expected to be provided during the concurrent period of performance of task orders associated with the other elements of the IDIQ Statement of Work.

2. A cost proposal.

1.1.2 CLIN Structure

X represents the option period, starting with 0 for the base period and increasing consecutively for each performance period.

CLIN X001, Labor, Cost Plus Fixed Fee CLIN X002, Materials, Cost Reimbursement CLIN X003, Other Direct Costs, Cost Reimbursement CLIN X004, Subcontract – Local Commercial Services CLIN X005, Subcontract – Utilities and Other Facilities Services CLIN X006, Subcontract – Security CLIN X007, Subcontract – ECW Laundry and Repair CLIN X008, Subcontract – In-Flight Catering, Reefer/Forklift Hire, Departure Fees, Aircraft Support Services, Liquid Oxygen, USAP Vehicle Fuel, Etc.

1.1.3 Period of Performance (POP)

The POP shall be a base year with two option years for a total of three years. The POP will include three full summer field seasons, from October 1, 2025 through September 30, 2028.

The Contractor shall operate the USAP administrative offices, personnel processing, cargo staging and aviation support facilities at the International Antarctic Center (IAC) and Harewood Airport under the existing lease agreement with the Christchurch Airport Authority.

The relevant elements of the IDIQ SOW that apply are 6.4.2. through 6.4.2.8.

1.2.2 Performance Requirements

Deliverable information regarding due dates, distribution, format, and other details are included in Section F.

· Managing inventory;

· Issuing and accepting ECW clothing to and from USAP participants;

· Cleaning of returned ECW clothing; and

· Repair of returned ECW clothing.

1.2.2.7 The Contractor shall coordinate preflight activities at Christchurch, NZ such as:

· Briefing for on-ice waste management and safety.

· Supporting New Zealand Defense Forces (NZDF) briefings on checking bags;

· Security screening and departure information; and

· Supporting aircraft safety briefings.

1.2.2.10 The Contractor shall manage the International Antarctic Center passenger terminal in Christchurch, New Zealand, to include:

· Scheduling passenger check-in and pre-departure briefings;

· Arranging for ground transportation;

· Provisioning in-flight meals;

· Provisioning aircraft latrine service;

· Providing postal services; and

· Performing customs activities.

1.2.2.11 The Contractor shall obtain and manage permitting of cargo, facilitate Ministry of Agriculture and Forestry inspections, obtain necessary hazardous good permits/licensing, and organize payment of departure fees.

1.2.2.12 The Contractor shall provide stevedoring services in support of annual resupply vessels (Lyttleton?), to include providing required dunnage and lumber.

1.2.2.13 The Contractor shall provide communications and coordination between medical providers in Antarctica, NSF, and New Zealand for medical emergencies as needed.

1.2.2.14 The Contractor shall provide postal services and operate and maintain the local U.S. Air Post Office. at the

1.2.3 Performance Standards

ECW clothing should be clean and in good condition for use.

New ECW clothing should be of the same or higher quality, durability, and protection as legacy inventory.

ECW inventory stock and reorder policy should be continuously optimized.

The contractor should seek efficiency innovations, and proposals for associated investments, yielding year-over-year labor and materials cost savings.

Terminal facilities should be clean and tidy and ready for USAP deployers and other visitors.

Physical security, in accordance with the Regional Security Officer (RSO) within the Department of State U.S. Mission to New Zealand, must be provided to the offices where NSF personnel operate and the USAP airport terminal.

The facility leases and utilities must be maintained with the Christchurch, NZ local airport authority (CIAL).

1.2.4 Assumptions

The station deployment population flow is stable over the period of performance.

See the list of GFE and non-capital assets and materials for items located at the CHCH airport facility available in the Technical Reference Library.

Other concurrent, period-of-performance task orders covering the IDIQ SOW are awarded and will provide needed management, integration, and other services not directly tied to this task order.

The primary places of performance are the USAP administrative offices, personnel processing, cargo staging and aviation support facilities at the International Antarctic Center (IAC) and Harewood Airport in New Zealand.

2. Example Task Order B: Long Duration Balloon Facility, Antarctica As described in 52.216-18(b), all delivery orders or task orders are subject to the terms and conditions of the basic IDIQ contract.

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this Example Task Order as furnished by the Government) and otherwise do all things necessary for, or incident to, the performance of work as described in Section C under this Example Task Order.

The offeror’s proposal must include:

1. A brief explanation of the assumptions regarding the use of materials and services expected to be provided during the concurrent period of performance of task orders associated with the other elements of the IDIQ Statement of Work.

2. A cost proposal.

2.1.2 CLIN Structure

X represents the option period, starting with 0 for the base period and increasing consecutively for each performance period.

CLIN X001, Labor, Cost Plus Award Fee CLIN X002, Materials, Cost Reimbursement

2.1.3 Period of Performance (POP)

The POP shall be a base year with four option years for a total of five years. The POP will include five full summer field seasons, from August 1, 2025 through July 31, 2030.

2.2 Section C – Description/Specifications/Statement of Work

2.2.1 Background

The Columbia Scientific Balloon Facility (CSBF), also known as the Long Duration Balloon (LDB) program facility, has been launching large (400 ft. diameter), unmanned, high-altitude (120,000 ft.) balloons carrying scientific payloads in Antarctica since 1990.

2.2.2 Objective

The Contractor shall conduct the annual CONUS planning and operational field support of the NASA Long Duration Balloon (LDB) facility located near McMurdo Station, Antarctica. Operational support includes maintaining and preparing the facility for the launch season, supporting launches and payload retrieval activities.

2.2.3 Scope

This task order covers logistics, facility and operations support, planning, and integration for the launching, tracking, and recovery of the balloons and scientific payloads. This task order also includes planning and integration for NASA, its balloon payload awardees, and other USAP services providers (such as airlift providers).

Project components to be supported each year are:

· NASA LDB CSBF Launch Support

· Payload 1 Launch and Recovery, and

· Payload 2 Launch and Recovery.

LDB facility buildings are open for science activities no later than October 31 each year.

LDB facility buildings are closed, winterized, and moved to snow berms no later than February each year.

Facility equipment and utility services are to be made available as needed for science activities Lunch and other food and drink services are provided in LDB dining facility daily during the science season.

The contractor should seek efficiency innovations, and proposals for associated investments, yielding year-over-year labor and materials cost savings and/or reductions of the facility set-up and take-down periods.

2.2.6 Assumptions

Fuel, food and beverage, and general supplies can be issued from McMurdo Station.

Cargo is shipped to McMurdo Station at the start of each season.

· 4 ea. 20-foot containers

· 9 ea. 10-foot containers

· 2 ea. custom crates up to 130”x169”x105”

· Total cargo weight is ~100,000 pounds.

See the list of GFE for equipment which is dedicated to the CSBF and non-capital assets and materials that are available for requisition.

Other concurrent, period-of-performance task orders covering the IDIQ Statement of Work are awarded and will provide needed management, integration, and other services not directly tied to this task order.

No more than two launches and recoveries per year over the period of performance.

Government provided airlift services and shuttles are available. Shuttle service between LDB and McMurdo Station at least two times per day.

The CSBF, or LDB facility, located near McMurdo Station.

3. Task Order 1: Contract Pre-Transition As described in 52.216-18(b), all delivery orders or task orders are subject to the terms and conditions of the basic IDIQ contract.

The Contractor shall furnish all personnel, facilities, equipment, material, supplies, and services (except as may be expressly set forth in this Task Order as furnished by the Government) and otherwise do all things necessary for, or incident to, the performance of work as described in Section C under this Task Order.

The offeror’s proposal must include:

1. A brief explanation of the assumptions around the use of materials and services expected to be provided during the concurrent period of performance of task orders associated with the other elements of the IDIQ Statement of Work.

2. Provide a cost proposal.

3.1.2 CLIN Structure

CLIN 0001, Labor, Firm Fixed Price CLIN 0002, Materials, Cost Reimbursement CLIN 0003, Other Direct Costs, Cost Reimbursement

3.1.3 Period of Performance (POP)

The POP shall be three months, starting from the date of task order issuance.

The Contractor shall develop a plan to ensure uninterrupted operations for all assigned USAP functions and vital government business and ensure no service degradation during and after transition.

3.2.2 Scope

This task defines the activities to implement a transition team capable of fully transitioning the full responsibility of performing the ASESC work scope presently being performed by the incumbent contractor to the new Contractor. Under this task the Contractor’s transition team will develop its transition management task order (see section B.5 of the basic IDIQ) which will provide a platform from which successive task orders are developed to fully cede all activities associated with the ASESC work scope.

· The transition of responsibility for all facilities, facility operations, and environmental permits.

· The transition for existing leases, sub-contracts, permits, charters, and operator agreements.

· Due diligence and assessments of facilities and other areas

· The development or modification, with NSF approval (as required), existing program documents (e.g., Integrated Safety Management System description, Quality Assurance Plan, etc.).

· How the Contractor shall ensure the orderly hiring and training of needed employees and subcontractor staff

· Establishing procurement processes.

· A schedule with defined milestones and descriptions of the activities necessary to transition the work from the incumbent contractor.

· A schedule to complete the transfer of all non-personnel resources, including but not limited to:

· Equipment, property, leases, subcontracts, consultants, and all other agreements.

· Technical, business, financial, administrative, and engineering manuals, user guides, documentation, studies, reports, non-proprietary business records (e.g. MAXIMO), standard operating procedures (SOPs), produced and paid for under the incumbent contract or acquired by the incumbent contractor from any predecessor contractor of the USAP prime support contract. This requirement will cover both physical and electronic media.

· Documentation, records, data, approaches, strategies, points of contact and systems including business and financial records and data; scientific and other technical records and data; all business, financial, and technical systems.

See the list of GFE equipment availability and non-capital assets and materials for food, beverage, and other items available for requisition.

The primary place of performance for this task order is NSF Headquarters.

3.3.2 Schedule of Task Order Deliverables

The following table identifies task order deliverables.

F-1. SCHEDULE OF CONTRACT DELIVERABLES

Transition Status Report

Due Date: Bi-Weekly.

Transition Plan

Due Date: No later than 60 calendar days from task order award.

Staffing Plan

Due Date: No later than 30 calendar days from task order award.

Risk Management Plan

Due Date: No later than 60 calendar days from task order award.