CUI - ATGR FY26 Section L02062026.pdf

ATTACHMENT 1- Section L Solicitation SP4706-26-R-0003

AUTOMATED TANK GAUGING – REPLACEMENT (ATG-R)

Instructions, Conditions, Notices to Offerors

1.0 General Information

1.1. Solicitation Provisions by Reference

The following Federal Acquisition Regulation (FAR) and Defense FAR Supplement (DFARS) solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference:

FAR 52.212-1 Instructions to Offerors-Commercial Items (Mar 2020) FAR 52.215-16 Facilities Capital Cost of Money (Jun 2003) FAR 52.215-22 Limitations on Pass-Through Charges—Identification of Subcontract Effort (Oct 2009) FAR 52.216-1 Type of Contract (Apr 1984) FAR 52.216-27 Single or Multiple Awards (Oct 1995) FAR 52.222-24 Pre-award On-Site Equal Opportunity Compliance Evaluation (Feb 1999) FAR 52.222-26 Equal Opportunity (Sep 2016) FAR 52.222-46 Evaluation of Compensation for Professional Employees (Feb 1993) FAR 52.233-2 Service of Protest (Sep 2006) FAR 52.237-10 Identification of Uncompensated Overtime (Mar 2015) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) FAR 52.252-5 Authorized Deviations in Provisions (Nov 2020) DFARS 252.215-7012 Requirements for Submission of Proposals via Electronic Media. Basic

(Jan 2018)

1.2. General Instructions

The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators with a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements and associated risks, the Offeror is able, willing, and competent to devote the resources necessary to meet the requirements and has valid and practical solutions for all requirements and potential risk areas. The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors and or subfactors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract any portions of the Offeror’s proposal deemed beneficial to the Government. With the exception of the Volume III Price, no cost or pricing information should appear in any volume. Alternate proposals are not acceptable.

SP4706-26-R-0003, ATG-R Support

Attachment 1

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible for presenting enough information to allow the Government to evaluate the proposed work effort, support, and approach, and the cost proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government and may result in a rating of unacceptable.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Offeror is expected to comply with all requirements of the solicitation. The Government advises the Offeror that taking exception or deviating from any term or condition of the solicitation may make an offer unacceptable, and the proposal un-awardable, unless the solicitation expressly authorizes such an exception or deviation with regard to that specific term or condition. The Government may consider any exception or deviation to any term or condition of the solicitation that is not expressly authorized by the solicitation to be a deficiency.

1.3. Questions

Offerors may submit questions requesting clarification of solicitation requirements by emailing both the Contract Specialist and Contracting Officer at mary.finotti@dla.mil and howard.merkle@dla.mil.

It is requested that all contract, administrative and general technical related questions be received NLT 02/27/2026.

The Government:

• Will not accept phone calls

• Will only accept questions in a Microsoft (MS) Excel spreadsheet with document name, page number, paragraph or section number, context, and question or comment

SAMPLE:

Document Name Page # Paragraph, Section # or context Question/Comment RFP (1449) 7 Paragraph 6 or last paragraph:

Contract Maximum Dollar Value

Typo

Table 1 – Sample Questions Chart mailto:howard.merkle@dla.mil

2.0 Proposal Submission

The submission date for all volumes will be no later than the date and time specified in the solicitation.

2.1. Electronic Submissions Only

The Offeror will use electronic means (Email) of sending the proposal. No mailed copies required or permitted. The electronic documents should be clearly marked with the solicitation number and appropriate volume number.

If any documents submitted are considered Controlled Unclassified Information (CUI), they must be provided in a secure manner in compliance with DFARS 252.204-7012.

2.2. Late Submissions

Proposals submitted after the closing date and time specified for receipt of offers are “late” and will not be considered for award.

The Government will process late submissions of proposals IAW FAR 52.212-1. If the electronic proposal is received late; it is not eligible for consideration IAW FAR 52.212-1 and Alternate I. The Government will reject that proposal without evaluation.

2.3. Proposal Submission

Solicitation No: SP4706-26-R-0003 Opening/Closing Date and Time: 02/13/2026-03/13/2026 Note: Proposals will be accepted any time before the closing date.

The Offeror will submit 1 electronic copy of the proposal compliant with paragraph 2.6.5 of Section L which must be emailed to howard.merkle@dla.mil and mary.finotti@dla.mil and received no later than the solicitation close date.

CAUTION NOTICE – EMAIL DELAYS

Submission of proposals via email is authorized. However, the Defense Information Systems Agency (DISA) has informed all Department of Defense (DoD) activities that all email traffic from non-DoD sources are experiencing delays upon entry to the Enterprise Email Security Gateway (EEMSG).

Therefore, it should be anticipated that any proposal submitted via email in response to this solicitation will experience some level of delay. All potential offerors are hereby cautioned that any proposal, modification, or revision that is received at the designated Government office AFTER the exact time specified for receipt of proposals is “late” and will not be considered. For purposes of this solicitation only, any proposal, modification, or revision that is submitted via email to the designated Government office AND received by DISA/EEMSG no later than the time specified by this solicitation will be considered to have been timely received at the designated Government office. It is highly encouraged mailto:mary.finotti@dla.mil that an email with no attachment is sent to those indicated above to alert them your proposal has been sent via email and to request confirmation of receipt.

2.4. Classified Data

All proposals must be UNCLASSIFIED.

2.5. Document Requirement

All volumes of the proposal will be delivered to the email addresses provided prior to the closing date/time stated in this solicitation. There will be no reference to cost in the non-cost proposal or in the cover letter or executive summary.

The Offeror will mark each page of its proposal with the legend “Source Selection Information – See FAR 2.101 and 3.104.” This includes the cover page and EVERY page that may contain source selection information. Note that the Offeror has an independent requirement to mark anything deemed to be bid or proposal information, protected proprietary information, or other information that is to be protected from disclosure to ensure that the information is protected.

2.6. Proposal Content and Volumes

2.6.1. Cover Page

Each volume will contain the following items in addition to the non-cost and cost proposal data required by the solicitation.

Cover Page: The cover should indicate the following:

Proposal Title Proposal Volume Volume Number Offeror Name and Address Principal Point of Contact Name and Phone Number

CAGE / DUNS

Table of Contents: The table of contents will provide sufficient detail to allow the important elements to be easily located.

Note: The Cover Page and Table of Contents are not included in page counts with respect to page limitations.

2.6.2. Cover Letter and Executive Summary

The cover letter should be on company letterhead and must contain a statement committing the Offeror to the proposal and stating its validity for a period of at least 180 days. This letter should also include the name, title, phone number, and e-mail address for the persons authorized to negotiate with the Government in connection with the solicitation. The letter must be signed by a responsible officer or partner/principal of the Offeror who is authorized to bind the firm contractually. The letter must also contain a statement that the proposal meets the specifications of each subsection of the solicitation, the Offeror is willingly and knowingly providing a proposal to enter into a Firm Fixed Price contract award and intends to perform a completion-type contract IAW FAR 16.202. If the Offeror’s proposal includes any exceptions, deviations, qualifications (also known as ground rules and assumptions), or requests to tailor FAR 52.212-4 or any other term of the solicitation, the Offeror will submit a Bid with Exception and the Offeror’s cover letter will identify such exceptions, etc. with specificity. See Note 2 below.

An Executive Summary of the Offeror’s entire proposal is required. This summary will not be evaluated but will be used to gain an understanding of the overall proposal contents. It should identify and highlight significant features of the proposal and include the salient points contained in the various volumes and chapters. The Executive Summary should be brief in length and will not include any cost-related information.

The following format should be followed in developing the summary:

1. General Information (see Note 1)

2. A brief overview of the Offeror’s Technical and Management Approach

3. Solicitation Qualifications/Deviations (see Note 2)

Note 1: The General Information section of the Executive Summary should include the following information:

a) Company name and address

b) Company Taxpayer Identification Number

c) Dun and Bradstreet number

d) CAGE code

e) The name, phone number, and e-mail address for the authorized company negotiator relative to the proposal.

Note 2: Solicitation exceptions and deviations are proposals that differ from the requirements contained in the Request for Proposal, Performance Statement (PWS), and resultant contract terms and conditions.

Exceptions, deviations, qualifications (also known as ground rules and assumptions), or requests to tailor a term may cause proposals to be considered non-responsive and unacceptable. Offerors must address such exceptions, deviations, qualifications (also known as ground rules and assumptions), or requests to tailor a term in the Executive Summary and provide a detailed description of any form of exception, deviation, qualification, or request to tailor and indicate the firm’s difficulty with the applicable requirement in addition to the firm’s proposed approach. Exceptions, deviations, qualifications (also known as ground rules and assumptions), or requests to tailor a term that appear in the proposal, but are not identified in the Executive Summary, will be ignored and will not be included in any resultant award. Exceptions, deviations, qualifications (also known as ground rules and assumptions), or requests to tailor a term will be addressed during discussions, but note the Government reserves the right to award without discussion and proposals with an exception may be rendered un-awardable.

2.6.3. Additional Information and Solicitation Amendments (if Applicable)

If you need information to complete your proposal and it was not contained in the Solicitation, attachments, or other data provided by the Government, you must request this information during the open question period of this solicitation.

If any amendments are issued to the solicitation, proposal will include an acknowledgment of the amendments. This information should be included as an additional chapter. Refer to the Volume Structure section.

2.6.4. Evaluation Factors

The Government will evaluate proposals using the factors for evaluation of the Offeror’s proposal:

• Factor 1: Technical Approach

• Factor 2: Management Approach

• Factor 3: Past Performance

• Factor 4: Price

2.6.5. Volume Structure

Proposals submitted will be contained in separate volumes with any subfactors separated into individual chapters staying within the appropriate page limitations. Page limitations for each volume, if any, are also specified in the table below. Title and table of contents pages do not count towards page limit.

Proposal pages beyond the specified maximum limit will NOT be reviewed as part of the evaluation.

The Offeror will provide an independent response for each factor and subfactor. Information provided in one factor/subfactor response will not be considered in a differing factor/subfactor response. Offers that do not follow the volume structure indicated below may not be evaluated or further considered for award.

List of volumes and factors are as follows:

Volume Chapter Page Limit Format Copies Required

Introduction Cover Letter / Executive Summary, Exceptions, Deviations, Glossary, Index

5 Pages PDF 1 Electronic copy

Introduction Solicitation Amendments Acknowledgment (if applicable)

No Limit PDF 1 Electronic copy

Vol I Non-Cost Proposal Refer to Section 3.0

Factor 1: Technical Approach 25 Pages PDF 1 Electronic copy

Vol I Non-Cost Proposal Refer to Section 3.0

Factor 2: Management Approach Program Management Plan (PMP) and Quality Control Plan (QCP)

Key Personnel Resumes*

*Page limit does not apply

PDF 1 Electronic copy

Vol II Non-Cost Proposal Refer to Section 3.0

Factor 3: Past Performance- NA

NA NA NA

Vol III Cost Proposal Refer to Section 3.0

Factor 4: Price

20 Pages

MS

Excel And

PDF

1 Electronic copy

Table 2 – Proposal Volumes, Chapters, Page Limits, Format, and Copies Required

Note 1: All exceptions, deviations, qualifications (also known as ground rules and assumptions), or requests to tailor a term must be included in the Introduction Volume: Cover Letter & Executive Summary.

Note 2: Any spreadsheet information such as calculations must be on functional MS Excel spreadsheet(s) (e.g. total column utilizes equation that sums appropriate lower-level items).

Note 3: The Offeror is responsible for providing adequate documentation to enable a thorough evaluation of the proposal.

Note 4: The Offeror’s Key Personnel resumes will not be included in the total page count for the proposal.

Note 5: Written proposals must be formatted using a Times New Roman 12 pt. normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs will be presented in no smaller than a 10-pt. font and should contain a grid, which allows values to be read directly from the graph to the same accuracy that a 10 x 10 to the ½ inch grid provides. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

3.0 Evaluation Factor Submission Requirements

Evaluation factors and subfactors are described in Section M - Evaluation Factors for Award, in the solicitation. An Offeror’s proposal will include all information necessary for evaluation as described in Evaluation Factors for Award. In addition, specific submission requirements for certain items are described below. The Offeror will use all Government provided documents including the PWS and its enclosures, appendices, attachments, and technical exhibits to respond to Factors 1, 2, 3, and 4. The quality of organization and attention to detail reflected in the Offeror’s proposal will be considered to be an indication of the quality of organization and level of capability during contract performance by the Government.

3.1. Factor 1: Technical Approach

Successful execution of TO performance to render the necessary supplies and services to replace obsolete and failing ATG systems for each specific ATG-R location and scope identified in the PWS, will depend on Offeror’s technical capabilities. As such, the Offeror’s proposed technical approach must address the Government’s requirements and demonstrate a clear understanding of the Government’s procurement objectives for the ATG-R TO as described in the solicitation; specifically, PWS. The Offeror’s technical approach will be evaluated based on its completeness, clarity, and feasibility. During evaluation, the Offeror’s technical approach will be reviewed to ensure it contains a concise systematic method for completing the work, including how technical risks to TO performance will be mitigated.

The technical approach will also be evaluated to validate the Offeror possesses a logical, rational, and viable framework to ensure compliance with the PWS and all other requirements for the proposed effort.

At a minimum, the Offeror’s proposal must include:

1. System Removal: Safely remove all existing obsolete or failing ATG systems and their components, including (but not limited to) MTS/Tempo Sonics (with Red Lion displays), Varec RTU 8130, and Pneumercator gauges.

When removing Varec RTU 8130 communications equipment, the Contractor will maintain this equipment in working order as found upon arrival. Before completion of the installation and departure from site, the Contractor will appropriately clean and package all RTU components and ship them to the ATG Maintenance contractor, address to be provided by the COR upon request.

2. System Installation: Replace the Veeder Root Item #TLS 350 Series, Varec RTU 8130, etc., ATG systems on small bulk tanks (less than 30K gallons) and Service Station (SSTA) tanks with Veeder-Root Item #TLS 450 Plus gauging systems, Varec RTU 8810 or 9810, or ATG system equivalent capabilities and measurements for each automated tank in the facility:

i. Product Level

ii. Interface Level/ Water Level

iii. Product Temperature

iv. Product Gross Volume

v. Product Net Volume

3. System Integration: Configure and interface the new gauging systems to the existing software on the site’s operation Console, enabling real-time tank fuel accountability and operational data communication via the site's operations console. (Refer to Appendix A and Enclosures 1-8 for detailed specifications and guidelines.)

4. System Acceptance: Successfully commission and turnover / deploy the replacement ATG solution. This will be measured by Government inspection of the supplies provided and services rendered, resulting in acceptance of completed work. Successful acceptance will include validation of ATG replacement full integration with existing software via accurate and reliable communication of tank fuel data.

The following Government sites / locations are within the scope of this contract for work performance:

• Los Alamitos AASF, CA

• Barnes ARPT ANG, MA

• Will Rogers Field ANG (Oklahoma City), OK

• Assault Craft Unit 5 (Camp Pendelton), CA

• North Island NAS/ Coronado NAB, CA

• Kings Bay NSB, GA

• Charlotte ANG, NC

• AASF Davenport, IA

3.2. Factor 2: Management Approach

Successful execution of TO performance to render the necessary supplies and services to replace obsolete and failing ATG systems for each specific ATG-R location and scope identified in the PWS, will depend on the Offeror’s management capabilities. As such, the Offeror’s proposed management approach must address the Government’s requirements and demonstrate a clear understanding of the Government’s procurement objectives for the ATG-R TO as described in the solicitation; specifically, PWS. This factor evaluates the soundness of the Offeror’s administrative competency to obtain, organize, orchestrate, and oversee the necessary resources to successfully complete the work. To perform the evaluation, the Government will review and assess the Offeror’s Program Management Plan (PMP) and Quality Control Plan (QCP) to determine whether the Offeror possesses a concise, logical, rational, and systematic method for ensuring compliance with the PWS and all other requirements for the proposed effort. While the QCP can be a subset artifact within the PMP, the combined documents must detail the Offeror’s administrative oversight, including resources, processes, and controls to ensure adherence to the Government's Quality Assurance Surveillance Plan (QASP). Controls identified within the combined PMP and QCP must include the Offeror’s quality control (QC) / quality assurance (QA) actions. These documents must also identify key personnel and demonstrate sufficient administrative risk mitigation strategies to render the supplies and services to successfully administer the ATG-R TO.

At a minimum, the Offeror’s combined PMP and QCP must include:

1. Organization: A logical method for organizing all content such as a table of contents, page numbers, etc.

2. Proposed Integrated Master Schedule to determine:

i. Inclusion of significant milestones, design, development, testing, deployment, and installation related activities

ii. Provision of a comprehensive, implementable timeline that aligns with the approach in the technical proposal.

iii. Completion within 12 months (356 calendar days) after task order award

3. Work Plan: A narrative description with sufficient details to provide a complete understanding of the contractor’s management approach for rendering the necessary supplies and services to meet the Government’s desired outcomes. The work plan must (at a minimum) identify:

i. All labor categories/ labor types/ labor hours, for Prime and Subcontractor (i.e. both essential/key personnel and non-essential/non-key personnel) the contractor intends to use for successful work performance.

ii. The total number proposed contractor staff/personnel per labor category/labor type.

iii. The methods the contractor will use to supplement resourcing if staff/personnel changes occur to ensure continuity of operations and successful work performance.

4. Organizational Structure: A summary description with applicable figures or charts demonstrating an acceptable organizational structure that logically provides adequate resource planning with qualified personnel to perform all the tasks, subtasks, etc. in this PWS. This description with applicable figures or charts must (at a minimum) also clearly identify the organizational structure and incorporation of essential/key personnel, Project Manager, as identified in the PWS.

5. Essential/Key Personnel: The resumes and applicable supporting documentation (including but not limited to certifications) for all contractor proposed essential/key personnel identified in the PWS to clearly demonstrate their capabilities and qualifications for Government determination of acceptability. The contractor will ensure all resumes and applicable supporting documentation does not contain any Controlled Unclassified Information (CUI) including (but not limited to) Personally Identifiable Information (PII):

i. The resumes of Key Personnel must provide a clear demonstration that the proposed resources meet or exceed the education, qualification, and experience requirements described in the

PWS.

ii. The Government reserves the right to use any available information to evaluate Key Personnel, including (but not limited to) verification of proposed Key Personnel performance on other Government contracts. The Government may contact references identified in Key Personnel resumes, query databases for certification validity, and inquire with end user representatives regarding the quality of Key Personnel experience and performance. The Offeror must provide, along with resumes, Letters of Intent (LOI)/Letters of Commitment (LOC) confirming Key Personnel selection and availability immediately on contract award. The Offeror must ensure that all Key Personnel possess eligibility for applicable personnel security clearance investigations and can obtain a Common Access Card (CAC).

6. Risk/Issue Management: A narrative description with applicable figures or charts on how the contractor will identify, control, manage, and elevate to the Government risks or issues encountered during contract performance. This description must (at a minimum) also include:

i. Methods to address any known constraints to contractor performance identified in the PWS.

ii. Identification (including if/then statements with likelihood and consequences) of any critical risks known to the contractor at the time of proposal that could significantly impact successful contract performance.

7. Stakeholder Communications: A narrative description with applicable figures or charts of the methods the contractor will use for stakeholder identification, engagement, and communications.

This description should include information on how communications will be disseminated between the contractor and the Government such as communication matrixes, integrated project teams (IPTs), group mailbox(es), etc.

8. Quality Control/Quality Assurance (QC/QA): A narrative description with applicable figures or charts of the plans, processes, and methods the contractor will use to meet the performance standards identified in the PWS. Additionally, this description needs to provide details on how the contractor will support Government oversight and implement QC/QA processes to successfully complete the tasks, subtasks, etc. to deliver the Government’s desired outcomes.

9. Additional Information: Any additional relevant information associated with the contractor’s management approach for the performance of the contract including (but not limited to) appendices, glossaries, definitions, enclosures, or attachments as applicable.

3.3. Factor 3: Past Performance

No information needs to be provided to the Government for past performance.

The Government reserves the right to use other information, as part of the Past Performance Evaluation, obtained from the following Government systems but not limited to: Contractor Performance Assessment Reporting (CPAR), Supplier Performance Risk System (SPRS) and Contract Business Analysis Repository (CBAR).

3.4. Factor 4: Price

A Price Proposal will be submitted in accordance with instructions set forth in this solicitation.

Evaluation of an Offeror’s proposal will be based on the information presented in the proposal and information available to the Contracting Office from sources deemed appropriate. Sources typically considered include Defense Contract Audit Agency (DCAA) office, Defense Contract Management Agency (DCMA), other contracts with the same firms for similar items or services, known commercial sources such as Global Insight Inc. (formally Data Resources, Inc.), Standard and Poor, other sources.

Proposals which are unrealistic in terms of technical or schedule commitments, or unrealistically high or low in terms of cost, may be deemed reflective of an inherent lack of technical competence, or indicative of a failure to comprehend the complexity of risks of the proposed work and may be grounds for rejection of the proposal. The quality of organization and attention to detail reflected in the business proposal will be considered to be an indication of the quality of organization and level of capability during contract performance.

3.4.1. Price Reasonableness

Proposals will be evaluated for price reasonableness. If price reasonableness cannot be determined, additional pricing information will be requested by the Government in accordance with DFARS 215.403-5. Price evaluation will be based on the total cost offered for all CLINs. If necessary, an informal breakdown will be required at the CLIN level to include, but not limited to, material, labor, overhead, general and administrative expenses, miscellaneous subcontracting, travel/per diem, contract data and any miscellaneous cost items.