ATG-R Performance Work Statement.pdf

ATTACHMENT 1

Solicitation SP4706-26-R-0003

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

1.0 Introduction

The Defense Logistics Agency (DLA) (i.e. the Government) is the largest logistics support agency in the United States (U.S.) Department of Defense (DoD). The DLA Director reports to the Under Secretary of Defense for Acquisition, Technology and Logistics (USD AT&L) through the Assistant Secretary of Defense for Logistics and Materiel Readiness (ASD L&MR).

DLA provides worldwide logistics support, acquisition, and technical services to the military services, other federal and civilian agencies, and partner nations in peacetime and wartime. DLA Energy is the executive agent for the management of the DoD wholesale and retail fuels operations including accounting operations within the Defense Working Capital Fund (DWCF).

DLA Information Operations (J62BG), Operational Energy Applications (OEA), is a key entity responsible for providing Information Technology (IT) and Operational Technology (OT) support to DLA Energy in its performance of worldwide supply chain management at numerous DoD fuel facilities including (but not limited to) defense fuel supply points (DFSPs).

As part of its mission, DLA OEA manages, installs, and maintains automated fuel systems (AFS) and equipment at DFSPs. DLA activities include standardizing, maintaining, or upgrading AFS, hydrant fueling automation maintenance (HFAM), automatic tank gauge (ATG), automated fuel handling equipment (AFHE), and other fuel related IT or OT systems at DFSPs to improve fuel inventory accountability, monitoring, and control as well as preventing fuel spills and environmental hazards. Standardized, modernized, and sustainable IT/OT systems at DFSPs enable DLA to provide real-time data acquisition and automated inventory management for capitalized fuel products. These IT/OT systems are typically comprised of web-enabled application software and internet of things (IOT) technology stacks that are fully integrated with liquified petroleum fuel storage tanks and Industrial Control Systems (ICS) at the DFSPs. The purpose of these systems is to provide worldwide access to mission essential commodities such as petroleum and fuel for the U.S. Armed Forces and North American Treaty Organization (NATO) Allies. Each ICS is unique to its deployed location and can consist of Supervisory Control and Data Acquisition (SCADA) computers, Programmable Logic Controllers (PLCs), Remote Terminal Units (RTUs), networked data communications, and graphical user interfaces (GUIs), systems/sub-systems, control modules, and sensors/probes. These ICS are typically fully integrated with liquid petroleum fuel facilities and provide the capabilities of active/passive monitoring and remote access.

The contractor will be responsible for the design, procurement, configuration, integration, installation, system testing, and training of ATG systems upgrade projects at Navy, Marine Corps, Air Force, and Army fuels facilities. The ATG Replacement (ATG-R) will be directed toward replacing existing End of Life (EOL) tank gauges for large bulk storage fuel tanks greater than 30K gallons, meeting requirements from Unified Facilities Criteria (UFC) 3-460-01 dated June 2023. ATG systems provide capabilities to measure and report product level, temperature, bottom sediment and water (BS&W) and density. For aggregation and communication of data to the existing system, via both new and/or existing base communications infrastructure. The new

SECTION C-1: INTRODUCTION

RFP# SP4706-XX-R-XXXX

Solicitation SP4706-26-R-0003 Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

electronic ATG systems will be integrated from gauge data to a new Varec RTU8810 or RTU9810 communication system or equivalent; or direct/dial up/lease line communications when/where necessary.

1.1 Purpose / Objectives

The objective of this effort is to modernize DoD fuel management infrastructure at designated ATG-R locations by completely replacing obsolete or failing ATG systems with modern, updated, and fully integrated solutions.

2.0 SCOPE

To achieve this objective, the contractor will be required to render a wide variety of supplies and services. These supplies and services will require the contractor to possess expertise in removing, replacing, modifying, repairing, and integrating ATGs at petroleum facilities compliant with applicable codes, criteria, and federal, state, local and/or host nation regulations. All services rendered by the contractor will adhere to the Government’s requirements described in technical requirements described in Appendix A and Enclosures 1-8 of this PWS. Contractor services will also include applicable project management support to provide reoccurring status updates, coordinate resources / activities, and ensure timely completion of work. All supplies and services rendered by the contractor will need to account for the geographical disbursement of the sites / locations identified for work to be performed. The contractor will also need to account for and provide any tooling, equipment, hardware, and commercial / ancillary software necessary to render services. Services and supplies rendered by the contractor will include any of the following elements as applicable to achieve the Government’s objectives:

• Software, hardware, and firmware

• Interfaces and integrations

• Networked data communications

• Tank Instrumentation

• ATG Monitors

• ATG Sensors

• Auxiliary Equipment

• Communication Devices

• IAS Monitors and Sensors

• OPE Monitors and Sensors

• Acknowledgement Switches

• Warning Switches

• Consoles

• Horn and Lights

• Interstitial Sensors

• Modems

• Probes

• Probe Interfaces

• Tank Side Indicators

• Conduit and Wiring

• Surge Suppression

• Uninterruptable Power Supply

(UPS)

• Emulators

• Converters

• Junction Boxes

• Panels and Panel Heaters

• Power Supplies

Within the scope of work, the contractor will be expected (at a minimum) to perform the

SECTION C-2: SCOPE

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

following:

1. System Removal: Safely remove all existing obsolete or failing ATG systems and their components, including (but not limited to) MTS/Tempo Sonics (with Red Lion displays), Varec RTU 8130, and Pneumercator gauges.

When removing Varec RTU 8130 communications equipment, the Contractor will maintain this equipment in working order as found upon arrival. Before completion of the installation and departure from site, the Contractor will appropriately clean and package all RTU components and ship them to the ATG Maintenance contractor, address to be provided by the COR upon request.

2. System Installation: Replace the Veeder Root Item #TLS 350 Series, Varec RTU 8130, etc., ATG systems on small bulk tanks (less than 30K gallons) and Service Station (SSTA) tanks with Veeder-Root Item #TLS 450 Plus gauging systems, Varec RTU 8810 or 9810, or ATG system equivalent capabilities and measurements for each automated tank in the facility:

i. Product Level

ii. Interface Level/ Water Level

iii. Product Temperature

iv. Product Gross Volume

v. Product Net Volume

3. System Integration: Configure and interface the new gauging systems to the existing software on the site’s operation Console, enabling real-time tank fuel accountability and operational data communication via the site's operations console. (Refer to Appendix A and Enclosures 1-8 for detailed specifications and guidelines.)

4. System Acceptance: Successfully commission and turnover / deploy the replacement ATG solution. This will be measured by Government inspection of the supplies provided and services rendered, resulting in acceptance of completed work. Successful acceptance will include validation of ATG replacement full integration with existing software via accurate and reliable communication of tank fuel data.

2.1 Sites / Locations

The following Government sites / locations are within the scope of this contract for work performance:

• Los Alamitos AASF, CA

• Barnes ARPT ANG, MA

• Will Rogers Field ANG (Oklahoma City), OK

• Assault Craft Unit 5 (Camp Pendelton), CA

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

• North Island NAS/ Coronado NAB, CA

• Kings Bay NSB, GA

• Charlotte ANG, NC

• AASF Davenport, IA

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

2.2 Work Breakdown Structure (WBS)

Execution of this contract and breakdown of the scope of work is comprised of distinct parts as depicted in the below graphic and WBS.

Detailed information on the ATG-R program is described within this PWS. To achieve the Government’s desired objective for the scoped work effort, the supplies and services provided by the contractor must (at a minimum) be rendered to complete the following:

Figure 1 – Work Breakdown Structure

3.

Multi-Site ATG R

3.1 Task 1:

Project

Management

3.2 Task 2:

Project

Devleopment

3.3 Task 3: Pre- Installation

3.4 Task 4:

Project

Installation

3.5 Task 5:

Project

Turnover

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

Work Breakdown Structure (WBS)

PWS # Description

3.0 ATG-R Support Requirements

3.1 Task 1: Project Management

3.1.1 Subtask 1: Program Management Plan (PMP) & Quality Control Plan (QCP)

3.1.2 Subtask 2: Post Award Conference/Kick-Off Meeting

3.1.3 Subtask 3: Project Schedule / Plan of Action and Milestones (POA&M)

3.1.4 Subtask 4: Bi-Weekly Activity Report & Virtual Conference

3.2 Task 2: Project Development

3.2.1 Subtask 1: Site Survey and Site Survey Report (SSR)

3.2.2 Subtask 2: Project Requirements Document (PRD)

3.3 Task 3: Pre- Installation

3.3.1 Subtask 1: Equipment and Material Support

3.3.2 Subtask 2: Fabrication and Assembly

3.3.3 Subtask 3: Final State (Pre-Installation) IDP

3.3.4 Subtask 4: Pre-Installation Conference

3.3.5 Subtask 5: Pre-Installation Testing

3.4 Task 4: Project Installation

3.4.1 Subtask 1: Demolition

3.4.2 Subtask 2: Install ATG and Communications

3.4.3 Subtask 3: Conduit

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

Work Breakdown Structure (WBS)

PWS # Description

3.4.4 Subtask 4: Cable and Wiring

3.4.5 Subtask 5: Electrical Power Distribution

3.4.6 Subtask 6: Technical Plans and Manuals

3.4.7 Subtask 7: As-Built Documentation

3.5 Task 5: Project Turnover

3.5.1 Subtask 1: Test Plans, Procedures, and Reports

3.5.2 Subtask 2: Training Documentation

3.5.3 Subtask 3: Government Acceptance Testing

3.5.4 Subtask 4: System Turnover Conference

Table 1 – Work Breakdown Structure

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

SECTION C-3: Multi-Site ATG-R REQUIREMENTS

3.0 Multi-Site ATG-R Requirements

3.1 Task 1: Project Management Support

The Contractor will provide project management support activities necessary to deliver ATG-R taskings in accordance with (IAW) this task order (TO) PWS contract and on schedule. Those activities include coordination, updating, and maintenance of program deliverables, project status, project plans, and general TO oversight.

3.1.1 Subtask 1: Project Management Plan (PMP) and Quality Control Plan (QCP)

The contractor must provide complete and appropriate plans that establish a creditable management approach and understanding of the methods necessary to successfully complete the tasks, subtasks, etc. identified within this PWS. As such, the Contractor must submit a Project Management Plan (PMP) and Quality Control Plan (QCP), demonstrating a comprehensive understanding of the PWS requirements and a robust management approach for successful work completion. While the QCP can be a subset artifact within the PMP, the combined documents must detail the Offeror’s administrative oversight, including resources, processes, and controls to ensure adherence to the Government's Enclosure 9e - Quality Assurance Surveillance Plan (QASP). Controls identified within the combined PMP and QCP must include the Offeror’s quality control (QC) / quality assurance (QA) actions. These documents must also identify key personnel and demonstrate sufficient administrative risk mitigation strategies to render the supplies and services to successfully administer the ATG/IAS/OPE program.

Initial versions of the PMP and QCP will be submitted to the Government at the time of proposal to support technical evaluation and determination of acceptability of the contractor’s management approach. At the time of the award, the initial versions of the PMP and QCP will be considered accepted by the Government. The final versions of the contractor’s PMP and QCP will be submitted to the Government within ten (10) business days after completion of the post award conference for inspection and acceptance. After the PMP and QCP are finalized, the contractor will be required to maintain these documents and ensure services rendered are compliant with them throughout the duration of the contract. These documents will be updated by the contractor as necessary, but any proposed changes to these documents must be approved in writing by the Government post-award. The contractor must ensure the PMP and QCP do not contain Controlled Unclassified Information (CUI) including (but not limited to) Personally Identifiable Information (PII).

• Deliverable: Program Management Plan (PMP) and Quality Control Plan (QCP)

(CDRL A001)

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

• Schedule: Initial versions at time of contractor proposal to support evaluations for acceptability. Final versions within Government within ten (10) business days after completion of the post award conference / kickoff meeting.

• Content: The contractor’s PMP and QCP in combination must clearly contain (at a minimum):

1. Organization: A logical method for organizing all content such as a table of contents, page numbers, etc.

2. Work Plan: A narrative description with sufficient details to provide a complete under-standing of the contractor’s management approach for rendering the necessary supplies and services to meet the Government’s desired outcomes. The work plan must account for all requirements, tasks, subtasks, etc. contained within the PWS. Additionally, the work plan must (at a minimum) also identify:

i. All labor categories/labor types (i.e. both essential/Key Personnel and non-essen-tial/non-Key Personnel) the contractor intends to use for successful work perfor-mance.

ii. The total number proposed contractor staff/personnel per labor category/labor type.

iii. All subcontractors, vendors, suppliers, etc.

iv. Which tasks, subtasks, etc. described in the PWS will be performed by the prime con-tractor, subcontractors, vendors, suppliers, etc.

v. Which labor categories/labor types will be on-site vs. virtual/remote throughout con-tract performance.

vi. For each essential/Key Personnel labor category or position, identification of which individual(s) are anticipated to be a full-time, part-time, matrixed, or a split resource (i.e. not a full-time equivalent (FTE)/dedicated to the performance of work described in the PWS).

vii. The methods the contractor will use to supplement resourcing if staff/personnel changes occur to ensure continuity of operations and successful work performance.

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

viii. The methods the contractor will use to maintain training and applicable certifications for staff/personnel.

3. Organizational Structure: A summary description with applicable figures or charts demon-strating a logical organizational structure with qualified personnel to perform all the tasks in the PWS. This description with applicable figures or charts must (at a minimum) also clearly identify:

i. The logical hierarchy (including roles/responsibilities) proposed by the contractor to conduct oversight of their personnel in alignment to the PWS tasks, subtasks, etc. for all proposed labor categories/labor types (i.e. both essential/Key Personnel and non-essential/non-Key Personnel).

ii. Clear identification of the organizational structure and incorporation of essential/Key Personnel identified in the PWS.

iii. Identification of all labor categories/labor types by prime contractor, subcontractor, vendor, or supplier.

4. Key Personnel: The resumes and applicable supporting documentation (including but not limited to certifications) for all contractor proposed Key Personnel identified in the PWS to clearly demonstrate their capabilities and qualifications for Government determination of acceptability. The contractor will ensure all Key Personnel resumes and applicable supporting documentation does not contain any CUI including (but not limited to)

PII.

i. The resumes of Key Personnel must provide a clear demonstration that the proposed resources meet or exceed the education, qualification, and experience requirements described in the PWS.

ii. The Government reserves the right to use any available information to evaluate Key Personnel, including (but not limited to) verification of proposed Key Personnel per-formance on other Government contracts. The Government may contact references identified in Key Personnel resumes, query databases for certification validity, and

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

inquire with end user representatives regarding the quality of Key Personnel experi-ence and performance. The Offeror must provide, along with resumes, Letters of In-tent (LOI)/Letters of Commitment (LOC) confirming Key Personnel selection and availability immediately on contract award. The Offeror must ensure that all Key Per-sonnel possess eligibility for applicable personnel security clearance investigations and can obtain a Common Access Card (CAC).

5. Risk/Issue Management: A narrative description with applicable figures or charts on how the contractor will identify, control, manage, and elevate to the Government risks or issues encountered during contract performance. This description must (at a minimum) also in-clude:

i. Methods to address any known constraints to contractor performance identified in the

PWS

ii. Identification (including if/then statements with likelihood and consequences) of any critical risks known to the contractor at the time of proposal that could significantly impact successful contract performance.

iii. The methods the contractor will use to control cost, prevent scope creep during con-tract performance, and minimize requests for equitable adjustment (REAs).

6. Stakeholder Communications: A narrative description with applicable figures or charts of the methods the contractor will use for stakeholder identification, engagement, and com-munications. This description should include information on how communications will be disseminated between the contractor and the Government such as communication ma-trixes, integrated project teams (IPTs), group mailbox(es), etc.

7. Quality Controls (QCs): A narrative description with applicable figures or charts of the plans, processes, and methods the contractor will use to meet the performance standards identified in the PWS. Additionally, this description needs provide details on how the con-tractor will support Government oversight and implement QCs processes to successfully complete the tasks, subtasks, etc. to deliver the Government’s desired outcomes including (but not limited to):

i. Any contractor key framing assumptions associated with contract performance.

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

ii. The contractor’s methods of compliance with the Government QASP such as perfor-mance monitoring, Acceptable Quality Levels (AQLs), etc.

a) This information must include specific details on how the contractor will adhere to the performance standards, Key Performance Indicators (KPI), Key Perfor-mance Parameters (KPPs), etc.

iii. The contractor’s approach to QC that will identify, prevent, and ensure non-recur-rence of defective supplies or services including (but not limited to):

a) Methods, tools, and techniques for QC activities such as 100% inspection, ran-dom/periodic sampling, peer reviews, independent verification and validation (IV&V), auditing, management/second level reviews, etc.

b) Methods for addressing non-conformity of supplies or services identified by the Government.

• Format: Electronic copies viewable using the latest version of Microsoft Office or Adobe

PDF.

3.1.2 Subtask 2: Post Award Conference/Kick-Off Meeting

The contractor will be required to participate in a single and/or multi-day post award conference that is intended to serve as orientation for contract execution compliant with FAR 42.5. At a minimum, all key personnel identified in this PWS must attend the post award conference. The post award conference may be held virtually (i.e. video teleconference) or face-to-face or at a specific location designated by the Government. The post award conference will help both the Government and contractor to achieve a clear and mutual understanding of all contractual requirements as well as identify and resolve any potential problems before they arise during contract performance. The post award conference is not a substitute for the contractor’s full understanding of the work requirements at the time their proposal was submitted, nor is it to be used to alter the final agreement arrived at in any negotiations leading to contract award. As part of the contractor’s participation in the post award conference, the contractor will be expected to prepare and present an executive overview of their plan to manage the scope, schedule, and resources for the contract. An agenda for the post award conference will be provided to the contractor by the KO, COR, and/or Designated Technical Support Representatives (DTSR) before the conference date. The contractor will support the Government oversight of the post award conference by recording meeting minutes summarizing the events that transpired during the post award conference. All documentation generated by the contractor for the post award

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

conference will be submitted to the COR/ DTSR NLT ten (10) business days after the conclusion of the conference.

• Deliverable: Post Award Conference/Kick-Off Meeting (CDRL A002)

• Schedule: Within ten (10) business days upon conclusion of the post award conference.

• Content: As described within para. 3.1.2

• Format: Electronic copies viewable using the latest version of Microsoft Office and Adobe

PDF

3.1.3 Subtask 3: Project Schedule / POA&M

The contractor will develop a Project Schedule / POA&M outlining all tasks, milestones and events required to complete this TO for all sites / locations within the scope of this PWS. The Schedule will be updated and included in the Bi-Weekly Activity Report (CDRL A004). The schedule will detail resources required to accomplish the elements of the plan, any milestones in meeting the task, and scheduled completion dates for the milestones. The schedule will list all major tasks or phases of project planning, project development, project installation, project transfer and show interdependence between tasks, project phases, sub- systems, devices, stakeholders, site operations, MILCONs, permitting, etc. where applicable. The schedule will also include all items such as software, tanks, truck racks, pumps, valves and pipelines to be temporarily taken out of service in support of this TO. The contractor will coordinate with Site Operations, Site Public Works, and other stakeholders to identify any risks/issues in order to schedule tasking appropriately. The contractor will identify and report any conflicts or issues representing potential schedule risk to the COR/DTSR. The contractor will schedule all work to cause the least amount of interference to site operations

The contractual deliverable dates are defined as the completion dates of the major tasks (not sub-tasks). The contractor’s schedule will be developed and updated using Microsoft Project (MPP) format.

The schedule will reflect baseline dates (planned dates) and updated dates (actual dates) for each task, milestone, and event to be used as input into performance metrics. All schedule changes will be explained in the applicable cell comments.

Major tasks and events that require special attention are milestones to include:

a) In-brief and Site Survey (CDRL A005).

b) Installation Planning (Initial Installation Design Plan (IDP) and Systems Architecture)

c) Material Procurement (Expected Delivery Dates)

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

d) Installation of New Materials and Equipment (Start Dates, Crew Mobilization)

e) Trenching, Conduit and Infrastructure

f) ATG Equipment Installation and Integration

g) Operational Testing prior to final inspection

h) Final Government Test and Quality Assurance (QA) (Equipment and Inspection Testing, Integration)

i) Coordination with the FuelsManager® and Varec, Training, Turnover, Delivery of final IDP/As-Built

j) Updated Project Requirement Documents (PRD) for each of the ATG-R sites

k) Record of changes and reasons within the note section of the “Task Information” of the Microsoft Project file

• Deliverable: Project Schedule / POA&M (CDRL A003)

• Schedule: Initial version at time of proposal. Final version with PMP within five (5) business days after completion of post award conference / project kick-off meeting. Updated versions will be submitted with the second Bi-Weekly Activity Report on the third week of each month (See Section 3.1.4).

• Content: As described in para. 3.1.3

• Format: Electronic copies viewable using the latest version of Microsoft Office or Adobe

PDF.

3.1.4 Subtask 4: Bi-Weekly Activity Report & Virtual Teleconference

To support Government oversight and monitoring of the Contractor’s performance, the Contractor will provide reoccurring Bi-Weekly Activity reports to the COR. The Contractor will also conduct monthly virtual teleconference, which will occur on a continuous basis throughout the duration of the contract on a business day (i.e. Monday, Tuesday, Wednesday, Thursday, or Friday) that is mutually agreed upon by the Contractor and the COR / DTSR. Any submissions or conferences that are scheduled to occur on Federal Holidays as identified in this PWS will be rescheduled at the discretion of the COR. The bi-weekly update should be intentionally designed so that it is short in duration (i.e. ideally no longer than one (1) hour).

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

a. Bi-Weekly Activity Report: The Contractor will submit a Bi-Weekly Activity Report to the COR, due at least two (2) business days prior to the end of the first and third week of each month and no later than Close of Business (5:00 PM EST) on Friday, throughout the duration of the contract. The contractor will use the Government-provided template (Enclosure 9a) to ensure proper content and format for the Bi-Weekly Activity Report and clearly highlight any changes since the previous report.

b. Virtual Teleconference: The Virtual Teleconference will be scheduled within two (2) business days after the second Bi-Weekly Activity Report on the third week of each month by the Contractor with the COR. The Contractor will present the Bi-Weekly report as the agenda for the virtual teleconference in collaboration with the COR and include areas(s) of Government concern as needed.

• Deliverable: Bi-Weekly Activity Report, POA&M Updates, and Presentations

(CDRL A004)

• Schedule: Within two (2) business days prior to the end of the first and third week of each month and no later than Close of Business (5:00 PM EST) on Friday. Meeting minutes from the virtual teleconference will be provided to the COR as part of the Bi- Weekly Activity Report.

• Content: The contractor’s Bi-Weekly Activity Report must clearly contain (at a minimum):

1. POA&M Updates

i. Updated versions will be submitted with the second Bi-Weekly Activity Report on the third week of each month.

2. Key Personnel Updates

i. The contractor will make updates in Enclosure 9a “Bi-Weekly Activity Report” Template.

3. A summary list of deliverables (i.e. tasks, subtasks, action items, etc.) that are:

i. Past due / behind schedule

ii. Recently completed (within the past week)

iii. Upcoming (planned to be completed in the next week)

4. Additional data identified in writing by the COR as necessary to support Government oversight of contractor performance.

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

• Format: Electronic copies viewable using the latest version of Microsoft Office or Adobe PDF

3.2 Task 2: Project Development

The contractor will clearly identify and notify the Government of all framing assumptions (FAs), risks, and issues to successfully complete the work as part of their project development activities.

The Contractor will use an interdisciplinary approach to complete their work that enables realization of successful ATG systems. This interdisciplinary approach must include consideration of the business and the technical needs for users with the goal of providing a holistic replacement ATG solution that meets the Government’s requirements. For example, as project development is performed, the contractor will focus on meeting the Government’s requirements to plan the work including design synthesis, installation, testing and system validation while considering the following components of a complete project:

a) Design

b) Development

c) Installation

d) Operations

e) Performance

f) Testing and Verification

g) Manufacturing/Fabrication

h) Cost & Schedule

i) Training & Support

j) Disposal

See Enclosure 9g – ATG-R Capabilities Statement for further information regarding ATG-R capability requirements.

3.2.1 Subtask 1: Site survey and Site Survey Report (SSR)

After task order (TO) award, the Contractor will perform an onsite validation/in-brief Site Survey of each of the ATG-R sites.

The purpose of the Site Survey will be to validate the equipment/material requirements and firm up data for the Installation Design Package (IDP) for each of the sites. The personnel chosen for the trip will be qualified to evaluate the site conditions and adapt to any required changes based on site conditions.

Upon completion of the site survey, the contractor will update the Site Survey Report (SSR), Government provided enclosure, to the COR/DTSR for Government acceptance. The SSR will

Multi-site Automated Tank Gauge – Replacement (ATG-R)

PERFORMANCE WORK STATEMENT (PWS)

RFP# SP4706-26-R-0003

include all information required by the AFSI IDIQ PWS and correlate with the Base Contract, TO PWS, and address all requirements within the TO PRD (CDRL A006).

The SSR will be delivered to the COR/DTSR for Government acceptance. Government will perform a quality review on each CDRL to assure accuracy and completeness. This review and approval process includes efforts to compile a list of errors and determine if the CDRL submission is of sufficient quality to achieve COR/DTSR approval. The Contractor will rework the CDRL to correct errors and incorporate changes denoted in the Government review.

• Deliverable: Site Survey Report (SSR) (CDRL A005)

• Schedule: Within twenty (20) business days after completion of the Site Survey. Revisions are due 10 business days after Government Review

• Content: As described in paragraph 3.2.2. Initial SSRs will be provided with Attachment 1 as Enclosures 1b through 8b.

• Format: Electronic copies viewable using the latest version of Microsoft Office or Adobe

PDF

3.2.2 Subtask 2: Project Requirements Document (PRD)

The PRD serves as the basic or preliminary technical reference governing the installation of the ATG systems and/or subsystems. The individual site PRD will be updated as required based upon any/all changes in any of the ATG systems installation efforts.

The PRDs will address all conditions or capabilities that must be met or possessed by the ATG system or ATG system components, and communications device to satisfy requirements of the IDIQ PWS and this TO PWS. The contractor will update the PRD and submit for approval to the COR/DTSR five (5) business days prior to the Pre-Installation Conference.

The PRD serves as the basic or preliminary technical reference governing the installation of the ATG systems and/or subsystems. The individual site PRD will be updated as required based upon any/all changes in any of the ATG systems installation efforts.

The PRD will be considered a “living” document throughout the course of this design/build effort. The individual site PRD will be updated as required based upon any/all changes in any of the site ATG systems installation efforts and submitted via email to the COR/DTSR within 3 business days of the request or following these activities:

a) Requirements Validation Site Survey

b) Upon discovery of unforeseen site conditions

Multi-site Automated Tank Gauge – Replacement (ATG-R)

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c) Design Review Meeting Installation Design Plan

The Contractor will incorporate version control for each revision of the PRD. Deletions will be notated with a strike-through. Additions will be highlighted. Cell comments will denote the date, requester, and approve of all changes and revisions.

The Contractor will update the Government provided PRD for each individual site as required to ensure it addresses all conditions or capabilities that must be met or possessed by the Automated Tank Gauging System and communications devices to satisfy the specific TO PWS work that is being performed under this document, standards, specifications, or other formally imposed documents/references.

The contractor will update the PRD through As-Built for signature by DLA J62BG Representative or designated representative, with copies going to the site POC, DLA COR, DTSR, and the contractor.

• Deliverable: Project Requirements Document (PRD) (CDRL A005)

• Schedule: Within five (5) business days prior to the PIC. Final Draft versions will be uploaded five (5) business days prior to System Turnover Conference. Final versions will be delivered twenty (20) business days after the System Turnover Conference.

• Content: As described in paragraph 3.2.1 (see enclosures 1-8)

• Format: Electronic copies viewable using the latest version of Microsoft Office or Adobe

PDF

3.3 Task 3: Pre-Installation

3.3.1 Subtask 1: Equipment and Material Support

The Contractor will provide various equipment/material support services that range from procurement, fabrication, integration, and delivery.

3.3.1.2 Equipment/Material Requirements

The Contractor is responsible for the acquisition of all needed equipment and material to complete the work. Major equipment procured is included in the PRD (Enclosures 1- 8). The contractor will provide adequate storage for all acquired property and equipment. This means the contractor will store all items procured at the contractor’s facilities, coordinate transport to the specific site as needed, and perform the work to install / integrate it into a holistic ATG system.

Product Validation – The contractor will certify that it purchases supplies from authorized resellers and/or distributers. Unless otherwise specified, the contractor will warrant that the

Multi-site Automated Tank Gauge – Replacement (ATG-R)

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products are new, in their original box.

a) Item Unique Identification (IUID) and Radio Frequency Identification (RFID) – In accordance with DFARS 252.211-7003, the contractor will ensure that all items purchased with a unit cost equal to or exceeding $5,000 (or less if item is serially managed or if government specifies items on individual task/delivery orders) is labeled with an item unique identification IUID number or Unique Item Identifier (UII). Prior to delivery of the item to the Government, the contractor will clearly mark and identify each applicable item based on the criteria provided in Department of Defense (DoD) MIL-STD-130N for those items not already marked.

All IUID information will be recorded and will be subject to government review as needed.

The contractor will track IUID items and maintain information being recorded.

b) Contractor will enter all items with Unique Item Identifier (UII) in the IUID Registry. Data is either submitted via Wide Area Workflow (WAWF) or manually entered via the IUID website.

c) The Contractor will be responsible maintaining and updating information in the IUID Registry. The Contractor will update custody status when items are designated as government furnished material, returned to government position, change physical location, or haves been consumed, destroyed, scrapped, lost, or abandoned during contract/TO performance.

f) Contractor Furnished Equipment (CFE) and Contractor Furnished Material (CFM) will be required to support the efforts required to complete this TO. This CFE and CFM will be identified and updated in Project Requirements Document (CDRL A005) for each of the sites identified in this document.

3.3.1.3 Equipment/Material Shipping and Delivery

Transportation of all equipment and/or material needed for this TO is the responsibility of the Contractor. The contractor will be responsible for packing, shipping, and delivery of items. The Contractor will arrange for lay down, storage and staging areas with the site operations personnel

3.3.1.4 Equipment Warranty

Equipment warranty is defined as one year from the completion of work on- site, not the completion of the task order. At the time of System Turnover an equipment listing of all installed equipment will be provided to the COR/DTSR to be turned over to the maintenance contractor upon warranty expiration.

3.3.1.5 Government Furnished Information (GFI)

The Contractor will use online sources to obtain copies of any necessary documentation

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needed for performance on this TO. For those documents not available online, the Government will provide the following GFI listed in the table below. The Contractor will track all GFI by tracking distribution and location and provide a GFI inventory list to the government as needed. The Contractor will use the GFI provided to only support this TO – use of GFI document(s) to support other projects beyond this TO is not allowed. Unless otherwise specified, all GFI will be provided by the Government by the estimated delivery date listed in the table below, and the Contractor will return all GFI to the Government at completion of the TO. Note: If the Contractor requires additional GFI other than what is listed, the Contractor will submit a request to the COR/DTSR within 30 days of contract award.

Item # Description GFI Delivery Date

SENS_D_GEN_TEP_02_1.1 Inspection and Operational Verification Procedures for Corrective and Preventive Maintenance of Automated Tank Gauging (ATG), Automated Fuels Service Station (AFSS), Independent Alarm Systems (IAS), Overfill Protection Equipment (OPE), Hydrant Fueling Automation Maintenance (HFAM), and Hydrant Equipment Monitoring Interface (HEMI)

Within 30 Days of Award

P2B-D-GEN-PRD-01 Phase IIB ATG/AFSS/BSM-E Interface Standard Drawing Requirements Document

Within 30 Days of Award

Table 2: GFI

3.3.1.6 Government Furnished Property (GFP)

No GFP is provided on this TO.

3.3.2 Subtask 2: Fabrication and Assembly

The Contractor will assemble all enclosures and cabinets complete with equipment and material in accordance with the PRD and IDP.

3.3.3 Subtask 3: Final State (Pre-Installation) IDP

The Contractor will develop and design a complete and usable ATG system through the development of an Installation Design Package (IDP) for each of the ATG-R sites.

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The Contractor will design a complete and functional ATG system for each ATG-R site.

The contractor will record all significant site, tank, and communications data in the Final State (Pre-Installation) IDP (CDRL A007). Tank data will include a description of the tank fabrication materials, floating pan/roof, stilling well/gauging well (numbers and sizes), volumes, strapping charts, maximum working level, high level, and high-level set points. Separate System Architecture drawing(s) will include drawings of the communications network with a description of the component pieces (i.e., tanks, gauges, ground readers, cable/fiber and protocols, modems, receivers/transceivers, converters, bridges, switches, surge suppressors, and field enclosures that make up the fuel inventory and communications system). The details of this data and drawings must be adequate for use in both diagnostic and troubleshooting during integration and after installation.

The Final State IDP will be maintained throughout the installation work process for all markups.

The Final State IDP will include all site/design/equipment documentation generated for and during the installation. The documentation will include:

a) The Initial IDP Survey Data and Installation Plans and as-built modifications drawings (red line/green line drawings updated to reflect site as-built conditions.

b) Title page – Project name, Site Name/Location, DLA symbol, percentage submittal (Final State (Pre-Installation) Submittal MM/DD/YEAR

c) Updated Drawing sheet index

d) Updated Location Map and Site Plan

e) Updated Master List of Equipment

f) Updated Master List of Material

g) Updated Master List of Legend, Acronyms and Abbreviations

h) Updated Floor Plans with Equipment Arrangements and Elevations

i) Updated Simplified Block Diagram

j) Updated ATG Maintenance drawings (System Architecture Updates)

k) Updated Cable Block Diagrams

l) Cable Running Layouts

m) Circuit Diagrams

n) Updated Cable Plant - includes the plant conduit plan, plant cable plans, outside plant data

a. Final conduit layout (including hand holes, wiring vaults, junction boxes, wire troughs, control panels, and other large appurtenances in the conduit system)

b. Updated Cable Run Wiring Drawings

o) Labeling Details

p) Configuration Files

q) Permits – facility work and dig permits and any municipal, local, or state regulatory paperwork completed as part of the installation process

r) Defense Reutilization and Marketing Office (DRMO) listing/documentation

s) Site personnel training certification sheets

t) Summary of Installed Equipment/Inventory Tracking Report

u) Labeled photographs of each installed ATG gauge/probe, temperature gauge, Multi-site Automated Tank Gauge – Replacement (ATG-R)

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v) Ground reader, monitor, alarm, and RTU/Communications connection.

The Contractor will deliver two (2) hard copies and an electronic copy of the Final State IDP for each site up to five (5) days prior to Pre-Installation Conference. This document can be hand carried to site by installation crew lead. This IDP will reside on site throughout the life of the installation, integration, and test phases; one copy will be used as the construction master copy and the second copy will be used by the Government for verification and validation during installation. Both sets of drawings will be updated (red lines/green lines) as necessary to capture field design changes to be incorporated in the As-Built IDP (CDRL A010). All changes will be documented in a master index attached to both IDPs.

• Deliverable: Final State (Pre-Installation) IDP (CDRL A007)

• Schedule: Within five (5) business days prior to the PIC.

• Content: As described in paragraph 3.2.3.

• Format: Electronic copies viewable using the latest version of Microsoft Office or Adobe

PDF.

3.3.4 Subtask 4: Pre-Installation Conference (PIC)

The contractor will coordinate the necessary activities to conduct a PIC for the site’s key operations, engineering and maintenance personnel concerning requirements related to working hours, site access, lay-down areas, dig permits, security, vehicle entry, fire prevention, and safety. The dig permits and any municipal, local, or state regulatory paperwork completed will be submitted as part of the Pre-Installation documentation. The PIC may be conducted virtually or in person as directed by the COR. The contractor will provide two copies of Final State (Pre- Installation) IDP and PRD to site to review during the conference.

• Deliverable: Pre-Installation Conference documentation (A008) that includes initial Final State IDP, initial PRD, and any municipal, local, or state regulatory paperwork completed.

• Schedule: All final documentation generated by the Contractor for the PIC as defined in para.

3.3.4 to be submitted ten (10) business days after the conclusion of PIC.

• Content: As defined in paragraphs 3.2.2, 3.3.3, and 3.3.4.

• Format: Electronic copies viewable using the latest version of Microsoft Office or Adobe

PDF.

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3.3.5 Subtask 5: Pre-Installation Testing

The Contractor will perform Pre-Installation Testing on all ATG systems. Pre-Installation testing will consist of, but not be limited to, pre-installation checks for damage, verification of proper shipping and receipt, verification of presence and conformance with the manufacturer’s drawings and specifications, verification of appropriate labeling, and verification of I/O, power, and communications cabling/wiring. The contractor will test for continuity of cabling for breaks, DB loss, signal loss, and/or line resistance. The contractor will utilize the testing and acceptance procedures to validate prior to final government testing and acceptance. This will be documented in the Bi-Weekly Activity Report (A004).

3.4 Task 4: Project Installation

Installation activities must be closely coordinated with the site operating personnel so that daily operation of the site is not disrupted. This is to be accomplished by the Contractor scheduling in advance all items such as: access to tanks, meters, truck racks, pumps, valves, pipelines, and ATG System equipment that will have to be temporarily taken out of service. This schedule will define the item to be taken out of service, location, dates, time, and duration. Site personnel must be notified immediately upon completion of the work so that the item involved is ready to be returned to service. (Refer to Appendix A and Enclosures 1-8 for detailed specifications and guidelines.)

3.4.1 Subtask 1: Demolition

The Contractor will dispose of all ‘Retired’ equipment (see exceptions in Note below). The Contractor will track all disposal efforts using Form 7.0 of the ATG Test Procedures SENS_D_GEN_TEP_02_1.1. Contractor will ensure all disposals are in accordance with UFGS 01 74 19 Construction Waste Management and Disposal and UFGS 01 57 19.01 20 Supplemental Temporary Environmental Controls. The Contractor will avoid stockpiling of waste equipment and materials. The Contractor will disassemble, clean, separate materials, and recycle materials, as required for proper disposal. Sale of recovered materials is allowed on the Installation in accordance with paragraph 1.12.1 of the UFGS 01 74 19 Construction Waste Management and Disposal.

The Contractor will prepare and submit a government property transfer form DD1149 (Enclosure 9h) for all Varec RTU 8130 Government owned inventory and provide this inventory to the COR at the completion of site installation tasks. The government property transfer form 1149 will include equipment description, part number, serial number, tank removed from, and quantity for transfer.

• Deliverable: DD1149

• Schedule: As required.

Multi-site Automated Tank Gauge – Replacement (ATG-R)

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• Content: As defined in paragraph 3.4.1.

• Format: Electronic copies viewable using the latest version of Microsoft Office or Adobe

PDF.

3.4.2 Subtask 2: Install ATG and Communications

The contractor will procure and install all equipment and material necessary to perform the requirements of this PWS based upon the individual, site-specific finalized PRD (A005) as detailed in the approved Final State IDP (CDRL A008). The procurement, installation, and configuration of the ATG system, including its communications equipment back to the Government’s information systems (IS) (e.g. the FuelsManager® or equivalent computer), will meet the integration, configuration, functional and technical requirements provided in this PWS.

To accommodate long lead items, COR may approve procurement of equipment and material before approval of the Final State IDP as required to meet project schedules, however, installation will not begin until the Contractor obtains approval from COR/DTSR.

The Contractor will install, test, verify, and validate electronic and peripheral systems, components, and supporting items, including electrical, electronic, mechanical, and supporting systems required for automation projects. Installation will include proper calibration and/or setting limits for all devices reporting to the ATG system. All calibration or settings data will be captured on Test and Procedure forms. The installations will conform to the applicable Project Requirements Document (CDRL A006), IDP (CDRL A008), Test Plans, Procedures, and Reports (para. 3.5.2) and documents developed via other tasking, or in some cases, provided by the government. These systems and components will also be installed in conformance with applicable installation, performance, or other requirements identified within this TO.