CTE TechnolgyProjectManual pgs 1_12.pdf

CONTRACT DOCUMENTS

AND

SPECIFICATIONS

FOR THE

KALAMAZOO REGIONAL

EDUCATIONAL SERVICE

AGENCY

Career Connect Campus Technology Bid Package

November 29, 2023

Kalamazoo Regional Educational Service Agency Wightman

Career Connect Campus - Technology Bid Package 11/29/2023

Project No. 214175

TABLE OF CONTENTS 00 00 01 - 1

00 00 00 PROCUREMENT AND CONTRACT REQUIREMENTS

00 01 01 PROJECT TITLE PAGE

00 11 13 ADVERTISEMENT FOR BIDS

00 21 13 INSTRUCTIONS TO BIDDERS

00 22 13 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

00 25 13 PRE-BID MEETINGS

00 31 13 PRELIMINARY SCHEDULES

00 41 13 BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT)

00 43 13 BID SECURITY FORMS

00 43 23 ALTERNATES FORM

00 43 24 FAMILIAL DISCLOSURE STATEMENT

00 43 25 IRAN AFFIDAVIT OF COMPLIANCE

00 43 93 BID SUBMITTAL CHECKLIST

00 51 00 NOTICE OF AWARD

00 60 00 PROJECT FORMS

A101-2017 OWNER/ CONTRACTOR AGREEMENT

A101-2017 EXHIBIT A

A201-2017 GENERAL CONDITIONS

A701-1997 INSTRUCTIONS TO BIDDERS

27 00 00 COMMUNICATIONS

27 05 00 BASIC COMMUNICATIONS SYSTEMS REQUIREMENTS

27 05 03 THROUGH PENETRATION FIRE STOPPING

27 05 26 COMMUNICATIONS BONDING

27 05 28 INTERIOR COMMUNICATION PATHWAYS

27 05 43 EXTERIOR COMMUNICATION PATHWAYS

27 05 53 IDENTIFICATION AND ADMINISTRATION

27 11 00 COMMUNICATION EQUIMENT ROOMS (CER)

27 13 00 BACKBONE CABLING REQUIREMENTS

27 15 00 HORIZONTAL CABLING REQUIREMENTS

27 17 10 TESTING

27 17 20 STRUCTURED CABLING SYSTEM WARRANTY

27 41 00 PROFESSIONAL AUDIO_VIDEO SYSTEM

27 51 13 PAGING SYSTEMS

28 00 00 ELECTRONIC SAFETY AND SECURITY

28 05 00 BASIC ELECTRONIC SAFETY AND SECURITY SYSTEM REQUIREMENTS

28 05 03 THROUGH PENETRATION FIRE STOPPING

28 13 00 ELECTRONIC ACCESS CONTROLS

28 23 00 VIDEO SURVEILLANCE

28 26 05 RESCUE ASSISTANCE COMMUNICATION

END OF TABLE OF CONTENTS

Project No. 214175

PROJECT TITLE PAGE 00 01 01 - 1

DOCUMENT 00 01 01 - PROJECT TITLE PAGE

1.1 PROJECT MANUAL

A. Career & Technical Education Center � Technology Bid Package. (Project No. 214175)

Career Connect Campus 3500 Vanrick Drive Kalamazoo, MI 49001

B. Owner:

Kalamazoo RESA 1819 East Milham Road Portage, MI 49002

C. Architect:

Wightman & Associates 433 East Ransom Street Kalamazoo, MI 49007 Tel: 269-927-0100 Fax: 269-927-1300 www.gowightman.com

D. Issued: November 29, 2023

E. Copyright (2023, Wightman & Associates). All rights reserved.

END OF DOCUMENT 00 01 01

Project No. 214175

ADVERTISEMENT FOR BIDS 00 11 13 - 1

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BIDS

1.1 PROJECT INFORMATION

A. Notice to Bidders: Qualified bidders may submit bids for the project as described in this Document. Submit bids according to the Instructions to Bidders.

B. Project Identification: Career Connect Campus � Technology Bid Package

Project Location: Career Connect Campus 3500 Vanrick Drive Kalamazoo, Michigan 49001

C. Owner: Kalamazoo Regional Educational Service Agency 1819 East Milham Road Portage, Michigan 49002

D. Architect: Wightman & Associates 433 East Ransom Street Kalamazoo, Michigan 49007 Web Site: www.gowightman.com

E. Project Description: All low voltage systems shown in the project documents including audio/video, cabling, clocks, electronic access control, electronic surveillance, infrastructure equipment, and paging. for the entire building of the new Career and Technical Education Center Project. Note: Fire alarms, wireless access points, switches, and patch cables are by others and not included in this bid package.

F. Construction Contract: Bids will be received for the following Work:

1. General Contract Bids shall be received from one prime contractor for all work as outlined in the Specifications and Construction Drawings.

2. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over the construction of the project shall apply to the project throughout.

3. Contractors shall note that the project is subject to the Common Construction Wage Act (effective July 1, 2015) for record-keeping, and all terms of this Act shall be followed in their entirety.

4. The contract form for the project will be AIA Document A101.

5. Contract will be made to the responsive, responsible bidder awarded by the

Owner.

6. Kalamazoo Regional Educational Service Agency is tax-exempt. Contractors are responsible for appropriate sales/use tax in accordance with the State of Michigan Department of Treasury.

Project No. 214175

ADVERTISEMENT FOR BIDS 00 11 13 - 2

1.2 BID SUBMITTAL AND OPENING

The Owner will receive sealed lump sum bids until the bid time and date at the location given below. Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Date: December 19, 2023.

2. Bid Time: 4:00 p.m. Eastern Standard Time.

3. Location: Kalamazoo RESA

1819 East Milham Road Portage, MI 49001

B. Bids will thereafter be publicly opened and read aloud.

C. Bids shall be submitted on the forms provided with all blanks populated. Bid form and other documents required to be submitted with the bid shall be enclosed in a sealed envelope with the Bidder�s name, addressed to:

Kalamazoo Regional Educational Service Agency, Attention: Career Connect Center - Technology Bid Package.

1.3 BID SECURITY

A. Each bid must be accompanied by a Familial Disclosure and Iran Sanctions Act Compliance forms completed as provided by law.

B. Bid security shall be submitted with each bid in the amount of five (5) percent of the bid amount.

C. Bids received after the designated time for closing will be returned unopened.

D. No bids may be withdrawn for a period of 60 days after the opening of bids. The owner reserves the right to reject any and all bids and to waive informalities and irregularities.

1.4 PRE-BID MEETING

A. Pre-bid Meeting: See Document 002513 "Pre-bid Meetings."

B. Pre-bid Meeting: A pre-bid meeting for all bidders will be held virtually on Tuesday, December 5, 2023, at 3:30 p.m. Eastern Standard Time. Prospective prime bidders are requested to attend.

1. Bidders' Questions: The architect will provide responses at the Pre-bid Meeting to bidders' questions received up to two (2) business days prior to the meeting.

Project No. 214175

ADVERTISEMENT FOR BIDS 00 11 13 - 3

1.5 DOCUMENTS

A. Online Procurement and Contracting Documents: Obtain access after November 29, 2023, at 3:00 p.m. by contacting the following:

1. Dodge Lead Center: www.dodgeprojects.construction.com

2. Wightman Bidding Website: https://bids.gowightman.com/

B. Viewing Procurement and Contracting Documents: Examine after November 21, 2023, at the locations below:

1. Wightman & Associates, Inc., 433 East Ransom Street, Kalamazoo, MI 49007

1.6 TIME OF COMPLETION

A. Successful bidder shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time.

1.7 BIDDER'S QUALIFICATIONS

A. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work.

B. A 100% Performance Bond, and a separate Labor and Material Payment Bond, and Insurance in a form acceptable to the Owner will be required as part of each Bid.

C. Each bid proposal shall include all labor, material, and services necessary to complete the project in strict accordance with the contract documents as prepared and on file in the office of Wightman & Associates, Inc. The Owner reserves the right to reject any or all bids.

D. Each bidder is responsible for inspecting the project site and for reading and being thoroughly familiar with the Contract Documents and Specifications. Failure of omission of any Bidder to do any of the foregoing shall not relieve the Bidder from any obligation with respect to their bid.

1.8 NOTIFICATION

A. This Advertisement for Bids document is issued by order of the Kalamazoo Regional Educational Service Agency.

END OF DOCUMENT 00 11 13

Project No. 214175

INSTRUCTIONS TO BIDDERS 00 21 13 - 1

DOCUMENT 00 21 13 - INSTRUCTIONS TO BIDDERS

1.1 INSTRUCTIONS TO BIDDERS

A. AIA Document A701, "Instructions to Bidders," is hereby incorporated into the Procurement and Contracting Requirements by reference.

1. A copy of AIA Document A701, "Instructions to Bidders," is bound in this Project Manual.

END OF DOCUMENT 00 21 13

Project No. 214175

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13 - 1

DOCUMENT 00 22 13 - SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

1.1 INSTRUCTIONS TO BIDDERS

A. Instructions to Bidders for Project consist of the following:

1. AIA Document A701, "Instructions to Bidders," a copy of which is bound in this Project Manual.

2. The following Supplementary Instructions to Bidders that modify and add to the requirements of the Instructions to Bidders.

1.2 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS, GENERAL

A. The following supplements modify AIA Document A701, "Instructions to Bidders."

Where a portion of the Instructions to Bidders is modified or deleted by these Supplementary Instructions to Bidders, unaltered portions of the Instructions to Bidders shall remain in effect.

B. REPRESENTATIONS

C. Revise Section 2.1.3 to strike, �The Bidder has visited the site, become familiar . . .�

D. Add Section 2.1.3.1:

1. 2.1.3.1 - The Bidder has investigated all required fees, permits, and regulatory requirements of authorities having jurisdiction and has properly included in the submitted bid the cost of such fees, permits, and requirements not otherwise indicated as provided by Owner.

2. State of Michigan.

E. Add Section 2.1.5:

1. 2.1.6 - The Bidder has incorporated into the Bid adequate sums for work performed by subcontractors whose qualifications meet those indicated in the Procurement and Contracting Documents.

1.3 ARTICLE 3 - BIDDING DOCUMENTS

A. Revise Section 3.1 Copies to strike, �. . .in the number and for the deposit sum, if any, stated therein. The deposit will be refunded to Bidders who submit a bona fide Bid and return the Bidding Documents in good condition within ten days after receipt of Bids.

The cost of replacement of missing or damaged documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the Bidding Documents and the Bidder�s deposit will be refunded.

B. 3.2 - Interpretation or Correction of Procurement and Contracting Documents:

Project No. 214175

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 00 22 13 - 2

1. Revise Section 3.2.2 to read �. . .shall reach the Architect at least four business days prior to the date for receipt of Bids.�

2. Revise Section 3.3.2 to read �. . .has been received by the Architect at least five business days prior to the receipt of Bids.�

3. Revise Section 3.4.3 �will be issued no later than four calendar days prior to the date for receipt of Bids. . . �

1.4 ARTICLE 4 - BIDDING PROCEDURES

A. 4.1 - Preparation of Bids:

1. Add Section 4.1.1.1:

2. Add Section 4.1.8:

a. 4.1.8 - Bids shall include applicable sales and use taxes.

b.

1.5 ARTICLE 7 - PERFORMANCE BOND AND PAYMENT BOND

A. 7.1 - Bond Requirements:

1. Revise Section 7.1.1 to strike, �If stipulated in the Bidding Documents, the . . .� �

1.6 ARTICLE 9 - EXECUTION OF THE CONTRACT

A. Add Article 9:

1. 9.1.1 - Subsequent to the Notice of Intent to Award, and within 10 days after the prescribed Form of Agreement is presented to the Awardee for signature, the Awardee shall execute and deliver the Agreement to Owner through Architect, in such number of counterparts as Owner may require.

2. 9.1.2 - Owner may deem as a default the failure of the Awardee to execute the Contract and to supply the required bonds when the Agreement is presented for signature within the 15 days.

3. 9.1.4 - In the event of a default, Owner may declare the amount of the Bid security forfeited and elect to either award the Contract to the next responsible bidder or re-advertise for bids.

END OF DOCUMENT 00 22 13

Project No. 214175

PREBID MEETINGS 00 25 13 - 1

DOCUMENT 00 25 13 � PRE-BID MEETINGS

1.1 PRE-BID MEETING

A. Owner and Architect will conduct a Pre-bid meeting as indicated below:

1. Meeting Date: December 5, 2023

2. Meeting Time: 3:30 p.m. EST.

3. Location: Virtually via Microsoft Teams at https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWRjZjhjYzMtMzc3MC00YWJjLTlmMGUtY2I1NzFlNWY4Zj A0%40thread.v2/0?context=%7b%22Tid%22%3a%22ef1960ce-394f-420e-92c0- 55d423f8150a%22%2c%22Oid%22%3a%223633bfd4-f501-4a3c-bc5f-dbbb661f17fb%22%7d

a. Meeting ID: 288 874 677 399

b. Passcode: u5Pfy9

B. Attendance:

1. Prime Bidders: Attendance at Pre-Bid meeting is recommended.

C. Bidder Questions:

1. Submit written questions to be addressed at the Pre-Bid meeting a minimum of two business days prior to the meeting. Send to Stefany Holland at sholland@gowightman.com

2. Questions following the meeting shall be submitted to Stefany Holland at sholland@gowightman.com

D. Agenda: Pre-Bid meeting agenda will include a review of topics that may affect the proper preparation and submittal of bids, including the following:

1. Procurement and Contracting Requirements:

a. Advertisement for Bids.

b. Instructions to Bidders.

c. Bidder Qualifications.

d. Bonding.

e. Insurance.

f. Bid Security.

g. Bid Form and Attachments.

h. Bid Submittal Requirements.

i. Bid Submittal Checklist.

j. Notice of Award.

2. Communication during Bidding Period:

a. Obtaining documents.

b. Access to Project Web site.

c. Bidder's Requests for Information.

Project No. 214175

PREBID MEETINGS 00 25 13 - 2

d. Bidder's Substitution Request/Prior Approval Request.

e. Addenda.

3. Contracting Requirements:

a. Agreement.

b. The General Conditions.

c. The Supplementary Conditions.

d. Other Owner requirements.

4. Construction Documents:

a. Scopes of Work.

b. Temporary Facilities.

c. Use of Site.

d. Work Restrictions.

e. Alternates, Allowances, and Unit Prices.

f. Substitutions following award.

5. Separate Contracts:

a. Work by Owner.

b. Work of Other Contracts.

6. Schedule:

a. Project Schedule.

b. Contract Time.

c. Bidder Questions.

7. Post-Meeting Addendum.

E. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes to attendees. Minutes of meeting are issued as Available Information and do not constitute a modification to the Procurement and Contracting Documents.

Modifications to the Procurement and Contracting Documents are issued by written Addendum only.

END OF DOCUMENT 00 25 13

Project No. 214175

PRELIMINARY SCHEDULES 00 31 13 - 1

DOCUMENT 00 31 13 - PRELIMINARY SCHEDULES

1.1 PROJECT SCHEDULE

A. This Document, with its referenced attachments, is part of the Procurement and Contracting Requirements for the Project. They provide the Owner's information for the Bidders' convenience and are intended to supplement rather than serve in lieu of the Bidders' investigations. They are available for Bidders' convenience and information but do not affect Contract Time requirements. This Document and its attachments are not part of the Contract Documents.

B. Available Project information includes the following:

1. Bid Schedule

a. 12/05/2023 � Pre-Bid Meeting @ 3:30 PM, Virtual

b. 12/19/2023 � Bids due @ 4:00 PM, KRESA Building

c. 12/21/2023 � Post-Bid Interviews, KRESA Building

d. 12/22/2023 � Bid Recommendation to Owner

e. 01/2024 � Contract Award

C. The project schedule, including design and construction milestones, is available for viewing following this Section. CSM Group�s schedule is provided for reference.

1. Technology contractor key dates are:

a. 03/2024 � Access Control Pre-Installation Meeting

b. 06/2024 � Network Operational

c. 09/2024 through 01/2025 � Equipment Installation

d. 10/2024 � Site Surveillance Camera Installation

e. 01/2025 � Flat Panel Installation

f. 02/2025 through 03/2025 � Owner Training

g. 02/18/2025 - Substantial Completion

h. 03/2025 � Warranty Commencement

D. Related Requirements:

1. Document 00 41 13 "Bid Form - Stipulated Sum (Single-Prime Contract)" for Contract Time.

END OF DOCUMENT 00 31 13