Competitive Solicitation & Renewal Form

Last updated 05 / 2023

SUMMARY SECTION – To be completed by the requesting department

TITLE OF SOLICITATION

DESCRIPTION OF PURCHASE:

DESCRIPTION / JUSTIFICATION FOR PURCHASE / TIMING CONSIDERATIONS / SERVICE LEVEL IMPACT IF NOT APPROVED

PRE-BID/ PROPOSAL

MEETING

Yes No MANDATORY Yes No

ESTIMATED

VALUE

DEPT CONTACT TEL.

LOCATION

ACCOUNT STRING GRANT Yes No

PROJECT STRING

DEPARTMENT DIRECTOR APPROVAL DATE

PRINT DIRECTOR NAME: DIRECTOR SIGNATURE:

AWARD SECTION – To be completed by the Purchasing Division

SOLICITATION NUMBER POSTED DATE

ADVERTISED DATE

NOI POSTED

DATE

DUE DATE

TOTAL NUMBER OF: Fill in the quantity for each category. To be used in the Council Letter:

DISCUSSION SECTION SBE

POTENTIAL VENDORS NOTIFIED LB (LOCAL)

POTENTIAL VENDORS ACKNOWLEDGED AWARDS

PURCHASING’S WEEKLY UPDATE LOCAL SECTION

RESPONSES RECEIVED LB VENDORS NOTIFIED

MBES LB VENDORS ACKNOWLEDGED

WBES LB RESPONSES RECEIVED

PROTEST SBE GOAL

LOCAL

PREFERENCE

CITY COUNCIL

LABOR

COMPLIANCE

PLA

Y N Y N Y N Y N Y N Y N

PIGGYBACK / COOPERATIVE PURCHASE

GOVERNMENT AGENCY OR COOP USED CONTRACT #:

Department of Energy and Environmental Resources - Bureau of Collections & Customer Service would like to open an RFP in search of a vendor to support the optimization of existing refuse and organics routes and provide software tools and training to Refuse Division Supervisors and GIS Team for ongoing route adjustments.

The City is seeking proposals from qualified firms for a proven market-ready Solid Waste Route Optimization Software that improves current collection routes, provides real time tracking and integrates with on-truck camera systems with the capability of reporting to existing City systems including efficiency, mapping alleys, ability to have mixed service location routes and manually move points to proper service locations, communication options between operators and dispatch, integrate with active GSP navigation, and provide such information as:

reporting on route progress and completion, on-demand customer service for issues that arise, and reporting on tonnage collected on routes.

Competitive Solicitation & Renewal Form

Last updated 05 / 2023

AWARD SECTION – To be completed by the requesting department post award

ANNUAL OR ONE-TIME CONTRACTS AMOUNT

ONE-TIME YEAR 1 YEAR 2

YEAR 3 YEAR 4 YEAR 5

AWARD AMOUNT MBE WBE SBE DBE LB (LOCAL)

VENDOR NAME CITY/STATE

CONTACT PERSON TELEPHONE

EMAIL # OF EMPLOYEES LIVING IN LB

AWARD AMOUNT MBE WBE SBE DBE LB (LOCAL)

VENDOR NAME CITY/STATE

CONTACT PERSON TELEPHONE

EMAIL # OF EMPLOYEES LIVING IN LB

AWARD AMOUNT MBE WBE SBE DBE LB (LOCAL)

VENDOR NAME CITY/STATE

CONTACT PERSON TELEPHONE

EMAIL # OF EMPLOYEES LIVING IN LB

If awarded to more than 3 vendors, use additional forms.

ADDITIONAL INFORMATION

Please enter any additional information relating to the competitive solicitation, change order, or renewal.

To be completed by the requesting department.

RENEWAL – To be completed by the requesting department 1st EXTEND DATE TO ADD 2nd EXTEND DATE TO ADD 3rd EXTEND DATE TO ADD