Crystal_Beach_003896A_REVISED_DRAFT_Design_Scope_20250521.docx

9999Exhibit A

ENGINEERING CONSULTING SERVICES

Contract No.: ____________ TBD

SCOPE OF SERVICES

DESIGN AND PERMITTING FOR

CRYSTAL BEACH DRAINAGE AND ROADWAY IMPROVEMENTS

PID 003896A

Prepared for Pinellas County Public Works Capital Improvements Division Stormwater and Parks 14 S. Fort Harrison Avenue Clearwater, FL 33756

Prepared by

CONSULTANT

May 2025

Table of Contents

ATTACHMENTS

ATTACHMENT A – SCHEDULE OF DELIVERABLES

ATTACHMENT B – COST BREAKDOWN SUMMARY

ATTACHMENT C – DESIGN SUBMITTTAL CHECKLIST

ATTACHMENT D – GRANT AND FUNDING TERMS AND CONDITIONS

SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES

This Exhibit “A” is part of the agreement known as _________________________________, dated __________________, between Pinellas County (hereinafter referred to as the COUNTY) and __________________________ (hereinafter referred to as the CONSULTANT).

I. PROJECT TITLE

The project title is Crystal Beach Drainage and Roadway Improvements. The project identification (PID) number is 003896A.

II. OBJECTIVE

The objectives of this project are to alleviate flooding, improve water quality (potable water and stormwater), improve roadway conditions, upgrade potable and sanitary sewer systems, and implement green infrastructure. The CONSULTANT shall provide design plans and specifications, and all other professional engineering services that may be required to perform full and final design work, and post design services, for drainage, roadway and utility improvements within the Crystal Beach project limits.

III. PROJECT DESCRIPTION AND BACKGROUND

The Crystal Beach project area is located within the Sutherland Bayou and Clearwater Harbor North watersheds. The project area is tidally affected and lies within the Federal Emergency Management Agency (FEMA) Flood Zone X, as well as the Pinellas County Floodplain – Coastal 100 Year zone. Most of the roads and surrounding land is mostly flat with very little elevational relief. A drainage divide exists that diverts stormwater runoff to the east (Avery Bayou) and the west (St. Joseph’s Sound). The Crystal Beach neighborhood is a mix of small, old timey coastal Florida homes and larger, modern homes, with minimal stormwater infrastructure.

The COUNTY has been receiving flooding complaints from the Crystal Beach community as far back as 2008. Several complaints about the condition of the roads have also been received over the past several years. In 2008, the Pinellas County Public Works developed preliminary plans to address these issues. However, the project was not completed due to insufficient funding.

In September 2018, the Board of County Commissioners approved funds to complete a Project Development and a Preliminary Engineering Study for this area. The study referenced the 2016 Crystal Beach Community Overlay (Ordinance 16-55, Exhibit 5) to ensure the elements of the project would be consistent with the community vision. Important elements of the plan include preserving the community’s natural and historic features, mangrove and estuary habitats, and maintaining the coastal “Old Florida” character of the community.

A public information meeting was held in 2019, at which the COUNTY received conflicting opinions from the community. The coastal neighborhood has experienced private re-development of single-family homes that clash with the old-Florida coastal characteristics of the original community. In 2022, the COUNTY began a Preliminary Engineering Report (PER) that included 30% design plans. Hurricanes Helene and Milton in 2024 resulted in major tidal storm surge flooding, as well as stormwater runoff flooding (partially due to the inadequate existing stormwater system). A project location map is shown below in Figure 1.

FIGURE 1: PROJECT LOCATION MAP

IV. PROJECT SCOPE OF WORK

The scope of work includes, but is not limited to, drainage, roadway and utility analysis, water/wastewater utility relocations (as necessary), environmental permitting, public engagement, 30% design through final design plans, bid support documents, and post design services as described below.

All deliverables shall be in electronic format unless otherwise specified. The CONSULTANT shall provide a Schedule of Deliverables as Attachment A.

Task 1: Project Management and Contract Maintenance The CONSULTANT shall provide monthly updates, including progress status and project schedule updates via email. The CONSULTANT shall attend project status meetings every other month, for a total of 10 project status meetings. Five meetings will be virtual and five will be in person. The CONSULTANT shall coordinate the availability of the project team (internal and external team members) and schedule the meetings. All meeting appointments shall include an agenda.

The CONSULTANT will provide project and contract management for the duration of the project. This will include, but is not limited to, the preparation of project documents and filing systems for the project such as contract documents, sub-consultant agreements, meeting action items, project schedule and deliverables list. CONSULTANT will prepare project invoices, schedules and progress reports each month, as detailed in SECTION VII – INVOICING

Task 2: Project Kick-Off Meeting Within two weeks after a Notice to Proceed (NTP) has been issued, the COUNTY and CONSULTANT will participate in a virtual kick-off meeting to discuss the flow of information, review the project objectives, scope, and schedule. The CONSULTANT will prepare an agenda with an attendance list, and meeting summary listing action items and decisions.

Task 3: Data Review and Site Visits The CONSULTANT shall review the PER, 30% design plans, and other project information provided by the COUNTY to assist with the design, permitting and post-design services. The CONSULTANT shall download the 2024 version of the County’s AutoCAD Civil 3D Kit.

The CONSULTANT will research and review existing information such as permits, as-built plans, design documentation, survey data and other pertinent information regarding the project location available from typical industry resources and the COUNTY. Upon review of all existing project documentation, CONSULTANT shall identify further subsurface utility engineering (SUE) investigation needs, additional geotechnical investigation, and any other investigation to determine the best methodology for the design.

The COUNTY will provide (as available):

· Project area boundary

· Photos and County stormwater inventory GIS data

· Preliminary engineering report (including all attachments, calculations, and supporting reports)

· Ecological data for the project corridor including wetland and surface water limits delineations

· Boundary Topographic Survey (DTM, ACAD files, pdf)

· 15% Design Plans

· Geotechnical Report

· Green Infrastructure Alternative Analysis and Recommendations

· Potable Water Assessment Report

· Ecological data for the project corridor including wetland and surface water limits delineations

The CONSULTANT shall conduct up to three (3) site visits with the COUNTY. The COUNTY will schedule the meetings after coordinating with the CONSULTANT.

Task 4: Project Production Team (PPT) Meetings The CONSULTANT shall attend four (4) PPT/QC Review meetings associated with the 30%, 60%, 90% and 100% design phases. These meetings will occur after the responses to the comments have been reviewed by the project team. The meetings will be scheduled by the COUNTY after coordinating with the CONSULTANT.

Task 5: Stormwater Hydrologic & Hydraulic (H&H) Modeling and Model Peer Review Coordination

Task 5.1 Stormwater Hydrologic & Hydraulic (H&H) Modeling The CONSULTANT will create a project-specific, sub-watershed existing conditions model (ECM) and proposed conditions model (PCM) using ICPR version 4 for the 10-year, 25-year and 100-year/24-hour events, for sufficient level of detail in the project area to evaluate the effectiveness of the proposed alternatives in reducing the level and duration of flooding. Appropriate rainfall data and tailwater assumptions will be established. Model development will include processing of basin data (topography, soils, land use, existing plans), delineations of subbasin areas, and development of a node-link network. Model simulation will be executed along with an error, warning, stability review of the refinements. GIS data related to the modeling will be captured in a standard ICPR compatible geodatabase format (non-SWFWMD GWIS).

A level of service analysis will be performed for drainage infrastructure in the project vicinity to confirm deficiencies and support identification of improvement needs.

COUNTY LEVEL OF SERVICE (LOS) FOR STORMWATER MANAGEMENT

County’s LOS

*The allowable spread width is per the FDOT drainage manual and Greenbook

* The HGL shall be below the curb inlet elevations (flooding contained within pipes)

A technical memorandum explaining model development and execution methodology, summarizing model results (tabular and exhibit summaries), discussing stability issues (if any), and a clear basis for assessing proposed improvements for flood protection will be provided.

Task 5.2 Model Peer Review Coordination

The CONSULTANT shall coordinate with the COUNTY and a third-party consultant (to be hired by the COUNTY) who will perform a peer review on the modeling efforts. This coordination shall include model file sharing, responses to peer review comments, model revisions as necessary, and a technical memo summarizing the work effort that resulted from the peer review. The CONSULTANT shall also prepare and provide a model ledger that explains all of the refinements and their respective sources and results (including a high-level summary, in geodatabase form and/or notes, of what changes were made to the model, to what (node-basin-link), and why, etc.).

The estimated duration for the third-party peer review is 30 calendar days, and the estimated duration of the CONSULTANT’S time for this task is 45 calendar days.

Task 6: Design Submittal Requirements, Design Criteria Submittal Requirements and Design Criteria All proposed improvements shall comply with the Crystal Beach Community Overlay, which was provided with the invitation to bid documents.

The CONSULTANT shall develop and provide the COUNTY with 30%, 60%, 90% and 100%/Final Plan submittals. CONSULTANT shall reference ATTACHMENT C – Design Submittal Checklist for Submittal Requirements. CADD files will be provided with every plan submittal. The horizontal alignment or plan portion of the plans shall include as a minimum: entire mainline baseline and/or centerline of construction with the existing topography; existing right-of-way limits, begin and end project limits and horizontal geometrics. The design plans shall be produced on 24” x 36” at a scale of 1" = 20'. The vertical alignment or profile grade shall also be plotted in the profile portion (lower half of sheet). The proposed profile shall indicate respective geometric controls such as length of vertical curves, vertical points of intersections, and percent grades. Existing ground line shall also be shown as a reference in the profile portion. The profile stationing shall depict formats with beginning and ending stations with intermediate tick marks matched with the plan portion along the alignment, or as close as possible in curved alignments. Profile scale should be the same as is for horizontal but 10% of the horizontal assigned for vertical. (e.g., Plan: 1" = 40'; Profile: 1" = 40' Horizontal and 1"= 10' Vertical). Cross drains, seasonal high water and mean high water elevations shall be shown in the profile. Site benchmarks shall be clearly marked including vertical and horizontal control coordinates.

Plan/Profile Views and Cross Section Design Files The CONSULTANT shall establish and develop plan and profile views and cross section design files in accordance with the 2024 version of the Pinellas County Civil 3D CADD Manual and FDOT Plans Preparation Manual. Cross sections intervals shall be every 50 feet and as needed at special sections for detail. Cross sections shall include cut/fill quantities per cross section and total cut and fill quantities for the entire project, right of way / easement lines, top of bank, toe of slope, seasonal high and mean high water elevations.

Tree Impact Analysis The CONSULTANT shall review the tree impact analysis in the PER and 15% design plans, and finalize the tree disposition plans sheets.

The tree impact analysis includes tree mitigation strategies and canopy coverage impact estimates based on DBH measurements from survey – i.e., 1” tree DBH = 1’ canopy radius. Tree mitigation shall be calculated per Sec. 138-3654(a)(4). The tree impact analysis shall include a summary of trees to be removed, species, native or non-native, condition, their associated canopy area reduction, and a recommended mitigation plan to restore loss of canopy.

The CONSULTANT shall provide tree disposition plan sheets and a table that includes which trees will be protected or removed.

Specifications, Bid Quantities and Engineering Opinion of Probable Construction Costs (EOPCC).

CONSULTANT shall prepare or provide specifications for all pay items that are not in the Pinellas County Standard Technical Specifications for Roadway and General Construction (2022 version).

CONSULTANT shall prepare bid quantities that include all bid items, which comprise the project design. Bid items shall include reference to applicable COUNTY and FDOT Measurement and Payment items. CONSULTANT shall provide an EOPCC at the 60%, 90% and 100% design submittals that separates the utilities task fees from the stormwater and road improvement tasks fees. The COUNTY shall provide a template for the EOPCC. CONSULTANT shall prepare or provide specifications for all pay items that are not in the Pinellas County Standard Technical Specifications for Roadway and General Construction (2025 version) or FDOT standard specifications.

Engineer’s Opinion of Probable Construction Cost shall be submitted with the 60% and 100% final design review submittals. Final bid quantities shall be submitted with the Final design review submittal. A final construction cost opinion based on the final bid quantities shall be submitted with the 100% final design review submittal. Construction costs are to be based on the most current costs obtained from the COUNTY’S 6-month averages (provided by the COUNTY) and FDOT Construction Contract History and as confirmed by the COUNTY. When used, FDOT Area 8 Average unit prices shall be increased by 25%.

The 60%, 90%, 100% and Final Plan submittals will be reviewed by the County and comments provided to the CONSULTANT for responses. The COUNTY shall provide acceptances of the responses (or rejection and additional comments) and advise the CONSULTANT to proceed with plan revisions.

Task 6.1: Drainage Design Criteria Memorandum, Design Report and 60% Design Plans CONSULTANT shall complete a drainage design for project.

The drainage design shall have the following features: is consistent with requirements of FDEP, SWFWMD and USACE, Pinellas COUNTY and any other regulatory agencies which have jurisdiction over the project; is consistent with requirements of the COUNTY Stormwater Manual (2024 version) and other stormwater related criteria in the COUNTY’s Code of Ordinance; utilizes existing facilities where possible; is cost effective.

60% Design Plans The 60% design plans shall be in accordance with the 2024 version of the Pinellas County CADD Standard Manual for Survey & Civil Engineering. Refer to Attachment C for the 60% Design Submittal checklist.

The DRAINAGE ENGINEER shall conduct one (1) drainage field review and attend the 60% and 100% Phase Review Meetings, if requested by the County.

Design Criteria Memorandum and Design Report The CONSULTANT shall prepare and submit to the COUNTY a design criteria memorandum as part of the design report. The design criteria memo shall describe the criteria and parameters utilized in the development of the design. Any anticipated design variations and design exceptions shall be discussed with the COUNTY prior to inclusion in the report.

The CONSULTANT shall submit a variance request for any design criteria not conforming to applicable regulatory requirements stated above. The CONSULTANT shall submit the design report with the 60% plans submittal and shall provide updates to the design report at all remaining submittals. The 60% plans shall include the Stormwater Pollution Prevention Plan (SWPP) in The CONSULTANT shall submit to the COUNTY a design report to include design notes, data, and calculations to document the design conclusions reached during the development of the contract plans. The design notes, data, and calculations shall be recorded on size 8-1/2"x11" sheets, fully titled, numbered, dated, indexed, and signed by the designer and the checker. Computer output forms and other oversized sheets shall be formatted to 8-1/2"x11" size. The data shall be provided to the COUNTY electronically.

This will include any updates to the Task 5 H&H report data based on the 60% design.

Deliverables: 60% design plans and documentation

Task 7: Roadway Analysis

The CONSULTANT shall prepare, document, design, and analyze roadway improvements and plans in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums.

Typical Section Package – The CONSULTANT shall provide an approved Typical Section Package prior to the 60% design plans submittal.

Pavement Design Package – CONSULTANT will confirm pavement design using information provided in the 45% design submittal.

Cross Section Design Files – The CONSULTANT shall establish and develop cross section design files in accordance with the County CADD manual. Cross section shall be provided at a minimum 50’ interval and at locations necessary to provide adequate information to the contractor for grading, changes in roadway cross slopes, drainage characteristics, etc. Cross sections will depict existing utility locations.

Horizontal/Vertical Master Design Files – The CONSULTANT shall design the geometrics using the appropriate design standards with proper consideration given to the design traffic volumes, design speed, capacity and levels of service, functional classification, adjacent land use, design consistency and driver expectancy, aesthetics, elder road user policy, existing vegetation to be preserved, pedestrian and bicycle concerns, ADA requirements, access management, PD&E documents, and scope of work. At a minimum, the Florida Greenbook Standards (2018) shall be met.

Temporary Traffic Control Plan (TTCP) Analysis – The CONSULTANT shall design a safe and effective Temporary Traffic Control Plan (TTCP) to move vehicular and pedestrian traffic during all phases of construction. The design shall include construction phasing of the roadways’ ingress and egress to existing property owners and businesses, routing, signing and pavement markings, detour quantity tabulations, roadway pavement, drainage structures, ditches, front slopes, back slopes, drop offs within clear zone, transit agency features (bus stops, etc.), and traffic monitoring sites.

Special consideration shall be given to the construction of the drainage and utility systems when developing the construction phases. Positive drainage must be maintained at all times (the CONSULTANT may need to provide a temporary drainage design). The design shall include construction phasing of roadways to accommodate the construction or relocation of utilities.

The TTCP shall be prepared by a certified designer who has completed training as required by the Florida Department of Transportation. Every effort shall be made to maintain signal detection throughout the life of the construction. The type of detection and the location shall be included in the TTCP.

The CONSULTANT shall consider the local impact of any lane closures or alternate routes. When the need to close a road is identified during this analysis, the CONSULTANT shall notify the COUNTY's Project Manager as soon as possible. Proposed road closings must be reviewed and approved by the COUNTY. Diligence shall be used to minimize negative impacts by appropriate specifications, recommendations or plans development. Local impacts to consider shall include emergency vehicle response time, local events, holidays, peak seasons, detour route deterioration, transit agency routes and features, and other eventualities. Affected transit agencies shall be notified in advance about bus route lane closures and detours via the COUNTY.

Master TTCP Design Files – The CONSULTANT shall develop master Temporary Traffic Control Plan (TTCP) files showing each phase of the TTCP, including all work necessary for designing lane configurations, diversions, lane shifts, signing and pavement markings, temporary traffic control devices and temporary pedestrian travel ways.

Design Variations and Exceptions – The CONSULTANT shall prepare the documentation necessary to gain COUNTY approval of all appropriate Design Variations and Exceptions before the first plans submittal.

Task 8: Utility Coordination Support and Subsurface Utility Engineering Task 8.1 Utility Coordination The COUNTY is responsible for coordinating its design work with public and private Utility Agency/Organization (UAO) having existing and/or planned facilities within the limits of the project.

The COUNTY must provide the UAO’s project plans and/or Civil 3D files at the 60% and 100% complete design phases, as drafted by the CONSULTANT. If the project files are larger than UAO’s email servers allow (generally 10MB), the CONSULTANT should be responsible for electronic plan and/or Civil 3D file transfer as directed by the COUNTY. During the 60% complete design phase, the UAO’s will be instructed to return a set of plans to the COUNTY showing their utility relocations/adjustments, new facility designs, existing utility facilities to remain and utility facilities to be removed. The COUNTY’s and CONSULTANT’s utility coordination responsibilities will continue throughout the design process to assist with resolving potential utility conflicts.

Task 8.2 Utility Adjustment Plans The CONSULTANT must prepare utility adjustment sheets as part of the project plan set to show existing public and private utility facilities remain in place, new utility facilities to be constructed and utility facilities to be removed. Utility adjustment plans must be prepared on screened reproducible copies of the plan and profile sheets, cross section sheets, drainage structure sheets and signalization plans if applicable. The CONSULTANT is to identify all potential utility conflicts or constructability issues (i.e. OSHA clearance issues with equipment relating to overhead power lines) based on the data provided within the Survey, horizontal and vertical field investigations and information provided by the UAO’s. The 100% design review submittal must include final utility adjustment plans that reflect the final disposition of all public and private utilities. Any subsequent utility conflicts are to be resolved and all final design revisions complete at the final design submittal.

Task 8.3 Utility Coordination Meetings The CONSULTANT must attend utility coordination meetings to be held after the 60% design submittal and prior to the 100% design submittal. The CONSULTANT will prepare interim pre-100% plans for the utility coordination meeting that is to be held prior to the 100% design submittal. The meetings will be held an average of 30-45 days after notification to utility agencies. The COUNTY will be responsible for organizing these meetings. The COUNTY will prepare formal correspondence issuing project plans and/or Civil 3D files as outlined above. The COUNTY shall moderate the meeting. The CONSULTANT shall discuss the project design (roadway, sidewalk, drainage, etc.) with particular emphasis on potential utility conflicts and constructability concerns. The CONSULTANT shall prepare and distribute detailed minutes to all attendees. Representation at the meeting should consist of internal COUNTY stakeholders, CONSULTANT engineering staff and UAO’s with facilities located and/or planned within the project limits.

The CONSULTANT must coordinate with the COUNTY and UAO’s to determine areas of apparent conflict or constructability concerns and request Subsurface Utility Engineering activities (Conflict Resolution) to confirm whether a conflict exists and to what degree. A conflict matrix itemizing utility conflicts by company must be prepared by the CONSULTANT and submitted to the COUNTY. The COUNTY must distribute to necessary UAO’s. Four weeks on average should be allowed for each UAO to respond with appropriate resolution. SUE work will be performed or coordinated by the COUNTY.

Final agreements with Utilities (Final Plans) - The COUNTY will transmit the necessary legal drafts and documents to each UAO as required.

Task 8.4 Review and Acceptance The COUNTY will be responsible for making all necessary reviews and acceptance of utility related materials including but not limited to, Utility Right of Way Permitting, Utility Work Schedules, and technical specifications.

Task 9: Utility Relocates and Improvements – Potable Water and Sanitary Sewer

The CONSULTANT shall coordinate with the COUNTY to include in the design submittals detailed in Task 5.1 and Task 11 to include design and relevant modeling for necessary water and wastewater utility relocations and improvements. Utility relocations/improvements will be reviewed at the same time overall design is reviewed, and comments will be collected on a single excel spreadsheet. It is assumed that the utility relocates and improvements will be provided in the overall 60%, 90%, 100%, and final design plans and not be a separate design submittal. It is intended that utility post-design services will be performed in concert with post design services for the overall project.

When Pinellas County Public Works Supplemental Specifications for Roadway and General Construction (January 2025) are not used, a measurement and payment section shall be developed for relevant pay items.

Task 9.1: Potable Water Utilities The CONSULTANT shall analyze the design for the potable water system shown in the draft 15% design plans to develop the 30%, 60%, 90%, 100%, and final design plans, including relevant modeling, detailed specifications, and construction drawings ensuring compliance with local, state, and federal regulations. **Consultant to add modeling language here**

The CONSULTANT shall utilize the Pinellas County Utilities and Public Works specifications, as applicable, for the projects. If there is an element of the design without a Pinellas County Utilities or Public Works standard technical specification, the CONSULTANT shall develop a supplemental technical specification. The CONSULTANT shall identify and relocate utilities as necessary and coordinate with relevant authorities to obtain necessary permits.

The CONSULTANT shall assist the COUNTY with post-design services including assistance with review of the advertised bid package and responsive bids from contractors, attendance at a single project pre-construction meeting, review of shop drawings, design change notices, responses to requests for additional information, and up to 2 site visits during construction specifically for utility coordination or observation. The CONSULTANT shall respond to all construction submittals within 5 (five) business days. CONSULTANT shall coordinate all site visits with the COUNTY, and COUNTY shall be present during the site visits. The CONSULTANT shall provide all as-built certifications and self-certifications as required by the permit(s) for this project, including Certificates of Completion, if required. The CONSULTANT will prepare record drawings upon construction completion, utilizing as-built drawings compiled by the contractor.

The permits and standard technical specifications references for Task 7.1 are shown below.

· 62-555.900_1 – Application for a specific permit to construct PWS components

· Pinellas County Public Works Supplemental Specifications for Roadway and General Construction (January 2025)

· Pinellas County Utilities Standard Technical Specifications for Utilities and Related Construction (June 2018)

Task 9.2: Sanitary Sewer Utilities The CONSULTANT shall analyze the design for the sanitary sewer system from 30% design plans to develop to 60%, 90%, 100%, and final design plans, including relevant modeling, detailed specifications, and construction drawings ensuring compliance with local, state, and federal regulations. The CONSULTANT shall utilize the Pinellas County Utilities and Public Works specifications as applicable for the projects. If there is an element of the design without a Pinellas County Utilities or Public Works standard technical specification, the CONSULTANT shall develop a supplemental technical specification Public Works. The CONSULTANT shall identify and relocate utilities as necessary and coordinate with relevant authorities to obtain necessary permits.

The CONSULTANT shall assist the COUNTY with post-design services including assistance with review of the advertised bid package and responsive bids from contractors, attendance at a single project pre-construction meeting, review of shop drawings, design change notices, responses to requests for additional information, and up to two (2) site visits during construction specifically for utility coordination or observation. The CONSULTANT shall respond to all construction submittals within five (5) business days. CONSULTANT shall coordinate all site visits with the COUNTY, and COUNTY shall be present during the site visits. The CONSULTANT shall provide all as-built certifications and self-certifications as required by the permit(s) for this project, including Certificates of Completion, if required. The CONSULTANT will prepare record drawings upon construction completion, utilizing as-built drawings compiled by the contractor.

The permits and standard technical specifications references for Task 7.2 are shown below.

· Form 62-604.300_3a – Notification/Application for Constructing a Domestic Wastewater Collection/Transmissions System.

· Pinellas County Public Works Supplemental Specifications for Roadway and General Construction (January 2025)

· Pinellas County Utilities Standard Technical Specifications for Utilities and Related Construction (June 2018)

· Pinellas County Utilities Material Specification Manual

Task 10: Public Engagement & Project Information Meeting The CONSULTANT shall coordinate with the COUNTY to prepare for the project information meeting. Coordination shall occur after the 60% design submittal and will include a few rounds of COUNTY review comments on the presentation. The CONSULTANT shall attend two (2) Teams meetings with the COUNTY to discuss revisions and finalize the presentation.

The CONSULTANT shall conduct one (1) virtual project informational meeting. The meeting is expected to be 90 minutes long. The CONSULTANT shall prepare and give a presentation (approx. 30 minutes long) that will describe the project objectives, design scenarios and their associated impacts and benefits; and present renderings of the scenarios to provide citizens with a visual of what they can reasonably expect to see from this project. After the presentation, the CONSULTANT and the COUNTY shall address questions.

The CONSULTANT shall prepare and submit to the COUNTY a document of all questions, comments, and responses. The public comment/response document shall also include the name, address, email, and phone number of citizens with their perspective questions/comments.

The scope includes an allowance for third party services to handle graphic production. The COUNTY shall arrange for use of an adequate building to hold the meeting.

The COUNTY shall facilitate and moderate the meeting and provide notices to the public with details on the project information meeting. The CONSULTANT shall provide the COUNTY with a draft presentation for review before finalizing.

Task 11: Floodplain Resiliency Analysis from Sea Level Rise

The CONSULTANT shall evaluate the performance of the proposed stormwater system for changing climatic conditions. The CONSULTANT shall utilize the COUNTY’s Flood Resiliency Tool (FRT) to assess model conditions for impacts from Sea Level Rise based on a vetted planning horizon (estimated at 100 years) – using NOAA’s 2022 Sea Level Rise rates and in accordance with the COUNTY’s SLR Guidance Manual and Flood Vulnerability Tool (FRT) (both to be provided by COUNTY). Both the combined 25- and 100-year events will be evaluated using the Intermediate-Low, Intermediate, and High Curves. COUNTY will provide access to models and FRT Tool. The CONSULTANT shall provide draft & final FRT assessment, showing proposed recommendations.

The CONSULTANT shall provide data inputs for a Florida Department of Environmental Protection (FDEP) Sea Level Impact Projection (SLIP) Study per Section 161.551 of the Florida Statutes. The COUNTY will run the report and the CONSULTANT shall review the report and provide recommendations.

Task 12: Environmental and Ecological Services and Permitting

The CONSULTANT shall provide all environmental science and ecological services necessary to perform this scope of work and provide all the deliverables required for permitting. The CONSULTANT shall obtain all state (SWFWMD or FDEP), federal (USACE), and COUNTY permits for the proposed project. A County Right of Way Utilization Permit (RUP) may be needed. The CONSULTANT will coordinate with the COUNTY for scheduling one (1) virtual pre-application meeting with USACE, and one (1) virtual pre-application meeting with SWFWMD or FDEP (to be determined by the CONSULTANT after reviewing permitting criteria and current permit delegations. The CONSULTANT shall prepare permit applications, technical data and supporting documentation for all permits/exemptions to be submitted by the COUNTY. The CONSULTANT must acquire all state (SWFWMD or FDEP), federal (USACE), and COUNTY permits for the proposed project. Tree removal and habitat permits from the COUNTY will be required as part of this project, and the COUNTY will be responsible for acquiring these permits.

The CONSULTANT shall prepare and submit all application forms, narratives, calculations, exhibits, permit drawings, technical data, supporting documentation, etc., necessary for all permit application submittals.

The CONSULTANT shall add the County project manager and permit coordinator as a contact person to all applications. The CONSULTANT shall notify the County project manager and permit coordinator of the application ID and fees. All permitting fees will be paid by the COUNTY.

Tree removal and habitat permits from the COUNTY will be required as part of this project, and the COUNTY will be responsible for acquiring these permits.

The CONSULTANT shall visit the project site with COUNTY and respective regulatory agencies, as necessary, to determine the applicability of permits. The COUNTY shall establish the landward extent of state and federal jurisdictional wetlands and surface waters pursuant to all current state and federal regulations and standards.

The CONSULTANT must submit the completed draft permit applications to the COUNTY for review and signature after receiving and incorporating comments from the 60% design PPT/QC review, unless agreed upon otherwise by the COUNTY.

If required, the CONSULTANT will coordinate with the County to develop conservation measures to mitigate for impacts to protected species and management strategies to ensure that protected species are not adversely affected during construction. Identification of protected species and areas by the CONSULTANT shall be included in this task.

The CONSULTANT shall coordinate with the COUNTY permit coordinator until all permits are obtained. The CONSULTANT shall prepare one response to each agency request for additional information (RAI), including completion of design revisions that may be required to secure the required permits, and provide draft response packages to COUNTY permit coordinator prior to submitting the responses to the agencies. The CONSULTANT shall coordinate with COUNTY Permit Coordinator to meet with the regulatory agencies as necessary to resolve permitting issues.

Subsequent to construction completion, CONSULTANT shall provide all as-built certifications as required by the permit(s) for this project (refer to Task 17 – Post Design Support) . The COUNTY will provide any required as-built survey data as determined by the CONSULTANT.

Task 13: 90%, 100% and Final Design Plans The 90% plans shall incorporate all 60% phase comments by the PPT Team, all other permitting agencies and Utility Owner Groups. CONSULTANT shall complete bid package with all required documentation, including but not limited to, permits, reports & specifications. Real Property needs shall be shown at the 90% phase.

The 100% final design plans shall incorporate all comments and revisions approved by COUNTY from the PPT QC review meetings, as well as revisions necessary to address comments from the permitting agencies. The 100% final design plans shall include all elements necessary to advertise to qualified bidders for construction and shall be signed and sealed.

Refer to Attachment C for the 90% and 100% Design Submittal Checklist. The CONSULTANT shall provide the following: Perform a constructability review as part of the 100% Plans review. This process shall include providing clear decisions and directions and documentation of all decisions, assumptions, and recommendations. Additional site-specific security and temporary safety measure notes, provided by the COUNTY, will be incorporated into the final design during the constructability review. CONSULTANT shall provide a constructability review memorandum of all decisions, assumptions, recommendations, and site-specific security and temporary safety measure notes.

Task 14: Internal Quality Assurance/Quality Control (QA/QC) Plan and Documentation

The CONSULTANT shall provide a QA/QC Plan to the COUNTY within two (2) weeks of the Notice to Proceed date. For the duration of the project the CONSULTANT shall conduct and document internal Quality Assurance/Quality Control (QA/QC) reviews utilizing staff that are not working on this project. The QA/QC documentation shall describe what methods were used to perform the QA/QC review for each task and be accompanied by statement signed by the principal-in-charge. CONSULTANT shall include the methodology of the review and the signed QA/QC statement with each respective submittal.

The QA/QC documentation for the Design shall be in the form of a technical memo that explains the Design components that were reviewed and the methodology of the review.

Task 15: Grant Requirements and Deliverables The CONSULTANT shall review all documents related to the Florida Department of Environmental Protection (FDEP) Florida Resilient Grant and FDEP State Appropriations, from which this project is receiving funding. The CONSULTANT shall coordinate with the COUNTY on preparing all reports and associated deliverables per the requirements of both funding agencies. Refer to Attachment D for Grant and Funding Terms and Conditions

Task 16: Phase 1 Cultural Resource Assessment Survey (CRAS) Needs Determination

The CONSULTANT shall coordinate with the Florida Department of State, Division of Historical Resources to determine if a Cultural Resource Assessment Survey (CRAS) with archaeological survey work is required for the project. If a CRAS is required, it will be addressed under the Optional Services task.

Task 17: Post Design Support

Construction The CONSULTANT shall provide post-design services, including but not limited to: assistance with review of the advertised bid package; responding to questions received from prospective bidders; reviewing responsive bids from contractors; attendance of 1 pre-construction meeting; review of shop drawings; providing responses to requests for additional information; and up to six (6) site visits during construction. The CONSULTANT will provide a written recommendation letter for the award of the contract.

CONSULTANT shall respond to all construction submittals within five (5) business days. CONSULTANT shall coordinate all site visits with the COUNTY, and COUNTY shall be present during the site visits.

As-built Certifications and Asset Database The CONSULTANT shall provide all as-built certifications as required by the permit(s) for this project. The COUNTY will provide all required as-built survey data as determined by the CONSULTANT. The CONSULTANT shall provide a GIS geodatabase of all new assets.

Project Information Meeting The CONSULTANT shall attend a construction-focused project information meeting. The CONSULTANT shall provide and give a presentation on likely impacts to the residents during construction. This meeting may be virtual or in person. The CONSULTANT shall have a construction subject matter expert available at the meeting to answer questions.

The CONSULTANT shall coordinate with the COUNTY on conducting a project information meeting after the construction contractor has been selected. The coordination will include a few rounds of COUNTY review comments on the presentation. The CONSULTANT shall attend two (2) Teams meetings with the COUNTY to discuss revisions and finalize the presentation.

The CONSULTANT shall prepare and submit to the COUNTY a summary document of all questions, comments, and responses. The public comment/response document shall also include the name, address, email, and phone number of citizens with their perspective questions/comments. The CONSULTANT shall plan on two more hours for set up and tear down activities (if an in-person meeting is selected).

Task 18: Optional Services

At the request of the COUNTY, the CONSULTANT may be required to perform additional services as determined by the COUNTY or recommended by the CONSULTANT. All requests for additional services under this task shall be provided by the COUNTY in writing. The CONSULTANT shall provide a proposal describing the scope of work, a schedule, and a fee breakdown. All additional services under this task shall be billed on a Time and Materials (T&M) basis.

Optional Service 1 – Additional Geotechnical Investigation

The CONSULTANT shall obtain geotechnical engineering to ensure the proposed design meets the design criteria and project objectives. The CONSULTANT and their subconsultant may be required to attend up to three (3) topic-specific, virtual meetings at the request of the CONSULTANT or the COUNTY.

Optional Service 2 - Additional Onsite Meetings with Regulatory Agencies The CONSULTANT shall attend up to two (2) additional on-site meetings with environmental regulatory staff and COUNTY if requested. The CONSULTANT shall prepare agendas and detailed meeting minutes and submit to COUNTY Project Manager.

Optional Service 3 - Mitigation Planting Plan Drawings The CONSULTANT shall provide mitigation planting plan drawings based on permit requirements, as well as specifications provided by the COUNTY. It is assumed this would be 3 additional plan sheets.

Optional Service 4 - Phase 1 Cultural Resource Assessment Survey With Archaeological Work **Consultant to add language here** Optional Service 5 - In-Person Project Information Meeting The CONSULTANT shall attend an in-person project information meeting. The CONSULTANT shall prepare and provide exhibits of the scenarios. Exhibits shall also show the impacts (tree removals, limits of paving with respect to right of way boundary, right of way restoration and prohibited vehicle parking), benefits to the public, and renderings to give the residents a helpful visual of what their neighborhood will look like after the improvements have been constructed. The CONSULTANT shall plan on two hours for set up and tear down activities.

Task 19: Contingency Services (Public Works)

At the request of the COUNTY or the CONSULTANT, the CONSULTANT may be required to perform contingency services for the Public Works Department as determined by the COUNTY or recommended by the CONSULTANT. All requests for contingency services under this task shall be provided by the COUNTY or the CONSULTANT in writing. The CONSULTANT shall provide a proposal describing the scope of work, a schedule, and a fee breakdown. All contingency services under this task shall be billed on a Time and Materials (T&M) basis.

Task 20: Contingency Services (Utilities)

At the request of the COUNTY or the CONSULTANT, the CONSULTANT may be required to perform contingency services for the Utilities Department as determined by the COUNTY or recommended by the CONSULTANT. All requests for contingency services under this task shall be provided by the COUNTY or the CONSULTANT in writing. The CONSULTANT shall provide a proposal describing the scope of work, a schedule, and a fee breakdown. All contingency services under this task shall be billed on a Time and Materials (T&M) basis.

V. COMPENSATION

Compensation for the Tasks described in Section IV PROJECT SCOPE OF WORK, will be on a lump sum basis, as follows:

Task 1: Project Management and Contract Maintenance

LUMP SUM

Task 2: Project Kick-Off Meeting

LUMP SUM

Task 3: Data Review and Site Visits

LUMP SUM

Task 4: Project Production Team (PPT) Meetings

LUMP SUM

Task 5: Stormwater Hydrologic & Hydraulic (H&H) Modeling and Model Peer Review Coordination

LUMP SUM

Task 6: Design Submittal Requirements, Design Criteria

LUMP SUM

Task 7: Roadway Analysis

LUMP SUM

Task 8: Utility Coordination Support and Subsurface Utility Engineering

LUMP SUM

Task 9: Utility Relocates and Improvements – Potable Water and Sanitary Sewer

LUMP SUM

Task 10: Public Engagement & Project Information Meeting

LUMP SUM

Task 11: Floodplain Resiliency Analysis from Sea Level Rise

LUMP SUM

Task 12: Environmental and Ecological Services and Permitting

LUMP SUM

Task 13: 90% & 100% and Final Design Plans

LUMP SUM

Task 14: Internal Quality Assurance/Quality Control (QA/QC) Plan and Documentation

LUMP SUM

Task 15: Grant Requirements and Deliverables

LUMP SUM

Task 16: Phase 1 Cultural Resource Assessment Survey (CRAS) Needs Determination

LUMP SUM

Task 17: Post Design Support

LUMP SUM

Task 18: Optional Services

T&M

Task 19: Contingency Services (Public Works)

T&M

Task 20: Contingency Services (Utilities)

T&M

TOTAL

LUMP SUM and T & M

The fees for Tasks 1 through 20 are based on the classifications and rates established in the Agreement for _______________________________________, dated ____________. A cost breakdown summary is provided in Attachment B.

PROJECT SCHEDULE

All schedules are in calendar days. The CONSULTANT shall commence professional services upon receipt of written Notice to Proceed…