Crossing_Guard_Services_(Addendum_#3_Revision).pdf

Fontana Unified School District

9680 Citrus Avenue

Fontana, CA 92335

REQUEST FOR PROPOSAL

RFP NO. 26/27-0008

FOR

CROSSING GUARD SERVICES

Request For Proposal No. 26/27-0008

Title: Crossing Guard Services

TABLE OF CONTENTS

I. Request for Proposals Notice

II. Summary & Background

III. Scope of Services/Specifications

IV. General Terms and Conditions

V. General Proposal Instructions & Contract Conditions

VI. Questions, Possible Addenda & Withdraw of Proposals

VII. Evaluation & Award - Basis for Selection

VIII. Evaluation Criteria

IX. Pricing Proposal

X. Vendor Questionnaire

Attachments:

A - Debarment

B - EDGAR Certification Form

C - Equal Opportunity Cert

D - Form W-9

E - Iran Contracting

F - Non-Collusion Declaration

G - Proposers Questionnaire

H - Russian Sanctions Certification

I - Vendor Application

J - Worker's Comp

1. Request for Proposals Notice

NOTICE IS HEREBY GIVEN that the Fontana Unified School District (“District”), hereinafter referred to as the

District, will receive proposals up to, but no later than 2:00 pm on Thursday, August 27, 2026 through the

Procurement Portal at www.fusd.net/bids, proposals for the award of a contract for:

RFP No. 26/27-0008 Crossing Guard Services

All proposals shall be made and presented through the Procurement Portal. The RFP documents are available through the Procurement Portal beginning Wednesday, July 29, 2026. Proposals must be accompanied by forms referred to in the contract documents to avoid disqualification. NO FAXED OR MAILED PROPOSALS WILL BE

ACCEPTED.

It is each bidder’s sole responsibility to ensure its bid is timely delivered and received at the location designated as specified above.

Proposers are responsible for monitoring the portal for updates. The deadline to request for clarifications regarding the RFP is: 2:00 pm on Wednesday, August 12, 2026. Requests for Clarification must be submitted through the

Procurement Portal.

In order to provide all vendors to have a fair and equitable opportunity, vendors may not contact the District staff, or the Board of Education for any questions regarding this proposal. If a vendor contacts another District representative, the vendor may be deemed non-responsive.

The District may request interviews from the top vendors. If it is decided to conduct interviews the tentative dates are between TBD.

The District reserves the right to accept, reject or waive any irregularities in the proposals, to be sole judge as to the merit, quality and acceptability of materials proposed and its compliance to the specifications.

No proposer may withdraw their proposal for a period of ninety days (90) after the date set for the opening of proposals. Refer to the proposal documents for additional information, terms and conditions. The complete proposal documents and terms and conditions are considered one complete proposal component and cannot be altered in any way.

Fontana Unified School District Board of Education

Publication Dates: 7/29/26 and 8/5/26

2. Summary & Background

The Board of Education of the Fontana Unified School District will receive sealed proposals for Crossing Guard

Services, under RFP No. 26/27-0008 in accordance with the attached specifications, through the Procurement

Portal at https://procurement.opengov.com/portal/fusd , no later than 2:00 pm on Thursday, August 27, 2026.

Administrative Oversight

Fontana Unified School District (“FUSD”) shall serve as the lead administrative agency for this Agreement.

FUSD will be responsible for contract administration, coordination with the selected Contractor, processing service modifications, managing performance reviews, reviewing and approving invoices, and serving as the primary point of contact for matters related to the administration of crossing guard services.

https://www.fusd.net/bids https://procurement.opengov.com/portal/fusd

The Contractor shall coordinate all operational matters through FUSD’s designated contract administrator unless otherwise directed by the participating agencies.

Service Area

The Contractor shall provide crossing guard services at locations designated by Fontana Unified School District, Etiwanda School District (“ESD”), and the City of Fontana. Service locations, schedules, and staffing assignments may be adjusted during the term of the Agreement upon written direction from FUSD in consultation with ESD and the City of Fontana.

The Contractor shall maintain sufficient staffing levels to provide uninterrupted crossing guard services at all approved locations serving FUSD, ESD, and the City of Fontana.

Shared Funding Arrangement

Crossing guard services provided under this Agreement shall be jointly funded by FUSD, ESD, and the City of

Fontana. The participating agencies acknowledge that the costs associated with the Contractor’s services will be shared among the three entities pursuant to a separate cost-allocation agreement established between FUSD, ESD, and the City of Fontana.

Proposers shall provide pricing for all services in accordance with the requirements of this RFP.

The District reserves the right to allocate costs among the participating agencies based on mutually agreed-upon methodologies, including but not limited to assigned crossing locations, staffing levels, hours of service, or other factors determined by the participating agencies.

The Contractor shall submit invoices in a format approved by FUSD that identifies services provided to each participating agency and supports the cost-allocation process.

Cooperative Participation

The Contractor acknowledges that this procurement is being conducted for the benefit of FUSD, ESD, and the

City of Fontana. Representatives from all three agencies may participate in contract administration meetings, service evaluations, and operational discussions throughout the term of the Agreement.

RFP Release Date: July 29, 2026

Deadline for Vendor Questions: August 12, 2026, 2:00pm

Final Responses to Questions, Addendum (if needed):

August 14, 2026, 2:00pm

Proposal Due: August 27, 2026, 2:00pm

Tentative Award of Contract: September 23, 2026

The Fontana Unified School District (FUSD) is inviting Proposals from qualified individuals, firms, partnerships, corporations, associations, or professional organizations for Proposals and quotes to provide Crossing Guard Services to FUSD.

This partnership will ensure the safety and security of students and community members by delivering reliable, consistent, and high-quality services at designated school crossing locations. Ideal proposals will demonstrate extensive expertise in delivering crossing guard programs, emphasize safety as the highest priority, and reflect FUSD’s mission, vision, and commitment to equity and community well-being.

The District’s assigned representative under this RFP shall be Shamica R. Nance, Sr. Director of Purchasing, Warehouse and Mail Services (“District Representative”).

FUSD envisions a partnership emphasizing accountability and professionalism. Successful providers will collaborate closely with FUSD staff to tailor schedules and service needs, ensure the training and deployment of qualified personnel, and provide efficient, dependable, and student-centered crossing guard services. Minority-owned, disabled veteran- owned, and local businesses are strongly encouraged to participate.

3. Scope of Services/Specifications

3.1. Summary

A. Introduction

The Fontana Unified School District is seeking the services of a qualified firm with experience in crossing guard management and services to provide trained crossing guards. Fontana Unified School District is accepting "hourly rate" bids for Crossing Guard Services at sites located within Fontana Unified School District and Etiwanda

School District. This contract will ensure the safe passage of students, parents, and other pedestrians at designated school crossings during arrival and dismissal times at elementary, middle, and high schools within FUSD and

ESD boundaries.

B. Background

FUSD is responsible for ensuring the safety of approximatelyat up to approximately 78 sites located within

Fontana Unified School District and Etiwanda School District, Monday through Friday, excluding days when school is not in session the total hours for crossing guard services being sought is a maximum of three (3) hours per site, with service decreasing and increasing contingent on school schedules and District needs. The California

Vehicle Code Section 21100(e) authorizes local authorities to establish school crossing zones and employ crossing guards, and this solicitation aims to fulfill that responsibility in accordance with all applicable state and local regulations.

C. Scope of Services

• General Requirement

• The Contractor shall provide fully trained and qualified crossing guards at the designated school crossing locations as specified by FUSD.

o The Contractor shall ensure crossing guards are present at their assigned locations during the following periods based on the standard bell schedule (Exhibit A - Current bell schedule, subject to change) o The Contractor shall adjust crossing guard schedules to accommodate minimum days, special events, and other schedule changes with at least 48 hours' notice from FUSD.

o The Contractor shall provide crossing guard services for approximately 180 school days per academic year, in accordance with the FUSD academic calendar.

o The Contractor shall maintain flexibility to accommodate schedule anomalies that may occur throughout the school year, including but not limited to testing days, parent-teacher conference weeks, and emergency situations.

o The Contractor shall provide crossing guard services at the designated locations and at the designated hours on all days on which schools in FUSD are in session.

o FUSD shall have the right to determine the hours and locations when and where guards shall be furnished by the Contractor. The Contractor shall notify FUSD in writing of any changes which may need to occur in hours of work or locations. FUSD further has the power to add to, delete from, or revise the work schedule/locations at any time.

D. Personnel Requirements

• The Contractor shall provide personnel properly trained as specified in this RFP for the performance of duties of crossing guards. In the performance of their duties, the Contractor's personnel shall conduct themselves in accordance with the terms and conditions of this RFP and the laws and codes of the State of

California and FUSD policies.

• All crossing guards must:

o Be at least 18 years of age o Possess a valid California driver's license or California ID o Pass a comprehensive background check including LiveScan fingerprinting in compliance with

California Education Code requirements and Department of Justice clearance o Have no felony convictions or misdemeanor convictions involving moral turpitude o Be physically capable of performing all required duties o Be able to communicate effectively in English (bilingual abilities in Spanish are highly preferred given the demographics of the San Bernardino community) o Pass a pre-employment drug screening o Have reliable transportation to assigned locations

• The Contractor shall maintain adequate reserve personnel to furnish alternate guards in the event that any person fails to report for work at the assigned time and location, or for emergency basis. The substitute pool should be at least 15% of the total crossing guard workforce.

• The Contractor shall provide supervisory personnel to see that guard activities are taking place at the required locations and times and in accordance with all items in this RFP. The supervisor will:

o Conduct regular field inspections of crossing guards o Serve as the primary point of contact for FUSD o Respond to concerns or complaints within 24 hours o Be available during all crossing guard service hours o Conduct spot checks at various locations throughout the district on a weekly basis

E. Training Requirements

• The Contractor shall train, schedule, provide, and supervise personnel in accordance with the contract and the rules and regulations of FUSD. Crossing guards shall perform their duties as trained and within

FUSD's rules for such guards.

o Persons provided by the Contractor as crossing guards shall be trained by the laws and codes of the

State of California and FUSD's policies pertaining to general pedestrian safety and school crossing.

o The Contractor shall provide comprehensive initial training to all crossing guards that includes, at minimum:

▪ California Manual on Uniform Traffic Control Devices (CA MUTCD) standards and procedures

▪ Safe crossing techniques and proper hand signals

▪ Understanding of traffic patterns and vehicle stopping distances

▪ Proper use of safety equipment

▪ Emergency procedures and incident reporting

▪ Appropriate interaction with students, parents, and school staff

▪ Conflict resolution techniques

▪ First aid and CPR certification

▪ Awareness of child abuse reporting requirements

▪ Specific training on FUSD policies and procedures

▪ Training on handling special needs students

• The Contractor shall provide refresher training at least quarterly throughout the academic year.

• The Contractor shall document all training and make records available to FUSD upon request.

• The Contractor shall provide specialized training for crossing guards assigned to high-traffic or high-risk intersections.

F. Equipment and Uniform Requirements

• The Contractor shall provide all crossing guards with apparel by which they are readily visible and easily recognized as crossing guards. Such apparel shall be uniform for all persons performing the duties of crossing guards and shall be worn at all times while performing said duties. This apparel shall have high-visibility, retro-reflective properties as required by OSHA and must be appropriate for all weather conditions.

• The Contractor shall also provide all crossing guards with safety equipment which may be necessary or required by law. Apparel and equipment shall be pre-approved by the FUSD's Safety Manager.

• The Contractor shall provide each crossing guard with:

o ANSI Class 3 high-visibility safety vest with reflective material o STOP paddle, meeting CA MUTCD specifications (minimum 18 inches in size) o Whistle o Inclement weather gear (rain poncho, jacket, etc.)

o First aid kit o Two-way communication device or cell phone o Photo identification badge o Hat or cap with Contractor's logo o Reflective gloves for low-light conditions

• The Contractor shall ensure all equipment is maintained in good working condition and replaced when worn or damaged.

• The Contractor shall provide additional safety equipment for crossing guards assigned to high-traffic locations, including traffic cones and enhanced visibility gear.

G. Performance Standards

• Crossing guards shall:

o Arrive at their assigned posts at least 15 minutes before their scheduled shift o Remain at their posts until the end of their scheduled shift o Use proper hand signals and STOP paddles to control traffic o Ensure all pedestrians cross safely within designated crosswalks o Report any safety hazards, traffic violations, or incidents to their supervisor and FUSD immediately o Maintain a professional demeanor at all times o Not use personal electronic devices while on duty except for emergency communications o Recognize regular student pedestrians and develop appropriate rapport o Be aware of and report suspicious persons or activities near school crossings o Follow all FUSD policies and procedures o Comply with all applicable laws and regulations of the State of California

• The Contractor shall maintain a 98% attendance rate across all crossing guard positions.

• The Contractor shall replace any crossing guard deemed unsatisfactory by FUSD within 24 hours of notification.

• The Contractor shall ensure that no crossing guard location is left unstaffed at any time during required service hours.

• Prior to submitting a proposal, respondents are responsible for familiarizing themselves with the applicable schools and locations in order to understand the sites and the range of hours for crossing guard services.

H. Reporting Requirements

• The Contractor shall provide bi-weekly reports to FUSD that include:

o Attendance records for each crossing guard and location o Documentation of any incidents or concerns o Summary of any complaints received and resolution actions o Staffing changes or challenges o Recommendations for improving safety at crossing locations o Traffic pattern observations and concerns

• The Contractor shall immediately report any of the following to FUSD:

o Traffic accidents or near-misses at crossing locations o Injuries to students, pedestrians, or crossing guards o Threats or confrontations involving crossing guards o Repeated traffic violations by motorists o Unsafe conditions at crossing locations o Suspected child abuse or neglect o Suspicious persons or activities near school crossings

• The Contractor shall maintain detailed records of all incidents and make them available to FUSD upon request.

• The Contractor shall develop and implement a process for real-time reporting of attendance and incidents.

I. Quality Control

• The Contractor shall implement a quality control program that includes:

o Daily unannounced field inspections of crossing guards o Performance evaluations of each crossing guard at least twice per academic year o Solicitation of feedback from school administrators and FUSD o Corrective action plans for any identified deficiencies o Regular review of traffic patterns and pedestrian volumes at each location

• The Contractor shall participate in monthly performance review meetings with FUSD representatives.

• The Contractor shall maintain organized files of all books, documents, papers, fiscal, payroll materials, and other relevant contract records for at least four (4) years.

J. Location Assessments

• The Contractor shall conduct an initial assessment of each crossing location prior to the start of services to identify:

o Optimal positioning for crossing guards o Potential safety hazards o Traffic flow patterns o Recommendations for safety improvements o Special considerations for each location

• The Contractor shall provide written assessment reports to FUSD within 30 days of contract award.

• The Contractor shall conduct quarterly reassessments of each location to identify any changes in conditions or requirements.

K. Contract Management

• The Contractor shall designate a Contract Manager who will be responsible for the overall management of the contract and serve as the primary point of contact for FUSD.

• The Contract Manager shall be available during normal business hours and provide emergency contact information for after-hours communication.

• The Contractor shall attend a kick-off meeting with FUSD representatives prior to the start of services to review expectations, procedures, and communication protocols.

• The Contractor shall notify FUSD in writing of any changes which may need to occur in hours of work or locations.

3.2. Governing Law

The laws of the State of California and San Bernardino County shall govern all aspects of the proposal.

3.3. Criminal Records Check

Education Code Section 45125.1 provides that if the employees of any entity that has a contract with a school

District may have any contact with students, those employees shall submit or have submitted their fingerprints in a manner authorized by the Department of Justice together with a fee determined by the Department of Justice to be sufficient to reimburse the Department for its costs incurred in processing the application. The successful proposer shall not permit an employee to encounter the District’s students until the Department of Justice has ascertained that the employee has not been convicted of a violent or serious felony. The successful proposer shall certify in writing to the District that none of its employees who may encounter students have been convicted of a violent or serious felony. The successful proposer shall keep a record of said information and shall provide such information to the District upon request.

3.4. Drug and Alcohol Testing

The successful proposer shall require that all drivers and other individuals who may encounter students be subject to drug and alcohol testing in accordance with the requirements of any federal, state, and local laws. The successful proposer shall keep a record of said information and shall provide such information to the District upon request. The successful proposer shall notify the District immediately and in writing whenever any driver has tested positive for drugs or alcohol and shall immediately dismiss the driver from providing services to the

District.

3.5. California SB 88 (2023)

Proposer agrees to comply with Senate Bill 88 (2023) and California Educational Code 39875 – 39882 during contract term.

3.6. Records and Audit

The successful proposer shall maintain books, records, documents, trip logs, student manifests, and other evidence, including accounting procedures and practices, sufficient to properly reflect all costs claimed to have been incurred or anticipated to be incurred in the performance of the Agreement. All records containing student information shall be maintained in compliance with the Family Educational Rights and Privacy Act (FERPA) and applicable privacy laws.

The successful proposer shall preserve and make available such records to the District and/or other representative agencies having a financial interest in the Agreement, including designees of the interested parties, for a period of seven (7) years from the date of expiration of the Agreement, or until released in writing from this obligation by the District. The proposer shall support secure data exchange and transmission of required information with

District systems in a manner approved by the District.

The successful proposer shall be responsible for any audit discrepancies resulting from deviations from the terms of the Agreement and for any commitments or expenditures in excess of amounts authorized by the District.

3.7. Mandated Reporter Training Required - California SB 848 (2026)

California Mandated Reporter Requirement – Contractors and Vendors https://mandatedreportertraining.com/california/

Any contractor, subcontractor, consultant, or vendor (“Contractor”) providing services on a school campus or at any District facility where pupils may be present shall comply with all applicable California mandated reporter laws.

Pursuant to California Penal Code § 11165.7 and Education Code § 44691, certain individuals working on school grounds, including employees of outside contractors who may have direct contact with students, may be designated as mandated reporters of child abuse and neglect.

Accordingly, Contractor shall ensure the following:

A. Mandated Reporter Training Required - Contractor certifies that all Contractor employees, agents, or subcontractors who will perform work on District property during times when students are present have completed California-required mandated reporter training consistent with state law.

B. Training Prior to Campus Access - Such training must be completed prior to the employee commencing work on any school site or District facility.

https://mandatedreportertraining.com/california/

C. Proof of Compliance - Contractor shall provide, upon request, documentation verifying completion of mandated reporter training for covered employees.

D. Duty to Report - Contractor employees identified as mandated reporters must immediately report suspected child abuse or neglect in accordance with Penal Code §§ 11164–11174.3 (Child Abuse and

Neglect Reporting Act).

E. Failure to Comply - Failure to comply with these requirements shall constitute a material breach of contract and may result in removal of personnel from District property and/or termination of the agreement.

4. General Terms and Conditions

4.1. Instructions to Bidders

A. INSTRUCTIONS TO BIDDERS:

• Notice Inviting Proposals - All Proposers are invited to submit a proposal in accordance with the terms and conditions stated in the Request for Proposals (RFP) to provide crossing guard services as listed in the scope of work. A copy of the RFP documents can be downloaded by accessing the District’s website at https://www.fusd.net/departments/business-services-division/purchasing/opengov. Proposers are required to be registered or register for an account via the District’s e-Procurement portal hosted by

OpenGov.

The District reserves the right to amend the RFP documents at any time. Addenda providing clarification or corrections will be done formally through posting on the District’s website OpenGov e-procurement portal.

Once a Proposer has completed registration, addenda email notifications can be received after clicking the

“Follow” button on this project. It is the sole responsibility of each Proposer to periodically check

OpenGov for any addenda.

• Questions, Addenda and Requests for Clarification - All questions or requests for clarification regarding this RFP are to be submitted via the OpenGov Question/Answer tab. Questions and/or requests for clarifications must be submitted no later than August 12, 2026, at 2:00 p.m. to be considered. Responses to questions, changes to the RFP/Addenda, and Proposer requests for clarification will be posted OpenGov Addenda/Notices tab. All “Followers” of the project will receive email notifications when questions/answers are posted or when addenda/notifications are uploaded. Ultimately, it is the sole responsibility of all Proposers to periodically check the web site for any addenda postings.

All communication regarding this RFP solicitation shall be conducted through the District’s on-line bid portal “OpenGov”. Contact with any District employee, officer, agent, or consultant, other than a member of the District’s Purchasing Department is grounds for disqualification/proposal rejection.

If a Proposer discovers any ambiguity or error such as a conflict, discrepancy, omission, or other errors in the RFP documents, Proposer shall immediately notify the District via the OpenGov Question/Answer tab, not later than August 12, 2026, at 2:00 p.m.

B. SUBMISSION OF PROPOSALS:

https://www.fusd.net/departments/business-services-division/purchasing/opengov

• Proposal Due Date & Opening - The RFP must be received on or before the time indicated in the Notice

Inviting Proposals. System will not allow bids to be uploaded after the closing date and time. Late entry will not be permitted.

It is the Proposer’s sole responsibility to ensure they have given themselves enough time to upload all required documents and answer all questions prior to the closing date and time of the RFP. Should the time expire prior to the completion of the submittal, the bid will not be accepted.

Should issues arise during the online submittal, it is imperative that the Proposer utilize the blue chat icon on the lower right-hand side of the OpenGov website. The chat icon is located on every page visited on the

OpenGov website. Do not wait until the last minute to submit or ask for assistance as staff may not be readily available.

C. RFP Proposal Form:

By submitting an online proposal, Proposer warrants that the individual is duly authorized to sign or enter into a contract on behalf of the proposer.

This RFP requires sealed pricing until after the evaluation process is completed; therefore, the RFP opening will disclose only the names of the Proposers/firms.

Note: After the public RFP opening, the contents of any proposal shall not be disclosed or made available to competing entities during the evaluation process.

D. PROPOSAL EVALUATIONS:

All Proposals will be evaluated for completeness and the proposer’s ability to meet or exceed RFP requirements. The District reserves the right to award to one or more service providers whose proposal(s) provide the greatest value to the District, to negotiate pricing, in which case price will be the most heavily weighted factors; though the District will also consider the prospective Proposer’s ability to meet RFP requirements for the services as described in the RFP, as well as other relevant factors, including but not limited to service providers prior history providing the same or similar services, expertise, personnel qualifications and overall best value to the District.

E. PROPOSAL EVALUATION CRITERIA:

During the evaluation period, the District reserves the right to conduct on District site, telephone or email conversations with Proposer to clarify proposals, competitively negotiate, ask questions or obtain additional information.

Criteria Weight

Fee Schedule, Costs, Best Value Pricing Structure. 40

Support Service Solution/Compatibility/Responses to Scope of

Work.

Experience, expertise, and background with Districts of similar size.

Proposal format, Organization, and clarity 5

Total Points 100

• FUNDS:

Contract award is contingent upon availability of funds.

• PRICE ESCALATION:

After the initial one (1) year term, prices may increase in accordance with the terms of this price escalation clause.

A maximum price increase of no more than five (5%) percent per year, or in accordance with the U.S.

Department of Labor, Bureau of Labor Statistics, Consumer Price Index – All Urban Consumers Los

Angeles, All Items, for Los Angeles/Riverside/Orange County, twelve (12) month percentage change, whichever is less, may be negotiated subject to the existing market conditions and approval by the District.

The successful bidder must substantiate such price increase by providing documentation that is acceptable and to the complete satisfaction of the District in order to justify the increase.

• PRICE DECREASES:

Bidders are required to pass price reductions immediately through to the Fontana Unified School District as market prices drop for these products throughout the duration of the bid award and any extensions. In addition, the District reserves the right to extend this bid for additional years under any price decreases provided by the successful bidder if it is in the best interest of the District.

F. ORAL PRESENTATION:

The District may, at its sole discretion, shortlist selected proposers for virtual or in-person presentations.

The proposer should be prepared to present such information in order that the Committee can effectively and objectively analyze all documentation proposed to provide the required services. Proposers invited for oral presentations must be represented by the individual who will be the prime contact person assigned to the District, and other key team members. A Proposer’s inability to respond to any request for clarification and/or oral presentation may be cause for disqualification. Upon conclusion of the proposal evaluation process, a Notification of Intend to Award will be sent to the company or companies selected. Award shall be made to the qualified Proposer(s) whose proposal is determined will provide the best service at the most economical cost to the school District.

G. CONTENTS OF RFP PROPOSAL:

In order that the District’s Selection Committee can systematically and more effectively evaluate each proposal, the following format is requested:

Each proposal should address the following items in the order listed below. Be sure to include information on all items requested in the RFP document. The proposal response should demonstrate the qualifications, competence and capacity of the firm as well as specify Proposers’ approach in conformity with all federal, state, local, and District requirements:

• Cover Letter/Letter of Interest - Include a cover letter stating the eligibility of the Proposer to respond to this RFP, a brief description of the Proposer and statement of interest.

• Table of Contents - The Table of Contents shall reflect the order stated herein and shall include section titles and page numbers.

• Description of Company - Include a description of qualifications. Include information regarding the size of the company, location, nature of work performed, and years in this particular business. The Proposer shall provide an affirmative statement that it is independent of the District as defined by generally accepted standards.

• Organizational Chart - Organizational chart outlining the organization’s management structure. Make sure lines of supervision are clearly identified for all roles throughout the organization.

• Capacity and Methodology - Describe the approach to provide services and fulfill the requirements and expectations of the District and this RFP. Use this section to address the ability of your company to undertake and accomplish the required scope of service while meeting all deadlines.

• Experience and References - Description of past performances of similar service and related experience.

The Proposer is required to submit a list of school Districts or County offices of education for which services have been performed in the last five (5) years. Please identify Districts that are of the approximate size of the District. The list shall include the (1) date services were performed, (2) District name, (3) District contact name, phone number, and email address.

If applicable, specify any services that may have been provided for the District previously. State the scope and size of each service, and the beginning and ending dates of services.

• Financial Stability – Upon award, provide a copy of the most recent audited financial statement attesting to financial stability of the respondent. Financial documents may be submitted via email to Shamica R.

Nance at Shamica.nance@fusd.net upon award. The District treats all financial statements as proprietary and confidential.

*For Privacy – DO NOT upload financial documents in OpenGov.*

• Proposer Questionnaire - Each Proposer must completely answer the questions in this document.

• Best Value Commitment - Describe the Proposer’s philosophy and approach for meeting the District’s objective as it relates to student success and academic achievement.

• Certifications and Attachments - Complete and return the attached certifications and attachments to this

RFP.

In addition to the above, at a minimum, the following documents will be required of the successful

Proposer(s):

o Proposer Questionnaire, submit with proposal o Workers’ Compensation Form, submit with proposal o Equal Opportunity Certification, submit with proposal o Non-Collusion Affidavit, submit with proposal o Debarment, Suspension & Exclusion Certification, submit with proposal o W-9 Tax Form, submit with proposal o EDGAR Federal Funding Contract Compliance Form, submit with proposal o Russian Sanctions Certification, submit with proposal o Iran Contracting Certification, submit with proposal o District’s Vendor Application, submit with proposal o City of Fontana current Business License, upon award o Financial Stability, upon award o Signed District Agreement, upon award o Insurance Certificates w/District listed as additional insured, upon award

H. RFP ANTICIPATED TIMELINE*:

• Closing Date for RFP Questions: August 12, 2026, at 2:00 p.m.

• Proposal Due Date: August 20, 2026, at 2:00 p.m.

• Anticipated Presentation Date (if conducted): TBD

• Anticipated Notice of Intent to Award: August 25, 2026

• Anticipated Board Approval/Contract Award: September 23, 2026

• Dates are subject to change.

I. SUPPLEMENTAL TERMS AND CONDITIONS:

• Acceptance - The District reserves the right to reject any and all RFP responses; to waive any irregularities or informalities in any proposal; and to accept or reject any items in the proposal.

• RFP Modifications/Qualifications by Proposer - The full and complete RFP response requirements shall remain constant regardless of any other products and services, or approach to the solution the

Proposer may offer in the RFP response. An RFP response to any specific item of this RFP with terms such as “negotiable”, “will negotiate” or similar, may be considered non-responsive to that specific item.

Partial responses, changes, additions, deletions, or exceptions to this RFP by the Proposer, which are not specifically called for in the RFP documents, may result in the District’s rejection of the RFP response.

• Failure to Provide Requested Information - Failure of a Proposer to provide any required documentation or information requested in this package may result in rejection of their proposal.

• Legal Requirements - All Proposers are required to comply with and be bound by all applicable provisions of laws of the State of California whether or not required herein.

• Award of RFP - This RFP implies no obligation to purchase services. The District reserves the right to award its total requirements to one bidder or to apportion those requirements among several Bidders as the District may deem to be in its best interests.

• Communication of Award - RFP awards made by the Board of Education shall not become binding upon the District until communicated in writing to the successful Proposer by the Purchasing Department.

• Alternate Sources - Nothing in this agreement shall prohibit the District from acquiring the same type or equivalent services from other sources, when deemed to be in the best interest of the District.

• Specifications - The District shall be the sole judge as to whether the Proposer’s proposal meets the

District’s requirements and specifications.

• Term - The initial term of the Agreement shall be for one (1) year from the Board of Education approval but may be extended for four (4) additional successive one-year extensions, at the sole discretion of the

District, not to exceed an accumulative total of five (5) years.

• Payment and Invoicing - The Proposer(s) will make no separate invoicing and will receive no separate payment for activities performed outside of the Agreement and Scope of Work which shall be in accordance with the specifications called out in this RFP.

• RFP Withdrawal - Any Proposal may be withdrawn by the Proposer by selecting the “Unsubmit

Proposal” button at any time prior to the scheduled closing time for receipt of bids. No Proposer may withdraw their proposal for a period of sixty (60) days after the RFP opening.

• Experience - The Proposer, by submitting an RFP, indicates that they have the ability, fitness and expertise to fulfill the terms and conditions of the RFP, and has been successful in services associated with this RFP for a period of at least (5) years.

• Debarment, Suspension & Exclusion - The successful Proposer(s) shall certify that the firm is presently not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in the transaction by any Federal Department Agency. It further agrees by submitting this proposal that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts and subcontracts. Where the Proposer or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this proposal. (See Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Form).

• Covenant Against Gratuities - The Proposer warrants that no gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by the Proposer or any other agent or representative of the

Proposer, to any officer or employee of the District with a view toward securing the resultant contract or securing favorable treatment with respect to any determinations concerning the award of the RFP. For breach or violation of this provision, the District shall have the right to terminate any negotiation or the resultant contract, either in whole or in part, and any loss or damage sustained by the District in procuring on the open market any items which Proposer agreed to supply shall be borne and paid for by the

Proposer. The rights and remedies of the District provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by the law.

• Contract Termination - Default - In addition to any other rights of termination or any other remedies available at law or in equity, including but not limited to, liquidated damages, if District determines that a default or violation under the contract has occurred, it shall provide written notice to the Proposer describing the default or violation and it shall require the default or violation to be cured within five (5) business days. If the default or violation is not cured within that five (5) day period, the District may exercise its right to terminate the contract. In the event of a termination, District shall send a notice of termination in any manner acceptable as described in Notices, to the Proposer declaring the contract to be terminated as of the date provided in the notice.

• Unsatisfactory Performance - If, at any time during the performance of the contract it is determined that

Proposer’s Services are unsatisfactory, the District shall provide written notice to the Proposer describing the unsatisfactory performance and a reasonable cure period. If the performance remains unsatisfactory at the end of the cure period, the District shall provide notice to the Proposer and the District shall have the right to terminate the contract as may be stated in the notice. In the event of a termination, the District is obligated to make payments only for services rendered up to the notice of termination.

• Convenience - In addition to any other termination conditions, the District may terminate this contract, in whole or in part, for any reason whatsoever. The District will give 90 days’ advance written notice.

• Examination and Audit - The District reserves the right, at all times, to review the Bidder’s records as well as observing work performance to determine the Bidder’s conformance with the agreement.

Any failure of the District during the progress of work to discover work not in accordance with the agreement shall not be deemed an acceptance thereof, nor a waiver of defects therein; and no payments by the District shall be construed to be an acceptance of work which is not strictly in accordance with the terms and conditions of this Agreement.

• Access - For the purposes of such audits, the Bidder shall provide to the District (and its designees) access to the part of any facility at which the Bidder is providing the services, to Proposer personnel and to data and records relating to the services. The Bidder shall provide reasonable assistance during the audit and will cooperate reasonably with the District in connection with audit functions and with regard to examinations by regulatory authorities. The District’s auditors shall comply with the Bidder’s reasonable security measures.

• Compliance with Laws - In connection with the furnishings of services or performance of work under this RFP, the Proposer agrees to comply with the Fair Labor Standards Act, Equal Opportunity

Employment Act, and all other applicable Federal and State laws, regulations and executive orders to the extent that the same may be applicable.

5. General Proposal Instructions & Contract Conditions

5.1. FEE SCHEDULE (PRICING)

FUSD is seeking a clear and comprehensive understanding of all costs associated with provided services listed in the SCOPE OF SERVICES/SPECIFICATIONS section. Prices on Proposals shall be firm prices not subject to escalation. In the event the specifications provide for escalation, the maximum limit shall be shown, or the Proposal shall not be considered.

https://procurement.opengov.com/portal/fusd/projects/285551/document?section=2752215

5.2. ERRORS AND CORRECTIONS

No erasures permitted. Mistakes may be crossed out and corrections may be made adjacent but must be initialed in ink by the person signing the Proposal. Verify your Proposals before submission as they cannot be withdrawn or corrected after being opened, or withdrawn after the specified time period has elapsed.

5.3. ACCEPTANCE OF PROPOSALS

Proposals may be rejected on the grounds of non-responsiveness or non-responsibility. Proposals are subject to acceptance at any time within ninety (90) days after opening of same unless otherwise stipulated.

5.4. FAILURE TO FULFILL CONTRACT

When any Vendor shall fail to deliver any article or service or shall deliver any article or service which does not conform to the specifications, the District may, at its sole discretion, annul and set aside the contract entered into with said Vendor, either in whole or in part, and make and enter into a new contract for the same items in such manner as seems to the Board of Education to be to the best advantage of the Fontana Unified School District. Any failure to furnish such articles or services by reason of the failure of the Vendor, as above stated, shall be a liability against such Vendor. The Board of Education, in its sole discretion, reserves the right to cancel any articles or services which the successful Vendor may be unable to furnish because of economic conditions, governmental regulations or other similar causes beyond the control of the Vendor provided satisfactory proof is furnished to the

Board or Education, if requested.

5.5. PROPOSAL SIGNATURES

All Proposals must show the firm name and must be signed by a legally authorized officer or employee fully authorized to bind the organization to the terms and conditions herein. Obligations assumed by such signature must be fulfilled.

5.6. CANCELLATION FOR INSUFFICIENT OR NON-APPROPRIATED FUNDS

The Vendor hereby agrees and acknowledges that monies utilized by the District to purchase the services is public money appropriated by the State of California or acquired by the District from similar public sources and is subject to variation. The District fully reserves the right to cancel this RFP at any time and/or to limit quantities of items due to non- availability or non-appropriation of sufficient funds.

5.7. CONFLICT OF INTEREST

No FUSD employee or elected or appointed member of FUSD, or member of employee’s immediate family, may participate directly or indirectly in the procurement process pertaining to this RFP if they:

A. Have a financial interest or other personal interest that is compatible with the proper discharge of their official duties in the public interest or would tend to impair their independence, judgment, or action in the performance of their official duties.

B. Are negotiating for or have an arrangement concerning prospective employment with Vendor. The Vendor warrants to the best of his knowledge that the submission of the Proposal will not create such conflict of interest. In the event such a conflict occurs, the Vendor is to report it immediately to the Chief Business

Officer. For breach or violation of this warranty, FUSD shall have the right to annul or terminate this

Agreement without liability at its discretion, and Vendor may be subject to damages and/or debarment or suspension.

C. Vendor warrants and covenants that Vendor presently has no interest in, nor shall any interest be hereinafter acquired in, any matter which will render any contract with the District a violation of any applicable state, local, or federal law, or District policy, regarding conflicts of interest, including, but not limited to, Government Code § 1090. Vendor shall comply with all provisions of the Political Reform Act and implementing regulations, as applicable, and in accordance with any District board policies or administrative regulations. If any principal provider of the services is a “consultant” for the purposes of the Fair Political Practices Act (Gov. Code § 81000 et seq.), each such person shall comply with Form 721

Statement of Economic Interests filing requirements in accordance with any applicable state or city local

Conflict of Interest Code. If any conflict of interest should hereinafter arise, Vendor shall promptly notify

District of the existence of such conflict of interest in writing. The existence of a conflict of interest which violates any applicable state, local, or federal law, or District policy shall be cause for immediate termination of the Agreement.

5.8. PAYMENT AND BILLING/ INVOICING

Payment for service contracts may be invoiced per the conditions set forth and agreed to in the service agreement. Vendor will submit invoices to the District on a monthly basis. Invoices will be itemizing service(s) provided at the appropriate hourly rate and backup time sheets and supporting daily reports for each employee shall be attached. Invoices will be paid within 30 days of receipt of invoice. Invoices must be approved by the District

Representative. The District may not be billed for overtime or holiday rates unless mutually agreed upon in writing prior to the overtime/holiday being scheduled and according to the fee schedule submitted. Approval of additional hours must be provided in writing by the District Representative.

5.9. AWARD OF CONTRACT

Award will be made to the Vendor or Vendors whose Proposal conforms to the RFP and whose Proposal is considered to be most advantageous to and in the best interest of the FUSD. The District also reserves the right to make multiple awards or no award at all and further reserves the right to reject any and all Proposals and to waive any irregularity or discrepancy associated with this RFP or the RFP process.

5.10. INSURANCE REQUIREMENTS

1. Proof of Insurance - The Provider shall not commence work or allow any work to be done under this contract until all required insurance and certificates have been received and approved by the District.

District shall be named as a co-insured in all said insurance policies. Certificates and insurance policies shall include the following clause:

"This policy shall not be canceled or reduced in required limits of liability of amount of insurance until notice has been mailed to the District stating date of cancellation or reduction. Date of cancellation or reduction may not be less than thirty (30) days after date of mailing notice."

"Certificates of insurance shall state in particular those insured, extent of insurance, location, and operation to which insurance applies, expiration date, and cancellation and reduction notice."

*Please Note: The District is…