CRFQ HST25-01 - Addendum 02.PDF

Date Printed: Aug 12, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Clothing

Proc Folder: 1469500 Reason for Modification:

Doc Description: Miner's Health, Safety / Training Employee Uniforms and Gear To post Addendum 02

Proc Type: Central Master Agreement

Date Issued Solicitation Closes Solicitation No Version

2024-08-12 2024-08-15 13:30 CRFQ 0314 HST2500000001 3

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 12, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum 02:

To attach the revised electronic version of Exhibit A - Pricing Page. Vendor must use revised Exhibit A - Pricing Page - Revised version 2 when submitting bid response.

To extend bid opening date from 8/13/2024 to 8/15/2024.

Bid opening time still remains at 1:30PM EST

No other changes

INVOICE TO SHIP TO

OFFICE OF MINERS HEALTH

SAFETY AND TRAINING

OFFICE OF MINERS HEALTH,

SAFETY, AND TRAINING

1900 KANAWHA BLVD EAST STE 2

BLDG. 3 SUITE 600 7 PLAYERS CLUB DR

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Employee Uniforms and Gear 0.00000 EA

Comm Code Manufacturer Specification Model #

46181500

Extended Description:

See attached documentation for further details.

SCHEDULE OF EVENTS

Line Event Event Date 1 Vendor Questions Due by 2:00PM EST/EDT 2024-08-06

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ HST25*01

To attach the revised electronic version of Exhibit A - Pricing Page. Vendor must use revised Exhibit A

- Pricing Page - Revised version 2 when submitting bid response.

To extend bid opening date from 8/13/2024 to 8/15/2024.

Bid opening time still remains at 1:30PM EST

No other changes

ATTACHMENT A

Item No. Description Category Catalog Price Units Provided for

Catalog Price Unit Price

Discount Percentage

Discounted Unit Price

Unit (For Calculation Purposes)

Annual Estimated Unit Qty

Discounted Unit Price

Item Total Cost

3.1

3.1.1 Coveralls Red Kap Uniform Coverall Long

Sleeve CT10 or equal

Coveralls and Overalls

* Estimated quantities are for bidding purposes only.

More or less may be utilized by the Agency.

Sizes:

Men 34 Each 1 Men 36 Each 1 Men 36 Long Each 1 Men 38 Each 1 Men 38 Long Each 1 Men 40 Each 1 Men 40 Long Each 1 Men 42 Each 1 Men 42 Long Each 1 Men 44 Each 1 Men 44 Long Each 1 Men 46 Each 1 Men 46 Long Each 1 Men 48 Each 1 Men 48 Long Each 1 Men 50 Each 1 Men 50 Long Each 1 Men 52 Each 1 Men 52 Long Each 1 Men 54 Each 1 Men 54 Long Each 1 Men 56 Each 1 Men 56 Long Each 1 Men 58 Each 1 Men 58 Long Each 1 Men 60 Each 1 Men 60 Long Each 1 Men 62 Each 1 Men 62 Long Each 1 Men 66 Each 1 Men 66 Long Each 1 Men 70 Each 1 Men 70 Long Each 1

3.1.2 Bib Overalls Carhartt Men's Loose Fit Firm

Duck Insulated Bib Overalls 104393 or equal

Coveralls and Overalls

Sizes:

Men Small Each 1 Men Small - Short Each 1 Men Small - Long Each 1 Men Medium Each 1 Men Medium - Short Each 1 Men Medium - Long Each 1 Men Large Each 1 Men Large - Short Each 1 Men Large - Long Each 1 Men X Large Each 1 Men X Large - Short Each 1 Men X Large - Long Each 1 Men 2X Large Each 1 Men 2X Large - Short Each 1

Coveralls and Overalls

Miner's Health, Safety / Training Employee Uniforms and Gear

CRFQ HST25*01

EXHIBIT A - PRICING PAGE - REVISED V2

Pricing page Eligible Item Description - All references to brand names are for illustration purposes only and vendors may be the brand listed or an equal product.

Discounted Unit Price Calculation Bid Total Calculation

Men 2X Large - Long Each 1 Men 3X Large Each 1 Men 3X Large - Short Each 1 Men 3X Large - Long Each 1

3.2

3.2.1 Tactical Work Pants Galls Pro Men's G-Tac

tactical Pants TR2599 or equal

Pants

Sizes:

Men 28 (unhemmed) Each 1

Men 30/30 Each 1 Men 30/31 Each 1 Men 30/32 Each 1 Men 30/34 Each 1 Men 30 (unhemmed) Each 1 Men 32/30 Each 1 Men 32/31 Each 1 Men 32/32 Each 1 Men 32/34 Each 1 Men 32 (unhemmed) Each 1 Men 34/30 Each 1 Men 34/31 Each 1 Men 34/32 Each 1 Men 34/34 Each 1 Men 34/34 Each 1 Men 36/30 Each 1 Men 36/31 Each 1 Men 36/32 Each 1 Men 36/34 Each 1 Men 36 (unhemmed) Each 1 Men 38/30 Each 1 Men 38/31 Each 1 Men 38/32 Each 1 Men 38/34 Each 1 Men 38 (unhemmed) Each 1 Men 40/30 Each 1 Men 40/31 Each 1 Men 40/32 Each 1 Men 40/34 Each 1 Men 40 (unhemmed) Each 1 Men 42/30 Each 1 Men 42/31 Each 1 Men 42/32 Each 1 Men 42/34 Each 1 Men 42 (unhemmed) Each 1 Men 44 /30 Each 1 Men 44/31 Each 1 Men 44/32 Each 1 Men 44/34 Each 1 Men 44 (unhemmed) Each 1 Men 46/30 Each 1 Men 46/31 Each 1 Men 46/32 Each 1 Men 46/34 Each 1 Men 46 (unhemmed) Each 1 Men 48/30 Each 1 Men 48/31 Each 1 Men 48/32 Each 1 Men 48/34 Each 1 Men 48 (unhemmed) Each 1 Men 50/30 Each 1 Men 50/31 Each 1 Men 50/32 Each 1 Men 50/34 Each 1 Men 50 (unhemmed) Each 1 Men 52/30 Each 1 Men 52/31 Each 1 Men 52/32 Each 1 Men 52/34 Each 1

Pants

Men 52 (unhemmed) Each 1 Men 54/30 Each 1 Men 54/31 Each 1 Men 54/32 Each 1 Men 54/34 Each 1 Men 54 (unhemmed) Each 1 Men 56/30 Each 1 Men 56/31 Each 1 Men 56/32 Each 1 Men 56/34 Each 1 Men 56 (unhemmed) Each 1 Men 58/30 Each 1 Men 58/31 Each 1 Men 58/32 Each 1 Men 58/34 Each 1 Men 58 (unhemmed) Each 1 Men 60/30 Each 1 Men 60/31 Each 1 Men 60/32 Each 1 Men 60/34 Each 1 Men 60 (unhemmed) Each 1

3.3 Shirts

3.3.1 Industrial Short Sleeved Work Shirt PROPPER Lightweight Tactical Short Sleeve Shirt DKX-1 or equal Shirts

Sizes:

Extra-Small Each 1 Small Each 1 Small - Long Each 1 Medium Each 1 Medium - Long Each 1 Large Each 1 Large - Long Each 1 X Large Each 1 X Large - Long Each 1 2X Large Each 1 2X Large - Long Each 1 3X Large Each 1 3X Large - Long Each 1 4X Large Each 1 4X Large - Long Each 1 5X Large Each 1 5X Large - Long Each 1 6X Large Each 1 6X Large - Long Each 1 7X Large Each 1 7X Large - Long Each 1

3.3.2 Industrial Long Sleeved Work Shirt PROPPER Lightweight Tactical Long Sleeve Shirt SR822 or equal Shirts

Sizes:

Extra-Small Each 1 Small Each 1 Small - Long Each 1 Medium Each 1 Medium - Long Each 1 Large Each 1 Large - Long Each 1 Large - Extra Long Each 1 X Large Each 1 X Large - Long Each 1 X Large - Extra Long Each 1 2X Large Each 1 2X Large - Long Each 1 2X Large - Extra Long Each 1 3X Large Each 1 3X Large - Long Each 1 3X Large - Extra Long Each 1

4X Large Each 1 4X Large - Long Each 1 4X Large - Extra Long Each 1 5X Large Each 1 5X Large - Long Each 1 5X Large - Extra Long Each 1

3.3.3 Short Sleeved T-Shirt Gildan Ultra Cotton

Short Sleeve T-Shirt 2000 or equal

Shirts

Sizes:

Small Each 1 Medium Each 1 Large Each 1 Large - Long Each 1 X Large Each 1 X Large - Long Each 1 2X Large Each 1 2X Large - Long Each 1 3X Large Each 1 3X Large - Long Each 1 4X Large Each 1 4X Large - Long Each 1 5X Large Each 1 5X Large - Long Each 1

3.3.4 Ladies Short Sleeved T-Shirt Port & Company

Ladies Essential Tee LPC61 or equal

Shirts

Sizes:

Extra-Small Each 1 Small Each 1 Medium Each 1 Large Each 1 X Large Each 1 2X Large Each 1 3X Large Each 1 4X Large Each 1

3.3.5 Long Sleeved T-Shirt Gildan Long Sleeve Ultra

Cotton T-Shirt TS657 or equal

Shirts

Sizes:

Small Each 1 Medium Each 1 Large Each 1 X Large Each 1 2X Large Each 1 3X Large Each 1 4X Large Each 1 5X Large Each 1

3.4 Polo Shirts

3.4.1 Moisture Wicking Polo Core 365 Men's Origin

Performance Piqui Polo SM682 or equal

Polo Shirts

Sizes:

Extra-Small Each 1 Small Each 1 Medium Each 1 Large Each 1 Large - Long Each 1 X Large Each 1 X Large - Long Each 1 2X Large Each 1 2X Large - Long Each 1 3X Large Each 1 3X Large - Long Each 1 4X Large Each 1 4X Large - Long Each 1 5X Large Each 1 5X Large - Long Each 1 6X Large Each 1

6X Large - Long Each 1

3.4.2 Short Sleeved Lightweight Polo Propper

Uniform Polo F53554C or equal

Polo Shirts

Sizes:

Extra-Small Each 1 Small Each 1 Medium Each 1 Large Each 1 X Large Each 1 2X Large Each 1 3X Large Each 1 4X Large Each 1 5X Large Each 1 6X Large Each 1 7X Large Each 1 8X Large Each 1

3.4.3 Short Sleeved Lightweight Women's Polo Propper Women's Uniform Polo SQ213 or equal Polo Shirts

Sizes:

Extra-Small Each 1 Small Each 1 Medium Each 1 Large Each 1 X Large Each 1 2X Large Each 1 3X Large Each 1 4X Large Each 1

3.4.4 Long Sleeved Lightweight Polo Propper Men's

Long Sleeve Uniform Polo F5356 or equal

Polo Shirts

Sizes:

Extra-Small Each 1 Small Each 1 Medium Each 1 Large Each 1 X Large Each 1 2X Large Each 1 3X Large Each 1 4X Large Each 1 5X Large Each 1 6X Large Each 1 7X Large Each 1 8X Large Each 1

3.5 Safety Vest

3.5.1 Safety Vest Galls CornerStone ANSI Class 2

Safety Vest HS884 or equal

Safety Vest

Sizes:

Small Each 1 Medium Each 1 Large Each 1 X Large Each 1 2X Large Each 1 3X Large Each 1 4X Large Each 1

3.6 Sweatshirts

3.6.1 Midweight Pull Over Sweatshirt Augusta Micro Polyester Lined Windshirt JX904 or equal Sweatshirts

Sizes:

Small Each 1 Medium Each 1 Large Each 1 X Large Each 1 2X Large Each 1 3X Large Each 1 4X Large Each 1

3.6.2 Midweight Hooded Pull-Over Sweatshirt Port

and Company Ultimate Pullover Hooded Sweatshirt ST466 or equal

Sweatshirts

Sizes:

Small Each 1 Medium Each 1 Large Each 1 Large - Long Each 1 X Large Each 1 X Large - Long Each 1 2X Large Each 1 2X Large - Long Each 1 3X Large Each 1 3X Large - Long Each 1 4X Large Each 1 4X Large - Long Each 1

3.6.3 Zippered Midweight Sweatshirt Carhartt Rain Defender Loose Fit Midweight Thermal-lined

Full- Zip Sweatshirt JA2641 or equal Sweatshirts

Sizes:

Small Each 1 Medium Each 1 Large Each 1 Large Each 1 X Large Each 1 X Large - Long Each 1 2X Large Each 1 2X Large - Long Each 1 3X Large Each 1 3X Large - Long Each 1 4X Large Each 1 4X Large - Long Each 1

3.7 Coats / Jackets / Outerwear

3.7.1 Lined Hooded Rain Jacket ANSI 3 POLAR

PARKA JK185 or equal

Coats / Jackets / Outerwer

Sizes:

Small Each 1 Medium Each 1 Large Each 1 X Large Each 1 2X Large Each 1 3X Large Each 1 4X Large Each 1 5X Large Each 1 6X Large Each 1

3.7.2 Women's Lined Hooded Rain Jacket Columbia

Women's Arcadia II Rain Jacket JX828 or equal

Coats / Jackets / Outerwer

Sizes:

Extra-Small Each 1 Small Each 1 Medium Each 1 Large Each 1 X Large Each 1 2X Large Each 1 3X Large Each 1

3.8 Accessories / Miscellaneous

3.8.1 Ball Cap Port & Company Six-Panel Twill Cap

CP80 or equal

Accessories / Miscellaneous

Sizes:

One Size Fits Most Each 1

3.8.2 Toboggan Port & Company Fleece-Lined Knit

Cap HD441 or equal

Accessories / Miscellaneous

Sizes:

One Size Fits Most Each 1

3.8.3 Miner's Gear Bag Galls Large Duffel Bag

BG186 or equal

Accessories / Miscellaneous

Sizes:

31"L x 14"W x 14"H Each 1

OVERALL COST: $0.00

Failure to use this form may result in disqualification

* Estimated quantities are for bidding purposes only. More or less may be utilized by the Agency.

3.1 Coveralls and Overalls

3.2 Pants

3.3 Shirts

3.4 Polo Shirts

3.5 Safety Vest

3.6 Sweatshirts

3.7 Coats / Jackets / Outerwear

3.8

Bidder/Vendor Information:

Name:

Address:

Phone No:

Fax No:

Email Address:

Authorized Signature:

Accessories / Miscellaneous

List of Discount Percentages:

(Use additional sheets if needed for number of discount percentages being offered.)

Category DISCOUNT PERCENTAGE

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ HST25*01