CRFQ GSD25_27 Solicitation Documents.pdf

The document is a Request for Quotation (CRFQ GSD25*27) issued by the State of West Virginia Purchasing Division on behalf of the WV Department of Administration, General Services Division, soliciting bids for Building 1 House Chambers HVAC Upgrades in Charleston, WV. The project involves installing a new rooftop DOAS unit and connecting it to the existing ductwork for Building 1 House Chambers, with specific work including demolition of existing ductwork, installation of a new return air fan in the basement, retrofitting the existing air handling unit with new controls, and providing new chilled water and steam specialties, piping, valves, and insulation. The mandatory pre-bid meeting is scheduled for April 17, 2025, at 10:00 am, with technical questions due by April 24, 2025, at 12:00 pm. The bid opening is set for May 8, 2025, at 1:30 pm, and the contract is expected to be completed within 365 calendar days from the contract start date.

The project is a fixed-period construction contract with a total bid to be submitted on the provided Exhibit A - Pricing Page. Bidders are required to have successfully completed at least three similar projects and must comply with various state requirements, including providing a bid bond, performance bond, labor/material payment bond, and maintenance bond. The contract includes provisions for progress payments, with the agency entitled to withhold 10% retainage, and liquidated damages of $500 per calendar day beyond the substantial completion deadline. Bidders must also submit a drug-free workplace affidavit, comply with local labor market hiring requirements (75% local employees), and provide proof of various insurances, including $1,000,000 in commercial general liability and automobile liability coverage.