CRFQ DOT2500000069 Specifications.pdf

This is a Request for Quotation (RFQ) issued by the West Virginia Purchasing Division on behalf of the West Virginia Department of Transportation, Division of Highways Equipment Division, seeking to establish an open-ended contract for Aspen Aerial Original Equipment Manufacturer (OEM) Parts and Components. The contract is intended to provide the agency with a purchase price for Aspen Aerial OEM parts and components, specifically for models A-75, A-62, A-52, and A-40. Vendors are required to bid straight Aspen Aerial OEM product lines, provide any necessary consulting services for part installation, and submit a current catalog with their bid for evaluation purposes.

The RFQ allows vendors to quote either a Discount Percentage or Markup Percentage on catalog prices, but not both. Vendors must clearly show the catalog price and separately list the applicable discount or markup percentage for each contract item. The contract will be awarded to the vendor providing the lowest overall Total Bid Cost for Contract Items meeting the required specifications. The vendor must carry sufficient inventory to fulfill contract obligations, provide quarterly reports to the agency detailing purchases, and designate a primary contract manager to oversee responsibilities. Delivery is expected within five working days after orders are received, with standard shipping and crating costs to be invoiced separately by the vendor.