CRFQ DOT2500000069 Inst to Vendors.pdf

The document is an "Instructions to Vendors Submitting Bids" from the West Virginia Department of Administration, Purchasing Division for Solicitation Number CRFQ 0803 DOT2500000069. The bid is scheduled to open on May 29, 2025, at 1:30 PM, with vendor questions due by May 23, 2025, at 10:00 AM. Vendors must submit bids electronically through wvOASIS or deliver them in paper form to the Purchasing Division at 2019 Washington Street East in Charleston, WV. A pre-bid meeting will not be held, and all communication regarding the solicitation must be directed to John Estep via email or fax.

The solicitation includes several important provisions for vendors, such as mandatory registration prior to contract award (with a $125 fee if applicable), unit pricing prevailing in case of discrepancies, and potential vendor preferences for small, women-owned, or minority-owned businesses. The document outlines strict communication limitations, electronic file access restrictions, and the state's right to waive minor irregularities or reject bids. Vendors must ensure compliance with formatting requirements, provide complete documentation, and acknowledge any addenda. The state applies reciprocal preference policies and reserves the right to accept or reject any bid in whole or in part.