CRFQ DOT2200000170 Specifications.docx

REQUEST FOR QUOTATION

Corrugated Metal Culvert Pipe

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Highways to establish a contract for the one time purchase of various types and sizes of Corrugated Metal Culvert Pipe for use at the Wetzel Co. Headquarters and Heavy Maintenance dept in district six.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

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2.1. “AASHTO” - The American Association of State Highway and Transportation Officials is a standard setting body which publishes specifications, test protocols, and guidelines that are used in highway design and construction throughout the United States; www.transportation.org.

2.2. “ASTM” means the international standards organization that develops and publishes voluntary consensus technical standards for a wide range of materials, products, systems, and services (formerly known as American Society for Testing and Materials). Reference: www.astm.org.

2.3. “Contract Item” or “Contract Items” means the list of items identified in Section 6.

2.4. “Contractor” or “Vendor” - interchangeably used throughout this Solicitation and in any cited Sections of the West Virginia Department of Transportation, Division of Highways Standard Specifications, Roads and Bridges, adopted latest Standard Specs edition, as amended, including any Supplementals and refers to any entity submitting a bid in response to the Solicitation, the entity that has been selected as the lowest responsible bidder, or the entity that has been awarded the Contract, as context requires.

2.5. “MP” and/or “MCS&T” means the Materials Procedures as administered by the WVDOH Materials Control, Soil and Testing Division who perform all procedures necessary with sampling, testing, reporting and inspection of products and materials to maintain a reliable quality assurance system. Reference: http://www.transportation.wv.gov/highways/mcst/Pages/default.aspx

2.6. “Pricing Pages” - means the pages, contained in wvOASIS, or attached hereto as Attachment (ATT A) “Pricing Page”, upon which Vendor should list its proposed price for the Contract Services and will be used to evaluate the solicitation responses.

2.7. “Solicitation” - means the notice of an opportunity to supply the State of West Virginia with goods and/or services that is published by the Purchasing Division.

2.8. “Standard Specifications” means the West Virginia Department of Transportation, Division of Highways Standard Specifications, Roads and Bridges, most recent edition, as modified by all subsequent annual Supplemental Specifications.

2.9. “WVDOH” or “Agency” means the West Virginia Division of Highways.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below. A hard copy of the current Standard Specs may be purchased at a cost of $20.00 ($15.00 for the 2017 book plus $5.00 for the Supplemental Latest Edition) using the Attachment, A Standard Specifications Order Form and sent to:

West Virginia Division of Highways Contract Administration Division Building 5, Room 840 1900 Kanawha Boulevard, East Charleston, West Virginia 25305 A free electronic copy of the Standard Specs may be obtained by sourcing:

www.transportation.wv.gov/highways/contractadmin/specifications/2017StandSpec/Pages/default.aspx.

Approved Fabricators/Producers: Vendors bidding must source approved suppliers/fabricators from MCS&T, MP 713.01.50. The approved fabricators/producers list herein establishes a list or products that meet the acceptable level of quality and is not intended to reflect a preference or favor any particular brand or vendor. Any fabricator meeting the established level of quality may become an approved fabricator and be added to the approved fabricator’s list in accordance with the approval procedures found in MP 700.00.55.

3.1.1 Item 1: Part 1p: Zinc coated (galvanized) corrugated steel culvert arch pipe (type II), reference section 713.2 of the Standard Specs. Pipe shall be in 20-foot sections. Part 1b: Bands for Part 1p. Bands shall be a minimum of 2 feet in length, refer to 604 of Standard Specs.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by bidding on any or all Contract Items/Sizes; however, the Vendor must bid both parts of a Contract Item/Size to be evaluated. The Vendor shall bid both Part “p” for the pipe and Part “b” for the band for Items 1. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Items within ten (10) working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at WVDOH Wetzel Co. Headquarters, 2566 Tyler Hwy, Sistersville, W.V. 26175.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

Revised 10/27/2014