COVER LETTER - SOLICITATION NUMBER 19ZA6024PR12253735 FOR EMBASSY COMPOUND PARKING EXPANSION PROJECT AP (002) (002).pdf
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- Attached to
- Parking Lot Expansion Project
- Solicitation number
- PR12253735
- Issued by
-
Department of State
About this file
This document is a cover letter for Solicitation Number 19ZA6024PR12253735 for the Embassy Compound Parking Expansion Project in Lusaka, Zambia. The U.S. Embassy in Lusaka is seeking quotations from interested offerors to expand the existing parking lots on the embassy compound. The work will cover approximately 250 square meters of the crushed stone, concrete and grass in the current staff parking area, 240 square meters of the lawn areas located north side of the Utility Building, and 240 square meters of the lawn area west of the Chancery Building.
The Embassy has extended the submission deadline for quotations to Tuesday, April 30, 2024. Offerors must submit their proposals by this date and time. The Embassy will conduct a site visit and hold a pre-proposal conference on Tuesday, April 23, 2024. The contract will be a firm fixed-price contract with no adjustment for escalation. The construction completion time is 90 calendar days. Liquidated damages of $50 per calendar day will be assessed for unauthorized delays. The Contracting Officer reserves the right to establish a competitive range, conduct further negotiations, or award without discussions.
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U.S Embassy Lusaka
GSO/Contracting Unit
PO Box 320065
Lusaka, Zambia
Wednesday, April 10, 2024
To: Prospective Offerors
Subject: Deadline Extended - Request for Quotations Number 19ZA6024PR12253735 for
Embassy Compound Parking Expansion Project.
The Embassy of the United States of America wishes to extend the submission date of quotations for the project to Tuesday, April 30, 2024.
If you are interested in submitting a proposal on this project, read the instructions in Section J of the attached Request for Quotations (RFQ).
If you intend to submit a proposal, you should thoroughly examine all documents contained in the solicitation package. The Embassy intends to conduct a site visit (see L.6, 52.236 27 which states that “offerors are expected to inspect the site where the work will be performed)” and hold a pre-proposal conference. The conference will be held at the US Embassy, Ibex Hill Road, Stand
694, Lot 100 on Tuesday, April 23, 2024, at 14:00am Local Time.
To attend the site visit, send the names and NRC (ID) numbers of not more than two (2) representatives who will attend on or before 10:00pm local time on Monday, April 22, 2024 to the email address: lusaka-procurement @state.gov, cc : bandaa2@state.gov.
Your proposal must be emailed to; lusaka-procurement@state.gov , cc: bandaa2@state.gov for the attention of the Contracting Officer titled “Embassy Compound Parking Expansion Project " on or before Tuesday, April 30, 2024 at 16:00hrs Local time. No proposal will be accepted after this time.
Complete the OFFER portion of the Standard Form 1442, including all blank spaces, and have the form signed by an authorized representative of your company, or the proposal may be considered unacceptable and may be rejected.
In order for a proposal to be considered, you must also complete and submit the following:
1. Section A and Attachment 2, Proposal Breakdown by Divisions.
2. Section L, Representations and Certifications.
mailto:lusaka-gso-contracts@state.gov mailto:lusaka-procurement@state.gov
3. Bar Chart illustrating sequence of work to be performed.
4. Additional information as required in Section J.
The contract will be a firm fixed price contract, with no adjustment for any escalation in costs or prices of labor or materials. Each offeror will be responsible for determining the amount of labor and materials that will be required to complete the project, and for pricing its proposal accordingly.
Please be advised that each offeror is responsible for furnishing complete information to its subcontractor and suppliers, such as details and quantities required by the drawings and specifications. Subcontractors and suppliers should not be referred to the Embassy or the Architect for determining the amount or quantities of materials required.
The construction completion time is 90 calendar days, commencing on the date on the notice to proceed. In the event of an unauthorized or unexcused delay in completing the project, liquidated damages in the amount of $50 per calendar day will be assessed until substantial completion of the project is achieved.
The Contracting Officer reserves the right to reject proposals and to waive any informality in proposals received. In addition, the Embassy reserves the right to establish a competitive range of one or more offerors and to conduct further negotiations concerning price and other terms before awarding the contract, or to award without discussions.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Please direct any questions regarding this solicitation to Monica Barreto by email: Lusaka-lusaka-procurement@state.gov or by telephone +260 0211 357000 during regular business hours.
Sincerely, Monica Barreto
Contracting Officer https://www.sam.gov/
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