Cover Letter.pdf
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- Attached to
- Roofing Architect/Consulting Services
- Solicitation number
- 2526 009
- Issued by
- Mesa County, Colorado
About this file
This document is a Request for Proposal (RFP) issued by Mesa County Valley School District 51 for Roofing Architect/Consultant Services for a district-wide roofing improvement project. The project involves roof replacements for sixteen (16) buildings totaling approximately 660,761 square feet, including the removal and reinstallation of existing rooftop solar PV systems. The scope of services includes document review, design document preparation, soliciting roofing contractor proposals, proposal review, construction administration, shop drawing approval, and field inspections. The RFP timeline includes an October 9, 2025 issue date, with RFP responses due on October 23, 2025 by 5:00 PM MT, and potential interviews scheduled for the week of November 3, 2025.
Electronic proposals will be accepted exclusively through the BidNet platform, with respondents required to submit detailed information including firm details, key personnel resumes, project references, and professional certifications. The District reserves the right to reject any proposal, negotiate with qualified sources, or award the contract without further discussion. The final selection of the roofing consultant will be made by District Administration, with the understanding that the RFP does not commit the District to any financial obligation or guaranteed contract award.
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Text version
Mesa County Valley School District 51 Purchasing and Warehouse Services 330 24th Court, Grand Junction, CO
81501 Telephone: (970) 254-5100 Email:purchasing@d51schools.org
October 9, 2025
RE: Invitation to Submit a Proposal for Roofing Architect/Consultant Services for Mesa County Valley School District 51 roofing improvement project
Dear Prospective Bidder:
On behalf of Mesa County Valley School District (District, Owner), we invite firms and/or individuals to participate in the Roofing Architect/Consultant Services selection process for the District’s Roofing Improvement Project by responding to the Request for Proposal (RFP).
The proposed scope of work and schedule of the roofing project is defined in this RFP. The anticipated work includes roof replacements at sixteen (16) buildings with a combined total of approximately 660,761 square feet of roofing to be installed. Some roof replacements include the removal and reinstallation of existing rooftop solar PV systems leased by the District.
The scope of services will include document review and construction administration duties. Key components of this scope will include but not be limited to:
1. Review & inspect the existing condition of the roofs and solar systems on the identified buildings.
2. Provide complete design documents.
3. Provide RFP and solicit proposals from roofing contractors.
4. Assist in review of submitted proposals & contractor award recommendations.
5. Review and approve shop drawings submitted by Contractor to ensure conformance with approved details, manufacturer’s instructions, and industry standards.
6. Provide field inspection reports and final reports to the Owner.
7. Attend meetings as necessary to accomplish items above
The District has established the following tentative timeline for this RFP process:
▪ RFP issued October 9, 2025
▪ RFP Clarification Deadline October 15, 2025 by 12:00 PM
▪ RFP Clarification Responses October 21, 2025 by 5:00 PM
▪ RFP Responses due October 23, 2025 by 5:00 PM
▪ Interview Invitations sent (if needed) October 30, 2025 mailto:purchasing@d51schools.org
▪ Interviews (if needed) Wk of November 3, 2025
▪ Candidates Notified of Selection (no interviews) Wk of October 27, 2025
▪ Candidates Notified of Selection (interviews) Wk of November 10, 2025
The appointment of a roofing consultant will be made by the District Administration.
Please include the minimum following information as part of your submission:
1. Firm name, location, years in business and primary contact for this project
2. Resumes of key personnel and their relevant experience
3. Complete listing of relevant and similar projects, budget and brief description of scope of services provided to each client.
4. References for projects noted in item 3
5. Professional affiliations and/or certifications
Electronic proposals only will be accepted for this solicitation through the BidNet platform. Proposals are due on or beforeOctober 23, 2025 by 5:00 PM MT.
This Request for Proposal does not commit the District to award a contract or to undertake any financial obligation whatsoever with respect to the requirement referred to herein. The Owner reserves the right to reject any proposal, to negotiate with any source it has selected as qualified, to not award a contract, or to award one or more contracts. In addition, notice is hereby given of the possibility that award may be made without discussion of the proposal. Therefore, the Offeror should submit the best proposal initially from both technical and price standpoints. Further, the District reserves the right to accept or reject, without consideration, any proposal which arrives late.
We thank you in advance for your interest in the Mesa County Valley School District 51 Roofing Improvement Project. We look forward to receiving your firm’s proposal. Any questions regarding this RFP can be directed to the undersigned in writing via email.
Sincerely, Polly Burch Senior Buyer Mesa County Valley School District #51 970.254.5153 polly.burch@d51schools.org
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