Cover Letter and Instructions to Offerors and How Evaluated 28 July.pdf

Combined Synopsis/ Solicitation

W912DW26RA050

Rock Imagery Services at Historic Properties within the Federal Columbia River Power System (FCRPS) at USACE Operating Projects in the Pacific Northwest

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO 12.202. This announcement constitutes the only solicitation.

Offers are being requested and a separate written solicitation will not be issued.

The Government intends to establish a Multiple Award Task Order Contract (MATOC) by awarding Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to create a pool of highly qualified vendors. Under this contract, awardees will provide specialized Cultural Resource Management (CRM) and rock imagery conservation services in support of the USACE FCRPS Cultural Resource Program. Establishing this pool of multiple sources is necessary to ensure robust competition at the task order level.

Solicitation number W912DW26RA050 is issued as a request for proposal (RFP) for Rock Imagery Services at Historic Properties within the FCRPS USACE Operating Projects area in the Pacific Northwest.

This acquisition is a set-aside for small business concerns IAW RFO 19.104-1. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) Line-item number(s) and items, quantities, and units of measure:

CLIN Service UI Total 0001 Rock Imagery Services at Historic Properties within the

Federal Columbia River Power System at USACE Operating Projects area in the Pacific Northwest

EA Capacity $576,590.00

0002 Minimum Guarantee. The Government will issue an initial task order at time of contract award requiring submission of E-Verify Compliance, see PWS Para 16.2, of Key Personnel, Archeologist and Rock Conservationist, and participation in an IDIQ post award meeting. Beyond this initial task order, any costs associated with training required to maintain compliance, or for new personnel, shall be assumed to be part of the firm's overhead and shall not be included as task order fees.

EA $500.00

See Para 3. Of the Performance Work Statement for information on the specific service tasks that will be awarded against the MATOC.

Para Tasks

3.1 Documentation and Photography

3.2 Condition Assessment

3.3 Modern Graffiti Removal

3.4 Natural Processes Stabilization

3.5 Modern Vandalism Stabilization

3.6 Relocation

3.7 Interpretative Materials

3.8 Technical Writing and Review

(iii) Description of requirements for the services to be acquired: USACE requires assistance with protecting, preserving, and conserving rock imagery sites that are eligible for the National Register of Historic Places per the requirements of the National Historic Preservation Act and with the Archaeological Resources Protection Act and the Antiquities Act. Work performed under this Contract is intended to support USACE District/Division project managers with technical and logistical support for rock imagery services. Management of rock imagery historic properties requires a degree of specialization to conserve the sites, which is not typical for USACE heritage staff.

(iv) Date(s) and place(s) of delivery: The anticipated award date for this requirement is summer 2026 with a Period of Performance consisting of (48) forty-eight months.

The primary Area of Responsibility (AOR) for this work is the Seattle District (NWS) including Washington, northern Idaho, and western Montana. This contract will also be available for two other districts that participate in the Federal Columbia River Power System (FCRPS) program within the Northwestern Division including Portland (NWP) and Walla Walla (NWW). The NWD FCRPS AOR covers 4 states along the Columbia River (Washington, Oregon, Idaho, Montana).

(v) A list of solicitation provisions that apply to the acquisition: See Sections K, L

(vi) A list of contract clauses that apply to the acquisition: See Sections E, G, I, K, L

(vii) The date and time for receipt of offer and point of contact:

Offers are due on - SEE BLOCK 8 of SF 1449- and shall be electronically sent to the following personnel:

Contract Specialist (CS): Alfonso Nolasco, alfonso.nolasco@usace.army.mil (253)966-4389 Contracting Officer (KO): Jeffrey Ross, jeffrey.a.ross@usace.army.mil

(viii) Any other additional information required by RFO 5.101(c).

All E-mail submissions must clearly identify this notice on the subject line. Offerors bear the burden of ensuring their proposal reached the designated contracting office on time and should allow reasonable time for transmission to be completed. All pages of the transmission and attachments must reach the office before the deadline specified. Any part of the proposal that arrives after the specified deadline may not be considered. The submitter bears the risk of non-receipt of proposals and should confirm by telephone that the proposal was received.

The offeror shall submit 1 (one) copy of their entire proposal. The submission of an incomplete proposal may render the proposal unacceptable and will not be considered. (NOTE: proposals submitted through sam.gov are unacceptable)

(1) Point of contact. Submit all questions to the CS Alfonso Nolasco alfonso.nolasco@usace.army.mil and the KO Jeffrey Ross Jeffrey.a.ross@usace.army.mil

(2) Set-asides. This solicitation is a Total Small Business (SB) Set-Aside IAW RFO 19.104-1

(3) Codes for services:

NAICS Code: 541620 – Environmental Consulting Services.

Product Service Code: B503 Special Studies/ Analysis- Archeological/ Paleontological

(4) Description:

Work will include coordination and consultation with USACE representatives to conduct condition assessments and quality conservation of rock imagery sites.

Work required may involve field work, conservation work, and report writing.

The Contractor is not expected to provide detailed regional prehistories or cultural overviews in their reports, report writing for most tasks will concentrate on documentation, conservation, and treatment. Tasks may include coordination with Tribal Nations or Tribal representatives when applicable and at the behest of the USACE representative.

ADDENDUM TO RFO Clause 52.212-1(a) Instructions to Offerors-Commercial Products and Commercial Services, Proposals must be complete, clearly organized, and directly address all factors listed below.

Failure to provide all required information may result in the offeror being deemed "non-qualifying" and ineligible for base MATOC award.

DOCUMENTATION, shall include the following:

I. Administrative Submit:

Offerors will submit A cover letter with signatures of a corporate officer or similarly situated individual authorized to negotiate for the company. Include name of the company, phone, fax numbers, and email address(es) and:

1. Acknowledged amendment(s) if applicable. If amendment(s) are not clearly acknowledged your proposal may not be considered.

2. Provide CAGE and UEIs. Offerors are required to be fully registered in SAM at the time an offer is submitted. Proposals from offerors who are not fully registered in SAM will not be evaluated and will not be eligible for award. There are no exceptions.

II. Non Price Factors

FACTOR I: Technical- Specialized/Direct Experience

The offeror shall provide narrative descriptions of a minimum of two (2) and a maximum of four (4) relevant projects completed within the past ten (10) years that demonstrate proven, physical experience in the specialized field of rock imagery (pictographs and petroglyphs) conservation and cultural resource management.

Offerors must clearly distinguish whether the work was performed as a Prime Contractor or a Subcontractor. For each project, the offeror must explicitly describe their exact role. Experience will only be evaluated favorably if the offeror demonstrates they physically executed or directly managed the technical conservation tasks (e.g., graffiti removal, spall stabilization D-stretch photography), rather than merely providing administrative oversight.

The Government will evaluate the depth, relevance, and complexity of the offeror's experience, as a prime contractor or a sub, in performing rock conservation and cultural resource management of rock imagery. Relevance includes similarities in methodologies used, regulatory compliance (e.g., Secretary of the Interior’s Standards), and physical site conditions (e.g., remote, outdoor terrain).

Note: Must include POC information for the primary contractor or the subcontractor for each project to allow the Government to verify information.

Rating QUALIFIED The proposal demonstrates adequate Specialized/Direct

Experience. Submitted projects show successful, physical execution of rock imagery conservation and documentation. The offeror clearly demonstrates their specialized role (as a prime or sub) involved the technical execution of the relevant work, meeting the baseline solicitation requirements and providing adequate confidence in their ability to perform.

NOT

QUALIFIED

The proposal fails to demonstrate sufficient Specialized/Direct Experience. Projects submitted are either not relevant (e.g., general archaeological surveys lacking rock imagery conservation), or the offeror's role was strictly administrative/managerial without direct involvement in the technical conservation tasks. Offeror’s proposal will not be further evaluated.

FACTOR II: Technical- Key Personnel Qualifications

Offerors shall submit their proposed Key Personnel’s resume and qualifications.

Archaeologist - Senior Level Technical Qualifications: Meets the Secretary of the Interior Professional Qualifications Standards for Archeology, as set out in 36 CFR Part 61, 48 FR 44738-44739, including at minimum a Master’s degree from an accredited college or university in archaeology, anthropology, or a related field; and a minimum of 10 years of directly applicable experience.

Rock Conservationist: Meets the Secretary of the Interior Professional Qualifications in education and specialized training in rock conservation methods with demonstrated experience conducting Rock Imagery documentation and conservation projects, including graffiti removal, in accordance with accepted professional standards; and experience working with Tribal Nations; and a minimum of 5 years of directly applicable experience.

QUALIFIED For providing at least one resume and qualification that demonstrates the minimum education and experience in one of the two disciplines- Archaeologists/ Rock Conservationist

NOT

QUALIFIED

For not providing at least one resume and qualification that demonstrates the minimum education and experience in any of the three disciplines- Senior Archaeologists/ Rock Conservationist/Archaeologist. Offeror’s proposal will not be further evaluated.

FACTOR III: Technical- Response to Example Request for Task Order Proposal

(RTOP )

Offerors shall submit a complete proposal in response to Attachment C: Request for Task Order Proposal (RTOP) for project titled "Big Creek Pictograph Vandalism Assessment.”

This submission must include all documents and information requested within the example RTOP, including a detailed Quality Control Plan (QCP).

The Government will evaluate the offeror's response to the example RTOP to assess their understanding of the requirements, ability to follow instructions, and the overall quality and professionalism of their proposal. An offeror must receive a rating of "Qualified" on this factor to be eligible for a MATOC award.

** The Price Schedule provided with the RTOP is for demonstration only. Do Not Submit Pricing Information for the RTOP **

QUALIFIED The offeror’s proposal is fully responsive to the example RTOP. It demonstrates a thorough understanding of the PWS requirements and is presented in a clear, logical, and professional manner. The submitted Quality Control Plan is well-developed, directly addresses the specific risks of the project, and provides the Government with high confidence that the offeror can produce compliant, high-quality proposals for future task orders.

NOT

QUALIFIED

The offeror’s proposal is non-responsive or incomplete. It contains significant omissions, fails to follow RTOP instructions, or demonstrates a fundamental misunderstanding of the PWS requirements. The proposal lacks the detail, clarity, or professionalism necessary to provide the Government with adequate confidence in the offeror's ability to perform. Offeror’s proposal will not be further evaluated.

FACTOR IV: Past Performance

The offeror will provide a list of four (4) projects completed within the past 10 years that are similar in scope to this requirement. Similar experiences consist of projects completed as a prime contractor or subcontractor. The contractor shall provide project start and completion dates, enough details to show similarity to this project, performance rating and points of contact-titles, phone number and email address.

In addition the Government will evaluate each offeror’s past performance history in Contractor Performance Assessment Reporting System (CPARS) at CPARS.gov. The Government may also use information from its own records, information provided by the offerors or their customers, or from any other source it deems appropriate and consider them for past performance evaluation.

SATISFACTORY/

QUALIFIED

Offeror’s past performance demonstrates more than three (3) years of favorable performance on similar projects, and any additional information retrieved from CPARS and from the Contracting Officer is favorable, as applicable.

NEUTRAL/

QUALIFIED

In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror WILL NOT

BE EVALUATED FAVORABLY OR

UNFAVORABLY.

NOT QUALIFIED Offerors past performance that demonstrates unfavorable performance on similar projects and/or the additional information from CPARS and/or the Contracting Officer is not favorable.

Offerors are permitted to reference the same previous projects to satisfy the submission requirements for both FACTOR I: Technical - Specialized/Direct Experience and FACTOR IV: Past Performance.

However, the evaluation of these factors is separate and distinct. Factor I evaluates the technical relevance and complexity of the work performed, while Factor IV evaluates the quality and success of the contractor's performance on those tasks.

It is the sole responsibility of the offeror to ensure that they submit all required information for each factor within its respective proposal volume. The Government will not search, cross-reference, or extract information from one proposal volume to supplement another. Failure to provide the specific, required data within each respective volume may result in the offeror being evaluated as 'Unsatisfactory' under that factor.

(End of Addendum to RFO Clause 52.212-1)

ADDENDUM TO RFO Clause 52.212-2(a) Evaluation—Commercial Products and Commercial Services applies to this acquisition.

Evaluation Factors: The Government intends to award an Indefinite-Delivery/Indefinite- Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) to each and all responsible offerors that are determined to be a "Qualifying Offeror" based on the evaluation procedures described herein.

To be determined a "Qualifying Offeror," an offeror’s proposal must be found acceptable under all administrative requirements and receive a rating of “QUALIFIED” (or NEUTRAL” for Past Performance) on each of the four (4) non-price evaluation factors.

The Government will evaluate proposals against the following four (4) non-price factors.

The factors are listed in descending order of importance:

Factor I: Specialized/ Direct Experience Factor II: Key Personnel Qualifications

Factor III: Responses to Example Request for Task Order Proposal (RTOP) Factor IV: Past Performance

(End of Addendum to RFO Clause 52.212-2)

See Attachments:

Attachment A: IDIQ Rock Imagery Services FCRPS Performance Work Statement Attachment B: General Information and RTOP Procedures

Attachment C: Example RTOP Big Creek Pictograph Vandalism Assessment