Attachment B MATOC GENERAL INFO and RTOP INSTRUCTIONS.pdf

MATOC GENERAL INFORMATION and REQUEST FOR TASK ORDER PROPOSAL

(RTOP) INSTRUCTIONS

1. General Information:

The awarded contract resulting from this solicitation will be an Indefinite Delivery / Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (MATOC) for Rock Imagery Conservation services for U.S. Army Corps of Engineers (USACE) projects primarily within the USACE Seattle District (NWS) but with availability for use amongst the USACE Northwestern Division (NWD).

All work under the MATOC will be initiated by task orders that will be competed amongst only the MATOC awardees. Contractors will be expected to accomplish a wide variety of individual environmental services tasks. See Section 3 of the Performance Work Statement.

The maximum total combined capacity of all contracts is $576,590 and is shared among all firms. Any unused capacity in one period may be carried over into the subsequent contract period (if applicable). As Task Orders are issued against these contracts, the total value of the Task Orders which can be issued under all contracts decreases by an equal amount. There is no limit of the number of Task Orders that may be executed against this contract. The cumulative total of all Task Orders issued under the MATOC shall not exceed the total contract capacity amount of $576,590.

1.1 Ordering period of the contract:

See RFO Clause 52.216-18 Ordering (4 yr ordering period)

1.2 Total minimum and maximum quantities:

See RFO Clause 52.216-19 Ordering Limitations

The minimum guarantee for each MATOC awardee is $500 for the life of the MATOC.

The Government will issue an initial task order at time of contract award requiring submission of E-Verify Compliance, see PWS Para 16.2, of Key Personnel, Archeologist and/or Rock Conservationist, and participation in an IDIQ post award meeting. Beyond this initial task order, any costs associated with training required to maintain compliance, or for new personnel, shall be assumed to be part of the firm's overhead and shall not be included as task order fees.

1.3 Last date a contractor will be required to provide service:

See RFO Clause 52.216-22 (4 yrs from award effective date)

1.4 Description of services:

See the base contract Statement of Work for a description that reasonably describes the general scope, nature, complexity, and purpose of the services the Government will acquire under the contract.

1.5 Ordering Procedures:

See Section 2. Request for Task Order Proposal Procedures

1.6 Activities authorized to issue orders:

Orders will be placed by USACE Northwestern Division’s (NWD) Seattle and Walla Walla, WA;

Portland OR; Kansas City, MO and Omaha, NE offices.

1.7 Procedure for placing oral orders: None

1.8 Fair opportunity procedures:

All Task Orders to be awarded under this MATOC will be competed in accordance with (IAW) RFO 16.507-3 Orders valued above the micro purchase threshold but not above the SAT.

2. Request for Task Order Proposal (RTOP) Procedures:

All RTOPs require a response from the MATOC holders. Contractors must notify the appropriate contracting office within 5 calendar days if they are not able to compete.

Task Orders awarded under this MATOC will be firm-fixed -price contracts in accordance with RFO 16.202.

2.1 Request for Task Order Proposal (RTOP) Preparation and Submission Requirements:

The RTOP will be sent electronically to the MATOC contractors. The contractors shall comply with all preparation and submission requirements when submitting an offer in response to a RTOP.

Proposals must be submitted on the forms furnished by the Government, or on copies of those forms, and signed.

I. Proposal Preparation: Proposals shall be prepared in accordance with all the applicable requirements in the RTOP, the Base Contract, applicable Performance Work Statement (PWS), and any additional requirements noted.

II. Submission Requirements:

i. Cover Letter: The letter must provide the MATOC contract number and title of anticipated Task Order, the name and telephone number of the Task Order point of contact, a statement that acknowledges:

1) All Amendments issued during the RTOP period, if applicable,

2) Compliance with the service contract act wage determination applicable to the Task

Order,

3) Compliance with Key Personnel requirements,

4) Compliance with the prime Contractor’s requirement to self-perform at least 50 percent of the cost of the Contract. Note: By submission of an offer and execution of a Contract, the Contractor agrees that in performance of the MATOC, it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities (refer to clause RFO Clause 52.219-14.

III. When a proposal is completed and ready to be submitted, the proposal must be sent by the method authorized for receipt of the proposal in the RTOP by the date/time specified in the RTOP letter. In the event email submission is authorized, in most cases, the only individual(s) authorized for receipt include the Contract Specialist, an alternate Contract Specialist, and the Contracting Officer or alternate Contracting Officer. Proposals are not to be submitted to any individual(s) not listed to receive the proposal.

Note: The Government will not reimburse offerors for any proposal preparation costs.

2.2 Task Order Proposal Evaluation:

The contracting office will exercise broad discretion in developing appropriate RTOP procedures with the goal of keeping submission requirements to a minimum. The proposal evaluation techniques at RFO 12.203(c) Evaluation Process will be tailored to specific project requirements and awarded IAW pre-established factors and evaluation criteria. While the Contracting Officer must consider price under each task order, other factors may consist of, but not be limited to, the following:

I. Past Performance on earlier Task Orders under the MATOC II. Technical Approach and/or uniquely specialized experience

III. Key Personnel Qualifications IV. Price (required on all task orders)

The Contracting Officer must determine the price to be fair and reasonable prior to Task Order award. Whenever possible, price reasonableness will be based on competitive quotations.

Whenever possible, award will be made without discussion. If the Contracting Officer deems it necessary while reviewing proposals that discussions are needed prior to Task Order award, each MATOC Contractor will be requested to submit a final proposal revision, unless eliminated or otherwise removed from the competition.

2.3 Subcontracting:

The Contractor shall not subcontract any portion of a contract to any party other than those identified in the proposal submitted in response to a RTOP without written notification to and written authorization from the Contracting Officer as coordinated with the COR to ensure technical capabilities are evaluated and confirmed.

IAW RFO Clause 52.219-14 Limitations on Subcontracting. (Deviation 2026-O0038) a contractor will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated Small Business entities.

2.4 Option(s) within Task Orders and/or Modifications:

The Government may require performance of additional work, identified as an option item in individual task orders or modifications to task orders. Reference applicable RTOP provisions/clauses.

3. Access to Federal Installations:

If any Task Orders issued under this MATOC are located on a controlled installations the individual RTOP will specify the installation access requirements and any training that the Contractor may be required to complete in order to gain access.

4. Department of Labor Wage Rates:

Task Orders issued under this MATOC shall comply with 41 U.S.C. chapter 67, Service Contract Labor Standards, and regulations of the Secretary of Labor (29 CFR Part 4), and its related statutes and implementing regulations.

Reference RFO Clause 52.222-41, Service Contract Labor Standards. The appropriate Department of Labor Wage Determination information will be provided at RTOP. The wage determination will be updated to the most current modification that is in effect on the date of Task Order award.

5. Travel:

The Contractor shall perform all physical travel necessary to complete the fieldwork required by the Task Orders. Offerors must include all expenses associated with travel—including transportation, lodging, meals, and incidentals—directly within their Task Order price proposals.

Once awarded, Task Orders will be paid on a Firm-Fixed-Price basis; the Government will not reimburse the Contractor for actual travel expenses incurred.

All meetings associated with this contract and subsequent Task Orders will be conducted virtually.