Contractor Safety Guide.pdf

KIRTLAND AFB / PAE

SUBCONTRACTOR

SAFETY GUIDE

PAE SAFETY DEPARTMENT

KIRTLAND AFB

01 JAN 2019

Welcome to Kirtland Air Force Base. This safety guide is provided to assist you in maintaining a mishap prevention program during performance of your contract. We find a major cause of mishaps to be a lack of knowledge or understanding. In simple terms, people do not often do things that they know will result in an injury or damage to property.

It is our hope that the information provided within this safety guide will help you and your employees complete the contract without a sustained injury or property damage incident. This information will be supplemented by a discussion accomplished during the pre-construction meeting.

If a safety, health, or fire prevention professional observes what is believed to be an imminent danger situation, immediate measures will be taken to prevent a catastrophic event from occurring. Such events are rare, however, should they occur, your complete cooperation would be appreciated. We have attempted to make this guide as comprehensive as possible; however, it is not all-inclusive.

Again, welcome to Kirtland AFB. We sincerely wish you a safe and successful contract completion.

RESPONSIBILITIES AND JURISDICTION:

1. Contractor: As an employer, you are responsible for the safety and health of your employees under the provisions of Public Law 91-596, The Occupational Safety and Health Act of 1970. Under the terms of the contract, you are also responsible for compliance with certain other safety and health standards, codes, and regulations and when applicable, US Army Corps of Engineers Safety and Health Requirements (EM 385-1-1). Your presence on Kirtland AFB makes you subject to the United States Code. Violations of the U.S. Code are dealt with through the Federal Magistrate Court.

2. Air Force: The Air Force is responsible for the safety and health of its employees and military personnel under the provisions of Public Law 91-956 and Section 29, Code of Federal Regulations (CFR), Part 1960. The Air Force also has a responsibility to protect its facilities and equipment from accidental or intentional damage or loss.

3. The U.S. Department of Labor has the statutory authority to conduct inspections and investigations at any location where contractor employees perform their work. This includes work performed under an Air Force contract on or off the military installation. Such inspections are usually performed with no prior notice. Citations issued to a contractor for noncompliance with OSHA standards are a matter for resolution between the contractor and the Department of Labor. In the event a contractor is cited by OSHA for violation involving government furnished equipment (GFE) or facilities, reply to the citation is still the contractor's responsibility. In this type of situation, however, the Air Force as owner of the equipment or facility, could become involved in abatement of the hazard. Because of the many legal and regulatory matters involved, each case will be considered separately and on its own merit. In all cases of citations being issued to the Contractor, furnish copies of the citations to the PAE Project Management Office.

4. Compliance with Laws and Regulations: The contractor shall be knowledgeable of and comply with all applicable interstate, federal, state, and local laws, regulations and requirements regarding a safe and healthful work environment, (OSHA/ANSI/NEC/NFPA/EPA). In the event safety laws/regulations change during the term of this contact, the contractor is required to comply as such laws come into effect.

PAE Safety Department Guidance:

Safety Requirements:

A. Traffic and Pedestrian:

1. Contractors must ensure all sites, storage areas, equipment, open trenches, pits, manholes, and excavations are properly safe guarded and barricaded at all times. Contractors must ensure that adequate illumination is provided during hours of darkness or reduced visibility.

2. When rerouting of trenches and/or pits are not possible, the Contractors must provide proper and adequate crossovers, to include guardrails and toe boards.

3. Contractors must coordinate with the PAE Planner who will coordinate with Base Security Forces, Fire Department, Hospital (emergency vehicle routing), and Civil Engineer prior to blocking, obstructing, or cutting any roadway.

4. Planned road closures must be published in the base newspaper, KIRTLAND AFB NUCLEUS, and the KIRTLAND AFB WEEKLY BULLETIN, one week in advance of the closure. Arrangements should be made with the PAE Planner who will coordinate with the Contracting Officer and/or Civil Engineer Project Inspector for publication.

5. Contractor sites, equipment, and storage areas will be adequately barricaded and, where necessary traffic cones and traffic control signs/devices shall be supplied and deployed. Where traffic is partially obstructed for short periods of time, certified flag personnel will be provided.

All personnel who are exposed to vehicular traffic shall be provided and use Class 2 high visibility vests.

6. Contractor must coordinate with the PAE Planner who will then coordinate with Base

Operations prior to any work on or near airfield ramps and associated taxiways.

B. Trenching, Excavations, Open Pits, and Manholes:

1. All trenching and excavation will be properly shored or sloped if depth is five (5) feet or more IAW 29CFR 1926 Sub Part P. Areas will be kept adequately lighted and barricaded while work is in progress and during hours of reduced visibility and darkness. We recommend a four (4) foot high fence around the excavation site where possible.

2. Contractors must obtain necessary digging permits from the Base Civil Engineer prior to any digging activity and have the approved permit readily available at the work site. Caution must be taken when excavating around grounding systems, utility lines, oil tanks, natural gas, gasoline or oil pipelines, sewers, water mains, or electrical lines.

3. All trenching and digging equipment will have a warning system where mobile equipment is operated adjacent to or required to approach the edge of the excavation.

4. Use of open flame in manholes will be in compliance with the appropriate safety criteria.

5. All occupied manholes will be guarded and have a safety observer on top and in close proximity to the manhole openings.

C. Operation/Positioning of Equipment and Material Storage:

1. All motorized equipment will be adequately secured, vehicle tires chocked, booms, and blades and buckets lowered at the end of the workday or when left unattended. Overhanging portions of loads moved by trailer or truck will be marked by warning flags or lights. Dump truck operators will ensure loads are adequately covered/secured.

2. All motorized equipment will be maintained in safe operating condition. Mobile equipment operated on the streets will conform to all laws and regulations governing motor vehicles.

Speed limits will be obeyed at all times and other traffic regulations will be enforced. When an emergency vehicle approaches with its lights flashing, motor vehicle operators must pull over to the right until the vehicle has passed and the way is clear. Watch for low hanging and/or energized overhead lines (Ref. 29 CFR 1926.601).

3. Building materials stored near the job site will be properly piled or stacked and enclosed when feasible. Material will not be piled higher than six (6) feet, except in storage areas. Piles more than four (4) feet high will be arranged with the sides or ends of the materials sloped. All waste materials, especially those containing projecting nail points, will be continually removed from work areas or be placed in orderly piles where persons will not be likely to step or stumble over them. All stairways, corridors, and passageways will be kept free of loose materials, debris, and other hazardous obstructions.

D. Hoist and Lifting Devices:

1. The contractor shall maintain and operate hoists, cranes, cherry pickers, backhoes, slings, and other lifting equipment in a safe manner to prevent damage to government property. All equipment shall be operated no less than ten (10) feet from power lines unless otherwise authorized by design, preventive measures, etc.

2. All lifting devices and equipment shall be of sufficient capacity for the loads lifted. Adequate means shall be employed to protect traffic, pedestrians, and employees from falling loads.

3. All lifting devices/equipment shall have current rated load capacities labeled on them.

4. The operator prior to each use shall visually inspect all lifting devices/equipment.

5. All lifting devices/equipment shall be identified with serial number and shall be load tested at least annually.

6. Slings shall not be used when tied in knots or when damaged.

E. Handling, Storage, and Use of Flammable Liquids:

1. Approved safety cans shall be used for handling, transporting, and dispensing flammable liquids at the site. Containers shall be marked with the hazard and the name of the material (example: "Flammable - Gasoline"). Containers shall remain tightly covered when not in use to prevent evaporation of flammable vapors into the atmosphere.

2. Measures shall be taken to exclude all possible sources of ignition from the vicinity of flammable liquids or their vapors. All spark and flame-producing devices shall be prohibited. When transferring materials ensure proper bonding and grounding are used. The same applies for storage.

3. Adequate ventilation, natural, or supplied, shall be provided in all areas where flammable liquids are used, handled, or stored.

F. Handling, Storage, and Use of Compressed Gas:

1. Compressed gas cylinders in the vicinity of USAF property shall be handled, stored, and transported according to Department of Transportation and Compressed Gas Association Pamphlet G-1-1966. Compressed gas cylinders will not be stored with other flammables.

2. Adequate warning signs shall be posted to indicate that all sources of ignition, such as smoking and carrying of matches will be prohibited within 50 feet of all possible explosive or flammable gas-air mixtures. All electrical equipment shall be explosion proof and bonding and grounding shall control all sources of static electricity. Spark producing devices shall not be used in areas where flammable gases, vapors, or fumes exist.

3. Gas cylinders shall not be stored where there is danger of accidental damage. Neither shall they be stored in areas where they will be subjected to corrosive chemicals or similar materials. Cylinders shall not be stored near electrical conductors or other sources of electricity.

4. Gas cylinders shall not be left free standing. Cylinders shall be secured by a chain or other device in an upright position so they can't be knocked over. Cylinders will have covers or caps in place while awaiting use, not in use, or awaiting transport.

G. Welding, Cutting, or Brazing Activities:

1. All personnel performing duties as a welder, cutter, or brazier shall be fully qualified.

2. Prior to starting soldering, welding, cutting, or brazing activities outside approved shops, the contractor shall obtain a burn permit, AF Form 592, from the Base Fire Department. This permit will remain at the work site until the work is completed with a copy retained by the Fire Department. Permits are not required for welding shops or other areas approved by the Fire Department.

3. The welding operation environment will be free of flammable liquids and vapors.

4. Fire watch procedures shall be implemented when activities are conducted within 35 feet of combustible materials regardless of protection provided. A qualified individual, proficient in the operation of fire extinguishing equipment, shall observe the activities for at least 30 minutes after completion of the operation. Be especially vigilant when these procedures are done on roofs, in attics, or crawl spaces and where wood is prevalent.

5. Fire extinguishing equipment shall be maintained, ready for use, while welding or cutting operations are being performed.

6. When checking equipment for gas leaks use soapy water, not flame, before lighting the torch. Leaky cylinders should be marked with a warning sign cautioning personnel not to approach it with any ignition source. Check equipment in a ventilated area, if possible.

H. General Requirements:

1. Housekeeping shall be maintained to keep the environment in a clean, orderly condition.

Suitable metal containers with lids shall be provided at all industrial activities for the disposal of hazardous, combustible waste, rags, and other flammable materials. Trash should be emptied daily or more frequently, if warranted.

2. All vehicle and equipment operators will be properly trained, certified, and licensed for the operations, as required. Training and certification will be the responsibility of the contractor.

When backing vehicles and equipment, spotters will be used.

3. All vehicle operators and passengers will use seat belts while operating or riding in a vehicle (business or privately owned) anytime on Kirtland Air Force Base.

4. All employees will be required to use safety equipment for the particular job they are doing (i.e., hard hat, fall protection, safety toe shoes, gloves, eye and hearing protection, etc.)

5. All portable electrical equipment and tools will be in good serviceable condition; extension cords will be of the proper size and type with no splices. Ground Fault Circuit Interrupter (GFCI) protection will be incorporated as required by the National Electric Code and OSHA. The National Electric Code will govern the installation of all wiring and electrical piggyback extension cords for use as permanent wiring.

6. If explosives are used on a construction project, the contractor shall be required to provide adequate storage facilities conforming to applicable safety distances as specified in Air Force Manual 91-201. Contractors will not store or use explosives without prior consent of the Weapons Safety Office, the Base Fire Department, and the Federal Aviation Administration (Albuquerque Airport). This requirement also pertains to ammunition used in powder-actuated tools. Operators of powder-actuated tools must be trained and certified in their use. Cartridges will be strictly accounted for and all spent cartridges and duds will be removed from the job site at day's end (Ref. 29 CFR 1926.900).

7. Contractors will report all fires, despite the size, to the Base Fire Department. This includes fires that have smoldered and burned themselves out prior to discovery or those extinguished by an individual.

o Report fire immediately by:

o Dialing 911 on any base administrative telephone.

o Using a manual fire station or pull box.

o Reporting in person at a fire station.

o Dialing 846-9111 from any cellular phone.

8. Smoking is permitted in areas, which are designated as "Smoking Areas" only.

o Smoking is prohibited within 50 feet of:

o Gasoline dispensing points.

o Flammable liquid storage areas.

o Paint storage areas.

o Compressed gas storage areas.

o Possible explosive or flammable gas air mixtures.

o Interior of buildings or construction (Fire Department designates).

9. Common contractor violations on Air Force installations include:

o Failure to properly ground electrical equipment.

o Failure to properly fence off excavations/trenches.

o Unauthorized runway crossings.

o Failure to wear seatbelts.

o Excessive speed.

o Failure to yield to pedestrians.

o Violating smoking regulations.

o Failure to follow safe practices when using scaffolding.

o Inadequate shoring/sloping of excavations and trenches.

o Failure to use Ground-Fault Circuit-Interrupter Protection.

o Failure to adequately secure/cover loads upon vehicles/trucks.

o Failure to wear PPE o Failure to use Fall Arrest Systems or devices.

o Adequately secure signs, etc., with sandbag weights.

I. Lock-Out/Tag-Out: (Control of Hazardous Energy)

The contractor shall establish a program consisting of energy control procedures and employee training. Training will be completed before employees perform service or maintenance on a machine or equipment where the unexpected energizing, start up, or release of stored energy could occur and cause injury or property damage. The machine or equipment shall be isolated and rendered inoperative, in accordance with 29 CFR 1910.147.

J. Confined Spaces:

Personnel who work within confined spaces that, by design, have limited openings for entry and exit, have unfavorable natural ventilation, are not intended for human occupancy, or contain other recognized safety hazards shall comply with the requirements of 29CFR

1910.146. Contractors must coordinate with the Base Fire Department if they intend to utilize the Fire Department's rescue services during confined space entry.

K. Energized Electrical Work:

Energized electrical work is prohibited on KAFB. Should the necessity arise to perform energized electrical work, it must first be pre-approved by the Base Civil Engineer. This will be coordinated through the PAE Project Manager/Construction Inspector and the PAE Safety Manager.

L. Spill Prevention and Response: (KAFB Spill Prevention and Countermeasure Plan).

• Upon discovering a spill contractors will take immediate action to protect human health and the environment. KAFB/PAE has a team designated to handle Hazardous Material spills.

• HAZMAT spills greater than 2 feet in diameter, call 846-9111 from any cellular phone.

• Less than 2 feet in diameter that do not present a hazard to personnel and the environment can be cleaned up by the generating unit.

• All Spills involving flammable material will be responded to as emergencies regardless of size.

• All spills for flammable materials will be reported to CE and the fire department immediately.

• All spills no matter what the size must be reported.

M. Procedures for a Physical Spill:

• Contact the PAE Project Manager immediately.

• Approach the spill upwind/uphill.

• Don appropriate PPE

• Stop the spill at its source (only if it’s safe to do so).

• Make the spill scene off limits.

• Evacuate if necessary.

• Restrict possible ignition sources.

• Categorize Spill size: Class I, Class II, and Class III.

• Use absorbents to isolate and clean up the spill (dikes, socks).

• Once the spill has been absorbed pick up the material.

• Material will be properly stored, tested and characterized until pickup and disposal.

N. Mishap Reports and Investigations:

• The contractor will immediately report to the PAE Project Manager or PAE Construction Inspector, all available facts relating to each instance of damage to government property or any instance of a serious contractor injury or fatality, related to the job.

• The contractor will immediately secure the mishap scene and wreckage and impound pertinent safety plans, programs, and training records until released by the PAE Safety Manager. Such release will be accomplished through the PAE Project Manager or PAE Construction Inspector.

• If the government elects to conduct an investigation of the mishap, the contractor shall cooperate fully and assist government personnel until the investigation is completed.

• The contractor shall include a clause in each of its applicable subcontracts that requires subcontractors' cooperation and assistance in mishap reporting and investigation.

CONTRACTOR BRIEFING

The requirement to maintain an Accident 29CFR 1910, 1926 Sub Part C, Prevention Program consistent with the Army Corps of Engineer Federal Acquisition Regulations 52.236-13 Manual EM 385-1-1 Contractual provisions and federal law.

The requirement to comply with OSHA Standards 1910, 1926, the National Electric Code, Life Safety Code, and other recognized Safety and Health standards. This includes But not limited to Confined Space, Lock-Out/ Tag-Out, Blood borne Pathogens, etc.

The contractor is subject to OSHA inspections AF Instruction 91-301 para 9 While on Kirtland AFB. In addition, the Civil Engineer Project Inspector will visit the site.

Safety hazards and violations will be corrected Immediately or the project will be curtailed until Hazard is abated. The Safety Office will make

Notification to the Contracting Officer or Administrator of recognized safety hazards unless There is an imminent danger to Air Force personnel Or property in which case we will notify the Contractor, then the Contracting Officer.

First aid and emergency medical services. 29CFR 1910 Sub Part K, Contact 911 in the event of an emergency. 1926 Sub Part C & D From a cellular phone call 846-9111.

In the event of fatality, serious injury, etc. contact the CMSJV Safety Office at 853-2556 immediately.

After hours, weekends, and holidays contact the Command Post at 846-3777.

Sanitation (requirement for drinking water 29CFR 1910 Sub Part J, and toilet facilities). 1926 Sub Part C & D

Housekeeping requirements and no 29CFR 1910 Sub Part D, smoking areas. 1926 Sub Part C, AF Instruction 40-102

Means of egress must be unobstructed. 29CFR 1910 Sub Part E, 1926 Sub Part C, NFPA101, Life Safety Code

Requirement to provide employees with 29CFR 1910 Sub Part C safety training and education.

Base speed limits and mandatory use of AFI 31-204 seatbelts.

Requirement to use spotters for backing 29CFR 1926 Sub Part O operations.

Requirement to post signs and barricades 29CFR 1910, 1926 Sub Part G in traffic areas and barricading of unfinished work areas and trenches and excavating.

The requirement for flag personnel to 29CFR 1926 Sub Part G wear red or orange safety garments.

Use of personal protective equipment. 29CFR 1910 Sub Part I, 1926 Sub Part C and E

Safety requirements for scaffolding and 29CFR 1910 Sub Part D, Standard railing. 1926 Sub Part L

Fall protection requirements. 29CFR 1926 Sub Part M

Requirement to guard open-sided floors, 29CFR 1910 Sub Part D, walls, and floor openings. 1926 Sub Part M

Safety requirements for trenching/excavation. 29CFR 1926 Sub Part P Digging permits may be required by the Air Force although not required by Federal Standards.

Consult with Civil Engineering for permits.

Safety and inspection requirements for cranes 29CFR 1926 Sub Part N and hoists.

Machine guarding requirements. 29CFR 1910 Sub Part O

Safety requirements for welding, cutting, 29CFR 1910 Sub Part Q Soldering, and brazing operations. Permit Required (AF Form 592) obtained from the Base Fire Department. Ensure site if free of flammable liquids and vapors.

Safe storage of material and equipment. 29CFR 1910 Sub Part N

Requirement to prevent equipment and 29CFR 1910 Sub Part S, machinery from making contact with power lines. 1926 Sub Part K

Requirement to provide proper grounding 29CFR 1910 Sub Part S, of tools and equipment. Sub Part K

Requirement to use only qualified and licensed 29CFR 1926 Sub Part C operators for powered construction equipment.

Requirement to have a Lock-Out/Tag-Out Program. 29CFR 1910 Sub Part S, Sub Part J, 1926 Sub Part K

Requirement to keep personnel and equipment Airfield and FAA Regulations away from the airfield, i.e., runways, taxiways, or parking ramp without the expressed written permission of the Base Operations Officer.

Requirement to notify Bio Environmental 29CFR 1910 Sub Part Z, Engineering of any work operations involving 1926 Sub Part D ionizing or non-ionizing radiation, lasers, or radioactive materials, or the sudden discovery of lead and asbestos.

This list is not all-inclusive. Other provisions may apply and you the contractor are charged with the responsibility of knowing the requirements for a sound safety program. We recommend a detailed consultation with your safety staff to ensure your program is as complete and up to date as possible.

PAE Safety Department is available to assist you if you need to review a copy of the OSHA Standards, Air Force OSH Standards or require safety or environmental consultation. If you have questions please don't hesitate to contact us at (Office) 505-846-0950; (Cell) 505-300- 9278. The PAE Safety Department is available 24 hours a day.

IMPORTANT TELEPHONE NUMBERS

Emergency (From Landline): 911 Emergency (From Cell Phone): 853-9111 Fire Dept. (On Base): 911 Fire Dept. (From Cell Phone): 853-9111 Security Police: 846-7913 CE Service Call: 846-8222 Crime Stop: 846-9111 PAE Construction Mgr.: 302-4658 PAE Safety Dept.: 300-9278 BIO-Environmental Eng.: 846-4259 Base Safety: 846-4226 Fire Dept. (Tech. Services): 846-8305 Public Health: 846-3461 NM Poison Control: 800-222-1222 Environmental Coord: 846-6375