Contractor Access to Department of the Air Force Installations.pdf
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- Attached to
- Protestant RE Coordinator Luke AFB
- Solicitation number
- FA488726Q0046
About this file
This document is a contractor access requirement notice issued by the Department of the Air Force, 56th Fighter Wing at Luke Air Force Base, Arizona, dated July 29, 2026.
The notice establishes mandatory procedures for contractor personnel requiring access to Air Force installations. Contractors must obtain base identification and vehicle passes for all employees and subcontractor personnel who make frequent visits or perform work on the installation. All contractor personnel must wear or prominently display installation identification badges or contractor-furnished identification badges while on the installation. Contractors must submit written requests on company letterhead to the contracting officer that include the contract number, work site location, start and stop dates, names of all employees and subcontractor employees requiring access, and identification of authorized individuals to sign for credentials and vehicle passes. The contracting officer will endorse the request and forward it to the base pass and registration office or Security Forces. Authorized contractor representatives must present a valid REAL ID driver's license, current vehicle registration, and valid vehicle insurance certificate to obtain vehicle passes.
Contractors are responsible for obtaining identification for newly assigned personnel and promptly returning all credentials and vehicle passes when employees no longer require access. For work requiring unescorted entry to controlled or restricted areas, contractors must comply with DAFI 31-101 and DODMAN 5200.02/DAFMAN 16-1405. Contractors must provide after-hours contact information or email for all personnel whose normal duty location is on a Department of Defense installation and comply with DAFMAN 10-206 for emergency operational reporting. Upon contract completion, termination, or pass expiration, the prime contractor must ensure all base identification passes are returned to the issuing office. Non-compliance with these requirements may result in withholding of final payment.
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Text version
DEPARTMENT OF THE AIR FORCE
56TH FIGHTER WING (ACC)
LUKE AIR FORCE BASE AZ 85309-1629
29 July 2026
Contractor Access to Department of the Air Force Installations
The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.
The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid REAL ID driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.
During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.
When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405 , Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.
Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.
The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.
Failure to comply with these requirements may result in withholding of final payment.
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