Contract Security Classification Specification DD254 .pdf

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Performance-Based Work Statement (PWS)

309 AMARG ENGINEERING AND TECHNICAL SUPPORT SERVICES

Ogden Air Logistics Center (OO-ALC)

309th Aerospace Maintenance and Regeneration Group (AMARG)

Davis-Monthan Air Force Base, AZ

7/23/2024

309 AMARG ENGINEERING AND TECHNICAL SUPPORT SERVICES

Record: 10552 i

TABLE OF CONTENTS

DESCRIPTION OF SERVICES

The purpose of this Contract is to provide engineering support for the 309 Aerospace Maintenance and Regeneration Group (AMARG), Davis-Monthan Air Force Base, AZ. Support includes, but is not limited to aerospace storage and preservation, aircraft parts reclamation, aircraft regeneration, depot-level maintenance overflow, and aircraft disposal. The contractor shall provide engineering professionals with detailed knowledge of process and facility engineering standards, concepts, and practices to assist the government with identifying, defining, validating, and implementing processes for technical requirements.

BASIC SERVICES

OVERVIEW OF ENGINEERING SERVICES

The government has a current requirement for engineering services to augment and advise the organic engineering team. The skills required for this effort include industrial process engineering, facilities engineering, engineering technical services, and data analysis. The contractor’s engineering team shall review AMARG projects to advise and execute the development and implementation of process orders, facilities engineering projects, industrial process control (IPC), and engineering change management.

Engineering processes shall be in accordance with (IAW), AFSCMAN 21-102_OO-ALCSUP, Depot Maintenance Management, AFSCI 21-402, Industrial Process Control, and all other publications listed in Appendix B. Processes must adhere to the specific guidance per assigned tasks.

All contractor personnel shall possess a “SECRET” security clearance. All contractor engineers shall possess a minimum of journeyman level of experience.

The Government Representative (GR) is the AMARG Chief of Engineering, or other engineering supervisor as designated by the Chief of Engineering. These individuals shall be the contractor’s primary points of contact for all facilities and process engineering taskings.

309 AMARG’s requirement for engineering support is expected to remain constant throughout the contract but may fluctuate between option years. The required team compliment for the base year is shown in Table 2-1. The team compliment, as indicated by this table, may be updated by the government for each option year.

Should the required full-time equivalent (FTE) increase from one option year to the next for any skill title as shown in Table 2-1, the contractor shall have 60 calendar days to fulfill the position from the time they receive the letter of intent from the government.

Table 2-1

Anticipated Department of Labor (DoL) Code*

Skill Title

FTE

172112

Process Engineer/Industrial Engineer

172141

Facilities Engineer

172199

Technical Insertion Engineer

173026

Engineering Technician

*These DoL codes are anticipated by the government to be the best fit for the requirement. The contractor may propose different DoL codes if they can reasonably be expected to meet the requirements of this contract.

The contractor shall establish a designated point-of-contact (PoC) or “site-lead” from amongst their on-site FTE personnel through whom the GR may submit taskings, inquire on task status, personnel availability, or come to for other concerns.

The contractor site-lead or other contractor-designated representative shall attend the government’s daily project review meeting to verbally brief the GR and/or other government personnel on current project status and receive new taskings. The contractor shall attend additional meetings, either in-person or virtually, as requested by the GR or Contracting Officer Representative (COR) with at least 24-hours of notice.

Engineers assigned to specific projects or taskings shall participate in stakeholder meetings and provide input to ensure process integrity based on Operational Safety Suitability and Effectiveness (OSS&E), Safety, Quality, Speed and Cost Objectives are met for the project.

The contractor shall track all taskings in the tasking tracker established by the government. This tracker shall be maintained in a shared file or area where it can be reviewed by the GR at all times. The contractor shall ensure that all tasks assigned by the GR are accurately updated daily and that all deadlines are met at least 90% of the time each calendar month. This shall be calculated by the number of tasks that have not exceeded a projected gate time, or mile-stone date over the total number of assigned tasks during that calendar month. If an unmet tasker mile-stone or gate time persists into a different calendar month, it shall count for both months.

The GR shall have the authority to extend deadlines or prioritize taskings. Should a task deadline need to be extended, the contractor shall notify the GR and gain approval for the extension prior to exceeding the deadline.

The contractor shall provide quality engineering services IAW all applicable Department of the Air Force Instructions (DAFI), manuals, and technical data. Deviations may result in customer complaint submitted by the GR to the COR. All customer complaints will be investigated by the COR for validation.

PROCESS/INDUSTRIAL ENGINEER

The contractor Process/Industrial Engineer shall provide engineering services at AMARG including technical advice and expertise on the function of the “production machine”. The contractor shall advise government leadership on design, analysis, improvement, and monitoring of the production machine including design layout of equipment, materials, and workspace to achieve maximal efficiency.

The contractor shall provide On the Job Training (OJT) to government employees, as requested by the GR.

FACILITIES ENGINEER

The contractor’s Facilities Engineer (FE) shall provide engineering involvement and subject matter expertise in planning, design, implementation, execution, and maintenance activities IAW AFSCMAN 21-102, all local supplements, and regulatory guidance listed in Appendix B. The contractor shall provide technical advice and support to maintain the readiness of AMARG facilities to fulfill the group’s mission. The contractor’s FE shall assist with shop layouts, reliability management, repair assessments, and preventive maintenance analysis. Activities shall include but are not limited to facility repairs, alterations, new construction, and new equipment installation. The contractor’s FE shall produce correct and accurate documentation as appropriate for each facilities task.

The contractor shall be the technical Subject Matter Expert (SME) in definition of project/customer requirements that require engineering dispositions to include the following:

Providing technical definition of projects to include specifications, drawings, and tolerances, for projects/customer requirements.

Participating in project design reviews to evaluate for accuracy, timeliness, and incorporation of suitable project requirements.

Assist the government during design and construction as technical expert. Contractor shall document and report changes, concerns, project milestones on all assigned projects.

The contractor shall execute facility project requirements in coordination with supported production group needs. The contractor shall track, and report maintenance and preliminary cost estimates as required for short and long-term projects that include but are not limited to; identifying future innovative solutions to increase AMARG's agility and posturing for future growth.

The contractor shall work taskings for facility related projects. This includes but is not limited to identifying problems, performance gaps, and all inputs and outputs for short and long-term project plans.

The contractor shall recommend corrective actions, facility deficiencies related to risk assessment codes, fire safety deficiencies, and uniform building code requirements.

The contractor shall troubleshoot processes and equipment, as needed, to minimally maintain current average levels of workflow across the Programmed Depot Maintenance (PDM) effort.

The contractor shall assist and provide OJT for government employees for all taskings in support of facility engineering as stated throughout paragraph 2.3 and all sub-paragraphs.

TECHNICAL INSERTION ENGINEER

The contractor’s Technical Insertion Engineer (TIE) shall advise and assist the GR and other government personnel with the optimization of government industrial and engineering processes. This engineer shall apply state of the art industry knowledge to making improvements to government tools and processes at AMARG. This engineer shall gain familiarity with the government Small Business Innovation Research (SBIR) program and execute SBIR projects and enter projects into the Air Force Sustainment Center (AFSC) Technology Roadmap Tool.

The contractor’s TIE shall be familiar with the AMARG production machine and government acquisitions processes to enable them to research unique tools needed to optimize tools and processes at AMARG. This engineer shall research and identify technology insertion opportunities to optimize AMARG production.

ENGINEERING TECHNICIAN

The contractor’s Engineering Technicians (ET) shall assist contract and government engineers with writing process orders, identifying constraints, ensuring production processes are designed to meet all customer requirements, and monitoring industrial processes.

Contractor ETs shall assist government and contractor engineers with design, analysis, improvement, and monitoring of the production machine including design layout of equipment, materials, and workspace.

Contractor ETs shall assist government and contractor engineers with facilities related projects such as shop layouts, reliability management, repair assessments, and preventive maintenance analysis. Activities shall include but are not limited to facility repairs, alterations, new construction, and new equipment installation.

SERVICE SUMMARY

The contractor shall be responsible for meeting performance objectives and performance standards outlined in this Contract. Government surveillance is to ensure contractor performance is effectively monitored and documented. Surveillance will measure and evaluate whether the contractor exceeds, meets, or does not meet performance standards outlined in the PWS.

Item No.

Performance Objective

Paragraph

Performance Threshold

Meet all task milestone timelines

2.1.5

Satisfactory performance is achieved when the contractor meets all task timelines according to the tasking tracker 90% of the time each calendar month.

Post-Award Ramp-Up

6.11.3.2

(Initial Contract Award) Satisfactory performance is achieved when the contractor is fully staffed and prepared to perform the contract IAW the PWS at the 60 calendar days mark after award.

Backfill Position Vacancies

6.11.3.4

Satisfactory performance is achieved when vacated positions are filled at the 45 calendar day mark from the date of vacancy with no more than one (1) timeline break within the contract PoP.

Service Availability

6.11.3.5

Satisfactory performance is achieved when contractor employees are on-site and available to perform taskers at 80% of monthly working hours.

Monthly Manpower Report (MMR)

6.11.3.6

Satisfactory performance is achieved when MMR is submitted, error free, at the 5th business day of each month with no more than one (1) late submission during the PoP.

If the COR findings indicate deficiencies in performance, the COR or alternate(s) will process a Performance Assessment Report (PAR) or Corrective Action Report (CAR).

PARs will be used to report minor discrepancies and will be sent to the contractor for corrective action. Unless an extension is granted by the COR, the contractor shall have 15 calendar days from date of receipt to return the PAR report to the COR with a response as to cause, corrective action, and actions taken to prevent recurrence.

CARs will be used to report major discrepancies and will be forwarded to the Contracting Officer (CO) for evaluation. If the CO determines it is appropriate, a report will be sent to the contractor, with return receipt requested. Unless an extension is granted by the CO, the contractor has 30 calendar days from date of receipt to return the CAR report to the CO with a response as to cause, corrective action, and actions taken to prevent recurrence.

CONTRACT DATA REQUIREMENTS LIST (CDRL)

Contract and Contract data/information shall be delivered, as assigned by the Program Manager, electronically IAW the corresponding requirement for each Data Item listed in Table 5-1. If there is a discrepancy in due dates between the PWS and the DD1423s, this PWS shall take precedence. Due dates falling on non-working days (Saturdays, Sundays, and recognized national (legal) holidays) shall be construed to mean the next regular working day. All due dates are calendar counted unless designated otherwise. Grammatical errors do not count as errors. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate and/or late CDRLs.

The government Program Manager will provide the contractor access to all technical data required to perform approved tasking. Only the Government Program Manager and COR has authority to review and approve contract deliverables.

All reporting requirements listed below are applicable and shall include current site-specific information:

Table 4-1

Data Item

PWS Paragraph

Title

Frequency

A/B/C/D/E/F001

6.11.3.6

Monthly Manpower Report (MMR)

Monthly - 5th business day of each calendar month

A/B/C/D/E/F002

6.1.4.4.2, 6.2.1.3, Appendix C, Incident/Mishap/Lost Badge Report

As Required – within one (1) business day of lost badge or three (3) business days of incident/mishap

A/B/C/D/E/F003

6.11.2.1

Program Management Review (PMR) Presentation Material

Quarterly- no later than one (1) business day prior to the scheduled PMR

A/B/C/D/E/F004

6.11.2.2

PMR Meeting Minutes

Within one (1) business day following the PMR

GOVERNMENT FURNISHED EQUIPMENT, MATERIALS AND SOFTWARE

Engineering facility main office on AMARG will be BLDG 7513.

Common office equipment and other government property are available for use by the contractor in the performance of this contract. All government property is incidental to the place of performance and will remain onsite and accountable to the government. The government will provide workspace, working supplies, furniture, access to business telephones, and desktop computers. Government-provided computers to facilitate network connectivity are for business purposes only.

All data, information, reports, analyses, briefings, property, etc. provided or created by the government, including applications, and any property acquired by the contractor under this Contract remains the property of the government and shall be provided to the government upon completion of the requirement unless alternate disposition instructions are provided. The contractor shall protect government property to prevent damage during use by the contractor.

CONTRACTOR REPRESENTATION AND PRESENTATION

When using government furnished communication devices or processes (e.g., the Voice Over Internet Protocol (VOIP) network, telephones, e-mail, etc.) the contractor and its employees shall take all reasonable precautions to ensure that the persons or entities with whom the contractor or its employees are communicating are placed on notice that they (the persons or entities with whom the contractor or its employees are communicating) are communicating with a contractor, not the government. These precautions are necessary to preserve the arms-length relationship which must always exist between the government and the contractor, and to eliminate or minimize the risk that persons or entities with whom the contractor is communicating will mistakenly believe they are communicating with the government and inadvertently disclose information that the contractor is not authorized to receive. Such precautions shall include, at a minimum:

1) an express verbal statement by the contractor and its employees at the beginning of each telephonic or VOIP or similar audio communication that clearly informs the other party they are communicating with the contractor or one of its employees, and

2) a conspicuous written notice including contact information on all email and other written communications sent by the contractor and its employees that clearly and immediately informs the other party that the sender is a contractor and/or contractor employee.

GENERAL INFORMATION

SECURITY REQUIREMENTS

Employee Security

The contractor shall be responsible for obtaining a security clearance prior to accessing government systems. Contractors shall maintain a clearance of “SECRET” while providing services under this contract.

BASE ACCESS

For all government security forms requiring signature from a government trusted agent, sponsor, or “supervisor”, such as AFMC Form 496, Identity, Credential, and Access Management (ICAM) forms, DD2875, or any other form the contractor needs to gain access to government areas or systems, the authorized government signer shall be the COR, CO, or GR.

The contractor shall comply with all security and force protection requirements enforced at each installation. Government provided AFMC Form 496, Application for Air Force Materiel Command (AFMC) Identification Card or ICAM form shall be completed by each contractor employee requiring identification and provided to security to initiate the local files check.

The contractor shall comply with the personal identity verification (PIV) requirements found in the Federal Information Processing Standard (FIPS) 201-1/2 as well as the other requirements mandated in the Homeland Security Presidential Directive 12 (HSPD-12). This shall include, at a minimum, any applicants for access to federally controlled facilities or access to a Federal information system.

Contractor personnel shall provide two (2) forms of identity source documents in original form during identity proofing. The identity source documents must come from the list of acceptable documents included in Form I-9, Office of Management and Budget (OMB) No. 1115-0136, Employment Eligibility Verification. At least one (1) document shall be a valid State or Federal government-issued picture identification.

Electronic Personnel Security Questionnaire (EPSQ)

The contractor initiates the processing of the National Agency Check (NAC) by first completing a contractor’s EPSQ. For additional information, see http://www.dss.mil/index.html.

The contractor’s EPSQ shall be processed through the appropriate Group Security Manager (GSM) to the AMARG Security Office on Davis-Monthan Air Force Base (DMAFB).

309 AMARG will assist contractor personnel in processing the necessary Department of Defense (DD) forms to obtain base or area badges and Controlled Access Cards for access to government facilities.

The contractor shall not divulge any information regarding files, data, processing activities/functions, user identification’s (ID), passwords, or other knowledge that may be gained, to anyone who is not authorized to have access to such information. Security awareness training shall be completed prior to the start of contract performance. When the PoP is complete or and contractor personnel leave work on this project, they shall have five (5) business days to terminate their network user account and to return all access cards and base identification badges.

Contractor Identification and Badges

The contractor shall obtain the required identification for newly assigned personnel. The contractor shall submit AF Form 2586, Unescorted Entry Authorization Certificate, to the GSM to obtain access to required restricted areas. AMARG contractor employees shall also report to the AMARG GSM to obtain additional AMARG access.

A Common Access Card (CAC) and .mil email address is required in support of this effort. It should be noted that the process of obtaining a CAC may take a minimum of four (4) weeks to complete and that the creation of a .mil email address may increase the approval time for network access by an additional 2-3 weeks. It is critical that contractors consider these instructions before award (i.e., when preparing a proposal in response to a solicitation) and prior to changing contractor personnel after award.

The contractor shall promptly turn in all identification and badges to the COR or GR upon termination of the employee or contract. Contractor personnel terminating employment for any reason must return government identification cards prior to departing the base.

Lost Badge Report

The contractor shall provide a lost badge report to the COR and GSM within one (1) day of loss. The report shall be on company letterhead, including employee name, and details of loss through the CO to the AMARG Security Office on DMAFB.

The contractor shall create an Incident/Mishap report when a contract employee loses a Controlled Area Badge (Line badge). The Incident/Mishap/Lost Badge Report (CDRL A/B/C/D/E/F002) must be submitted no later than one (1) business day.

Wear Badge

Contractor personnel shall wear appropriate badges (Contractor Identification Badges/AF Form 1199, Air Force (AF) Entry Control Card). Issue, wear, use and disposition of badges shall be done IAW current directives listed in Appendix B.

COMPUTER NETWORK

Contractor personnel requiring access to the base computer network require an electronically submitted DD Form 1172-2, Application for Identification Card/Defense Enrollment Eligibility Reporting System (DEERS) Enrollment through Contractor Verification System (CVS) (http://www.dmdc.osd.mil/). Contractor personnel shall obtain at least a favorable trustworthiness investigation and undergo a NAC. The contractor shall report personnel no longer requiring network or automated information systems access to the appropriate GSM within three (3) business days of change.

COMMUNICATIONS SECURITY (COMSEC)

All communications with DoD organizations are subject to COMSEC review.

The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

The government advises the contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

The contractor shall assume the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

PHYSICAL SECURITY

Key/Key Card Control

The contractor shall establish and implement methods to ensure all keys/key cards issued to the contractor by the government are not lost, misplaced, or used by unauthorized persons.

The contractor shall not duplicate any keys/key card issued by the government.

The contractor shall immediately report to the COR or CO any occurrences of lost keys/key cards.

The contractor shall be required, in the event contractor-controlled keys/key cards are lost; to re-key or replace the affected lock or locks without cost to the government.

The contractor shall prohibit the issue of government controlled or provided keys/key cards to any persons other than the contractor's employees and personnel authorized by the CO in writing.

The contractor shall compensate the government for any harm resulting from negligence of contractor personnel regarding keys/key cards.

Photography

The contractor shall not take photos in AMARG unless prior approval is obtained. No device with recording capability will be taken inside a restricted area. Contractor shall not take photographs inside the controlled or restricted areas. This is a reportable security incident and must be reported immediately to the GSM and CO. Prior approval of a photograph authorization letter through the security office is required.

Controlled Unclassified Information (CUI)

Under the performance of this contract, the contractor will likely be exposed to CUI. The contractor shall ensure that CUI generated by it or its employees receive appropriate protective measures are applied. ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE before it is provided to the public in accordance with DoDD 5230.09, Reference J.

Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

Contractors will comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI).

SAFETY REQUIREMENTS

The contractor and its employees shall provide their own personal protective equipment (PPE) such as safety glasses, safety toed footwear, and hearing protection. These safety items will not be provided by the government.

While performing work under this contract the contractor shall comply with all applicable federal, state, local and the specific AF regulations regarding occupational safety and health addressed in the PWS. The contractor shall notify the CO and COR, within four (4) hours of any damage to government property. The contractor shall notify the CO within four (4) hours of any injury to contract personnel which occur while on a government installation. The contractor shall notify 309 AMARG Job Control (520-228-8777) who will notify the Installation Safety Office, OO-ALC/SE (Davis-Monthan) (520-228-8363/7310), of any mishap or injury.

In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the mishap/incident notification shall be sent within three (3) calendar days to the government Representative, who will forward it to 309 AMARG safety (who will forward to OO-ALC/SE). For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the PCO. (CDRL A/B/C/D/E/F002 – Incident/Mishap/Lost Badge Report)

The notifications shall contain, as a minimum, the following information:

· Contract, Contract Number, Name and Title of Person(s) Reporting

· Date, Time, and exact location of accident/incident

· Brief Narrative of accident/incident (Events leading to accident/incident)

· Cause of accident/incident, if known

· Estimated cost of accident/incident (material and labor to repair/replace)

· Nomenclature of equipment and personnel involved in accident/incident

· Corrective actions (taken or proposed)

· Other pertinent information

If requested by the designated COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO or COR. Applicable Regulations and Air Force Instructions (AFI):

29 CFR 1910 OSHA Standards for General Industry, DAFMAN 91-203 Air Force Occupational Safety Fire and Health Standards (paragraph 12.3), and DAFI 91-207 The US Air Force Traffic Safety Program.

While on a government installation the contractor will be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center.

HOURS OF OPERATION

Access to government facilities is limited; therefore, the contractor shall coordinate required access/usage times and dates through 309 AMARG at least fifteen days prior to the need date. Control of the facilities shall remain with the government.

The contractor is responsible for designating work hours for their employees, but at a minimum shall be available as required by the government, this may vary depending on location, project, or event. Normal workdays are Monday through Friday except US Federal holidays and other government closure days. Employees normally work eight (8) hours per day, 40 hours per week unless a compressed work schedule has been implemented in the work area. Contractors must ensure that they can provide for this type of contingency support. Normal work hours shall be based on flextime hours with a start time no earlier than 0600 but not later than 0800 to ensure availability during core duty hours of 0900- 1400, (preferred 0600- 1530) for a normal workday.

Unless otherwise required by the government, the contractor shall not have access to government facilities to work on the following federal holidays: New Year’s Day, Martin Luther King, Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth National Independence, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday. If the holiday falls on Saturday, it is observed on Friday.

If the duty location is closed, no contractor services will be provided unless authorized by the CO in writing. The contractor shall be responsible for notifying its employees of installation closures.

REPORTING OF CONTRACT LABOR HOURS

The contractor shall report ALL contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.sam.gov/SAM/pages/public/index.jsf.

Reporting inputs will be for the labor executed during the period of performance for each government fiscal year (FY), which runs 01 October through 30 September. While inputs may be recorded anytime during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the Sam.gov website or the Fed helpdesk.

Uses and Safeguarding Information: Information from the secure web site is proprietary in nature when the contract number and contractor identity are associated with direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

INTELLECTUAL PROPERTY

Data Rights

The government will provide software required for projects. The government retains rights to anything produced under this contract.

The government shall have unlimited rights to all drawings, designs, specifications, notes, and other work developed during the performance of this Contract. At the government’s request, records, documents, and associated papers shall be available for review.

All intellectual property developed as part or result of this Contract shall be the property of the government, including all data rights. This will generally include process orders and any technical documentation that is generated or modified utilizing such orders, but shall extend to all products developed as part or result of this Contract.

Nondisclosure Agreement (NDA)

The contractor shall agree to and sign Nondisclosure Agreement (NDA) to protect sensitive information, procurement data contract information, plans, and strategies, etc.

PUBLICATIONS

The contractor shall comply with AF publications, regulations, and operating instructions in the use of materials, procedures, and processes applicable to the work requirements (Reference Appendix B); this list is not all inclusive.

The contractor shall perform all services IAW the latest applicable regulations, policies, and guidance.

INHERENTLY GOVERNMENT FUNCTIONS/PERSONAL SERVICES

None of the functions to be performed under this requirement are inherently governmental. Additionally, no part of this PWS, the basic Contract, or any Contract issued under the basic Contract shall be construed to require the contractor to provide personal services to the government. The contractor shall comply with this PWS in its entirety.

The government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes or has reason to believe any actions constitute or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Program Manager, COR, and CO immediately. These services shall not be used to perform work of a policy/decision making or management nature, i.e., inherently governmental functions. All decisions relative to programs supported by the contractor shall be the sole responsibility of the government.

TRAINING

The contractor shall ensure employees complete required block training before performing any services requiring this training. The contractor shall also ensure that annual training is completed within three (3) business days of expiration and that new mandatory training is completed within timeframes designated by the AF.

The contractor shall develop and maintain training and briefing records for all personnel attending contractor and government furnished training and briefings and make records available to the COR upon request. Costs of training provided by the contractor shall be included in the contractor’s fully burdened hourly or unit rates. (See Appendix D)

TRAVEL

Travel may be required to visit system contractors, vendors and/or supplier’s facilities, or United States Air Force (USAF) bases.

Travel shall be IAW the Joint Travel Regulation (JTR) and shall require approval in writing by the COR and or CO fourteen days prior to start of travel or incurring any travel related expenses.

Travel shall be cost reimbursable. The contractor is responsible for making all necessary travel arrangements. The contractor shall propose all estimated travel costs for each occurrence.

PROGRAM MANAGEMENT

PMR

The contractor shall conduct formal PMRs that shall address tasks in work, timeframes, backlog, deferred statuses, training progress, constraints, and any PARs or CARs received.

PMRs shall be conducted in the government facility at AMARG or through teleconference on a quarterly basis, beginning after the first full quarter of contract performance unless otherwise directed by the GR or COR. PMRs shall be scheduled during the first 15 calendar days of the month following each reporting quarter. The contractor shall provide a copy of the PMR presentation material to the GR no later than one (1) business day prior to the scheduled PMR. (CDRL A/B/C/D/E/F003 – PMR Presentation Material)

The contractor shall summarize and document the PMR discussion including courses of action decided, updated priorities, and government and contractor concerns in PMR meeting minutes. These minutes shall be delivered to the GR within one (1) business day following the PMR. (CDRL A/B/C/D/E/F004 – PMR Meeting Minutes)

Management of Personnel

The contractor shall assign all engineering tasks to their internal staff as appropriate by skill level. Specific projects with time constraints and priority will flow through the contractor's site-lead from government tracking tool.

Upon award, the contractor shall have 60 calendar days to be fully prepared and staffed to meet contract requirements. The objective is to be fully prepared and staffed on day one (1) of the contract PoP.

The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall provide for all management and support of contractor personnel.

The contractor shall maintain a stable workforce while minimizing the impact of any turnover and/or disruptions to the government and/or mission. Upon notification of a pending vacancy, the contractor shall provide written documentation to the CO and the COR at least two (2) weeks in advance of vacancy or sooner when possible. In the case of a no-notice departure, the contractor shall notify the CO and COR in writing within 24-hours. This written notification shall include the date and time the position will be vacant, anticipated replacement date and plan, if needed, to ensure tasks are not impacted or degraded. The contractor shall fill the vacancy within 45 calendar days. If the vacancy cannot be filled within the required 45 calendar days, the contractor shall provide written notification to CO. In addition, the contractor shall provide temporary backfill with qualified personnel, for any vacancies greater than two weeks that occur for any reason.

The contractor site-lead shall report any unscheduled absences (those not indicated on the MMR) to the GR or COR within five (5) business days of notification from the contractor employee. Emergency time off shall be reported within one (1) hour of shift start or from the time the employee leaves the work location.

In addition to ensuring that all assigned tasks remain on schedule, all contractor employees shall be on-site and available at least 80% of the available working hours each calendar month. This is calculated as the total contractor hours worked during the month over the total available government working hours in that calendar month for the same number of personnel (including federal holidays and weekends).

The contractor shall submit an MMR (CDRL A001) showing the hours worked by each employee for the preceding calendar month. The MMR shall also include the projected hours to be worked, including scheduled days off, for the following two calendar months. The contractor shall deliver the MMR to the GR and COR by the 5th business day of every calendar month with first submission five (5) business days after contract award.

The contractor site lead shall be the single PoC for the government regarding all contractor personnel availability. Contractor employees shall not make time-off requests directly to the government.

Contractor Employees

Contractor’s employees shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. Contractor’s employees shall identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. Contractor’s employees shall identify themselves in meetings by adding the word “Contractor” by their names on sign-in sheets.

Employee Qualifications

The contractor shall employ fully qualified Journeyman Engineer employees with the required knowledge and expertise as described in this PWS. The contractor shall ensure all employees have been properly trained to effectively perform their assigned duties.

The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security, and/or general wellbeing or operational mission of the installation and its population. All contract employees depending on condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor. The contractor shall employ and maintain a technically trained and experienced work force.

The contractor shall not employ any person who is an employee of the United States government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Contractor Labor Relations Activities. The contractor shall be prohibited from employing off-duty CORs who are assigned any contracts/subcontracts awarded to the contractor.

GOVERNMENT MANAGEMENT

The GR, COR or CO will provide the contractor access to all technical data required to perform approved taskings. Only the GR and/or COR, in coordination with application managers, has authority to review and approve IAW CDRLs deliverables.

Responsibility for contracting activities rests solely with the CO. No conversation, recommendations, or direction, whether given directly by, or implied by government personnel shall be acted upon by the contractor unless specifically approved by the CO. The contractor shall address all areas pertaining to contract scope, schedule, or price of the Contract covered by this PWS exclusively with the CO.

RECORDS, FILES, AND DOCUMENTS

All official records (regardless of media) as defined in 44 U.S.C. Part 3301 / AFI 33-322, Records Management and Information Governance Program are the property of the U.S. Government and shall remain so beyond termination or completion of this Contract.

PHASE OUT PERIOD

If there is a change in contractor, the incumbent contractor shall provide familiarization and allow the follow-on contractor to observe monthly operations, facilities, work, equipment locations, and reporting procedures on a non-interference basis.

In the event a follow-on contract is awarded to other than the incumbent, the incumbent contractor shall cooperate to the extent required to permit an orderly transition to the follow-on contractor 30 days prior to expiration of Contract.

The incumbent contractor shall ensure network access is removed for those employees who do not intend to work for the new contractor and complete a contractor Out-Processing Checklist.

The contractor is responsible for surrendering all government-issued identification such as CACs, flight line badges, and vindicator cards, last duty day per the Contract Period of Performance. Government-issued identification will be surrendered to the COR or GSM.

CONTINUATION OF ESSENTIAL DoD CONTRACTOR SERVICES DURING CRISIS

IAW DoDI 3020.37 this requirement is not considered mission essential.

Appendix A – Acronyms and Abbreviations

AF Air Force

AFB Air Force Base

AFI Air Force Instruction

AFMAN Air Force Manual

AFMC Air Force Material Command

AFMCI Air Force Material Command Instruction

AFMCSUP Air Force Material Command Supplement

AFOSH Air Force Occupational Safety and Health

AFSC Air Force Sustainment Center

AFSCMAN Air Force Sustainment Center Manual

AFSCI Air Force Sustainment Center Instruction

AMARG Aerospace Maintenance and Regeneration Group

CAC Common Access Card

CAR Corrective Action Report

CDRL Contract Data Requirements List

CO Contracting Officer

COMSEC Communications Security

COR Contracting Officer’s Representative

CTO Center Training Office

CVS Contractor Verification System

DAFI Department of the Air Force Instruction

DAFMAN Department of the Air Force Manual

DEERS Defense Enrollment Eligibility Reporting System

DD Department of Defense (form)

DMAFB Davis-Monthan Air Force Base

DoD Department of Defense

DODI Department of Defense Instruction

DoL Department of Labor

EnMS Energy Management System

EPSQ Electronic Personnel Security Questionnaire

ET Engineering Technicians

FIPS Federal Information Processing Standard

FE Facilities Engineer

FOD Foreign Object Damage

FTE Full-Time Equivalent

FY Fiscal Year

GR Government Representative

GSM Group Security Manager

HSPD Homeland Security Presidential Directive

IAW In Accordance With

ICAM Identity Credential and Access Management

ID Identification

IPC Industrial Process Control

JER Joint Ethics Regulations

JTR Joint Travel Regulation

MMR Monthly Manpower Report

NAC National Agency Check

NDA Nondisclosure Agreement

OJT On the Job Training

OMB Office of Management and Budget

OO-ALC Ogden Air Logistics Center

OO-ALCI Ogden Air Logistics Center Instruction

OO-ALCSUP Ogden Air Logistics Center Supplement

OPSEC Operations Security

OSHA Occupational Safety and Health Administration

OSS&E Operational Safety Suitability and Effectiveness

PAR Performance Assessment Report

PDM Programmed Depot Maintenance

PIV Personal Identity Verification

PMR Program Management Review

PoC Point of Contact

PoP Period of Performance

PPE Personal Protection Equipment

PWS Performance-Based Work Statement

SBIR Small Business Innovation Research

SME Subject Matter Expert

STD Standard

TIE Technical Insertion Engineer

TO Technical Order

USAF United States Air Force

VOIP Voice Over Internet Protocol

VPP Voluntary Protection Program

Appendix B – Listing of Publications

Davis-Monthan AFB and 309 AMARG specific references apply to the contractor on DMAFB. Changes in additional required publications and or revision may be required.

NOTE: Go to http://www.e-publishing.af.mil for the most recent version of most publications.

Pub/Ins/Title

Date

Applicable Para/Chapter

AFI 10-701

Operations Security (OPSEC)

23 Jul 2019

Entire Document

DAFI13-213_DAVISMONTHANAFBSUP

Airfield Driving

27 Jan 2021

Entire Document

AFI 21-101 AFMCSUP

Aircraft and Equipment Maintenance Management

09 Nov 2020

Entire Document

AFSCI 21-402 Industrial Process Control

12 Jul 2020

Entire Document

AFSCMAN 21-102_OO-ALCSUP

Depot Maintenance Management

1 Mar 2023

Chapter 23

AFMCI 21-100

Depot Maintenance Management

06 Jun 2022

Entire Document

AFH 23-123V1

Materiel Management Reference Information

19 Dec 2021

Entire Document

AFH 23-123V2PT1 Integrated Logistics System-Supply (ILS-S), Material Management Operations

19 Dec 2021

Entire Document

AFMCMAN 63-1202

Engineering Technical Assistance Request (ETAR) Process

29 Sept 2022

Entire Document

AFI 24-301

Ground Transportation

21 Oct 2019

Entire Document

DAFI 24-302

Vehicle Management

14 Apr 2023

Entire Document

OO-ALCI 24-302

Government Motor Vehicle Operations

19 Oct 2022

Entire Document

AFMAN 32-7002

Environmental Compliance and Pollution Prevention

03 Feb 2020

Entire Document

AFMAN 24-306

Operation of Air Force Government Motor Vehicles

29 Jul 2020

Entire Document

AFI 64-106, Contractor Labor Relations Activities.

03 Oct 2019

Entire Document

AFI 33-322, Records Management and Information Governance Program

27 Jul 2021

Entire Document

OO-ALCI21-402

OO-ALC Industrial Process Control (IPC) Program

19 Jul 2023

Entire Document

OO-ALC 239

IPC Program Gap Analysis Worksheet

25 Jan 2023

Entire Document

DAFMAN 91-203 Air Force Occupational Safety Fire and Health Standards (Chapter 12.3)

24 Mar 2022

Entire Document

DAFI 91-207 The US Air Force Traffic Safety Program

25 Jul 2019

Entire Document

29 CFR 1910

Rules of agency practice and procedure concerning OSHA.

30 Jul 2020

Entire Document

Air Force TO 1-1-686

DESERT STORAGE PRESERVATION AND PROCESS MANUAL FOR AIRCRAFT, AIRCRAFT ENGINES, AND AIRCRAFT AUXILIARY POWER UNIT ENGINES

09 Apr 2019

Entire Document

Federal Information Processing Standard (FIPS) 201-3, Personal Identity Verification of Federal employees and Contractors

25 Jan 2022

Entire Standard

Homeland Security Presidential Directive 12 (HSPD-12)

27 Aug 2004

Entire Directive

Office of Management and Budget (OMB) No. 1115-0136, Employment Eligibility Verification

N/A

Attachment I9

DoD 5500.7-R Joint Ethics Regulation

29 Nov 2007

Entire Document

44 U.S.C. Part 3301

12 Oct 2017

Entire Document

DoDI 3020.37

24 Jun 2003

Entire Document

Appendix C – Safety Requirements

SAFETY, FIRE PROTECTION AND HEALTH SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

TYPE WORK: Engineering Support Services for 309 AMARG

REVIEWED BY:

Robert Pickett

OO-ALC/SE

801-586-4461

DATE: 4 Feb 2023

CONTROL NUMBER:

RP230204

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

In context with AFMC Acquisition Reform initiatives, contract language will now focus on ensuring safety objectives are met through contractor risk management rather than the traditional method of providing specific government guidance for risk elimination. With this new “performance-based” language, the government will provide the contractor with areas of concern (Protection of government personnel and property) and the contractor will be free to meet those objectives in a manner that is consistent with corporate standards.