CONTRACT_SAMPLE_(HOLD).docx

This is an Invitation for Bid (IFB) document from the City of Orange Beach, Alabama, for Tennis Court Resurfacing and Cabana Installation services at the Orange Beach Tennis Center located at 4851 Wilson Blvd. The project scope includes complete resurfacing of eight tennis courts using the Acrytech Acrylic Surface System and installation of four cabanas with black powder-coated steel frames and 8-foot canopy lengths. Tennis court resurfacing deliverables encompass pressure washing at 3,500 psi minimum, crack filling and repair using American Patch Binder and FaultLine Crack Repair System, leveling of low areas to within 1/8 inch tolerance, and application of three coats of Acrytech Acrylic materials followed by white pickleball court line painting conforming to American Sports Builders Association specifications. A mandatory pre-bid meeting is scheduled for March 16, 2026 at 2:00 p.m. at City Hall (4099 Orange Beach Blvd., Highway 161), with site inspection and walkthroughs strongly encouraged and coordinated through Kevin Lapointe, the Tennis and Pickleball Manager. The bid submission deadline is April 2, 2026 at 11:30 a.m. through the City's eProcurement Portal, with public bid opening on the same date and time. All work must be completed by August 7, 2026, with liquidated damages of $500 per calendar day assessed for each day work remains incomplete beyond 30 days from the Notice to Proceed.

Bidders must demonstrate a mandatory minimum of ten years' experience in court construction and resurfacing, with evidence of at least fifteen major court projects completed within the past five years, including multiple-court resurfacing projects. Required qualifications include membership and Certified Tennis Court Builder status with the American Sports Builders Association, approval as an applicator for both the Acrytech Surface System and FaultLine Crack Repair System, and possession of an Alabama State General Contractor's License. Bids in excess of $50,000 must be accompanied by a certified check or bid bond equal to 5% of the bid amount, not to exceed $10,000. Performance and Labor and Materials Payment Bonds equal to 100% and 50% of the contract amount, respectively, are required for winning bids exceeding $50,000. The City of Orange Beach offers preference to resident bidders located within Baldwin County whose bids are no more than 5% greater than the lowest bid, and a resident business license from the City is required to operate within corporate limits. The contractor must guarantee all labor, materials, and workmanship for one year from final billing, excluding new cracks, and is responsible for obtaining all required Alabama state licenses. Contractors must maintain comprehensive insurance coverage including Commercial General Liability of at least $1,000,000 each occurrence and $2,000,000 annual aggregate, Business Automobile Liability of $1,000,000 each occurrence, Worker's Compensation as required by Alabama law, and Commercial Umbrella/Excess Liability of at least $1,000,000 each occurrence and aggregate. No specific budget or award value is disclosed in the available procurement documentation.