CONTRACT_SAMPLE_(HOLD).docx

This is a sample contract document related to an Invitation for Bid (IFB) solicitation issued by the City of Orange Beach, Alabama for Tennis Court Resurfacing and Cabana Installation services. The project encompasses the complete resurfacing of eight tennis courts using the Acrytech Acrylic Surface System and the installation of four cabanas with black powder-coated steel frames and 8-foot canopy lengths at the Orange Beach Tennis Center located at 4851 Wilson Boulevard. Tennis court resurfacing includes pressure washing at 3,500 psi minimum, crack filling and repair using American Patch Binder and FaultLine Crack Repair System, leveling of low areas to within 1/8 inch tolerance, and application of three coats of Acrytech Acrylic materials followed by white pickleball court line painting. A mandatory pre-bid meeting is scheduled for March 16, 2026 at 2:00 p.m. at City Hall, with site inspections and walkthroughs strongly encouraged and coordinated through Kevin Lapointe, the Tennis and Pickleball Manager. Sealed bids are due April 2, 2026 at 11:30 a.m. through the City's eProcurement Portal, with public bid opening on the same date and time. All work must be completed by August 7, 2026, with liquidated damages of $500 per calendar day assessed for work remaining incomplete beyond 30 days from Notice to Proceed. The contractor shall guarantee all labor, materials, and workmanship for one year from final billing.

Bidders must demonstrate a mandatory minimum of ten years' experience in court construction and resurfacing with evidence of at least fifteen major court projects completed within the past five years, hold membership and Certified Tennis Court Builder status with the American Sports Builders Association, maintain approval as an applicator for both the Acrytech Surface System and FaultLine Crack Repair System, and possess an Alabama State General Contractor's License. Bids exceeding $50,000 must be accompanied by a certified check or bid bond equal to 5% of the bid amount, not to exceed $10,000. Performance and Labor and Materials Payment Bonds equal to 100% and 50% of the contract amount, respectively, are required for winning bids exceeding $50,000. Contractors must be licensed in Alabama, comply with the E-Verify program, and maintain comprehensive insurance coverage including Commercial General Liability of at least $1,000,000 each occurrence and $2,000,000 annual aggregate, Business Automobile Liability of $1,000,000 each occurrence, and Commercial Umbrella/Excess Liability of at least $1,000,000 each occurrence and aggregate. The City offers preference to resident bidders located within Baldwin County whose bids are no more than 5% greater than the lowest bid, and a resident business license is required to operate within corporate limits. The award will be made to the lowest responsive qualified contractor, and budget or award values are not specified in the available procurement documentation.