Contract_Resurface_26-02_-_Various_Roads_in_Jackson_&_Noblesville_Townships.pdf

Invitation for Bids (“IFB”) for

Contract Resurface 26-02 - Various Roads in Jackson & Noblesville Townships

Highway Department

Hamilton County, Indiana

IFB # HC-26-02 / HC-0916

IFB Issue Date August 3, 2026

1st Advertisement (Non-Mandatory) 08/03/2026

Hamilton County Reporter (Newspaper)

2nd Advertisement (Non-Mandatory) 08/10/2026

Hamilton County Reporter (Newspaper)

Deadline for Questions August 18, 2026, 4:30pm

Bid Deadline August 24, 2026, 1:15pm

Commissioner's Courtroom - Bid's to be opened at the Board of Commissioner's Public

Meeting on 8/24 at 1:15pm.

Table Of Contents

1. Scope of Work / Project Description

2. Submission Instructions

3. Invitation for Bid Timeline

4. Bid Documents & Submittals

5. Bid Pricing

6. Terms and Conditions

Attachments:

A - ACH Authorization Form

B - Payment Bond

C - Performance Bond

D - W-9

E - Hot Mix Asphalt Certification

F - Sub-Contractor & Material Supplier Certification Letter

G - No Parking Sign Log

1. Scope of Work / Project Description

1.1 Scope of Work

Asphalt milling and resurfacing of roads in Jackson and Noblesville Townships.

Loc.

No.

Road Name

Length

(Mile) Start End Avg. Width (Feet) Milling

1 211th St. 0.66 Mill Creek Rd. North

Harbour Dr.

22 2" Surface Mill

2 Mill Creek Rd. 0.18 211th St. Dead End 13 Profile Mill

3 Point Ln. 1.38 249th St. South End of Point Ln.

24 2" Surface Mill

4 Cherry Tree Rd. 0.43 171st St. 275' S. of

Pleasant St.

20 2" Surface Mill

5 Bays Dr. 0.48 161st St. D.E. / cul-de-sac

1.5" Surface Mill

6 Susan Ct. 0.09 Bays Dr. D.E. / cul-de-sac

24 1.5" Surface Mill

7 Angela Ct. 0.06 Bays Dr. D.E. / cul-de-sac

24 1.5" Surface Mill

TOTAL (mi.): 3.28

In addition, this contract will also include:

• 8" deep patching on Bays Dr., Cherry Tree Rd, and 211th St.

• Crack Seal transverse cracks on Point Lane post milling

• Installation of Petromat Enviro Pavement Fabric along all of Point Lane

• four (4) pipe replacements along Point Lane

• Curb and Casting replacements along Bays Dr. and Angela Ct. (Cherry Tree Farms subdivision)

• Inlet cleaning in the Cherry Farms subdivision (Bays Dr., Susan Ct., and Angela Ct.)

2. Submission Instructions

All bids must be submitted through the County's OpenGov Procurement portal before 1:15 pm on Monday, August 24, 2026.

Other forms of submission (fax or email) will be rejected.

Bids submitted after the deadline will be rejected.

3. Invitation for Bid Timeline

Please review the IFB timeline below. Dates may be modified or amended at the discretion of the County, which will post an addendum to this IFB notifying prospective bidders of any change.

IFB Issue Date: August 3, 2026

1st Advertisement (Non-Mandatory): 08/03/2026

Hamilton County Reporter (Newspaper)

2nd Advertisement (Non-Mandatory): 08/10/2026

Hamilton County Reporter (Newspaper)

Deadline for Questions: August 18, 2026, 4:30pm

Bid Deadline: August 24, 2026, 1:15pm

Commissioner's Courtroom - Bid's to be opened at the Board of Commissioner's

Public Meeting on 8/24 at 1:15pm.

4. Bid Documents & Submittals

4.1 Contract Resurface 26-02 - Contract Documents & Special Provisions

Please download the document below. The Contract Document contains the Scope of Work, Itemized Proposal, General Provisions, Special Provisions, Resurface Maps, Summary Tables, Typical Sections, and Detail Sheets.

• 26-02_Resurface_Contract_Do...

4.2 Bidder Submittal - Proposal*

Please download the below documents, complete, and upload.

• 26-02_Proposal.pdf

*Response required

4.3 Bidder Submittal - Highway Construction Contract*

Please download the below documents, complete, and upload.

• Hamilton_County_Highway_Con...

*Response required

4.4 I certify that a physical Bidder's Bond or Certified Check has been submitted to the Hamilton

County Auditor in accordance with the Notice to Bidders and Contractors.*

☐ Please confirm

*Response required

4.5 I certify that my company is listed on the Indiana Department of Transportation's current listing of Prequalified Contractors for at least one of the following items: D(a) Bridges: Highway over

Water and/or B(a): Asphalt Pavement - with Certified Hot Mix Asphalt (HMA) Plant and/or C(a):

Heavy Grading.*

☐ Please confirm

*Response required

4.6 I certify that I have read, understood and agree to the terms in the Bid Proposal, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required https://government-project.s3.us-west-2.amazonaws.com/287761/c90b1513-515f-434b-9da6-1e9ee66ddf7b_26-02_Resurface_Contract_Docs_and_Special_Provisions.pdf https://government-project.s3.us-west-2.amazonaws.com/287761/600b6fed-4494-4067-984a-5cc982d55535_26-02_Proposal.pdf https://government-project.s3.us-west-2.amazonaws.com/287761/930f0ce1-0a13-4faa-86fb-2f83aa784505_Hamilton_County_Highway_Construction_Contract_2026_with_County_Requirements_26-02.pdf

4.7 Bidder Documents

4.8 Bid Security/Financial Responsibility

Bidder Submittal - Financial Statement*

Please upload your COMPLETE Financial Statement.

*Response required

Bidder Submittal - Bid Bond*

Please download the below documents, complete, and upload.

• Bid_Bond.pdf

*Response required

4.9 Required Bid Compliance Documents

Bidder Submittal - Form 96*

Please download the below documents, complete, and upload.

• Form_96.pdf

*Response required

Bidder Submittal - Non-Collusion Affadavit*

Please download the below documents, complete, and upload.

• Non-Collusion_Affidavit.pdf

*Response required

Bidder Submittal - Affidavit and Waiver of Lien*

Please download the below documents, complete, and upload.

• Affidavit_and_Waiver_of_Lie...

*Response required

Bidder Submittal - Employment Eligibility Verification Certification*

Please download the below documents, complete, and upload.

• Employment_Eligibility_Veri...

*Response required

Bidder Submittal - Drug Testing Program Compliance*

Please download the below documents, complete, and upload.

• Drug_Testing_Program_Compli...

*Response required https://government-project.s3.us-west-2.amazonaws.com/287761/d2438c4a-6298-453b-b05a-f04da1e6368f_Bid_Bond.pdf https://government-project.s3.us-west-2.amazonaws.com/287761/1ebeab24-93aa-4d0c-917b-fd73673935da_Form_96.pdf https://government-project.s3.us-west-2.amazonaws.com/287761/9f2c03f4-1ba9-4f3b-a7ca-5e409e6f3cfc_Non-Collusion_Affidavit.pdf https://government-project.s3.us-west-2.amazonaws.com/287761/b556e961-af7d-4e83-94d2-e6e297fd09c0_Affidavit_and_Waiver_of_Lien.pdf https://government-project.s3.us-west-2.amazonaws.com/287761/3cb0bcda-f6f0-4ff8-a632-cdf0c8685dc2_Employment_Eligibility_Verification_Certification.pdf https://government-project.s3.us-west-2.amazonaws.com/287761/34a18670-c3f4-495c-be47-ee7bf5622c62_Drug_Testing_Program_Compliance.pdf

Bidder Submittal - Legal Status of Bidder*

Please download the below documents, complete, and upload.

• Legal_Status_of_Bidder.pdf

*Response required

5. Bid Pricing

Resurface Contract 26-02

Point Ln. in Jackson Township &

211th St., Angela Ct., Bays Dr., Cherry Tree Rd., Mill Creek Rd., Susan Ct. in Noblesville Township

ITEMIZED PROPOSAL

Resurface Contract 26-02

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Maintenance of Traffic 1 LSUM

2 Mobilization and Demobilization 1 LSUM

3 Construction Engineering 1 LSUM

4 Surface Milling, Asphalt 44,460 SYS

5 Surface Milling, Approaches 1,608 SYS

6 Surface Milling, Transition 44 SYS

7 Pavement Fabric, Petromat Enviro or equiv.

20,000 SYS

8 HMA Surface, Type B, 9.5 mm 2,526 TONS

9 HMA Surface, Type C, 12.5 mm 1,509 TONS

10 HMA Wedge and Level , Type B, 12.5mm

2,084 TONS

11 HMA for Approaches 44 TONS

12 HMA for Hand Patching 5 TONS https://government-project.s3.us-west-2.amazonaws.com/287761/4a3c15cb-717c-42d2-8fc4-d77256145d24_Legal_Status_of_Bidder.pdf

Line Item Description Quantity Unit of

Measure Unit Cost Total

13 HMA for Patching 1,462 TONS

14 Earth Shoulder, Linear Grading 16,632 LF

15 PCCP for Approaches, 6 in. 96 SYS

16 Cracks & Joints in Asphalt Pavement, Clean & Seal

7,200 LF

17 Inlet, Clean Existing 10 EACH

18 Mulched Seeding 3,696 SYS

19 Curb Replacement, Roll Curb and

Gutter

73 LF

20 Casting, Roll Curb Frame & Grate, Furnish & Adjust to Grade

2 EACH

21 Pipe, Remove 227 LF

22 Pipe Replacement, 12", RCP 62 LF

23 Pipe Replacement, 15", RCP 103 LF

24 Pipe Replacement, 18", RCP 62 LF

25 Preformed High Durability Stopline

24"

89 LF

26 Temp Pavement Marking Type I, 4", Yellow

284 LF

27 Line, Thermoplastic, Solid, Yellow, 4 in.

11,210 LF

28 Line, Paint, Solid, White, 4 in. 6,730 LF

29 Furnish & Install Survey Monuments 4 EACH

30 Construction Sign Type "A" 10 EACH

TOTAL

6. Terms and Conditions

• The County reserves the right to reject all bids and shall make a decision they believe is in the best interests of the County’s residence. The County reserves the right to assemble a team to review the bids received.

• Pursuant to IC 5-22-18-2, the County reserves the right to cancel or reject this IFB in whole or in part.

• The County does require a Bidder to submit a certified check/bid bond or other evidence of financial responsibility with its bid.

• All Bidders will be accorded fair and equal treatment with respect to any opportunity for discussion and revision of bids. The County may enter into discussion with Bidders to clarify and assure a full understanding of bids.

• Hamilton County, Indiana, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42

USC 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office the Secretary, Part 21, Non-Discrimination in Federally Assisted Programs of the

Department of Transportation issued pursuant to such Act, hereby notifies all Bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

• The County may refuse to disclose the contents of bids during discussions with eligible Bidders.

• Bidders shall not contact Hamilton County Board of Commissioners or any other voting body. All correspondence and questions for this IFB should be handled through the IFB Contact.