Contract Att04 - CDRL D001 - CB EDS Decommission Report and Checklist v4_Template_08.12.2025.xlsx
XLSX spreadsheet 223 KB Posted
- Solicitation number
- TSA25-04-0507
About this file
This file is a comprehensive Decommissioning Checklist Template for Explosive Detection System (EDS) equipment used by the Transportation Security Administration (TSA). The detailed Excel spreadsheet provides a systematic approach for decommissioning checked baggage screening equipment, requiring extensive documentation of equipment condition, serial numbers, and operational performance. The checklist includes multiple sections for evaluation criteria, such as operability verification, assessment and cleaning, disassembly, crating, and shipping procedures, with specific requirements for photographic documentation, component inventory, and condition assessment.
The template is designed for TSA Screening Equipment Deployment Services (SEDS) contractors to thoroughly document the decommissioning process of EDS equipment, including detailed inspections of components like conveyors, gantry, detectors, printers, and peripheral systems. It mandates comprehensive checks including radiation surveys, interlock and e-stop functionality, x-ray light verification, and decibel level testing, with provisions for recommending repairs, refurbishments, or replacements of equipment parts. The document requires contractors to complete all sections in full, provide comments for any negative or non-applicable responses, and submit a complete report with labeled photographic evidence to CBTPlanning@tsa.dhs.gov.
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Decom Checklist
| EDS Decommission Report and Checklist | ||||
| Decommission at | ||||
| Decommission Date: | Airport Code: | Prepared By: | ||
| Task Order: | Terminal Location: | Prepared For: | ||
| POC Information | ||||
| Name | Title | Phone |
| TSE Information | |||||||
| Installation Configuration | OEM | Model | Tunnel Configuration (S/L/XL) | Pedestals (Yes/No) | Seismic Anchoring (Yes/No) | Entrance Conveyor (Sloped/Flat) | OTK Kit (Yes/No) |
O/S Image System Software Alg Controller Software Algorithm Software
| TSE Identification | |||||||
| Component | Serial Number | TSA Barcode | TSA Barcode last 9 | Recommended Condition Code* | Comments | ||
| EDS | (8004)855057000 | ||||||
| UPS | (8004)855057000 | ||||||
| Infeed Conveyor | (8004)855057000 | ||||||
| Outfeed Conveyor | (8004)855057000 | ||||||
| A/C | (8004)855057000 | ||||||
| Tunnels | (8004)855057000 | ||||||
| Pedestals | (8004)855057000 | ||||||
| PVS 1 (All associated cables included) | (8004)855057000 | ||||||
| PVS 2 (If Applicable) | (8004)855057000 | ||||||
| SVS 1 (All associated cables included) | (8004)855057000 | ||||||
| SVS 2 (If Applicable) | (8004)855057000 | ||||||
| SVS 3 (If Applicable) | (8004)855057000 | ||||||
| *Condition Codes: 1 = New (never been installed), 4 = Used (installed at least once), 7 = Need Evaluation/Repair, or X = Final Disposition/Disposal) | |||||||
| Decommissioning Information | |||||||
| Ship To Location: | Expected Date | ||||||
| of Arrival: | TSALC Warehouse Impacts |
(if applicable)
| Ship to TSALC Warehouse? | Expected Stay Time: | |
| Ship to Rigger's Warehouse? | Requires Testing? | |
| Ship to an airport? If yes, list code: | Redeployment Date: | |
| Required Pictures | ||
| Picture Instructions | ||
| Required Pictures | ||
| Picture files are to be labeled with the site 3 letter code followed by increasing numerical number as pictures are taken(Ex. ABE1, ABE2) |
Picture file names to be placed nex to coordinating comment on the decommission checklist
Pictures will be placed in a zip file labeled with site 3 letter code followed by the decommission date(Ex. ABE01012025) and e-mailed with the site decommission checklist to TSA DSD and PEO
Pictures required for any
-All parts requiring Repair / Refurbish / Replace / Clean -Scanner from all sides and peripherals showing condition at time of decommissioning -Entrance/Exit conveyor as applicable -Serial Numbers and Barcodes of each component -Image Quality Test (IQT) Results -Interior packaging and views of all 4 external sides and top of each crate -Inventory List/Component name on each crate -Close-up photos of shock and tip sensors on each crate
| Instructions | |||
| All sections must be completed in full. If any section is marked No, Fail, or N/A a comment is requierd for. | |||
| Decommissioning | |||
| Evaluation Criteria | Yes / No | Comments / Concerns | Photo File Name |
| Last Completed Radiation Survey Date (Radiation survey required for refurbishment) | |||
| Review Corrective Maintenance (provided by V2X) | |||
| Verify Condition of Gantry (excess noise or vibration)(List any missing or broken parts and record location of any physical damage) | |||
| Verify Overall Condition of EDS | |||
| Verify Condition of Input/Output Tunnels or Extensions (verify all sides, take picture of any visible issues) | |||
| Verify Condition of Infeed Conveyors including belts | |||
| Verify Condition of Exit Conveyors including belts | |||
| Verify Condition of UPS | |||
| Review PVS Data (FDRS) and Provide Last Month's Bag Count | |||
| Check Host/Algorithm Computers for Most Relevant Algorithms | |||
| Record X-Ray Tank Hours | |||
| Photograph Scanner Condition | |||
| Photograph SN and Barcode for Scanner & Ancillary Equipment | |||
| Document and photograph Any Scratches or Dents in the "Visual Inspection" Tab | |||
| Verify Cleanliness of System | |||
| Complete Pedestal Hardware Inventory (if applicable) | |||
| Verify Availability of All Keys (EDS and PVS/SVS Cabinets) | |||
| Verify Availability of All Test kits (OKT, Water Test) | |||
| Verify PM's(Ensure system has all applicable periodic Maintenance | |||
| Operability Verification | |||
| Evaluation Criteria | Pass / Fail | Comments / Concerns (additional comments required for any 'Fail') | |
| Powerup | |||
| Interlock Check | |||
| Estop Check | |||
| X-Ray Lights check | |||
| Record Voltage Parameter Values | |||
| Record Disk Rotation Speed | |||
| Scan 20 bags | |||
| Run IQT/OTK 5 times | |||
| Collect 6 month maintenance history (V2X responsibility via TSA) | |||
| RBDM (Reveal only) | |||
| Water Calibration, if test kit is present (Reveal only) | |||
| Gantry Calibration (Reveal only) | |||
| Photograph Image Quality Test Results | |||
| Test Printer Operation | |||
| Collect Detector Array Condition (DAS) | |||
| Confirm Master Control Interface (MCI) screen is operational (Reveal only) | |||
| Decibel Level Test (Conduct test per Sound Decibel tab instructions) | |||
| Note any additional items of concern (ex: part failures) |
| Assessment and Cleaning Checklist | |||
| Task Description | Yes / No | Comments / Concerns | Photo File Name |
| DAS bucket cleaning | |||
| Bearing assessment | |||
| Air conditioning coil cleaning | |||
| Slipring and antenna cleaning | |||
| Oil leakage and cleanup and identification | |||
| Gantry Cleaning (Wipe down all internal and external surfaces, vacuum debris) | |||
| Disassembly, Crating and Shipping Checklist | |||
| Task Description | Yes / No | Comments / Concerns | Photo File Name |
| Prepare EDS for Disassembly | |||
| Disconnect and Remove PVS and SVS | |||
| Inventory PVS and SVS | |||
| Secure PVS and SVS Components | |||
| Secure Master Control Station (MCS) (Mini Inline only) | |||
| Disconnect Tunnels, if present | |||
| Disconnect Conveyors | |||
| Disconnect Air Conditioner, if present | |||
| Prepare A/C Unit | |||
| Install Gantry Bolts | |||
| Prepare Unit for Shipping | |||
| Retract all leveling feet (EDS, Extensions, Conveyors, and Pedestals) | |||
| Place mounting hardware with appropriate component | |||
| The following section to be completed by SEDS Contractor | |||
| Oversee Crating | |||
| Photograph Interior Packaging Before Closing Crates | |||
| Photograph All 4 Sides and Top of All Crates | |||
| Label Each Crate with Component Name | |||
| Adhere Inventory List to Side of Crate | |||
| Indicate Total Number of Crates | |||
| Indicate if Any Components are Crated with Other Components | |||
| Adhere Tilt and Shock Sensors to Crates | |||
| Take Close-Up Photographs of All Tilt and Shock Indicators | |||
| Oversee Rigging | |||
| Oversee Loading for Transport |
| Part Recommendation (All Repair/Refurbish/Replace require picture of part) | |||||
| Please note any dents, dings, scratches, scuffs, or otherwise broken or damaged items that would contribute to the EDS or peripherals not appearing to be like-new. Please suggest any cleaning, repair/refurbishment, or replacement of parts to correct this on the Recommendation list. | |||||
| Part Number | Part Description | Parts Function (What is the parts function?) and reason for Repair / Refurbish / Replace | P1 / P2 Ticket | Repair / Refurbish / Replace / Clean | Picture File Name |
OEM Additional Comments
TSA SEDS Contractor Additional Comments
| Sign and date this Decommission Checklist and leave a copy with the unit |
| OEM Contact Information |
Printed Name E-mail Address Company Name
| Signature | Phone Number | Date |
| TSA SEDS Contractor Contact Information | ||
| By entering my name below, I hereby certify that the I have completed a full and thorough examination of the EDS and peripheral equipment specified in this checklist |
Printed Name E-mail Address Company Name
| Signature | Phone Number | Date |
| TSA HQ Information |
Printed Name E-mail Address Date
| Signature | Phone Number |
| E-mail completed decommissioned checklist and photo zip file to CBTPlanning@tsa.dhs.gov for review |
Sound Decibel While system is in a non-powered position, conduct a decibel level test approximately 3 feet from main EDS unit with a dedicated decibel recording tool and record baseline. Power-on the system and conduct a decibel level test approximately 3 feet from the main EDS unit with a dedicated decibel recording tool and record in operational decibel level.
| Decibel Range(0-120) |
| Base Environment Level |
| Operational Level |
Capability Decibel Level
Base Environment Level Operational Level
Visual Inspection
| EDS Decommission Visual Inspection | |
| Serial Number | 0 |
&"Arial"&9&K000000 Leidos Proprietary&1#_x000D_
_x000D_&1#&"Arial"&8&K000000 The information in this document is proprietary to Leidos. It may not be used, reproduced, disclosed, or exported without the written approval of Leidos.
Instructions
| Section | Subject | Details / Instructions |
| Operability Verification | Powerup | Perform all power checks in accordance with the latest installation manual. If the unit fails any of the power checks, note the component(s) which caused the failure on the Recommendation section. Please provide a picture of the failed test / failed test result to justify cleaning or replacement of the part. |
| Operability Verification | Interlock Check | Ensure all system interlocks are operable in accordance with the latest installation manual. With the unit on, one at a time, individually open each door, inspect the interlock indicator to ensure it illuminates, and close the door. Repeat this process for all access doors on the scanner, entrance tunnel, and exit tunnel to ensure that the x-ray source will not remain on and the gantry will not continue to spin with access doors open. If the unit fails any of the interlock checks, note the component(s) which caused the failure on the Recommendation section. |
| Operability Verification | E-Stop Check | Ensure all system e-stops are operable in accordance with the latest installation manual. With the system on, activate each e-stop, one at a time, ensuring the indicator illuminates as expected. After each test, reset the circuit per the instruction manual before testing the next e-stop. If the unit fails any of the e-stop checks, note the component(s) which caused the failure on the Recommendation section. |
| Operability Verification | X-Ray Lights | While the system is warming up and scanning bags, ensure all X-RAY ON lights illuminate as expected per the procedures in the maintenance manual. If the unit fails any of the x-ray light checks, note the component(s) which caused the failure on the Recommendation section. |
| Operability Verification | Operating Parameter Values | In accordance with the latest installation manual, ensure that all operating parameters are within the required ranges. If something is outside of the expected range, determine the component at fault and list the component(s) which caused the failure on the Recommendation section. |
| Operability Verification | Radiation Survey | Has a radiation survey been performed within the last year? If so, did the unit pass? If the answer to either question is no, perform a new radiation survey and record the results. If the unit fails the radiation survey, identify the parts requiring replacement or repair/refurbishment in the recommendation section. Also during this step, please inspect the scanner's curtains for any damage, noting them for cleaning, repair/refurbishment, or replacement on the recommendation section. |
| Operability Verification | Conveyor Belt(s) and Components | Perform all conveyor tests per the latest maintenance manual. This includes, but is not limited to, checking the belt tension and tracking. Inspect all conveyor belt components for damage, ensuring the belts themselves are free of rips or tears and that belts are tensioned to specification and aligned correctly. Ensure there are no abnormal vibrations or noises. If issues are found with any of the above tests/inspections, add a recommendation for cleaning, repair/refurbishment, or replacement on the recommendation section. |
| Operability Verification | Printer Operation | If the unit has a printer, print a test sheet from the printer and validate that all test panels look as expected. If the printer fails the test sheet, perform a self-cleaning operation on the printer and ensure the ink is full. If the printer still does not pass the test sheet, ensure the printer is marked for potential repair/refurbishment or replacement on the recommendation section. |
| Operability Verification | Detector Array Condition | Perform tests to verify the performance of the detector array per the latest maintenance manual. This includes, but is not limited to, the DAS Health Check. If any test fails, perform a root cause analysis and add any recommended cleanings, part repairs/refurbishments, or part replacements to the recommendation section. |
| Operability Verification | Gantry Condition | Perform tests to verify the gantry condition per the latest maintenance manual. This test includes, but is not limited to, the semi-annual bearing assessment. Additionally, check the tolerances on the gantry bearing and any unusual noises or vibrations coming from the gantry during operation. If any tests are failed or if the gantry bearing is out of spec or producing unusual noises/vibrations, include any recommended part cleaning, refurbishment, or replacements on the recommendation section. |
| Operability Verification | IQTK/OTK | Run the Image Quality Test Kit (IQTK) or Operational Test Kit (OTK) 2 times in accordance with the latest installation manual. If the unit fails any of the passes, perform a root cause analysis and note the components at fault on the recommendation section and flag for potential replacement. |
| Operability Verification | Equipment and Component Keys | Ensure all keys to unlock scanner and peripheral access panels, as well as the key to turn the system on, are available and function. If keys are missing or do not work, flag these as items for repair/refurbishment or replacement on the recommendation section. |
| Operability Verification | Decibel Level Test (Comment Baseline level and operational level) | While system is in a non-powered position, conduct a decibel level test approximately 3 feet from main EDS unit with a dedicated decibel recording tool and record baseline. Power-on the system and conduct a decibel level test approximately 3 feet from the main EDS unit with a dedicated decibel recording tool and record in comment operational decibel level. |
| Part Recommendation | Comments/Justifications | If applicable, add comments about the condition of the part including whether it required cleaning, repair/refurbishment, or replacement. Items for cleaning may have dirt/dust/grime impacting operation or are located in a visible area of the equipment. Item replacements are the result of a failed operability tests or from visible wear that could impede function or can be seen from the outside of the system (e.g. wire sheathing worn through, bent pins, tears, dead pixels, etc.). Items for repair or refurbishment result from the same circumstances as replacement items; however, the parts may be hard to replace or less expensive to repair (e.g. painting of scratched/scuffed parts, removal of dents, etc.). |
| Part Recommendation | Cleaning Parts | Is dirt, dust, or grime impacting the function of this part? Is this part visible outside of the scanner? Does the part have any labels or markings outside of those placed by the manufacturer or TSA? Is this part recommended for repair/refurbishment or replacement? If yes to either of the first three question and the part is not being recommended for replacement, the part must be cleaned. |
| Part Recommendation | Repair/Refurbishment of parts | Was this part responsible for a failure of any of the operability verification tests? Does the part show visible wear that could impede it's function? (e.g. wire sheathing worn through, bent pins, tears, dead pixels, etc.) Do any parts show visible wear on the outside of the scanner or tunnels? (e.g. dents, scratches, dings). If yes, can the part be easily repaired, are new parts difficult to obtain, or is it less expensive to repair the part than to replace it? If yes to any of those three questions, the part should be marked for potential repair/refurbishment. |
| Part Recommendation | Replacing Parts | Was this part responsible for a failure of any of the operability verification tests? Does the part show visible wear that could impede it's function? (e.g. wire sheathing worn through, bent pins, tears, dead pixels, etc.) Do any parts show visible wear on the outside of the scanner or tunnels? (e.g. dents, scratches, dings) If yes to any of those questions, is the part hard to repair or is the part less expensive to repair than to replace. If yes to either of those questions, the part should be marked for potential replacement. |
| Part Recommendation | Comments/Justifications | Please provide a comment or justification to explain why the part is being recommended to be replaced and what the photo of the part is showing. This could include pointing out broken/dirty parts or showing test results that indicate replacement is needed. |
&"Arial"&9&K000000 Leidos Proprietary&1#_x000D_
_x000D_&1#&"Arial"&8&K000000 The information in this document is proprietary to Leidos. It may not be used, reproduced, disclosed, or exported without the written approval of Leidos.
Sheet3
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| No |
&"Arial"&9&K000000 Leidos Proprietary&1#_x000D_
_x000D_&1#&"Arial"&8&K000000 The information in this document is proprietary to Leidos. It may not be used, reproduced, disclosed, or exported without the written approval of Leidos.
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