Contact_information_for_firm_26C.docx
DOCX document 32 KB Posted
- Attached to
- Milk and Dairy
- Solicitation number
- 26C-0320
- Issued by
- Maricopa County, Arizona
About this file
This is a vendor contact information form for RFP 26C-0320, a milk and dairy products solicitation issued by Mohave Educational Services Cooperative, Inc., an Arizona-based consortium serving approximately 480 public agencies statewide. The RFP seeks comprehensive sourcing for milk and dairy products including half-pint cartons, gallons, half-gallons, cream products, cottage cheese, protein beverages, frozen treats, and ice cream sandwiches, with historical usage data ranging from single units to over 19 million units for certain items. The pre-proposal conference was held on February 20, 2026, with a deadline for questions on March 13, 2026, and proposals due electronically via OpenGov Procurement by March 20, 2026, at 3:00 p.m. Arizona time. The contract will be awarded for an initial one-year term with four potential one-year extension options, allowing for up to five years total contract duration contingent upon satisfactory performance and adequate member usage.
All milk and dairy products must comply with the Healthy, Hunger-Free Kids Act of 2010, the Whole Milk for Healthy Kids Act of 2025, and Arizona Revised Statutes 15-242.01, with milk meeting Grade A, homogenized, pasteurized, and vitamin-fortified standards. Pricing shall be based on Federal Market Order #131 for Class I milk at 3.5% butterfat for February 2026, with monthly adjustments tied to USDA Federal Market Order publications, and must include Mohave's mandatory 1% administration fee and statewide delivery. Vendors must demonstrate three years of experience in the product category, maintain appropriate licenses and permits, provide evidence of current insurance coverage with minimum general liability aggregate limits of $2,000,000, and submit past performance references from at least three Arizona public agencies. All products must be domestically grown and processed in accordance with the William F. Goodling Child Nutrition Reauthorization Act of 1998, with Buy American provisions requiring domestic agricultural commodities comprising at least 51 percent of processed products. Federal compliance obligations include equal employment opportunity requirements, E-Verify employment verification compliance, debarment and suspension certifications for contracts exceeding $25,000, and anti-lobbying certifications for contracts exceeding $100,000.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Milk_and_Dairy_(Addendum_#1_Revision).pdf | ||
| 26C_Milk_and_Dairy_Pricing_Workbook.xlsx | XLSX spreadsheet | |
| 26C_Milk_and_Dairy_Specifications.docx | DOCX document | |
| USDA_Form_AD-1048.docx | DOCX document | |
| _Current_Mohave_Members.pdf | ||
| Contact_information_for_firm_26C.docx | DOCX document | |
| Offer_and_Acceptance_Form_26C.docx | DOCX document | |
| EDGAR_CERTIFICATION_26C.docx | DOCX document | |
| Anti-Lobbying_Certification_Form_26C.docx | DOCX document |
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Text version
Supporting Contract Documents Firm Information, Order Processing, Individual Contact, and Customer Support Information
1. Contact information for firm’s headquarters:
Physical Address
Mail Address, if different
Main Phone Number
Website
2. Contact information for firm’s Arizona branch office:
Physical Address
Mail Address, if different
Main Phone Number
Website, if different Add additional contact information if firm has more than one Arizona branch office.
3. Contact information for purchase orders:
Physical Address
Email Address
Attention of
4. Payment remittance address
Attn:
City State Zip
Telephone (invoice questions)
5. Provide Arizona Transaction Privilege (sales) Tax License Number:
Do you collect city, county, and/or other local sales tax in Arizona? Yes No If yes, please check one:
| Our combined state, city, county, and/or other local sales tax rate is | % (local rate). | |
| The sales tax rate varies by the location (e.g., ship to rate). Provide additional information below: |
6. Contacts for Mohave:
Main Mohave representative contact:
(Shall be the main point of contact for members and be responsible for member information requests.)
| Title | Email address |
| Phone number | Fax |
Contract Administrator contact:
(Shall be the main point of contact for contract information requests.)
| Title | Email address |
| Phone number | Fax |
Accounting contact:
(Shall be the main point of contact for accounting issues.)
| Title | Email address |
| Phone number | Fax |
Open Order/Unresolved Invoice Report contact:
(Shall be the main point of contact regarding open orders and status reports.)
| Title | Email address |
| Phone number | Fax |
Audit contact:
(Shall be the main point of contact for audit requests and clarifications.)
| Title | Email address |
| Phone number | Fax |
Reconciliation contact:
(Shall be the main point of contact for reconciliation report requests and/or clarifications and payment of administration fees.)
| Title | Email address |
| Phone number | Fax |
Escalation contact:
(Shall be the main point of contact when an issue needs to be escalated above the main contact and/or contract administrator for the RFP/contract. This contact shall be a different individual than those named for the contacts listed above and who is authorized to make decisions for the firm.)
| Title | Email address |
| Phone number | Fax |
Provide the requested customer support information for warranty service offered by your firm, as applicable.
Do you provide warranty for the items in the proposal?
Yes, the following is applicable to our offer. (If yes, please provide the information below.)
No, the following is not applicable to our offer.
Describe the steps a member should take to activate a warranty and how they obtain warranty service.
Provide the name and address of the facility that will provide warranty service, under an awarded contract. Additionally, provide a contact person and phone number for warranty service. If there is more than one facility, provide the names and addresses for all facilities. Attach a list if necessary.
Do you provide technical assistance via phone? Yes No If yes, provide a phone number and contact.
What is your service response time for metropolitan areas (e.g., Phoenix, Tucson) and rural areas?
RFP 26C-0320
File details come from the government source that posted it. Updated .